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9 15 14 City Council AgendaROLL CALL ORDER FOR MEETING OF9/152014 Resnick, Sutton, Braig, Buol, Connors, Jones, Lynch CITY OF DUBUQUE, IOWA CITY COUNCIL MEETING Historic Federal Building 350 W. 6th Street September 15, 2014 Council meetings are video streamed live and archived at www.citvofdubuaue.ora/media and on Dubuque's CityChannel on the Mediacom cable system at Channel8 (analog) and 85.2 (digital). REGULAR SESSION 6:30 PM PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1. Days of Peace (September 21-22, 2014) Days of Peace Proclamation 2. Dubuque Oktoberfest Day (September 27, 2014) Oktoberfest Day Proclamation 3. Recovery Month (September 2014) Recovery t:lnnth Prnrinmatioq 4. Crop tlUhlk Day (October 5, 2014) Crop Walk Day Prodamation CONSENT ITEMS The consent agenda items are considered to be routine and non -controversial and all consent items will be normally voted upon in a single motion without any separate discussion on a particular item. If youwould liketo discuss one of the Consent Items, please go to the microphone and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and consideration. 1. Minutes and Reports Submitted Arts and Cultural Affairs Advisory Commission of 8126; Cable TV Corrmission of 7/1; City Council Proceedings of 8/4, 8/25, 8/26, 9/2; Community Development Advisory Commission of 7/16 and 8/20; Library Board of Trustees Report of 8/28; Park and Recreation Commission of 8/12; Proof of publication for City Council proceedings of 8/18, 8/25, 8/26; Proof of publication for List of Claims and Summary of Revenuesfor Month Ended July 31, 2014 Suggested Disposition: Receive and F ile Arts Commission 8/26 Cable TV7/1 City Council Proceedings 8/25 City Council Proceedings 8/26 City Council Proceedings 9/2 (amended) CDAC 7/16 CDAC 8/20 Library Report 8/28 Park and Rec 8/12 Proof -City Council Proceedings 8/4 Proof - City Council Proceedings 8/18 Proof -Council Proceedings 8/25 P roof -Council P roceedings 8/26 Proof -List of Claims/Summary of Revenues 7/31 2. Properly Acquisition - 1513 Washington Street City Manager recommending approval to purchase a home located at 1513 Washington Street owned by Roger D. Richard for the purpose of rehabbing and reselling to a qualified homebuyer. RESOLUTION Approving the Acquisition of Real Estate Owned by Roger D. Richard at 1513 Washington Street in the City of Dubuque Suggested Disposition: Receive and Fite; Adopt Resolution(s) 1513 Washington Street Purchase -MW Memo Staff Memo Resolution 3. Properly Acquisition -1598 Washington Street City Manager recommending approval to purchase a home located at 1598 Washington Street owned by Roger D. Richard for the purpose of rehabbing and reselling to a qualified homebuyer. RESOLUTION Approving the Acquisition of Real Estate Owned by Roger D. Richard at 1598 Washington Street in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 1598 Washington Purchase -MVM Memo, Staff Memo, Resolution 4. Property Acquisition -1501-1503 Bluff Street City Manager recommending authorization to acquire a duplex located at 1501-1503 Bluff Street from the Washington Neighborhood Development Corporation for the purpose of rehabbing and reselling as two separate properties to two qualified homebuyers. RESOLUTION Approving the Acquisition of Real Estate Owned by the Washington Neighborhood Development Corporation (WNDC) at 1501-03 Bluff Street in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 1501-1503 Bluff Purchase -MVM Memo Staff Memo Agreement Resolution, 5. 2014 Access Ramp Installation Project Phase 3 City Manager recommending that the award for the 2014 Access Ramp Installation Project -Phase 3 be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 2014 Access Ramp Installation Project -Phase 3 - MVM Memo, Staff Memo, Bid Tab, 6. 