FY 08 Community Partnership cp2 programTHE CITY OF
DUB ~ E
Masterpiece on the Mississippi
MEMORANDUM
May 15, 2007 ~
~,` ~
a
~'
~ ~
-rc s
C ~'
~~ ~.
=t
TO: The Honorable Mayor and City Council Members ~ .~
~r
D ~
FROM: Michael C. Van Milligen, City Manager c~u oa
o
SUBJECT: Community Partnership (cp2) Program - FY 2008 Recommendation
The Community Development Advisory Commission is recommending allocation of
$49,348 in Community Partnership Program (cp2) funds.
The project funding is proposed as follows:
APPLICANT
PROJECT
Requested
$25,418
$11,683
$11,523
$10,890
$7,200
$13,142
$79,856
Recommended
$19,216
$9,687
$9,555
$10,890
0
0
$49,348
Crescent Community Health Center Expansion of dental services
Audubon Elementary School
Hillcrest Family Services
Dubuque Visiting Nurse Association
Consumer Credit Counseling
Dubuque County Historical Society
Total
Plugged in to Reading: Home Connected to School
Projects in Transition from Homelessness (PATH)
Case Management Project
CCCS of the Greater Dubuque Area
Removing the Challenges- ADA doors
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~ ~t
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry t_indahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department
THE CITY OF
DuB E
Masterpiece on the Mississippi M E M O R A N D U M
May 9, 2007
TO: Michael Van Milligen, City Manager
FROM: David Iris, Housing and Community Development Department
SUBJECT: Community Partnership (cp2) Program - FY 2008 Recommendation
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
recommendation of the Community Development Advisory Commission for allocation of
Community Partnership Program (cp2) funds. A resolution providing for the approval is
attached for the Mayor's signature.
BACKGROUND
The Community Partnership (cp2) program was implemented on August 5, 1991, to
provide financial support to new and innovative private and non-profit efforts to create a
more livable environment for community residents. Funds are allocated for the cp2
program on a yearly basis through the CDBG Annual Plan process. A total of
$1,641,394 has been awarded since the program began. The program has leveraged
over $6 million in community service and accessibility projects.
Currently the Community Partnership (cp2) program was allocated $50,000 for
FY 2008, with all of the funds initially proposed for public service activities. However, an
amendment to the FY 08 Annual Plan due to a reduction in our entitlement allocation is
currently being considered by the Community Development Advisory Commission which
would reduce cp2 funding to $49,348. This amount was used for the cp2 allocation
recommendation.
The Housing and Community Development Department announced the availability of
cp2 funds on February 12th and held an informational meeting in the auditorium of the
Carnegie Stout Public Library on February 21st. Applications were accepted through
March 28th. Six applications were received requesting a total of $79,856.
DISCUSSION
A Review Committee was established consisting of: Pat Prevenas, Recreation Division
Manager; Janet Walker, Assisted Housing Supervisor; Dave Johnson, Assistant
Planner; Jerelyn O'Connor, Neighborhood Development Specialist; Aggie Tauke,
Community Development Specialist; Community Development Advisory Commissioners
Janice Craddieth and Hillary Stubben.
The cp2 Review Committee evaluated each of the proposals and ranked them in
accordance with the guidelines adopted by the City Council. The Committee's report
and a brief description of the proposals and ranking of each are attached.
The Community Development Advisory Commission (CDAC) met on Wednesday May
9th to consider the following cp2 applications. At that time, the Commission reviewed
the review committee's recommendations and proposed funding the projects as
recommended.
APPLICANT
PROJECT
Requested Recommended
$25,418 $19,216
$9,687
$9,555
$10,890
Crescent Community Health Center Expansion of dental services
Audubon Elementary School Plugged into Reading: Home Connected to School
Hillcrest Family Services Projects in Transition from Homelessness (PATH)
Dubuque Visiting Nurse Association Case Management Project
Consumer Credit Counseling CCCS of the Greater Dubuque Area
Dubuque County Historical Society Removing the Challenges- ADA doors
Total
$11,683
$11,523
$10,890
$7,200
$13,142
$79,856
0
$49,348
RECOMMENDATIONS
The Commission recommends funding the Community Partnership (cp2) funds for
Fiscal Year 2008 as summarized below. The cp2 program requires 25% match for the
initial year of funding.
Based on the desire to fund as many projects as possible, the Commission is
proposing to fund the top four ranking applications. Since the $49,348 of cp2 funding is
less than the total requested for these projects, application for Audubon School and
Hillcrest Family Services will be funded at eighty-three percent of their request. This
percentage is based on the total available divided by the total requested by the four
applications.
The Crescent Community Health Center (CCHC) application for expansion of the
dental facilities will be funded at less that eighty-three percent in order to fully fund the
application for the Dubuque Visiting Nurse Association (VNA), which would provide
case management for the CCHC. Mary Rose Corrigan, Interim Executive Director of
CCHC, has concurred with this funding recommendation. The applications for the
Dubuque County Historical Society and Consumer Credit Counseling are not
recommended for funding.
