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Ice Harbor Transient Boat DocsTHE CITY OF L~UB ~ E .Masterpiece ~m the, ~Miss~issi~ppi MEMORANDUM May 29, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Port of Dubuque -Ice Harbor Transient Boat Dock Facility Project (CIP 7001961) City Engineer Gus Psihoyos recommends City Council approval of the plans, specifications, form of contract and estimated cost of $512,175 for the Port of Dubuque - Ice Harbor Transient Boat Dock Facility Project, re-set the deadline for submitting bids and authorize the City Clerk to re-advertise for bids based on the revised bid date of June 21, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. ?? ~ GAL,, 2 Mic ael C. Van Milligen MCVM/jh Attachment cc: Barry L_indahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUB ~ E MEMORANDUM Masterpiece on the Mississippi May 29, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Port of Dubuque -Ice Harbor Transient Boat Dock Facility Project (CIP 7001961) INTRODUCTION The enclosed resolution is in reference to the public hearing on the Port of Dubuque - Ice Harbor Transient Boat Dock Facility Project. BACKGROUND The Ice Harbor transient boat docks at the Port of Dubuque are a component of the Vision Iowa grant for the America's River project. The City has an appropriation of $534,093 for the project. The incorporation of a recreational boat dock facility is a required component of the Vision Iowa grant. The Vision Iowa Board has granted the City of Dubuque a time extension for the completion of the dock components. This project satisfies the Vision Iowa requirements. The City is also planning transient boat docks in front of the Brewery. The Abonmarche Group was hired and has completed the Transient Boat Docks Feasibility Study for the Port of Dubuque. The study evaluated the most appropriate location and accommodating slip configuration and layout for transient boat docks in the Ice Harbor at the Port of Dubuque. Upon completion of the Transient Boat Docks Feasibility Study, Abonmarche assisted the City in developing and submitting the Federal Boating Infrastructure (Tier 1) Grant. Based on the Port of Dubuque redevelopment efforts and the quality of the application presented, the City was successfully awarded the Tier 1 Grant in the amount of $100,000. DISCUSSION Staff has worked actively with Ice Harbor property owners on multiple transient dock design layout options which will allow the flexibility to accommodate large commercial and recreational vessel turning movements within the Ice Harbor. After a lengthy review process, the City has reached consensus approval on the final transient dock design layout of which a copy is included for reference. The Ice Harbor Transient Boat Dock Facility will be located adjacent to Ice Harbor Park and will provide for the installation of 25 floating courtesy docks which will include 8 - 30 foot slips; 15 - 40 foot slips; and 2 slips for broadside dockage. The Ice Harbor Transient Boat Dock Facility will incorporate an 80-foot, ADA-compliant access gangway along with solar-powered lighting located throughout the main walkway isles. The Ice Harbor Transient Boat Dock Facility has been designed to accommodate the ever changing river stage water elevation within the Ice Harbor. The dock facility will also include the installation of a floating wave attenuator wall and pipe pile mooring dolphins to minimize the effects of wave action due to commercial vessels that navigate within the Ice Harbor. "REVISED" PROJECT SCHEDULE Due to the potential for several out-of-state dock suppliers/manufacturers/contractors to be perspective bidders on this project, Abonmarche has recommended that the bid- letting date be changed from June 14, 2007 to June 21, 2007. This one-week extension to the bid-letting date will allow out-of-state contractors sufficient time to visit the site and prepare a more thorough competitive bid. The "revised" schedule for the project is as follows: Initiate Public Bidding Process May 21, 2007 Publish Notice to Bidders, Advertise for Bids May 25, 2007 Publish Public Hearing Notice on Plans & Specs May 25, 2007 Public Hearing on Plans & Specifications June 4, 2007 Receipt of Bid Proposals (Bid Letting) June 21, 2007 Award Construction Contract July 2, 2007 Project Completion Date September 21, 2007 RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and the estimated cost for the Port of Dubuque -Ice Harbor Transient Boat Dock Facility Project, re-set the deadline for submitting bids and authorize the City Clerk to re- advertise for bids based on the revised bid date. BUDGET IMPACT The estimate of probable cost for the Ice Harbor Transient Boat Dock Facility Project is summarized as follows: Estimate Construction Contract $ 425,000 Contingency 42,500 Consultant Services -Engineering Design 24,675 Construction Engineering & Inspection 20,000 Total Project Cost 512 175 ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and the estimated cost for the Port of Dubuque -Ice Harbor Transient Boat Dock Facility Project, re-set the deadline for submitting bids and authorize the City Clerk to re- advertise for bids based on the revised bid date through the adoption of the enclosed resolutions. Prepared by Robert Schiesl, Assistant City Engineer cc: Cindy Steinhauser, Assistant City Manager Jenny Larson, Budget Director Laura Carstens, Planning Services Manager RESOLUTION NO. 327-07 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE PORT OF DUBUQUE - tCE HARBOR TRANSIENT BOAT DOCK FACILITY PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Port of Dubuque -Ice Harbor Transient Boat Dock Facility Project, in the estimated amount $512,175.00, are hereby approved. Passed, adopted and approved this 4th day of June , 2007. ` ~~~~ Roy D. Buol, Mayor Attest: ~__.-- Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 328-07 ORDERING THE RE-ADVERTISEMENT FOR BIDS FOR THE PORT OF DUBUQUE -ICE HARBOR TRANSIENT BOAT DOCK FACILITY PROJECT Whereas, by Resolution No. 282-07, the City Council ordered the advertisement for bids for the Port of Dubuque-Ice Harbor Transient Boat Dock Facility (the Project) and fixed the date for filing bids as the 14th day of June 2007; and Whereas, the City Council believes it is in the public interest to extend the date for filing bids to the 21St day of June, 2007. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Port of Dubuque-Ice Harbor Transient Boat Dock Facility is hereby ordered to be re-advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to re-advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 21St day of June, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 2"d day of July, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 4th day of June , 2007. Roy D. Buol, Mayor Attest: i Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT PORT OF DUBUQUE ICE HARBOR TRANSIENT BOAT DOCK FACILITY PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the 21St day of June, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the 21S day of June, 2007, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 2"d day of July, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 21, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Port of Dubuque -Ice Harbor Transient Boat Dock Facility Project: The Ice Harbor Transient Boat Dock Facility will be located adjacent to Ice Harbor Park and will provide for the installation of 25 floating courtesy docks which will include 8 - 30-foot slips; 15 - 40-foot slips; and 2 slips for broadside dockage; a floating wave attenuator wall and the installation of pipe pile mooring dolphins. The Ice Harbor Transient Boat Dock Facility will incorporate an 80-foot, ADA-compliant access gangway along with solar-powered lighting located throughout the main walkway isles. Published in the Telegraph Herald, June 5, 2007.