Third Street Overpass Lights ProjectTHE CTfY OF ~~
DUB ~ E MEMORANDUM
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TO: The Honorable Mayor and City Council Members r
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Third Street Overpass Light Replacement Project
(CIP 1001918: 3rd Street Overpass Light Replacement Project)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the Third
Street Overpass Light Replacement Project, and further recommends that a public
hearing be set for June 4, 2007.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB ~- E
Masterpiece vn the Mississippi
MEMORANDUM
May 15, 2007
TO: Michael C. Van Milligen, City Manag r
FROM: Gus Psihoyos, City Engineer
SUBJECT: Third Street Over~ass Light Replacement Project
(CIP 1001918: 3` Street Overpass Light Replacement Project)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Third Street
Overpass Light Replacement Project.
BACKGROUND
The existing cast iron light fixtures along the Third Street Overpass are difficult to
maintain due to age and limited available parts. The existing luminaries are yellowing
and brittle, providing minimal lighting.
DISCUSSION
This project provides for the replacement of lights (poles and fixtures) on the Third
Street overpass. There are 25 existing light locations along the Third Street Overpass
that extends from Main Street to Bell Street. Twenty-four of the 25 lights will be
replaced with new fixtures that will include receptacles for holiday lighting. One light at
the southeast corner of Third and Main has already been replaced as part of the Main
Street Lighting project currently under construction. The street lighting equipment has
already been ordered due to a 12- to 14-month build time. `~
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Receipt of Bids
Award of Contract
Project Completion Date
May 21, 2007
May 25, 2007
May 25, 2007
June 4, 2007
June 14, 2007
July 2, 2007
September 7, 2007
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable costs for the Third Street Overpass Light Replacement Project
is as follows:
Estimate
Construction Cost $25,000
Contingency 2,500
Construction Engineering & Inspection 4,125
Total Project Cost 31 625
The funding summary is as follows:
CIP No. Fund Description Fund Amount
100-1918 3~d Street Overpass Light Replacement Project $80,660
Total Project Funding 80 660
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions.
Prepared by David Ness, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 286-07
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE THIRD STREET OVERPASS LIGHT
REPLACEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of con#ract and estimated cast for
the Third Street Overpass Light Replacement Project, in the estima#ed amount
$31,625.00, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, adopted and approved this 21st day of May, 2007.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, Assistant City Clerk
RESOLUTION NO. 287-07
FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE THIRD STREET OVERPASS
LIGHT REPLACEMENT PROJECT
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval to the proposed plans, specifications, form of contract, and estimated cost for
the Third Street Overpass Light Replacement Project (the .Project) and ordered the
same to be on file in the office of the City Clerk for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 4th day of June, 2007, at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Passed, adopted and approved this 21st day of May, 2007.
Roy D. Buol, Mayor
Attest:
Kevi Firnstahl, Assistant City Clerk
RESOLUTION NO.288-07
ORDERING THE ADVERTISEMENT FOR BIDS FOR THE THIRD STREET
OVERPASS LIGHT REPLACEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Third Street Overpass Light Replacement Project is hereby ordered to
be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the securi#y to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice #o
Bidders hereby approved.
That the City Clerk is hereby direc#ed #o advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the Ci#y of Dubuque, Iowa, which
notice shall be published more than #wenty days but not more than forty-five days
before the date for filing bids at 2:00 p.m. on the 14th day of June, 2007. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 2"d day of July, 2007, in the Public Library Auditorium,
360 West 11th Street, Dubuque, Iowa.
Passed, adopted and approved this 21st day of May 2007,
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, Assistant City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE THIRD STREET OVERPASS LIGHT
REPLACEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Third Street Overpass Light Replacement Project, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 4th day of June,
2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
The project provides for the replacement of lights (poles and fixtures) on the
Third Street Overpass that extends from Main Street to Bell Street. Twenty-four lights
will be replaced with new fixtures that will include receptacles for holiday lighting.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2007.
Kevin S. Firnstahl, Assistant City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
THIRD STREET OVERPASS LIGHT REPLACEMENT PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 14th day of
June, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Place Sealed Proposals will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m, on the 14 day of June, 2007,
at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on the 2"d day of July, 2007.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by September 7, 2007.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Third Street Overpass Light Replacement (CIP 1001918)
The project provides for the replacement of lights (poles and fixtures) on the Third
Street Overpass that extends from Main Street to Bell Street. Twenty-four lights will be
replaced with new fixtures that will include receptacles for holiday lighting.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend
the Pre-Bid Construction Conference to be held at 10 AM on the 7t" day of June, 2007,
in Conference Room B, City Hall, 50 West 13t" Street, Dubuque, Iowa. Attendance by
all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, May 25, 2007.