Crescent Health Center Parking LotTHE CITY OF ~..
DUB ~ E
Masterpiece cm the Mississippi
MEMORANDUM
May 29, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Crescent Community Health Center Parking Lot Project
CIP 1021848: Community Health Center
City Engineer Gus Psihoyos is recommending acceptance of the Crescent Community
Health Center Parking Lot Project, as completed by Portzen Construction, Inc., in the
final contract amount of $127,552.28, which is a 26.4% increase from the original
contract in the amount of $100,937.00. This increase is attributed mainly to stabilization
required of the subsoils below the parking lot. It is further recommended that the City
Council authorize the payment of $127,552.28 to Portzen Construction, Inc.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on t1~Ie Mississippi
MEMORANDUM
May 25, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer - `
SUBJECT: Crescent Community Health Center Parking Lot Project
CIP 1021848: Community Health Center
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract and
authorization of contractor payment for the Crescent Community Health Center (CCHC)
Parking Lot Project.
BACKGROUND
The Crescent Community Health Center (CCHC) Parking Lot Project located in the
southwest corner of 18th Street and Elm Street involved reconstruction of the existing
parking lot adjacent to CCHC.
Phase I of this project involved a parking lot of 30 parking stalls. The project included:
the removal of the existing asphalt surface; installation of new curb and gutter;
installation of sidewalks around the perimeter of the parking lot; installation of sidewalks
directly adjacent to the building serving the parking lot; conduit installation for future
security gate installation; installation of storm sewer; installation of pavement; lot
striping; and the installation of light bases.
The developer, Pine Box, LLC, has completed the remaining parking areas as required
on the approved site plan.
DISCUSSION
The Crescent Community Health Center (CCHC) Parking Lot Project was completed by
Portzen Construction, Inc. of Dubuque, Iowa, in the final contract amount of
$127,552.28, which is a 26.4% increase from the original contract in the amount of
$100, 937.00.
This increase over the contract price is attributed mainly to stabilization required of the
subsoils below the parking lot. When the original parking lot surface was excavated, it
was discovered that the soils were extremely wet and unsuitable.
RECOMMENDATION
I recommend that the City Council accept the Crescent Community Health Center
Parking Lot Project and authorize the payment of $127,552.28 to Portzen Construction,
Inc.
BUDGET IMPACT
The project cost summary for the Crescent Community Health Center Parking Lot
Project is as follows:
Bid Award Final
Construction Contract with Alternate 1
(Concrete Paving)
Contingency
Construction Engineering & Inspection
Total Project Cost
$100,937.00 $127,552.28
8,160.25 0
13,464.41 23,091.66
$122,561.66 $150,643.94
The project funding summary is as follows:
CIP No.
Fund Description
Fund Amount
1021848 Community Health Center
Total Project Funding
ACTION TO BE TAKEN
$150,643.94
$150,643.94
The City Council is requested to adopt the attached resolution accepting the Crescent
Community Health Center Parking Lot Project and authorizing the payment of
$127,552.28 to Portzen Construction, Inc.
Prepared by Jon Dienst, PE
cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Mary Rose Corrigan, Public Health Specialist
David Harris, Housing & Community Development Director
Bob Schiesl, PE, Assistant City Engineer
RESOLUTION NO. 310-07
ACCEPTING THE CRESCENT COMMUNITY HEALTH CENTER PARKING
LOT PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT
TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Crescent Community Health
Center Parking Lot Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Community Health Center appropriation for the contract amount of $127,552.28 less
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this 4th day of June, 2007
Roy Buol, Mayor
Att t:
Jeanne F. Schneider, CMC, City Clerk
June 007.
~I ~
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE
CRESCENT COMMUNITY HEALTH CENTER PARKING LOT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Crescent Community Health Parking Lot Project, that the Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $127,552.58.
Dated this 29th Day of May, 2007
Gus Psihoyos
City Engineer
Filed in the office of the City Clerk on the 29th day of May, 2007
~/~
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PARTIAL PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Crescent Community Health Center Parking Lot
CONTRACTOR: Portzen Construction, Inc.
