English Mill Road Pumping Facility Project_InitiateTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
SUBJECT: Authorize Public Bidding for the English Mill Road Pumping Facility Project
(CIP 740-2504, Budget -$2,150,000 Balance - $1,924,900)
DATE: August 25, 2014
Water Department Manager Bob Green recommends initiation of the bidding process
for the English Mill Road Pumping Facility Project, and further recommends that a public
hearing be set for September 15, 2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
IA/1144 ,,,,,
Mic ael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
Dubuque
bitetd
All -America City
1 r
2007 • 2012 • 2013
SUBJECT: Authorize public bidding for the English Mill Road Pumping Facility Project
(CIP 740-2504, Budget- $2,150,000 Balance - $1,924,900)
DATE: August 22, 2014
INTRODUCTION
The attached Resolutions authorize the bidding procedure for the English Mill Road
Pumping Facility Project.
DISCUSSION
The extent of the work involved in the City of Dubuque, Iowa English Mill Road Pumping
Facility 2014 project consists of the construction of a new pumping facility to provide a
new pressure zone (Zone 7) in the City of Dubuque's distribution system. The project
consists of various components, the major items being: the construction of a new
40'x50' block and brick building, with two 100 HP booster pumps, two 20 HP booster
pumps, four 140 gallon pressure tanks, DIP process piping, electrical, plumbing and
mechanical components, standby power and site work (including PCC parking and
driveway, site grading, fencing, seeding and 115 LF of 12 inch DIP water main
installation including valves and fittings). Coordination with two other projects in the
same general area associated with the project will be required.
Engineer's opinion of Probable Cost: $930,000
BACKGROUND
As part of the City's Master Plan for growth, the ability and costs to extend city services
to properties currently in unincorporated areas of Dubuque County need to be
evaluated. To assist in this process, public input was sought. Letters were sent to
3,086 residents in Dubuque County requesting their opinions of city services including
water service.
The results of the city service survey are as follows:
o 3,086 surveys mailed
o 1,200 responded
o 239 in support of water service
In review of these survey results, the city should proceed to provide water service to
those requesting it along English Mill Road, Cascade Road and eventually along
Highway 20. This is the initial phase of a multi -phase project that will create a looped
water system from the Highway 20 entrance of Stone Valley Drive to English Mill Road
to Cascade Road to Highway 20 back to Stone Valley Drive.
In discussions with Public Works Director, Don Vogt we determined that as part of the
proposed Dubuque Landfill Facility improvements to take place in the near future, we
should provide the new facility with city water. The English Mill improvement requests
will support the current and future water service needs to this area.
I have provided a map as an attachment for your review showing this proposed
improvement and future improvements in this area.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing on Plans & Specifications
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Completion Date
September 2, 2014
September 5, 2014
September 5, 2014
September 15, 2014
September 25, 2014
October 6, 2014
June 1, 2015
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the specifications
for the English Mill Road Pumping Facility Project and to establish the date of
September 15, 2014 for the public hearing on the specifications for these projects and
hereby authorize the Assistant City Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for the English Mill Road Pumping Facility Project is as
follows:
Estimated Construction Cost $ 930,000.00
Contingency (15%) $ 139,500.00
SCADA/Communication System $ 50,000.00
Engineering Design & Inspection Fees $ 112,550.00
Total Estimated Project Cost $1,232,050.00
The project funding summary is as follows:
CIP NO. FUND DESCRIPTION FUND AMOUNT BUDGETED
740-2504 English Mill Road Project $2,150,000.00
ENGLISH MILL WATER MAIN
EXTENSION PROJECT
$ 796,800.00
BUDGET SURPLUS
$ 121,150.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the Public Hearing on the
specifications for this project and to authorize the Assistant City Clerk to advertise for
proposal through the adoption of the enclosed Resolutions.
BG:jj
Attachments
cc: Jenny Larson, Budget Director
Trish Gleason, Assistant City Clerk
Jacqueline Johnson, Water Plant Manager
File
RESOLUTION NO. 278 - 14
ENGLISH MILL ROAD PUMPING FACILITY PROJECT
PRELIMINARY APPROVAL OF THE SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON THE
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
construction cost for the project to construct the English Mill Road Pumping Facility
are hereby preliminarily approved and ordered filed in the office of the City Clerk for
public inspection.
