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York and Curtis Storm Sewer ImprovementTHE CITY OF ~~ DUB E Masterpiece on the Mississippi MEMORANDUM May 29, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: York and Curtis Storm Sewer Improvements Project (CIP #7201031) City Engineer Gus Psihoyos recommends initiation of the bidding process for the York and Curtis Storm Sewer Improvements Project, and further recommends that a public hearing be set for June 18, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. w~l Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DuB E MEMORANDUM ~,-~-~ May 29, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: York and Curtis Storm Sewer Improvements Project (CIP#7201031) INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the York and Curtis Storm Sewer Improvements Project. BACKGROUND Homes in the Curtis Street area have experienced property damage due to flooding during heavy rains. The project includes additional catch basins and an additional 30- inch diameter storm sewer to all but eliminate the threat of flood damage from major rains. DISCUSSION The York and Curtis Street Storm Sewer Improvements Project involves the construction of 180 feet of 30-inch and various other storm sewer piping to complete the system. It will also provide for two addition catch basins. The schedule for the project will be as follows: Advertisement for Bids June 8, 2007 Notice of Hearing on Plans & Specifications June 8, 2007 Receipt of Bids June 28, 2007 Public Hearing June 18, 2007 Award of Contract July 16, 2007 Final Completion Date September 14, 2007 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for bids for the York and Curtis Storm Sewer Improvements Project. BUDGET IMPACT The estimate of probable cost for the York and Curtis Storm Sewer Improvement Project is as follows: Construction $45,561.45 Contingency 4,556.16 Design & Engineering 9,000.00 Total Project Estimate $59,117.60 The project will be funded with the Fiscal Year 2006 Capital Improvement Project (CIP 7201031) with a balance of $62,459. ACTION TO BE TAKEN The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals for the York and Curtis Storm Sewer Improvements Project through adoption of the attached resolutions. Prepared by Deron Muehring cc: Jenny Larson, Budget Director Deron Muehring, Civil Engineer II RESOLUTION NO. 315-07 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE YORK AND CURTIS STORM SEWER IMPROVEMENTS PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the York and Curtis Storm Sewer Improvements Project, in the estimated amount $59,117.60, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 4tn day of June 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 316-07 FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE YORK AND CURTIS STORM SEWER IMPROVEMENTS PROJECT Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the York and Curtis Storm Sewer Improvements Project (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 18th day of June, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published. not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this 4th day of June , 2007. G Roy D. Buol, Mayor Atte . Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 317-07 ORDERING THE ADVERTISEMENT FOR BIDS FOR THE YORK AND CURTIS STORM SEWER IMPROVEMENTS PROJECT NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the York and Curtis Storm Sewer Improvements Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids at 2:00 p.m. on the 28th day of June, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 16th day of July, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 4th day of June 2007. ~~ ~~ Roy D. Buol, Mayor Attest: ~!/ _ ~ Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE YORK AND CURTIS STORM SEWER IMPROVEMENTS PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the York and Curtis Storm Sewer Improvements Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18tH day of June, 2007, in the Public Library Auditorium, 360 West 11tH Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Construction of 180 feet of 30-inch and various other storm sewer piping to complete the system. It will also provide for two additional catch basins. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2007. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT YORK AND CURTIS STORM SEWER IMPROVEMENTS PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the June 28, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the June 28, 2007, at City Hall -Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 16th day of July, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 14, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. York and Curtis Storm Sewer Improvements Project CIP 7201031 Construction of 180 feet of 30-inch and various other storm sewer piping to complete the system. It will also provide for two additional catch basins. Published in the Telegraph Herald, June 8, 2007.