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Star Brewery Drive ConstructionTHE CITY OF C DUB E MEMORANDUM Masterpiece vn the Mississippi May 30, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Star Brewery Drive Construction Project CIP 7001014 City Engineer Gus Psihoyos recommends initiation of the bidding process for the Star Brewery Drive Construction Project, that the City Council give preliminary approval of the construction plans and specifications, and set a public hearing for June 18, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. `l/ - ! ~" . , Mi hael C. an Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUB E Masterpiece on t~-e Mississippi MEMORANDUM May 30, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer \ SUBJECT: Star Brewery Drive Construction Project CIP 7001014 INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Star Brewery Drive Construction Project. BACKGROUND In an effort to improve access from the Port of Dubuque main campus to the Historic Shot Tower area and to maximize the developable land area adjacent to the Star Brewery property, staff has been working with both the Brewery Developer and McGraw Hill on the improvement plans for the new construction of Star Brewery Drive. DISCUSSION The Star Brewery Drive Construction Project will provide for the construction of a new 25-foot wide concrete roadway extension, north of the existing Bell Street on a new alignment to the north-east, parallel to the existing railroad tracks and adjacent to the Star Brewery property. Star Brewery Drive as proposed will extend to the north side of the train bridge underpass and will terminate at 7th and Commercial Street. The project streetscape enhancement will compliment the existing Bell Street corridor with the continuation of the decorative concrete sidewalk, decorative street lighting and landscape plantings along the new section of roadway. At the northerly intersection of Bell Street and Star Brewery Drive, a cul-de-sac will be constructed which will allow larger type vehicles, such as semi-trailers, buses and emergency vehicles adequate space to turn around. Due to the height and width restrictions of the train bridge underpass, low clearance warning signage will be placed at the Bell Street /Star Brewery Drive cul-de-sac to advise larger type vehicles that they can not use Star Brewery Drive. Star Brewery Drive as proposed will allow two-way traffic operations up to the train bridge underpass, at which point drivers will need to yield and alternate vehicles as they pass through the train bridge underpass. During special events, Star Brewery Drive could be limited to one-way traffic north bound to facilitate traffic exiting the Port area. On the north side of the train bridge, there will be directional signage placed to direct vehicles west on 7th and Commercial Street to the downtown area. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process June 4, 2007 Publish Notice to Bidders, Advertise for Bids June 8, 2007 Publish Public Hearing Notice on Plans & Specs June 8, 2007 Public Hearing on Plans & Specifications June 18, 2007 Pre-Bid Construction Conference June 21, 2007 Receipt of Bid Proposals (Bid Letting) July 3, 2007 Award Construction Contract July 16, 2007 Project Completion Date September 21, 2007 RECOMMENDATION It is recommended that the City Council give preliminary approval to the construction plans and specifications for the Star Brewery Drive Construction Project, and to establish the date of June 18, 2007 for the public hearing and hereby authorize the City Clerk to advertise for bid proposals. BUDGET IMPACT The estimate of probable cost for the Star Brewery Drive Construction Project is summarized as follows: Construction Contract Contingency Construction Engineering & Inspection Total Project Cost The project funding summary is as follows: CIP No. Fund Description 7001014 Port New Street Construction Total Project Funding Estimate $534,000 53,400 58,740 646 140 Fund Amount $646,416 646 416 ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through the adoption of the enclosed resolutions. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director David Heiar, Economic Development Director Don Vogt, Public Works Director John Klostermann, Public Works Bob Green, Water Plant Manager Greg Doeden, Civil Engineer Chris Lyons, Engineering Technician RESOLUTION NO. 318-07 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE STAR BREWERY DRIVE CONSTRUCTION PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Star Brewery Drive Construction Project, in the estimated amount $646,140, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 4th day of June , 2007. U. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 319-07 FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE STAR BREWERY DRIVE CONSTRUCTION PROJECT Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the Star Brewery Drive Construction Project (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 18~h day of June, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this 4th day of June 2007. vv Roy D. Buol, Mayor Atte ~'~' anne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE STAR BREWERY DRIVE CONSTRUCTION PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Star Brewery Drive Construction Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18th day of June, 2007 in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Star Brewery Drive Construction Project will provide for the construction of a new 25-foot wide concrete roadway extension, north of the existing Bell Street on a new alignment to the north-east, parallel to the existing railroad tracks and adjacent to the Star Brewery property, terminating on the north side of the train bridge underpass at 7th and Commercial Street. The project streetscape enhancement will compliment the existing Bell Street corridor with the installation of decorative concrete sidewalk, decorative street lighting and landscape plantings along the new section of roadway. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2007. Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 320-07 ORDERING THE ADVERTISEMENT FOR BIDS FOR THE STAR BREWERY DRIVE CONSTRUCTION PROJECT NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Star Brewery Drive Construction Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids at 2:00 p.m. on the 3~d day of July, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 16th day of July, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 4tn day of June , 2007. ~~ Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT STAR BREWERY DRIVE CONSTRUCTION PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the 3`d da~r of July, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13t Street, Dubuque, Iowa. Time and Place Sealed Proposals will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the 3r day of July, 2007, at City Hall -Conference Room B, 50 West 13t" Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 16t" day of July, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 21St, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13t" Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Star Brewery Drive Construction Project CIP 7001014 The Star Brewery Drive Construction Project will provide for the construction of a new 25-foot wide concrete roadway extension, north of the existing Bell Street on a new alignment to the north-east, parallel to the existing railroad tracks and adjacent to the Star Brewery property, terminating on the north side of the train bridge underpass at 7th and Commercial Street. The project streetscape enhancement will compliment the existing Bell Street corridor with the installation of decorative concrete sidewalk, decorative street lighting and landscape plantings along the new section of roadway. Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 1:00 PM on June 21St, 2007, at City Hall -Conference Room A, 50 West 13th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, June 8th, 2007.