POD Parking Facility ProjectTHE CT£Y OF '.
DUB E
Masterpiece vn the Mississippi
MEMORANDUM
June 15, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Parking Facility Project
City Engineer, Gus Psihoyos is recommending initiation of the bidding procedure for the
Port of Dubuque Public Parking Facility project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/LW
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Dave Heiar, Economic Development Director
Gus Psihoyos, City Engineer
Wayne Briggs, Chief Operating Officer, Platinum Services
Jonathan Swain, Chief Operating Officer, Peninsula Gaming
THE CITY OF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
June 15, 2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
SUBJECT: Port of Dubuque Parking Facility Project
C I P #: 3601957
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Port of
Dubuque Parking Facility Project.
BACKGROUND
The Development Agreement with the Diamond Jo, LLC (Peninsula Gaming) requires
the City of Dubuque to design and construct the public parking facility on the Public
Parking Facility Real Estate located in the Port of Dubuque.
On February 5, 2007, the City Council approved a contract for approximately
$1,110,500 with The Durrant Group, Inc., (Durrant) for the architectural design of the
parking facility. On February 20, the City Council then approved the award of the
construction management services (scheduling, cost estimating, bid package
preparation, and construction administration) to Conlon Construction for $535,000.
DISCUSSION
The Port of Dubuque Parking Facility will be a city-owned facility north of the new
Diamond Jo Casino, east of the new Durrant office building (former Adams Company),
and south of the planned mixed-use development along Fifth Street. The facility will
have entrances/exits to Bell Street and Ice Harbor Drive. A third entrance into the
garage will be located at the southwest corner and connect with the west end of the
Diamond Jo parking lot. The Diamond Jo will need to provide the City with a public
access easement for the entrance prior to construction.
The facility will accommodate 1,130 vehicles on four levels. Each level is approximately
126,000 square feet for a total square footage of approximately 508,000 square feet.
The levels are connected by speed ramps at the request of the Diamond Jo; and each
level will have direct connection to the Diamond Jo at two locations. The facility will
have connections to the mixed-use development at two locations on all 4 levels for
people parking in the garage. The parking facility will have four (4) stair towers and two
(2) elevators for ease of access to each level.
Other amenities will include: public restrooms on the main level; a snow chute from the
top level to the main level for ease of snow removal; amaintenance/storage area under
the first speed ramp; and landscaping as part of the building facade on the main level.
The exterior of the facility will be a combination of brick, limestone, colored precast
concrete, and metal. The final facade treatment for the north face of the parking facility
will be dependent on the construction schedule of the mixed-use development. Two
Add Alternates for the north facade treatment have been included to provide the City
with the flexibility to construct no facade treatment, a temporary facade treatment and/or
a permanent facade treatment. The final selection of a facade treatment will be based
on time lapse between completion of the mixed-use development and the parking
facility.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process June 18, 2007
Publish Notice to Bidders, Advertise for Bids June 22, 2007
Publish Public Hearing Notice on Plans & Specs June 22, 2007
Public Hearing on Plans & Specifications July 2, 2007
Pre-Bid Construction Conference June 28, 2007
Receipt of Bid Proposals (Bid Letting) July 12, 2007
Award Construction Contract (Special Council Meeting) July 26, 2007
Project Completion Date November 11, 2008
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable costs for the Port of Dubuque Parking Facility Project is as
follows:
Estimate
Construction Cost $ 21,071,150
Contingency - 10% 2,080,000
Engineering/Architectural/Construction Admin/Inspection 1,800,500
LEED Certification & Commissioning 228,000
Total Base Project Cost $ 25,179,650
Optional Add Alternates:
1) North Facade Treatment Options:
a) Add Exterior Brick Precast Panels & Landscaping to North
(Permanent)
b) Add Frames and Vinyl Mesh Panels to North Facade
(Temporary)
2) Paint Columns
3) Power Assisted Doors at Restrooms
4) Power Assisted Doors at Elevator Lobbies
Optional Deduct Alternate:
Alternate Concrete Pavement System for Main Floor
The funding summary is as follows:
CIP No. Fund Description
3601957 Port of Dubuque Parking Facility
Total Project Funding
$ 1,100, 000
380,000
30,250
16, 500
24,000
- $ 670,000
Fund Amount
**
** The project costs, including all architectural, design, inspection, testing services,
documentation, construction management, engineering services, construction work,
10% construction contingency, interim financing, and any other related costs are being
funded by Urban Renewal Tax Increment Revenue Bonds issued by the City of
Dubuque and escrowed funds provided by the Diamond Jo. The source of bond
repayment is solely from the increment being created by the new Diamond Jo facility,
along with a corporate guarantee from the Diamond Jo. The Diamond Jo is also
required to pay $6,500,000 in cash up front which will be controlled by the City in an
escrow account. It is anticipated that the taxes levied on the Diamond Jo Gambling
Facility will be inadequate to fund the City's new public parking ramp. Therefore, the
Diamond Jo will be required to sign a minimum assessment agreement that guarantees
the base increment and any additional amount to the base increment that is sufficient to
retire the parking ramp bonds.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions.