2014 CDBG Curb Access Ramp Installation Project Acceptance City Manager recommending acceptance of the construction contract for the 2014 CDBG Curb Access Ramp Installation Project, as completed by Midwest Concrete, Inc. Suggested Disposition: Receive and File; Approve 2014 CDBG Curb Access Ramp Installation Project -MVM memo, Staff Memo, Area Map, 7. Key City Properties, LLC - Pre -annexation Agreement City Manager recommending approval of Key City Properties, LLC Pre -Annexation Agreement in accordance with the Fringe Area Development Standards, and authorize the Mayor to sign the agreement on behalf of the City of Dubuque. RESOLUTION Approving a Pre -Annexation Agreement Between the City of Dubuque, Iowa and Key City Properties, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) Key City Properties Pre -Annexation Agreement -MVM Memo Staff Memo Location Map Pre -Annexation Agreement, Resolution 8. Holliday 5th Addition - Stormwater Facilities Fee Agreement City Manager recommending that the City Council consent to the assignment of interest in the Stormwater Facilities Fee Agreement between the City and WBBW Holliday Development, LLC for Lot 1 of Holliday 5th Addition. Suggested Disposition: Receive and File; Approve WBBW Holliday Development Stormwater Facilities Fee Agreement -MVM Memo, Staff Memo, Kane Letter, Assignment & Consent, 9. FY 2014 Consolidated Annual Performance and Evaluation Report (CAPER) City Manager recommending approval of the submission of the Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development for the period July 1, 2013, through June 30, 2014. RESOLUTION Authorizing the Submission of a Consolidated Annual Performance and Evaluation Report (CAPER) for the Period Commencing July 1, 2013 and Concluding June 30, 2014 Suggested Disposition: Receive and File; Adopt Resolution(s) FY14 Consolidated Annual Performance and Evaluation Report -MVM Memo, Staff memo, Resolution, FY 2014 CAPER, 10. English Ridge Subdivision No. 2 - Acceptance of Subdivision Improvements City Manager recommending acceptance of the public improvements that the developer, English Ridge, LLC, has recently completed in English Ridge Subdivision No. 2. RESOLUTION Accepting Public Improvements in English Ridge Subdivision No. 2 in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Acceptance of Subdivision Improvements in English Ridge Subdivision No. 2 -MVM Memo, Staff Memo, Resolution, Area Map, 11. Iowa Finance Authority - Housing Trust Fund Application City Manager recommending approval to submit an Iowa Finance Authority Housing Trust Fund application for continued support of homeownership activities in the Washington Neighborhood and authorizing commitment of the a match from available General Funds. RESOLUTION Approving Commitment of Matching Funds for an Application to the Iowa Finance Authority (IFA) for State Housing Trust Funds Suggested Disposition: Receive and File; Adopt Resolution(s) Washington NeiahborhoodfHousinq Trust Fund Application -MVM Memo Staff Memo Resolution, 12. 2014 Justice Assistance Grant (JAG) Acceptance City Manager recommending approval to accept the 2014 Justice Assistance Grant (JAG) award from the Edward Byrne Memorial Assistance Grant program and authorize the signing of the award document and special conditions. Suggested Disposition: Receive and File; Approve 2014 Justice Assistance Grant Acceptance -MVM Memo, Staff Memo, Acceptance Documents, 13. Request for Proposals - Bunker Hill Golf Irrigation Project City Manager recommending approval to release a Request for Proposal for design, cost estimates and construction administration services for the Bunker Hill Golf Course Irrigation Project. Suggested Disposition: Receive and File; Approve Bunker Hill Golf Course Irrigation RFP -MVM Memo, Staff Memo , Staff Memo, Request for Proposal, 14. Linseed Oil - CDBG Subrecipient Agreement City Manager recommending approval of a Subrecipient Agreement between the City of Dubuque and Wilmac Property Company for the redevelopment of 901 Jackson Street according to the terms of the Community Development Block Grant contract. Suggested Disposition: Receive and File; Approve Linseed Oil Subrecipient Agreement -MVM Memo Staff Memo Prior contract approval, Subrecipient Agreement, 15. Harvest Kitchen & Bar - Amendment to Loan Agreement for Name Change City Manager recommending approval of an amendment to the July 21, 2014 Loan Agreement with