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6 4 07 City Council Agenda with Icons ROLL CALL ORDER FOR MEETING OF 6/4/07 CLINE CONNORS JONES LYNCH MICHALSKI BRAIG BUOL CITY OF DUBUQUE, IOWA CITY COUNCIL MEETING 6:30 P.M. LIBRARY AUDITORIUM MONDAY, JUNE 4, 2007 PLEDGE OF ALLEGIANCE INVOCATION Reverend Doctor Jim Dotson, Grandview United Methodist Church PROCLAMATION United States Army Month (June 11 – 17, 2007) PRESENTATION Presentation to the Citizens of Dubuque from the Officers and Men of the USS Dubuque LPD8 CONSENT ITEMS The consent agenda items are considered to be routine and non-controversial and all consent items will be normally voted upon in a single motion without any separate discussion on a particular item. If you would like to discuss one of the Consent Items, please go to the microphone and be recognized by the Mayor and state the item you would like removed from the Consent Agenda for separate discussion and consideration. 1. Minutes and Reports Submitted Arts and Cultural Affairs Advisory Commission of 4/24; City Council of 5/21; Electrical Code Board of 5/14; Enterprise Zone Commission of 5/8; Historic Preservation Commission of 5/17; Plumbing Board of 5/16; Transit Board of 5/14 Suggested Disposition: Receive and File ACAACCity CouncilElectrical BdEnterprise ZoneHPCPlumbing Bd Transit Bd 2. Notice of Claims/Suits Jwan E. Brookins for vehicle damage; Christy Link for personal injury; Lauren Schrup for vehicle damage Suggested Disposition: Receive and File; Refer to City Attorney City Attorney advising that the following claim has been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jwan Brookins for vehicle damage Suggested Disposition: Receive and File; Concur Claim - ICAP 3. Snow Removal Assessments City Manager recommending approval of the final assessment schedule for the 2006 – 2007 Snow Removal and Right-of-Way Obstruction Removal in the amount of $6,792.59. RESOLUTION Adopting the final assessment schedule for the Snow Removal Assessment – Right-of-Way Obstruction Removal Assessment Project Suggested Disposition: Receive and File; Adopt Resolution Assessments - MVM Assessments - Staff Assessments - Snow Removal MemoMemoResolutionAssessments 2 4. Cooperative Traffic Paint and Pavement Markings Agreement City Manager recommending approval of a Traffic Paint and Pavement Markings Agreement between the City of Dubuque and the City of Asbury. RESOLUTION Approving Traffic Paint and Pavement Markings Agreement between the City of Dubuque and the City of Asbury Suggested Disposition: Receive and File; Adopt Resolution Agreement - MVM Agreement - Staff Agreement - Pavement Marking MemoMemoResolutionAgreement 5. Crescent Community Health Center Parking Lot City Manager recommending acceptance of the Crescent Community Health Center Parking Lot Project as completed by Portzen Construction, Inc., in the final contract amount of $127,552.28. RESOLUTION Accepting the Crescent Community Health Center Parking Lot Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution Parking Lot - MVM Parking Lot - Staff Parking Lot - Certificate of Final Parking Lot - Final MemoMemoResolutionCompletionPayment Form 6. Loras Boulevard Traffic Signalization Project City Manager recommending acceptance of the Loras Boulevard Traffic Signalization Project as completed by Portzen Construction, Inc., in the final contract amount of $289,081.02. RESOLUTION Accepting the Loras Boulevard Traffic Signalization Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution Loras Blvd - MVM Loars Blvd - Staff Loras Blvd - Certificate of Final Loras Blvd - Final MemoMemoResolutionCompletionPayment Form 7. 