US 20 Capacity Improvements Phase IITHE CITY OF
D`UB CJE
Masterpiece nn tFie Mississippi
MEMORANDUM
May 26, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
Iowa DOT Project No. STP-A-020-9(187)--22-31
Sealed bids were received by the Iowa Department of Transportation for the US 20
(Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic Signal and
Intelligent Transportation System Improvements. City Engineer Gus Psihoyos
recommends award of the contract to the low bidder, Voltmer, Inc., in the amount of
$268,740, which is 2.57% over the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
V
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
~-~~
May 25, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ~'' ,--
~-
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
Iowa DOT Project No. STP-A-020-9(187)--22-31
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the US 20
(Devon Drive to Menards) Capacity Improvements Project - Phase II, Traffic Signal
and Intelligent Transportation System Improvements (STP-A-020-9(187)--22-31).
BACKGROUND
On July 7, 2006, the City Council approved (Res. 270-06) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the funding
of the US 20 Capacity Improvements Project for the use of Iowa Clean Air Attainment
Program (ICAAP) funding. Under ICAAP funding, 80 percent (80%) or $260,370 of the
total eligible project items are reimbursable.
Phase I of this project included the installation of fiber optic conduit on US 20 from
Devon Drive to Hill Street and then on various City streets from US 20 and Hill Street to
City Hall. The Phase I contract was awarded to Volkens Excavating, Inc. in the amount
of $189,855.00 and is scheduled to begin April 2, 2007. The work for this project has
been completed early this week.
Phase II of this project involves camera installation and traffic signalization
improvements on US 20 at the Menard's entrance, Iowa 32 (Northwest Arterial), Wacker
Drive, John F. Kennedy Road, and Devon Drive. Fiber optics will also be installed in
the existing conduit from Devon Drive to City Hall.
BID RESULTS
The Iowa Department of Transportation (Iowa DOT) received the following bids for the
US 20 (Devon Drive to Menards) Capacity Improvements Project - Phase II, Traffic
Signal and Intelligent Transportation System Improvements on May 15, 2007:
Contractor Name
Voltmer, Inc.
KWS, Inc.
Price Industrial Electric
Volkens Excavating, Inc.
RECOMMENDATION
Total Bid
$268,740.00
$272,500.00
$280,300.00
$284, 500.00
I recommend that the contract for the US 20 (Devon Drive to Menards) Capacity
Improvements Project - Phase II, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(187)--22-31) be awarded to Voltmer, Inc. of Decorah,
Iowa, in the amount of $268,740.00, which is 2.57% over the engineer's estimate. The
Iowa DOT late start date is June 18, 2007, with completion in 50 Iowa DOT working
days.
PROJECT COST -BUDGET IMPACT
The summary of the project costs for the US 20 (Devon Drive to Menards) Capacity
Improvements Project - Phase II, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(187)--22-31) is as follows:
Estimate Award
Construction Contract -Phase II $ 262,000.00 $268,740.00
Contingency 26,200.00 26,200.00
Engineering 43,230.00 43,230.00
Project Cost -Phase II $331,430.00 $338,170.00
The estimated total cost for both Phase I and Phase II improvements is summarized as
follows:
Phase I
Phase II
Total Project Costs
Estimate Award
$ 229,664.00 $ 229,664.00
331,430.00 338,170.00
$561,094.00 $567,834.00
The project funding summary for both Phase I and Phase II is as follows:
CIP No. Fund Description Fund Amount
Iowa Clean Air Attainment Program (ICAAP) Funding $ 260,370.00
3001266 Traffic Signal Interconnect 183,697.00
1021609 Fiber Optic Conduit -Private Subdivisions & Misc. Projects 123,767.00
Total Project Funding $567,834.00
Under the terms of the ICAAP funding agreement, 80 percent (80%) of the total eligible
project items are reimbursable or a maximum of $260,370. The remaining City matching
funds ($307,464) will be covered from the Traffic Signal Interconnect CIP and the Fiber
Optic Conduit -Private Subdivisions & Miscellaneous Projects CIP.
The Dubuque Metropolitan Area Transportation System (DMATS) has submitted the
funding into the Transportation Improvement Program (TIP) and the Iowa DOT has
submitted the funding into the Statewide Transportation Improvement Program (STIP)
for authorization of the federal funds.
ACTION TO BE TAKEN
recommend that the City Council adopt the attached resolutions awarding the US 20
(Devon Drive to Menards) Capacity Improvements Project - Phase II, Traffic Signal
and Intelligent Transportation System Improvements (STP-A-020-9(187)--22-31) to
Voltmer, Inc. in the amount of $268,740.00.
