Kaufmann Alley Storm SewerTHE CITY OF
DUB ~ E
Masterpiece on the Mississippi
MEMORANDUM
May 15, 2007
TO: ~ The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
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SUBJECT: Kaufmann Alley Storm Sewer Construction Project (CIP#7201667)
City Engineer Gus Psihoyos is recommending the City Council establish June 18, 2007,
as the public hearing date and authorize the City Clerk to advertise for bids for the
Kaufmann Alley Storm Sewer Construction Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
i
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OP
DuB E
M~ISterpiece on the Mississippi
MEMORANDUM
May 14, 2007
TO: Michael C. Van Milligen, City Mana er
FROM: Gus Psihoyos, City Engineer `"
SUBJECT: Kaufmann Alley Storm Sewer Construction Project (CIP#7201667)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Kaufmann Alley
Storm Sewer Construction Project.
BACKGROUND
The funding for the Kaufmann Alley Storm Sewer Construction Project was established
with the adoption of the FY2006 CIP budget. The project entails the construction of
approximately 350 feet of 24-inch diameter storm sewer from Kaufmann Avenue to the
north in the alley just east of Kurt Street.
DISCUSSION
The storm sewer will capture stormwater that originates on Primrose Court north of
Kaufmann that flows to the alley. In the past, the stormwater has caused damage to the
alley and private property adjacent to the alley.
The total estimated project cost is as follows:
Construction $33,757
Contingency 3,376
Engineering 5,570
Total Project Estimate $42,703
The schedule for the project will be as follows:
Advertisement for Bids May 25, 2007
Notice of Hearing on Plans & Specifications May 25, 2007
Public Hearing
Receipt of Bids
Award of Contract
Final Completion Date
RECOMMENDATION
June 18, 2007
June 21, 2007
July 16, 2007
September 14, 2007
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for bids for the Kaufmann Alley Storm Sewer
Construction Project.
BUDGET IMPACT
The project will be funded with $30,000 from the FY2006 Kaufmann Alley appropriation
(CIP#7201667) and $12,703 from the FY2008 Storm Sewer Improvements/Extensions
appropriation (CIP#7201008).
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals for the Kaufmann Alley Storm Sewer
Construction Project through adoption of the attached resolutions.
Prepared by Deron Muehring
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Deron Muehring, Civil Engineer II
RESOLUTION NO. 289-07
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN ALLEY STORM
SEWER CONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED 13Y THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Kaufmann Alley Storm Sewer Construction Project, in the estimated amount
$42,703.00, are hereby preliminarily approved and ordered filed in the offrce of the City
Clerk for public inspection.
Passed, adopted and approved this 21st day of May, 2007.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, Assistant City Clerk
RESOLUTION N0. 290-07
FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN ALLEY STORM
SEWER CONSTRUCTION PROJECT
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval to the proposed plans, specifications, form of contract, and -estimated cost for
the Kaufmann Alley Storm Sewer Construction Project (the Project) and ordered the
same to be on file in the office of the City Clerk for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 18th day of June, 2407, at f :30 {~.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is herebytlirected to cause the
attached notice of the time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be published
not less than four days nor more than twenty days prior to the da#e of such hearing. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
Passed, adopted and approved this 21st day of May, 2007.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, Assist City Clerk
RESOLUTION NO. 291-07
ORDERING THE ADVERTISEMENT FOR BIDS FOR THE KAUFMANN ALLEY
STORM SEWER CONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Kaufmann Alley Storm Sewer Construction Project is hereby ordered to
be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security #o accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general~circulation in the City of Dubuque, Iowa, which
notice shall be published more than twenty days but not more than forty-five days
before the date for filing bids at 2:00 p.m. on the 21St day of June, 2007. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 16th day of July, 2007, in the Public Library
Auditorium, 360 West 11th Street, Dubuque, Iowa.
Passed, adopted and approved this 21st day of May, 2007.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, Assis City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN ALLEY STORM
SEWER CONSTRUCTION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Kaufmann Alley Storm Sewer Construction Project, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18t" day of June,
2007, in the Public Library Auditorium, 360 West 11t" Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
The construction of approximately 350 feet of 24-inch diameter storm sewer from
Kaufmann Avenue to the north in the alley just east of Kurt Street.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2007.
Kevin S. Firnstahl, Assistant City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
KAUFMANN ALLEY STORM SEWER CONSTRUCTION PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 21St day of
June, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Place Sealed Proposals will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on the 21S day of June, 2007,
at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on the 16th day of July, 2007.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by September 14, 2007.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Kaufmann Alley Storm Sewer Construction Project (CIP 7201667)
The construction of approximately 350 feet of 24-inch diameter storm sewer from
Kaufmann Avenue to the north in the alley just east of Kurt Street
Published in the Telegraph Herald, May 25, 2007.