ACTION STEP
The action step for the City Council is to adopt the attached resolution approving the
award of $49,348 of cp2 funds to the aforementioned organizations and authorizing the
City Manager to prepare and execute the necessary funding agreements.
Prepared by Aggie Tauke, Community Development Specialist
F:\Users~ATAUKE\CP2U2eview\CP2 08 Council memo.mvm.doc
Community Partnership (cp2j Program
FY 2008
Review Committee Recommendation
APPLICANT PROJECT Requested Recommended
Crescent Community Health Center Expansion of dental services $25,418 $19,216
Audubon Elementary School Plugged in to Reading: Home Connected to School
Hillcrest Family Services Projects in Transition from Homelessness (PATH)
Dubuque Visiting Nurse Association Case Management Project
Consumer Credit Counseling CCCS of the Greater Dubuque Area
Dubuque County Historical Society Removing the Challenges- ADA doors
Total
$11,683
$11,523
$10,890
$7,200
$13,142
$79,856
$9,687
$9,555
$10,890
0
0
$49,348
Currently the Community Partnership (cp2) program was allocated $50,000 for
FY 2008, with all of the funds initially proposed for public service activities. However, an
amendment to the FY 08 Annual Plan is proposing to reduce funding to $49,348, which was
used for this allocation recommendation.
Following is a brief summary of each of the cp2 applications received and evaluated
by the Review Committee. Additional information relative to the various proposals
and the individual evaluations are available upon request.
The Committee reviewed and ranked the applications based on established criteria.
Based on the desire to fund as many projects as possible, the Committee proposed to
fund the top four ranking applications. Since the $49,348 of cp2 funding is less than the
total requested for these projects, the Committee has proposed to fund each application at
eighty-three percent of their request. This percentage is based on the total available
divided by the total requested by the four applications.
In addition, since the application for the Dubuque Visiting Nurse Association (VNA) would
provide case management for the Crescent Community Health Center, the Committee
recommended that if the Health Center concurred, funding proposed for the Health Center
would be reduced to accommodate fully fund the VNA application.
CRESCENT COMMUNITY HEALTH CENTER
Project Description: Dental Office Expansion
This project provides for expansion of the dental facilities at the existing Crescent
Community Health Center (CCHC) at 1789 Elm Street.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome:
Evaluation Points:
Recommendation:
$139,418
$25,418
Low/moderate clientele
Public Facilities and Improvements
Theme 2 Goal 1 Objective 2
Accessibility
96
$19,216
Comments: The Committee found the project would provide for 3 additional operatories to
serve the dental needs of underserved tow-income individuals and families. Since the
application for the Dubuque Visiting Nurse Association (VNA) would provide case
management for the CCHC, the Committee recommended that if the Health Center
concurred, funding for the CCHC would be reduced to fully fund the VNA application.
Interim Executive Director Mary Rose Corrigan has concurred with this funding
recommendation.
AUDUBON SCHOOL
Project Description: Plugged in to Reading: Home Connected to School
This project provides for ahome-school literacy program for grades 3 to 5 with take-home
reading kits containing a book/cd and cd player to improve reading fluency, provide
encyclopedias in the classrooms which can be taken home by students, and also give free
paperback books in conjunction with the family literacy nights at Audubon School.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Consolidated Plan:
Performance Outcome
Recommendation:
$ 15,877
$ 11,683
Low/moderate income area
Public services
92
Theme 2 Goal 1 Objective 2
Availability/Accessibility
$9,687
Comments: The Committee found the proposed project costs would provide at home
reading materials to improve the reading skills for an elementary school that has a high
mobility rate and high percentage of students on free/reduced lunch. The Committee
proposed to fund the application at eighty-three percent of their initial request.
HILLCREST FAMILY SERVICES
Project Description: Project in Transition from Homelessness (PATH)
This project would expand the PATH program (Projects in Transition from Homelessness)
by increasing apart-time program counselor to full time and providing utility and rent
deposits for homeless mental ill persons.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome:
Evaluation Points:
Recommendation:
$ 45, 305
$ 11,523
Low/moderate Housing/ Clientele
Public Services/Security deposits
Theme 1 Goal 4 Objective 1
Availability/Accessibility
90
9, 555
Comments: The Committee found the program would provide needed services to a
disadvantaged population. The program would also facilitate access to permanent housing
by assisting with rent and utility deposits. The Committee proposed to fund the application
at eighty-three percent of their initial request.