Harvest Kitchen & Bar owned by Offal Food Group, LLC changing the name of the restaurant from Harvest Kitchen & Bar to Brazen Open Kitchen & Bar. RESOLUTION Approving the First Amendment to Loan Agreement between the City of Dubuque, Iowa, and Harvest Kitchen & Bar Suggested Disposition: Receive and File; Adopt Resolution(s) Harvest Kitchen & Bar Amendment to Loan Agreement, Staff Memo, Amended Loan Agreement, Resolution, 16. Mediacom Communications Company Correspondence from Mediacom Communications Company advising the City of programming additions and rate adjustments on or about October 1, 2014. Suggested Disposition: Receive and File Mediacom Correspondence 17. Signed Contracts Agreement with lIWfor engineering services related to the Roosevelt Street Pumping Facility 2014 Project Suggested Disposition: Receive and File IIW Agreement, 18. Alcohol Compliance Civil Penalty for Alcohol License Holders - Ron's Discount Smokes City Manager recommending approval of an Alcohol Compliance Settlement Agreement with Ron's Discount Smokes & Beverage Center, 1691 Asbury Road. Suggested Disposition: Receive and File; Approve Ron's Discount Smokes Alcohol Compliance Agreement -MVM Memo, Staff Memo, Agreement, 19. Business License Refund Request by Dave Adams for a refund of the tobacco license DBQ-060-15 for Dave's Downtown Conoco, Inc. located at 500 Locust St. in the amount of 75.00 Suggested Disposition: Receive and File; Approve Tobacco Refund Request ITEMS TO BE SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. Rockfarm Holdings, Inc. - Development Agreement and Property Acquisition City Manager recommending that a public hearing be set for October 6, 2014, to approve a Development Agreement between the City of Dubuque and Rockfarm Holdings, Inc. for the acquisition of 4.28 acres in the Dubuque Technology Park Economic Development District. RESOLUTION Intent to dispose of an interest in City of Dubuque Real Estate pursuant to a Development Agreement between the City of Dubuque and Rockfarm Holdings, Inc. and fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on the Proposed Issuance of Urban Renewal Tax Increment Revenue Grant Obligations and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution, Set Public Hearing 1016114 Rockfarm Holdings Development Agreement -MVM Memo, Staff Memo, Development Agreement - Draft, Resolution, 2. Upper Bee Branch Creek Restoration Project - 429 Rhom berg Stabilization Project City Manager recommending initiation of the bidding process for the 429 Rhomberg Stabilization Project and further recommends that a public hearing be set for October 6, 2014. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing 1016114 429 Rhomberg Stabilization Project -MVM Memo, Staff Memo, Resolution Notice to Bidders, BOARDS/COMMISSIONS Applicants are invited to address the Council regarding their application for appointment. Airport Commission Two, 4 -year terms through September 14, 2018 (Expiring terms of Accinelli and Daoud) Applicants: Steven Accinelli, 3007 Huntington Dr. R.J. Blocker, 880 Kane St. Dan Nicholson, 889 Walker St. This commission is subject to the State of Iowa Gender Balance Law. 5 Commissioners total- currently 1 male, 2 females, and 2 vacancies Appointments to the following commission to be made at this meeting. Zoning Board of Adjustment One, 5 -year term through March 25, 2019 (Vacant term of Hutchinson) Applicant: Joyce Pope, 560 West 13th St This commission is subject to the State of Iowa Gender Balance Law. 5 Commissioners total- currently 4 males/0 females/1 Pending Appointment Boards Overview Sheet, Latest Listings, Vacancies, Airport Commission Applications Zoning Board of Adjustment Application Gender Balance Law, Gender Balance Q&A Sheet PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. SUSPEND THE RULES 1. Fiscal Year 2015 Budget Amendment No. 1 Proof of publication on notice of public hearing to consider approval of the first Fiscal Year 2015 Budget Amendment, which amends the Fiscal Year 2015 Budget for City Council actions since the beginning of the Fiscal Year and includes items which City Council has expressed