Prepared by Steven Sampson Brown, Project Manager
cc: Jenny Larson, Budget Director
RESOLUTION NO. 348-07
PORT OF DUBUQUE PARKING FACILITY PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Port of Dubuque Parking Facility Project, in the estimated amount $24,951,650 are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 2~d day of July, 2007, at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice of
the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The Port of Dubuque Parking Facility Project is hereby ordered to be advertised
for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 12 day of July, 2007. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council, at a
special Council meeting, for final action at the public hearing at 5:00 p.m. on the 26t" day
of July, 2007, in the Public Library Auditorium, 360 West 11t" Street, Dubuque, Iowa.
Passed, adopted and approved thisl8th day of June ~;''~007.
~' ~ <'
r;
fRoy D. Buol, Mayor
Attest:
r
,x ;.
~,
~ .Jeanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE PORT OF DUBUQUE
PARKING FACILITY PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Port of Dubuque Parking Facility Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
2nd day of July, 2007, in the Public Library Auditorium, 360 West 11th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
The project consists of a 1,130-car parking facility at the Port of Dubuque in
Iowa. This 508,000 square foot facility is designed as apost-tensioned cast in-
place structure on an auger cast deep foundation system. It will have a 126,000
square foot on grade foot print and three elevated levels which will be accessed
by three separate speed ramps, two stair towers and two elevator/stair towers.
This facility will have the latest in security, mechanical ventilation, maintenance,
and restroom areas. The facade will consist of precast panels, inlayed brick and
limestone.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2007.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
PORT OF DUBUQUE PARKING FACILITY PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on July 12, 2007, in
the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on July 12, 2007, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City
Council (Council) at a special Council meeting on July 26, 2007 at 5 p.m. in the Public
Library Auditorium, 360 West 11th Street, Dubuque, Iowa. The City of Dubuque, Iowa,
reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by November 11, 2008.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at Tri-
State Blue Print & Framing Company, 696 Central Avenue, Dubuque, Iowa 52001
(Voice: 563.566.3030). A plan deposit in the amount of $150.00 per set of construction
documents or receipt of an AGC, AMC, AMEC, MBI, or NECA card is required.
Deposits will be refunded upon return of the construction documents in good condition
with ten (10) days after bid opening.
Copies of the construction documents are also available at www.aeplans.com to view
and print without charge.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Port of Dubuque Parking Facility
The project consists of a 1,130-car parking facility at the Port of Dubuque in Iowa. This
508,000 square foot facility is designed as apost-tensioned cast in-place structure on
an auger cast deep foundation system. It will have a 126,000 square foot on grade foot
print and three elevated levels which will be accessed by three separate speed ramps,
two stair towers and two elevator/stair towers. This facility will have the latest in
security, mechanical ventilation, maintenance and restroom areas. The facade will
consist of precast panels, inlayed brick and limestone.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend
the Pre-Bid Construction Conference to be held at 10:00 AM Central Time on June 28,
2007, at City Hall -Conference Room A, 50 West 13th Street, Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, June 22, 2007.