2411 Central – Request to Demolish Historic Preservation Commission recommending approval of a request from Lynn and Amy Schmitz to demolish the condemned building located at 2411 Central Avenue. Suggested Disposition: Receive and File; Approve 3 2411 Central - HPC 2411 Central - 2411 Central - 2411 Central - Staff LtrApplicationPhotosReport 8. Millworking Historic District Nomination City Manager recommending approval of the selection of History Pays! to prepare the National Register of Historic Places nomination for the proposed Millworking Historic District. Suggested Disposition: Receive and File; Approve Millworking - MVM Millworking - Staff Millworking - History Pays Millworking Historic Jim Jacobsen Ltr MemoMemoConsultant ContractProposalDistrict 9. Shot Tower Archeological Survey – Contract Amendment City Manager recommending approval of an amendment to the contract with Great Lakes Archeological Research Center for additional services associated with the Shot Tower Archeological Investigation. Suggested Disposition: Receive and File; Approve Shot Tower - MVM Shot Tower - Staff Shot Tower - CLG Shot Tower - MemoMemoBudgetAmended Contract 10. National League of Cities Application for Technical Assistance City Manager recommending approval to respond to a request for proposals for NLC technical assistance in support of youth leadership development activities. Suggested Disposition: Receive and File; Approve NLC - MVM MemoNLC - Staff MemoNLC ApplicationNLC - Mayor Ltr 11. Municipal Housing Agency Governing Board City Manager transmitting information about the Municipal Housing Agency Governing Board and the 2006 HUD Appropriation Act which has eliminated the need for the board and advising that the Housing Commission has decided to continue with the board. Suggested Disposition: Receive and File Governing Bd - MVM Governing Bd - Staff MemoMemo 4 12. Washington Neighborhood Visioning Consultant City Manager recommending approval of the selection of MSA Professionals to conduct the Washington Neighborhood visioning process in the amount of $10,292. Suggested Disposition: Receive and File; Approve Visioning - MVM Visioning - Staff Visioning - MSA Visioning - MSA MemoMemoProposalBudget 13. Fiscal Year 2008 Arts and Culture Funding Program Arts and Culture Affairs Advisory Commission recommending approval of eleven Fiscal Year 2008 Arts and Culture Operating Support funding requests and authorization for the City Manager to sign the funding agreements. Suggested Disposition: Receive and File; Approve Funding Awards - Funding Requests - ACAAC LtrSummary 14. Fiscal Year 2008 Special Projects Arts and Culture Grants Arts and Cultural Affairs Advisory Commission recommending approval of the Fiscal Year 2008 Arts and Culture Grants for Special Projects and authorization for the City Manager to sign the grant agreements. Suggested Disposition: Receive and File; Approve Grants - ACAAC LtrGrants - Summary 15. Government Finance Officers Association – Certificate of Achievement City Manager advising that the City has received the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for the nineteenth consecutive year. Suggested Disposition: Receive and File GFOA - MVM MemoGFOA - Staff MemoGFOA Ltr 5 16. Grandview Avenue Pet Park Communication from Dave Kelley, 3249 Bittersweet Lane, in support of the Grandview Avenue Pet Park. Suggested Disposition: Receive and File Pet Park - Kelley Ltr 17. Sidewalks on John F. Kennedy Road Communication from Ann Cook, 1590 Kane Street, in support of the installation of sidewalks along John F. Kennedy Road. Suggested Disposition: Receive and File Sidewalks - Cook Ltr 18. Traffic Light Synchronization on Locust Street Communication from Karl Stieglitz, 533 Lowell Street, regarding removal of the synchronization of lights on Locust Street. Suggested Disposition: Receive and File; Refer to City Manager Lights - Stieglitz Ltr 19. Cell Phone Contract City Manager recommending approval of the selection of ComElec-US Cellular for the City’s basic cellular phone service. Suggested Disposition: Receive and File; Approve Cell Phones - MVM Cell Phones - Staff Cell Phones - Bid Cell Phones - RFP MemoMemoSummary 6 20. Improvement Contracts / Performance, Payment and Maintenance Bonds RESOLUTION Approving public improvement contracts and bonds -- City Hall Parking Lot Reconstruction Project -- 2007 Asphalt Paving Project -- Downtown