A public hearing will be held on the 15th day of September, 2014, at 6:30p.m. in
the Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed specifications, form of contract and
estimated cost of said Project, and the Assistant City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four days nor more than twenty days prior to the date of
such hearing. At the hearing, any interested person may appear and file objections to
the proposed specifications, form of contract, or estimated cost of the Project.
The English Mill Road Pumping Facility Project is hereby ordered to be advertised
for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The Assistant City Clerk is hereby directed to advertise for bids for the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four but not more than forty-five days
before the date for filing bids before 2:00 p.m. on the 25th day of September, 2014.
Bids shall be opened and read by the City Clerk at 2:00 p.m. and will be submitted to
the City Council for final action at the public hearing at 6:30 p.m. on the 6th day of
October, 2014, in the Historic Federal Building Council Chambers (Second Floor), 350
West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 2nd day of September, 2014
Attest:
Tns Gleason, Assistant City Clerk
f /41
oy D. Buol, Mayor
Planned Expansion of Water Main
English Mill Rd Project
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Future Phases
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Landfill Property
NOTICE OF PUBLIC HEARING OF THE CITY COUNCIL OF DUBUQUE, IOWA, ON
THE MATTER OF THE SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST FOR THE ENGLISH MILL ROAD PUMPING FACILITY PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed specifications, form of contract and estimated cost for
the English Mill Road Pumping Facility Project, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 15th day of September, 2014, in the
Historic Federal Building Council Chambers (Second Floor) 350 West 6th Street,
Dubuque, Iowa. The scope of the Project is as follows:
The English Mill Road Pumping Facility Project consists of the construction of a new
pumping facility to provide a new pressure zone (Zone 7) in the City of Dubuque's
distribution system. The project consists of various components, the major items being:
the construction of a new 40'x50' block and brick building, with two 100 HP booster
pumps, two 20 HP booster pumps, four 140 gallon pressure tanks, DIP process piping,
electrical, plumbing and mechanical components, standby power and site work
(including PCC parking and driveway, site grading, fencing, seeding and 115 LF of 12
inch DIP water main installation including valves and fittings). Coordination with two
other projects in the same general area associated with the project will be required.
Copies of supporting documents for the public hearing are on file in the City Clerk's
Office and may be viewed during normal working hours.
Written comments regarding the above public hearing may be submitted to the City
Clerk's Office on or before said time of public hearing. Any visual or hearing-impaired
persons needing special assistance or persons with special accessibility needs should
contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48
hours prior to the meeting.
Published by order of the City Council given on the 5th day of September, 2014.
Trish Gleason, Assistant City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WATER SYSTEM IMPROVEMENTS
ENGLISH MILL ROAD PUMPING FACILITY 2014
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each
improvement as stated below must be filed before 2:00 p.m. on the 25th day of September, 2014, in
the Office of the City Clerk, City Hall - First Floor, 50 West 13`h Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be
opened and bids tabulated at 2:00 p.m. on September 25, 2014, at City Hall - Conference Room A,
50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting
on October 6, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement shall be
commenced within 10 days after the Notice to Proceed has been issued and shall be fully
completed by June 1, 2015.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the
successful bidder will enter into a contract for the work bid upon and will furnish after the award of
contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance
of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid
security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in
the form of a cashier's check or certified check drawn on a state -chartered or federally chartered
bank, or a certified share draft drawn on a state -chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory to the
governmental entity. The bid bond shall contain no conditions excepted as provided in this section.
Contract Documents. Copies of the plans and specifications prepared by IIW, P.C. may be
obtained from Tri-State Blueprint, 696 Central Avenue, Dubuque, Iowa 52001, phone 563-556-
3030. No deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given
to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic
labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will
be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
The extent of the work involved in the City of Dubuque, Iowa, Water System Improvements English
Mill Road Pumping Facility 2014 project consists of the construction of a new pumping facility to
provide a new pressure zone (Zone 7) in the City of Dubuque's distribution system. The project
consists of various components, the major items being: the construction of a new 40'x50' block and
brick building, with two 100 HP booster pumps, two 20 HP booster pumps, four 140 gallon pressure
tanks, DIP process piping, electrical, plumbing and mechanical components, standby power and
site work (including PCC parking and driveway, site grading, fencing, seeding and 115 LF of 12
inch DIP water main installation including valves and fittings). Coordination with two other projects
in the same general area associated with the project will be required.).
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