Prepared by David Ness, PE
cc: Roger Walton, District Staff Engineer, Iowa DOT
Bob Schiesl, PE, Assistant City Engineer
Jenny Larson, Budget Director
David Ness, PE
RESOLUTION NO. 334-07
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE US 20 (DEVON
DRIVE TO MENARDS) CAPACITY IMPROVEMENTS PROJECT - PHASE II,
TRAFFIC SIGNAL AND INTELLIGENT TRANSPORTATION SYSTEM
IMPROVEMENTS (STP-A-020-9(187)--22-31)
Whereas, sealed proposals have been submitted by contractors for the US 20
(Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic Signal and
Intelligent Transportation System Improvements (STP-A-020-9(187)--22-31) (the
Project) pursuant to Resolution No~~G~67 and Notice to Bidders published in a
newspaper published in the City of Dubuque, Iowa on the 20th day of April, 2007.
Whereas, said sealed proposals were opened and read by the Iowa Department
of Transportation on the 15th day of May, 2007 and it has been determined that Voltmer,
Inc. of Decorah, Iowa, with a bid in the amount of $268,740.00, is the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to
Voltmer, Inc., subject to the concurrence by Iowa Department of Transportation (Iowa
DOT), and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 4th day of June 2007.
~~~
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
- .
IOWA DEPARTMENT OF TRANSPORTATION Run Date: 05/16/07
VENDOR RANKING Page: 353 1
Bid Order: 353 Contract ID: 31-0209-187-A
Letting Date: 070515 10:00 A.M.
Letting Status: AWARD RECOMMENDED to VOLTMER, INC.
Contract Period: 50 WORK DAYS Late Start Date: 06/18/07
Project: STP-A-020-9(187)--22-31
Work Type: TRAFFIC SIGNALS
County: DUBUQUE Prj Awd Amt: $268,740.00
Route: U.S. 20
Location: FROM NW ATERIAL TO HILL ST AND ALONG VARIOUS
CITY STREETS FROM U.S. 20 & HILL ST TO CITY
HALL
Primary County: DUBUQUE
No Established DBE Goal
---- ------------ ------------------------------------------------------ ---------------------------- --------------
TOTAL ---------------
~ OVER
RANK
----- VENDOR
----------- N0./NAME
----------------- BID LOW BID
1
VO080 -------------------------------------
VOLTMER, INC. ----------------------------
$ --------------
268,740.00 ---------------
100.00 $
2 K.150 KWS, INC. $ 272,500.00 101.39 ~
3 PR175 PRICE INDUSTRIAL ELECTRIC $ 280,300.00 104.30 $
4 VO039 VOLKENS EXCAVATING, INC. $ 284,500.00 105.86 ~
IOWA DEPARTMENT OF TRANSPORTATION
TABULATION OF CONSTRUCTION AND MATERIAL BIDS
Bid Order: 353
Letting Date: 05/15/07 10:00 A.M.
Contract ID: 31-0209-187-A
Run Date: 05/16/07
Page: 353 2
Primary County: DUBUQUE
-------------------------------------------------------------------------------------------------
( 1 ) VO080 ( 2 ) K.150 ( 3 ) PR175
VOLTMER, INC. KWS, INC. PRICE INDUSTRIAL ELECTRIC
LINE NO / ITEM CODE / ALT
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
SECTION 0001 FIBER OPTIC SYSTEM ITEMS
OCi0 2525-0000100 LUMP 262340.00000 262340.00 265000.00000 265000.00 276800.00000 276800.00
TRAFFIC SIGNALIZATION
0020 2528-8445110 LUMP 1400.00000 1400.00 2500.00000 2500.00 2000.00000 2000.00
TRAFFIC CONTROL
0030 2533-4980005 LUMP 5000.00000 5000.00 5000.00000 5000.00 1500.00000 1500.OG
MOBILIZATION
SECTION TOTALS $ 268,740.00 $ 272,500.00 $ 280,300.00
CONTRACT TOTALS ~ $ 268,740.00 $ 272,500.00 $ 280,300.00
Bid Order: 353
Letting Date: 05/15/07 10:00 A.M.
IOWA DEPARTMENT OF TRANSPORTATION
TABULATION OF CONSTRUCTION AND MATERIAL BIDS
Contract ID: 31-0209-187-A
Run Date: 05/16/07
Page: 353 3
Primary County: DUBUQUE
-----------------------------------------------------------------------------------------
( 4 ) V0039 ( ) ( )
VOLKENS EXCAVATING, INC.
LINE NO / ITEM CODE / ALT
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
SECTION 0001. FIBER OPTIC SYSTEM ITEMS
0010 2525-0000100 LUMP 269500.00000 269500.00
TRAFFIC SIGNALIZATION
0020 2528-8445110 LUMP 7500.00000 7500.00
TRAFFIC CONTROL
0030 2533-4980005 LUMP 7500.00000 7500.00
MOBILIZATION
SECTION TOTALS $ 284,500.00 $ $
CONTRACT TOTALS ~ $ 284,500.00 $ ~ $