Streetlight and Traffic Signalization Pole Painting Project --Third Floor Office Expansion Project Suggested Disposition: Receive and File; Adopt Resolution Contract and Bonds City Hall Parking Lot2007 Asphalt PavingPole PaintingThird Floor ResolutionExpansion 21. Liquor License Transfer Request of the Rotary Club of Dubuque to transfer their liquor license to A.Y. McDonald Park on June 13, 2007. Suggested Disposition: Receive and File; Approve 22. Business Licenses City Manager recommending approval of annual liquor license renewals as submitted. RESOLUTION Granting the issuance of Class “B” Beer Permit to Catfish Festival; and Class “C” Beer Permit to McCann’s Service, Inc. RESOLUTION Granting the issuance of a Class “B” Liquor License to Days Inn/Spirits Bar and Grill; Special Class “C” Liquor License (5-Day Special Event) to Dubuque Jaycees and Dubuque Family Restaurant; Class “B” Wine Permit to Ooh La La; and Class “WBN” Native Wine Permit to Dubuque American Lady Suggested Disposition: Receive and File; Adopt Resolutions Renewals - MVM Renewals - Staff Resolution #1Resolution #2 MemoMemo 7 ITEMS TO BE SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. York and Curtis Street Storm Sewer Improvement Project City Manager recommending initiation of the public bidding process for the York and Curtis Street Storm Sewer Improvement Project and that a public hearing on the plans and specifications, form of contract, and estimated cost be set for June 18, 2007. RESOLUTION Preliminary approval of plans and specifications, form of contract, and estimated cost for the York and Curtis Street Storm Sewer Improvement Project RESOLUTION Setting date of hearing on plans and specifications, form of contract, and estimated cost for the York and Curtis Street Storm Sewer Improvement Project RESOLUTION Ordering the advertisement for bids for the York and Curtis Street Storm Sewer Improvement Project Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 6/18/07 Storm Sewer - MVM Storm Sewer - Staff Storm Sewer - MemoMemoResolutions 2. Star Brewery Drive Construction Project City Manager recommending initiation of the public bidding process for the Star Brewery Drive Construction Project and that a public hearing on the plans and specifications, form of contract, and estimated cost be set for June 18, 2007. RESOLUTION Preliminary approval of plans and specifications, form of contract, and estimated cost for the Star Brewery Drive Construction Project RESOLUTION Setting date of hearing on plans and specifications, form of contract, and estimated cost for the Star Brewery Drive Construction Project RESOLUTION Ordering the advertisement for bids for the Star Brewery Construction Project Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing 6/18/07 Star Brewery - MVM Star Brewery - Staff Star Brewery - MemoMemoResolutions 8 3. Port of Dubuque Parking Ramp – Urban Renewal Tax Increment Revenue Bonds City Manager recommending that a public hearing be re-set for June 18, 2007, to consider the sale of not to exceed $25,000,000 Urban Renewal Tax Increment Revenue Bonds. RESOLUTION Fixing date for a hearing on the proposition of the issuance of not to exceed $25,000,000 Urban Renewal Tax Increment Revenue Bonds, of Dubuque, Iowa, and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing 6/18/07 Bonds - MVM MemoBonds - Staff MemoBonds - ResolutionBonds - Noth Ltr 4. Release and Acceptance of Sanitary Sewer Easement – Raven Oaks City Manager recommending that a public hearing be set for June 18, 2007 to consider vacating and relocating a portion of an existing sanitary sewer easement and to vacate a utility easement in Lot 4 of Raven Oaks No. 2 and Lots 1 and 2 of Raven Oaks Place. RESOLUTION Of intent to dispose of interest and release a portion of an existing 20- foot wide sanitary sewer easement, a 25-foot access and utility easement, and a 5-foot utility easement on Lot 4 of Raven Oaks No. 2 and Lots 1 and 2 of Raven Oaks Place in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing 6/18/07 Raven Oaks - MVM Raven Oaks - Staff Raven Oaks - Vicinity Raven Oaks - Raven Oaks - Raven Oaks - Kluck MemoMemoMapResolutionEasement PlatLtr BOARDS/COMMISSIONS Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions; applicant appointments will be made at the next City Council meeting. Park and Recreation Commission Three 3-year terms through June 30, 2010 (Terms of Lyness, Harjehausen, and Hoffman) Applicants: Karen Lyness, Paul Hoffman, Gary Harjehausen TV Cable Regulatory Commission Two 3-year expired terms through June 30, 2010 (Terms of Pratt and Stevens) Applicant: Kevin Stevens 9 Bd and Comm ListOverview SheetPark and Rec Cable TV Application Applications PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. SUSPEND THE RULES 1. Vacate of Kerper Boulevard Property Proof of publication on notice of hearing to consider a request from Union-Hoermann Press to vacate a portion of Kerper Boulevard that abuts the existing Union-Hoermann facility at 2175 Kerper Boulevard and City Manager recommending approval. RESOLUTION Approving plat of proposed vacated portion of Kerper Boulevard in Block 19 of River Front Subdivision No. 3 RESOLUTION Vacating a portion of Kerper Boulevard in Block 19 of River Front Subdivision No. 3 RESOLUTION Disposing of City interest in Lot 1A, Block 19, River Front Subdivision No. 3 in the City of Dubuque, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution Kerper Blvd - MVM Kerper Blvd - Staff Kerper Blvd - MemoMemoResolutions Material from May 21, 2007 City Council Meeting Kerper Blvd - MVM Kerper Blvd - Staff Keper Blvd - Kerper Blvd - Map & Union-Hoermann MemoMemoResolutionPlat 2. Interstate Power Company – Permanent Easement Proof of publication on notice of hearing to consider approval of granting a permanent easement to Interstate Power Company in the Port of Dubuque and City Manager recommending approval. RESOLUTION Disposing of real property by easement to Interstate Power and Light Company Suggested Disposition: Receive and File; Adopt Resolution 10 Easement - MVM Easement - MemoResolution Material from May 21, 2007 City Council Meeting Easement - MVM Easement - Electric Line Easement - Exhibits MemoResolutionEasement 3. Ice Harbor Transient Boat Dock Project Proof of publication on notice of hearing to consider the plans and specifications, form of contract, and estimated cost for the Ice Harbor Transient Boat Dock Project and City Manager recommending approval and further recommending that the date for the receipt of bids be revised to June 21, 2007. RESOLUTION Approving plans and specifications, form of contract, and estimated cost for the Ice Harbor Transient Boat Dock Project RESOLUTION Ordering the re-advertisement for bids for the Ice Harbor Transient Boat Dock Project Suggested Disposition: Receive and File; Adopt Resolutions Boat Dock - MVM Boat Dock - Staff Boat Dock - MemoMemoResolutions Material from May 21, 2007 City Council Meeting Boat Dock - MVM Boat Dock - Staff Boat Dock - Boat Dock - Layout MemoMemoResolutions 4. Decorative Concrete Repair and Maintenance Project Proof of publication on notice of hearing to consider the plans and specifications, form of contract, and estimated cost for the Decorative Concrete Repair and Maintenance Project and City Manager recommending approval and further recommending that the date for the receipt of bids be revised to June 21, 2007. RESOLUTION Approving plans and specifications, form of contract, and estimated cost for the Decorative Concrete Repair and Maintenance Project RESOLUTION Ordering the re-advertisement for bids for the Decorative Concrete Repair and Maintenance Project 11 Suggested Disposition: Receive and File; Adopt Resolutions Concrete - MVM Concrete - Staff Concrete - MemoMemoResolutions Material from May 21, 2007 City Council Meeting Decorative Concrete Decorative Concrete Decorative Concrete - MVM Memo- Staff Memo- Resolutions 5. Third Street Overpass Lighting Project Proof of publication on notice of hearing to consider the plans and specifications, form