support with the City Manager recommending approval. RESOLUTION Amending the Current Budget for the Fiscal Year Ending June 30, 2015 Suggested Disposition: Receive and File; Adopt Resolution(s) MVM Memo Staff Memo Amendment Certification Resolution Amendment Detail Proof of Publication, 2. English Mill Road Pumping Facility Project Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract and estimated cost for the English Mill Road Pumping Facility Project and the City Manager recommending approval. RESOLUTION City of Dubuque, Iowa, Water Department English Mill Road Pumping Facility Project Suggested Disposition: Receive and File; Adopt Resolution(s) English Mill Road Pumping Facility Project -MVM Memo Staff Memo English Mill Map, Resolution Proof of Publication 3. English Mill Road Water Main Extension Project Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract and estimated cost for the English Mill Road Water Main Extension Project and the City Manager recommending approval. RESOLUTION City of Dubuque, Iowa, Water Department English Mill Water Main Extension Project Suggested Disposition: Receive and File; Adopt Resolution(s) English Mill Water Main Extension Project -MVM Memo, Staff Memo, English Mill Map, Resolution, Proof of Publication, REINSTATE THE RULES This action limits discussion to the City Council. ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Home Base Iowa Comm unity - Resolution of Support Rick Dickinson, President/CEO of Greater Dubuque Development Corporation, requesting City Council approval of a resolution supporting the City of Dubuque as a Home Base Iowa Community. RESOLUTION Supporting the City of Dubuque as a Home Base Iowa Community Suggested Disposition: Receive and File; Adopt Resolution(s) Resolution, Incentive Package, Standards, 2. SRF Green Alley Bid Set 2 - Year 2 Project Award City Manager recommending award of the contract for the SRF Green Alley Bid Set 2 - Year 2 Project to Drew Cook and Sons Excavating. RESOLUTION Awarding public improvement contract for the SRF Green Alley Bid Set 2 - Year 2 Project Suggested Disposition: Receive and File; Adopt Resolution(s) SRF Green Alley Bid Set 2 Year 2 - MVM Memo, Staff Memo, Resolution, 3. Code of Ordinances Amendment - Dubuque Technology Park Economic Development District City Manager recommending approval of an ordinance amending the Tax Increment Financing District for the Dubuque Technology Park Economic Development District to expand the district to include Subarea C where Rockfarm Holdings, Inc. will be building and creating 48 jobs. ORDINANCE Amending Ordinance No. 65-97, as amended by Ordinance No. 44-14, Providing that General Property Taxes Levied and Collected Each Year on all Property Located Within the Dubuque Technology Park Economic Development District, in the City of Dubuque, County of Dubuque, State of Iowa, by and for the Benefit of The State of Iowa, City of Dubuque, County of Dubuque, Dubuque Community School District and Other Taxing Districts, be paid to a Special Fund for Payment of Principal and Interest on Loans, Monies Advanced to and Indebtedness, Including Bonds Issued or to be Issued, Incurred by said City in Connection with said Urban Renewal Redevelopment Project Suggested Disposition: Receive and File; Motion B; Motion A Dubuque Technology Park TIF Ordinance -MVM Memo, Staff Memo, Tech Park UR Plan 2014.2, Attachment A - UR Plan map Attachment B-1 - Existing Land Use Attachment B-2 - Proposed Land Use, Attachment C- Bonded Indebtedness Attachment D - District Boundary Descriptions Tech Park TIF Ordinance 2014.2 4. Novelty Iron Works Facility Tour Correspondence from Bob Johnson of Novelty Iron Works Landlord, LLC inviting the City Council to tour the Novelty I ron Works redevelopment project at 333 East 10th Street at a time and date convenient for the City Council. Suggested Disposition: Receive and File; Council NIW Correspondence, COUNCIL MEMBER REPORTS PUBLIC INPUT At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law. CLOSED SESSION Pending Litigation and Property Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa Added Late ADJOURNMENT