Decorative Concrete ProjectTHE CITY OF
DUB ~~ E
Mas#erpiece on the Mississippi
MEMORANDUM
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May 15, 2007 -~?
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Decorative Concrete Repair and Maintenance Project
CIP 3001630
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City Engineer Gus Psihoyos is recommending City Council preliminary approval of the
construction plans and specifications for the Decorative Concrete Repair and
Maintenance Project, and that a public hearing be set for June 4, 2007.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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"THE CITY OP
DUB E
Mr~ster~~iece on the Mississippi
May 15, 2007
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer ~ _ -~
SUBJECT: Decorative Concrete Repair and Maintenance Project
C I P 3001630
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Decorative
Concrete Repair and Maintenance Project.
BACKGROUND
The City has budgeted an annual Decorative Concrete Maintenance Program to repair
and maintain the quality appearance and integrity of the decorative concrete pavements
located throughout downtown and Port of Dubuque areas.
DISCUSSION
The Decorative Concrete Repair and Maintenance Project will provide for minor repairs,
joint sealing, and the removal of dirt, oils, stains and the application of a new protective
sealer on the decorative concrete surface at the following locations:
• Mississippi Riverwalk
• River's Edge Plaza
• Alliant Amphitheater
• Ice Harbor Park
• Ice Harbor West Road
• Main Street, Town Clock Area
• 4th Street Parking Ramp
PROJECT SCHEDULE
The schedule for the project is as follows:
• City Hall
• Washington Park
• Flat Iron Park
• Chamber Building Plaza Area
• Peosta Channel Trail, Rest Areas
• Pyatigorsk Park
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Pre-Bid Construction Conference
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
MEMORANDUM
May 21, 2007
May 25, 2007
May 25, 2007
June 4, 2007
June 5, 2007
June 14, 2007
July 2, 2007
September 21, 2007
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Decorative Concrete Repair and Maintenance Project,
and to establish the date of June 4, 2007 for the public hearing and hereby authorize
the City Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for the Decorative Concrete Repair and Maintenance
Project is summarized as follows:
Estimate
Construction Contract $211,000
Contingency 21,100
Construction Engineering & Inspection 23,210
Total Project Cost 255 310
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3001630 FY07 Decorative Concrete Maintenance $190,306
3001630 FY08 Decorative Concrete Maintenance 65,000
Total Project Funding 255 306
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
John Klostermann, Public Works
Gil Spence, Leisure Services
Tim Horsfield, Parking Division
Chris Lyons, Engineering Technician
RESOLUTION NO. 283-07
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DECOi2ATIVE CONCRETE REPAIR
AND MAINTENANCE PROJECT
NOW THEREFORE, BE IT RESOLVED SY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost #or
the Decorative Concrete Repair and Maintenance Project, in the estimated amount
$255,310.00, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, adopted and approved this 21st day of May , 2007.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, Asst. City Clerk
RESOLUTION NO. 284-07
FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE DECORATIVE CONCRETE
REPAIR AND MAINTENANCE PROJECT
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval to the proposed plans, specifications, form of contract, and .estimated cost for
the Decorative Concrete Repair and Maintenance Project (the Project) and ordered the
same to be on file in the office of the City Clerk for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 4th day of June, 2007, at 6:30 p.m. in the
Public Library Auditorium at which time interested pefsons may appear and be heard for
or against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed #o cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which no#ice shall be published not less than
four days nor more than twenty days prior to the da#e of such hearing. At the hearing,
any interested person may appear and fife objections to the proposed plans,
specifications, form of contract, or estima#ed cost of the Project.
Passed, adopted and approved this 21st day of May, 2007.
~~
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, Asst. City Clerk
RESOLUTION NO. 285-07
ORDERING THE ADVERTISEMENT FOR BIDS FOR THE
DECORATIVE CONCRETE REPAIR AND MAINTENANCE PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Decorative Concrete Repair and Maintenance Project is hereby ordered
to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published more than twenty days but not more than forty-five days
before the date for filing bids at 2:00 p.m. on the 14th day of June, 207. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 2"d day of July, 2007, in the Public Library Auditorium,
360 West 11th Street, Dubuque, Iowa.
Passed, adopted and approved this 21st day of May, 2007.
Attest:
Kevin Firnstahl, Asst. City Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DECORATIVE CONCRETE REPAIR
AND MAINTENANCE PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Decorative Concrete Repair and Maintenance Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 4th day
of June, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now on file
in the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
The Decorative Concrete Repair and Maintenance Project will provide for minor repairs,
joint sealing, and the removal of dirt, oils, stains and the application of a new protective
sealer on the decorative concrete surface at the following locations:
• Mississippi Riverwalk
• River's Edge Plaza
• Alliant Amphitheater
• Ice Harbor Park
• Ice Harbor West Road
• Main Street, Town Clock Area
• 4th Street Parking Ramp
• City Hall
• Washington Park
• Flat Iron Park
• Chamber Building Plaza Area
• Peosta Channel Trail, Rest Areas
• Pyatigorsk Park
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2007.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DECORATIVE CONCRETE REPAIR AND MAINTENANCE PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 14th day of
June, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Place Sealed Proposals will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on the 14 day of June, 2007,
at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on the 2"d day of July, 2007.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by September 21, 2007.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Decorative Concrete Repair and Maintenance Project
CIP 3001630
The Decorative Concrete Repair and Maintenance Project will provide for minor repairs,
joint sealing, and the removal of dirt, oils, stains and the application of a new protective
sealer on the decorative concrete surface at the following locations:
• Mississippi Riverwalk •
• River's Edge Plaza •
• Alliant Amphitheater •
• Ice Harbor Park •
• Ice Harbor West Road •
• Main Street, Town Clock Area •
• 4th Street Parking Ramp
City Hall
Washington Park
Flat Iron Park
Chamber Building Plaza Area
Peosta Channel Trail, Rest Areas
Pyatigorsk Park
Pre-Bid Construction Conference. Each prospective bidder is encouraged to
attend the Pre-Bid Construction Conference to be held at 1 PM on June 5, 2007, at
Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa. Attendance
by all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, May 25, 2007.