of contract, and estimated cost for the Third Street Overpass Lighting Project and City Manager recommending approval. RESOLUTION Approving plans and specifications, form of contract, and estimated cost for the Third Street Overpass Lighting Project Suggested Disposition: Receive and File; Adopt Resolutions Third Street - MVM Third Street - Staff Third Street - MemoMemoResolution Material from May 21, 2007 City Council Meeting Third Street-MVM Third Street - Staff Third Street - MemoMemoResolutions 6. Pedestrian Wayfinding Sign System Design Proof of publication on notice of hearing to consider the plans and specifications, form of contract, and estimated cost for the Pedestrian Wayfinding Sign System Design Project and City Manager recommending approval. RESOLUTION Approvingplans and specifications, form of contract, and estimated cost for the Pedestrian Wayfinding Sign System Suggested Disposition: Receive and File; Adopt Resolution Sign System - MVM Sign System - Staff Sign System - Wayfinding Sign Trailblazer - Final Kiosk - Final Design MemoMemoResolutionSystem MapDesign 12 Material from May 21, 2007 City Council Meeting Sign System - MVM Sign System - Staff Sign System - Sign System - MemoMemoResolutionsRenderings REINSTATE THE RULES This action limits discussion to the City Council. ACTION ITEMS These are items where discussion is held by the City Council – public comments are not allowed except as authorized by the Mayor. 1. Citizen Request Communication from Betty Leibfried, 888 Barbaralee, and Veronica Bender, 895 Barbaralee, requesting to address the City Council regarding the storm retention basin behind their homes on Barbaralee Drive. Suggested Disposition: Receive and File; Refer to City Manager Request - Leibfried Ltr 2. Purchase of Property – 1126 White Street City Manager recommending approval of the purchase of a vacant building located at 1126 White Street from the Dubuque Community School Board as part of the Washington Neighborhood revitalization effort. Suggested Disposition: Receive and File; Approve 1126 White - MVM 1126 White - Staff 1126 White - Offer MemoMemoto Purchase 3. University Avenue Reconstruction Project City Manager submitting a response to the communication from Dean Rampson regarding the University Avenue Reconstruction Project. Suggested Disposition: Receive and File; Council Direction University - MVM University - Staff Rampson Ltr MemoMemo 13 4. Final Plat – Asbury Plaza Business Park City Manager recommending approval of a 180 day extension and re-approval of the final plat of Asbury Plaza Business Park as requested by Wendell Corey, Motor City, LLC. RESOLUTION Re-approving the final plat of Asbury Plaza Business Park First Addition in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution Plat - MVM MemoPlat - Staff MemoPlat - Corey LtrPlat - ResolutionPlat - 8/21/06 Mtg Material 5. 409 Burch Street (Tabled from December 18, 2006 City Council Meeting) City Manager recommending that City Attorney Barry Lindahl be directed to restart the property acquisition process for the residence located at 409 Burch Street. Suggested Disposition: Receive and File; Remove from Table; Concur 409 Burch - MVM 409 Burch - Staff MemoMemo Note: Background information for this agenda item being provided as hard copy. 6. US 20 (Devon Drive to Menards) Capacity Improvements – Phase II Project City Manager recommending award of the contract for the US 20 (Devon Drive to Menards) Capacity Improvements – Phase II Project to Voltmer, Inc., in the amount of $268,740. RESOLUTION Awarding public improvement contract for the US 20 (Devon Drive to Menards) Capacity Improvement Project – Phase II, Traffic Signal and Intelligent Transportation System Improvements (STP-A-020-9(187)—22-31) Suggested Disposition: Receive and File; Adopt Resolution US 20 - MVM MemoUS 20 - Staff MemoUS 20 - ResolutionUS 20 - Bid Results COUNCIL MEMBER REPORTS 14 PUBLIC INPUT At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law. Jeanne F. Schneider May 31, 2007 15