POS FY 08 Operation New ViewTHE CITY OF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
June 13, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement -Operation: New View
During the Fiscal Year 2008 budget process, the Mayor and City Council provided
$18,257 for a Purchase of Service Agreement with Operation: New View.
Budget Director Jennifer Larson is recommending execution of the attached Purchase
of Service Agreement with Operation: New View to provide funding for the agency to
continue to provide services to help low income and elderly citizens achieve self-
efficiency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
THE CTtY OF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
June 13, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director ~~
SUBJECT: Purchase of Service Agreement -Operation: New View
Attached for City Council approval is the Purchase of Services Agreement with
Operation: New View for the City's financial support for Fiscal Year 2008.
The adopted Fiscal Year 2007 operating budget provides for the payment of $18,257 to
Operation: New View. City funding enables the agency to continue to provide services
to help low income and elderly citizens achieve self-efficiency. Operation: New View
programs include Head Start, the Learning Tree, nutrition services, weatherization, and
energy relief.
It is my recommendation that the City Council approve the attached Purchase of
Service Agreement with Operation: New View and authorize the Mayor to execute the
contract on behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
THIS AGREEMENT, dated for reference purposes the 1 st day of July 2007, by and
between the City of Dubuque, Iowa (City) and Operation: New View Community Action
Agency (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to
provide services to help low-income and elderly citizens achieve self sufficiency; and
WHEREAS, City has deemed it to be in its best interest to provide financial
assistance to be used to cover general operating expenses of Agency's programs.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
Agency shall:
a) offset operating costs so that more program monies can be allocated to direct
client services;
b) maintain a positive cash flow to assure that "up front" monies are available to
reimbursable programs;
c) provide for capital acquisitions for more efficient operations; and
d) provide special programs and assistance which are not otherwise funded.
2. Time of Performance
The term of this Agreement shall be from July 1, 2007 through June 30, 2008.
3. Compensation
City shall pay Agency $18,257.00 as compensation for the services provided by
Agency, which payment shall constitute full and complete compensation for such
services.
The compensation shall be paid by City to Agency within 10 days after the
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execution of this Agreement by both parties and upon receipt by City of a requisition
for such sum from Agency.
4. Audit and Evaluation
Inasmuch as the funds to be provided Agency by City are public funds, Agency
agrees that it will maintain books of account in accordance with generally accepted
accounting standards together with necessary documentation to support all
expenditures.
5. Discrimination
In carrying out its program, Agency shall not discriminate against any employee or
applicant for employment because of race, creed, color, sex, age, national origin,
religion, sexual orientation, sexual orientation or disability. Agency shall take
affirmative action to insure that applicants for employment are employed and that
employees are treated during employment without regard to their race, creed, color,
sex, age, national origin, religion, or disability. Such action shall include, but not be
limited to, the following: employment, promotion, demotion or transfer; rates of pay
or other forms of compensation; and selection for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so
that no person shall on the grounds of race, color, religion, national origin, sex, age,
sexual orientation, or disability be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activities funded
in whole or in part with any of the funds made available to Agency under the terms
of this Agreement.
6. Interest of Members Officers or Employees of the City of Dubuque, Members of
the Dubuque City Council or Other Public Officials
No member, officer or employee of City, or their designees or agents, no member of
the Dubuque City Council and no other public official of the City who exercises any
function or responsibilities with respect to the program during such person's tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof, for
work to be performed in connection with the program assisted under this
Agreement.
7. Termination of Agreement
This agreement may be terminated by either party by giving the other party a
written, ninety (90) day notice of such termination or upon such other terms as may
be mutually acceptable.
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if Agency shall violate any of the covenants,
2
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agreements, or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Agency of such termination at least five
(5) days before the effective date of such termination.
8. Assi nability
Agency shall not assign or transfer any interest in this Agreement without the prior
written approval of City.
9. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City
copies of Agency's insurance certificates showing general liability, automobile
liability, and workers compensation insurance coverage to the satisfaction of City for
the term of this Agreement.
WITNESSED:
~ ~~~~~~
can F Schneider, City Clerk
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Date
CITY DUBUQUE
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Roy . Buhl, Mayor
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OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
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Custom g
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Operation: New View
Street City ST Zip Code iss Date Queued Days
Code Name ..... .. .... ....
.......
PIBOCTI
..........................
..........................
Pitney Bowes Global Financial PO Box 909
......................
Shelton
..
CT
.........
06489-099
..
9 02/21/07
No
1
Services LLC
C/O ValueMAX
Description of Operations
Lessee #: 8748338-001
BUDEIAO Buchanan Delaware Fayette 105 2nd St NE Independence IA 50644 09/25/06 No 10
Empowerment Board
CIDUTA3 City of Dubuque 13th & Central Dubuque IA 52001 09/25/06 No 30*
a City Hall
Description of Operations
*Except for non-payment of premium.
It is agreed that City of Dubuque is named as an additional insured in
respect to the operations of the named insured performed for the certificate
holder.
FICOIAI The Fischer Companies 290 Main Street Dubuque IA 52001 09/25/06 No 10
Attn: Tony Pfohl
STMAIAI St. Mark Community Center 1201 Locust Street Dubuque IA 52001 09/25/06 No 10
THPRIAI Third Presbyterian Church 3100 Windsor Avenue Dubuque IA 52001 09/25/06 No 10
Description of Operations
Building or Premises Not For Profit
WAAUILO Warren Auto Rentals 154 E 2nd St East Dubuque IL 61025-12 01 01/19/07 No 10
WEPRIAI Westminster Presbyterian 2155 University Avenue Dubuque IA 52001 09/25/06 No 10
Church
BICHIAI Bird Chevrolet Co. 3255 University Ave Dubuque IA 52001 09/25/06 No 10
Description of Operations
Hired Physical Damage coverage up to $35,000.
Comp Deductible 5100 / Collision Deductible 5500
WAAUILO Warren Auto Rentals 154 E 2nd East Dubuque IL 61025 09/25/06 No 10
Description of Operations
Hired Physical Damage coverage up to 535,000.
Comp Deductible 5100 / Collision Deductible $500
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