DATE: May 25, 2007
CONTRACT AMOUNT: 5100,937.00
BID ITEM DESCRIPTION UNIT UNIT COST OUANTITY AMOUNT EARNED
TO DATE TO DATE
1 Excavation, Unclassified CY $ 7.00 1782.0 $ 12,474.00
2 Backfill, Topsoil SY $ 3.50 345.0 $ 1,207.50
3 Graded Stone Base Ton $ 12.50 940.4 $ 11,755.13
4 3" Crushed Stone Base Ton $ 11.50 954.0 $ 10,971.00
5 Remove Existing Sign Foundation Each $ 1,200.00 1.0 $ 1,200.00
6 HMA 300k Binder Course, 1/2" (PG 64-22) Ton $ 57.00 $ -
7 HMA 300k Surface Course, 1/2" (PG 64-22) Ton $ 57.00 $ -
8 PC Concrete Sidewalk -Thickened Edge, 4", Construct SF $ 5.00 751.9 $ 3,759.50
9 PC Concrete Sidewalk, 4", Remove and Construct SF $ 4.00 1458.5 $ 5,834.00
10 PC Concrete Sidewalk, 6", Remove and Construct SF $ 4.50 303.9 $ 1,367.55
11 PC Concrete Access Ramp, Detectable SF $ 10.00 99.50 $ 995.00
12 PC Concrete Curb & Gutter, 2.5', Construct LF $ 12.00 311.00 $ 3,732.00
13 PC Concrete Driveway, 6", Remove and Construct SY $ 39.00 34.2 $ 1,333.80
14 Remove & Replacement of PC Curb & Gutter LF $ 25.00 174.6 $ 4,365.00
15 HMA Sawcut LF $ 2.50 299.6 $ 749.00
16 15" RCP Storm Pipe LF $ 44.00 16.0 $ 704.00
17 18" RCP Storm Pipe LF $ 42.50 64.0 $ 2,720.00
18 Storm Sewer, Intake 101-B, Complete LS $ 1,850.00 1.0 $ 1,850.00
19 Manhole 48" Diameter, Complete LS $ 2,500.00 1.0 $ 2,500.00
20 Storm Water Curb Opening Neenah R-3262-3 Each $ 125.00 $ -
21 Trench Grate, Neenah W/R 4990, Type D Cover Each $ 1,800.00 $ -
22 8" PVC Pipe LF $ 22.00 113.0 $ 2,486.00
23 12" PVC Pipe LF $ 29.00 194.0 $ 5,626.00
24 Sod SY $ 8.00 115.0 $ 920.00
25 Pavement Markings - Text/Symbols Each $ 30.00 2.0 $ 60.00
26 Pavement Markings -Linear LF $ 0.30 645.0 $ 193.50
27 Light Bases, Complete Each $ 700.00 2.0 $ 1,400.00
28 2" PVC Conduit LF $ 6.00 442.0 $ 2,652.00
29 1-1/2" PVC Conduit LF $ 5.00 499.3 $ 2,496.50
30 4" PVC Conduit LF $ 8.00 270.4 $ 2,163.20
31 Mobilization LS $ 5,000.00 1.0 $ 5,000.00
TOTAL AMOUNT EARNED TO DATE -BASE BID: S 90,514.68
.~,
e~f'~ideli~ate'
s~~s=
E1 PC Concrete Pavement, (7"), Class "C" SY $ 26.00 1345.6 $ 34,985.60
TOTAL AMOUNT EARNED TO DATE -ALTERNATE BID -DEDUCT: $ 34,985.60
C1 3" PVC Conduit LF $ 7.00 111.0 $ 777.00
C2 Water box adjustment Each $ 125.00 3.0 $ 375.00
C3 Storm Sewer Intake Top Adjustment Each $ 450.00 2.0 $ 900.00
$ -
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: ~~ 2,052.00
TOTAL AMOUNT EARNED TO DATE: S 127,552.28
TOTAL DUE CONTRACTOR: S 127,552.28
ENGINEERING: 523,091.66
TOTAL CONSTRUCTION COST: 5150,643.94
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van ~ Manager
City of Du ue, Iowa -!/~
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, contractor for the above improvement, does
hereby accept the above 'Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE: 5 -" 7 ~( •- D