Loading...
Decorative Concrete Repair MaintenaceTHE CITY OF ~• DT,JB ~~ E Masterpiece on the Mississippi MEMORANDUM May 29, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Decorative Concrete Repair and Maintenance Project City Engineer Gus Psihoyos recommends City Council approval of the plans, specifications, form of contract and estimated cost of $255,310 for the Decorative Concrete Repair and Maintenance Project, re-set the deadline for submitting bids and authorize the City Clerk to re-advertise for bids based on the revised bid date of June 21, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. ~~ Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer ~rt~~ ciTY or- DuB `~ E Masterpiece on the Mississippi May 29, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer _~~~~ ' SUBJECT: Decorative Concrete Repair and Maintenance Project (CIP 3001630) INTRODUCTION The enclosed resolution is in reference to the public hearing on the Decorative Concrete Repair and Maintenance Project. BACKGROUND The City has budgeted an annual Decorative Concrete Maintenance Program to repair and maintain the quality appearance and integrity of the decorative concrete pavements located throughout downtown and Port of Dubuque areas. DISCUSSION The Decorative Concrete Repair and Maintenance Project will provide for minor repairs, joint sealing, and the removal of dirt, oils, stains and the application of a new protective sealer on the decorative concrete surface at the following locations: • Mississippi Riverwalk • River's Edge Plaza • Alliant Amphitheater • Ice Harbor Park • Ice Harbor West Road • Main Street, Town Clock Area • 4th Street Parking Ramp "REVISED" PROJECT SCHEDULE • City Hall • Washington Park • Flat Iron Park • Chamber Building Plaza Area • Peosta Channel Trail, Rest Areas • Pyatigorsk Park Due to the specialized scope of this project and the potential for several out-of-state contractors to be perspective bidders on this project, staff is recommending that the bid- letting date be changed from June 14, 2007 to June 21, 2007. This one-week extension to the bid-letting date will allow out-of-state contractors sufficient time to visit the multiple sites and prepare a more thorough competitive bid. MEMORANDUM The "revised" schedule for the project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specifications Receipt of Bid Proposals (Bid Letting) Award Construction Contract Project Completion Date RECOMMENDATION May 21, 2007 May 25, 2007 May 25, 2007 June 4, 2007 June 21, 2007 July 2, 2007 September 21, 2007 I recommend that the City Council approve the plans, specifications, form of contract and the estimated cost for the Decorative Concrete Repair and Maintenance Project, re- set the deadline for submitting bids and authorize the City Clerk to re-advertise for bids based on the revised bid date. BUDGET IMPACT The estimate of probable cost for the Decorative Concrete Repair and Maintenance Project is summarized as follows: Estimate Construction Contract $211,000 Contingency 21,100 Construction Engineering & Inspection 23,210 Total Project Cost 255 310 ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and the estimated cost for the Decorative Concrete Repair & Maintenance Project, re-set the deadline for submitting bids and authorize the City Clerk to re-advertise for bids based on the revised bid date through the adoption of the enclosed resolutions. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director John Klostermann, Public Works Gil Spence, Leisure Services Tim Horsfield, Parking Division Chris Lyons, Engineering Technician RESOLUTION NO. 329-07 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE DECORATIVE CONCRETE REPAIR AND MAINTENANCE PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Decorative Concrete Repair and Maintenance Project, in the estimated amount $255,310.00, are hereby approved. Passed, adopted and approved this 4th day of June , 2007. a. Q ~~ Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City .Clerk RESOLUTION NO. 330-07 ORDERING THE RE-ADVERTISEMENT FOR BIDS FOR THE DECORATIVE CONCRETE REPAIR AND MAINTENANCE PROJECT Whereas, by Resolution No. 285-07, the City Council ordered the advertisement for bids for the Decorative Concrete Repair and Maintenance Project (the Project) and fixed the date for filing bids as the 14th day of June 2007; and Whereas, the City Council believes it is in the public interest to extend the date for filing bids to the 21St day of June, 2007. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Decorative Concrete Repair and Maintenance Project is hereby ordered to be re-advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to re-advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 21St day of June, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 2"d day of July, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 4th Day of June, 2007 i A~'. 1 ~~ Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT DECORATIVE CONCRETE REPAIR AND MAINTENANCE PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the 21St day of June, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the 21S day of June, 2007, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 2"d day of July, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 21, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Decorative Concrete Repair and Maintenance Project CIP 3001630 The Decorative Concrete Repair and Maintenance Project will provide for minor repairs, joint sealing, and the removal of dirt, oils, stains and the application of a new protective sealer on the decorative concrete surface at the following locations: • City Hall • Mississippi Riverwalk Washington Park • River's Edge Plaza Flat Iron Park • Alliant Amphitheater Chamber Building Plaza Area • Ice Harbor Park Peosta Channel Trail, Rest Areas • Ice Harbor West Road Pyatigorsk Park • Main Street, Town Clock Area • 4th Street Parking Ramp Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 10 AM on June 8, 2007, at Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, June 5, 2007.