VISITING NURSE ASSOCIATION
Project Description: VNA/CCHC Case Management Project
The project would provide case management to the Crescent Community Health Center
(CCHC) to address healthcare access issues, preventive care and assessing other client
needs.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome:
Evaluation Points:
Recommendation:
$ 14, 520
$ 10,890
Low/moderate income clientele
Public Services- Health Services
Theme 2 Goal 1 Objective 2
Avai labi I ity/Accessibi I ity
87
$10,890
Comments: The Committee found the project will provide needed services to low income
persons who receive care at the CCHC. The Committee expressed concern for the need
to fund the entire request to facilitate the program's success. Therefore, based on the
VNA's cooperative relationship with CCHC, they recommended full funding if CCHC
concurred with a funding reduction.
CONSUMER CREDIT COUNSELING
Project Description: Consumer Credit Counseling of Greater Dubuque Area
This project provides for educating low-and moderate-income families on the financial
aspects of buying a home with the NMake Your Move" program and with atenant/landlord
course addressing rental issues, "Renting Today".
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome:
Evaluation Points:
Recommendation:
$ 9,600
$ 7,200
Low/moderate income clientele
Housing Services
Theme 1 Goal 1 Objective 2
Availability/Accessibility
60
0
Comments: The Committee expressed concern with the ability to obtain participants for the
programs. They also noted that a similar program is provided for first time homebuyers by
Iowa State University Dubuque County Extension office. No funding was recommended.
Dubuque County Historical Society
Project Description: Removing Challenges: ADA Doors
The proposed project would install accessible powered doors in the National Mississippi
River Museum & Aquarium.
Total Project Cost: $ 17,523
CP2 Request: $ 13,142
National Objective: Low/moderate income clientele
CDBG Eligible Activity: Not eligible
Recommendation: 0
Comments: The project would provide push button switches to the existing accessible
doors to the museum. Since the building is currently accessible, the request does not meet
the CDBG requirements for removal of architectural barriers. No funding is recommended.
EVALUATION SUMMARY
APPLK:ANT PROJECT 1 2 3 4 TOTAt RANK Recommended
Crescent Community
Health Center nsion of dental services 42 20 14 20 96 1 $25 418 $19,216
Plugged in to Reading:
Aububon Elements School Home Connected to School 42 15 15 20 92 2 $11 683 $9 687
Projects in Transition from
Hillcrest Famil Services Homelessness PATH 40 20 10 20 90 3 $11 523 $9 555
Dubuque V'~siting
Nurse Association Case Ma emeM Pr 'ect 42 15 10 20 87 4 $10890 $10890
Consumer Cred'R CCCS of the Greater Dubuque
Counselin CCCS Area 27 10 8 15 60 $7,200 0
Dubuque County Removing the Challenges-
Historical Soc' ADA doors $13,142 Not el~ ible
TOTALS 578 856 549,348
Evaluation Criteria:
1. Project Description Max 45 pants
2. Measurable Steps and Outcomes Max 20 pants
3. Organized Experience and Staff Capacity Max 15 points
4. Budget Max 20 points
F:\UsersIATAUKE\CP2U2eview\08 cp2 Summary.doc
RESOLUTION NO 299-2007 (299-07)
RESOLUTION AUTHORIZING THE AWARD OF COMMUNITY PARTNERSHIP
PROGRAM (cp2) FUNDS FOR FISCAL YEAR 2008.
Whereas, under the provisions of Title I of the Housing and Community
Development Act of 1974, as amended, the City of Dubuque has received Community
Development Block Grant {CDBG) funds for the development and maintenance~f a
viable urban community through the provision of decent housing, a suitable living
environment and expanded economic opportunities for its residents, particularly those
persons of low and moderate income; and
Whereas, the Community Partnership Program {cp2) was developed in the City
of Dubuque in response to the national goals and objectives of the CDBG program; and
Whereas, guidelines for the implementation of the Community Partnership
Program (cp2) were approved and amended by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council hereby awards Community Partnership
Program .(cp2) monies to the following organizations. The award shall consist of a
grant to the organization for the identified project and shall be for the amount noted
below:
APPLICANT
Crescent Community HeaRh Center
Audubon Elementary School
HiUcrest Family Services
Dubuque Visiting Nurse Association
Total
PROJECT AMOUNT
Expansion of dental services $19,216
Plugged in to Reading: Home Connected to School $9,687
Projects in Transition from Homelessness (PATH) $9,555
,Case Management Project 10 890
X49,348
Section 2. That the City Manager be and he is hereby authorized to develop
and execute contracts with representatives from the aforementioned organizations in
accordance with the program guidelines established for the Community partnership
Program and with the regulations of the Community Development Bock Grant Program.
Section 3. That upon execution of said contracts, the City Manager is hereby
authorized and directed to disburse program funds in support of the approved projects
and in accordance with the terms and conditions established in sai contracts.
Passed, approved and adopted this 21st day of May 2007.
Roy D. Buol, Mayor
Kevin S. Firnstahl
Asst. City Clerk
F:\Users\A T AUKE\CP2\Review\Council cp2 Award.res.doc