Upper Bee Branch Creek_429 Stabilization Project_InitiateTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
SUBJECT: Upper Bee Branch Creek Restoration Project, Property Acquisition,
429 Rhomberg Stabilization Project (CIP #3401654)
DATE: September 9, 2014
City Engineer Gus Psihoyos recommends initiation of the bidding process for the 429
Rhomberg Stabilization Project, and further recommends that a public hearing be set for
October 6, 2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
IA/1144 ,,,,,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
6 �
DATE: September 8, 2014
Dubuque
tratid
All -America City
1111 1f
200 •2012.21113
SUBJECT: Upper Bee Branch Creek Restoration Project, Property Acquisition,
429 Rhomberg Stabilization Project
(CIP# 3401654)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure and establish the date
of a public hearing for the 429 Rhomberg Stabilization Project required as part of the
Upper Bee Branch Creek Restoration Project.
BACKGROUND
In April of 2010 the City Council adopted Resolution 92-10 authorizing the City to enter
into a Programmatic Agreement (PA) among the U.S. Army Corp of Engineers
(USACE), the Iowa Department of Natural Resources (IDNR), the State Historic
Preservation Officer (SHPO), and the City of Dubuque regarding the construction of the
Bee Branch Creek Restoration Project. The PA outlines the manner in which the City
can proceed with the Bee Branch Creek Restoration Project in accordance with the
requirements set forth in 36 CFR Part 800, Section 106 (Section 106 Process) which
ensures that no unnecessary harm comes to historic properties. As outlined in the PA,
"the City shall ensure that all historic architectural properties ... whose removal is not
necessary for the project will be protected from both direct and indirect adverse effects
produced by activities associated with (construction of the project)."
On November 18 of 2013 the City Council adopted Resolution 327-13 authorizing the
acquisition of 427-429 Rhomberg as necessary for the Bee Branch Creek Restoration
Project.
On November 20, 2013 the City acquired 427-429 Rhomberg Avenue.
DISCUSSION
The acquisition of 429 Rhomberg was necessary to enable the City to stabilize and
protect the historic building to prevent and repair damage that might occur as a result of
the construction activity associated with the Upper Bee Branch Creek Restoration
Project. To that end, contract documents have been prepared for the 429 Rhomberg
Stabilization Project (Project).
The Project involves the removal (deconstruction) of the steel sided building addition
and to stabilize or otherwise "mothball" the original 3 -story masonry building to a
weatherproof condition that can be maintained until such time when it will be fully
developed following construction of the Upper Bee Branch Creek Restoration Project.
The stabilization will be done in conformance with the U. S. Department of the Interior's
guidelines to ensure the building retains its eligibility for historic rehabilitation tax credits.
The work includes masonry repair (patching and/or limited replacement) and
tuckpointing, a complete roof membrane and insulation system removal and
replacement, temporary existing opening wall infill, and other selective building envelop
repair. The work also includes removal and salvage of the existing metal cornice at the
top of the parapet, and steel fire escapes and ladders for potential future restoration and
reinstallation.
The schedule for the 429 Rhomberg Stabilization Project is as follows:
Initiate Public Bidding Processing
Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Construction Complete
RECOMMENDATION
September 15, 2014
September 19, 2014
September 19, 2014
October 6, 2014
October 9, 2014
October 20, 2014
December 31, 2014
I recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the 429 Rhomberg Stabilization
Project.
BUDGET IMPACT
The estimate of probable costs for the 429 Rhomberg Stabilization Project is as follows:
Construction
Contingency
Engineering
Total Project Cost
$ 182,817.00
36,564.00
36,500.00
$ 255,881.00
The work will be completed using funds established for the $200 million Bee Branch
Watershed Flood Mitigation Project.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolutions that establish
the date of the public hearing and authorize the City Clerk to advertise for proposals for
the 429 Rhomberg Stabilization Project.
Attach.
Prepared by Deron Muehring, Civil Engineer II
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Deron Muehring, Civil Engineer II
RESOLUTION NO. 294-14
429 RHOMBERG STABILIZATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the 429 Rhomberg Stabilization Project in the estimated amount $255,881.00,
are hereby preliminarily approved and ordered filed in the office of the City Clerk
for public inspection.
A public hearing will be held on the 6th day of October, 2014, at 6:30 p.m.
in the Historic Federal Building Council Chambers at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall be published not less than four
days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The 429 Rhomberg Stabilization Project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 9th day
of October, 2014. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the City Council for final action at 6:30 p.m. on the 20th
day of October, 2014, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 15th day of Septe ber, 2014.
Attest:
Kevi S. Firnstahl, CM City Clerk
(0 LI
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE:
429 RHOMBERG STABILIZATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 429 Rhomberg Stabilization Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 6th day of October 2014, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
The work involves the removal (deconstruction) of the steel sided lower building
addition and to stabilize or otherwise "mothball" the original 3 -story masonry
building to a weatherproof condition that can be maintained until an
undetermined time when it will be fully developed. The stabilization will require
brick masonry repair (patching and/or limited replacement) and tuckpointing , a
complete roof membrane and insulation system removal and replacement,
temporary existing opening wall infill, and other selective building envelop repair.
In addition, the work will also include removal and salvage of the existing metal
cornice at the top of the parapet, and steel fire escapes and ladders for potential
future restoration and reinstallation.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 556-9948 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of 2014.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
(Reissued with Revised Bid Date)
429 Rhomberg
Demolition and Building Stabilization
Time and Place for Filing Sealed Proposals: Sealed bids for the work comprising each improvement as stated below must
be filed before 2:00 p.m. on October 14, 2014, in the Office of the City Clerk, City Hall, First Floor, 50 West 13 Street,
th
Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered: Sealed proposals will be opened and bids tabulated
at 2:00 p.m. on October 14, 2014, at City Hall, 50 West 13 Street, Dubuque, Iowa, for consideration by the City Council
th
(Council) at its meeting on October 20, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Project: Work on each improvement shall be commenced within 10 days
after the Notice to Proceed has been issued and shall be fully completed by June 1, 2015.
Bid Security: Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a
contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the
form of a cashier’s check or certified check drawn on a state-chartered or federally chartered bank, or a certified share draft
drawn on a state-chartered or federally chartered credit union, or the governmental entity may provide for a bidder’s bond
with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided
in this section.
Contract Documents: Copies of the plans and specifications may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13 Street, Dubuque, Iowa 52001. No deposit is required.
th
Award of Project: Award of the project to low bidder may be dependent on approval of the proposed work by the SHPO
(State Historic Preservation Office).
Preference for Iowa Products: By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, to the extent lawfully required under Iowa statutes.
Sales Tax: The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all
material purchased for incorporation in the project.
Bidder Status Form: Under Iowa law, Bidders are required to submit the Bidder Status Form that follows the Bid Form in
the specifications. Failure to provide the form with the bid may result in the bid being deemed nonresponsive. This may
result in the bid being rejected by the Owner.
Debarments and Suspensions:
Any bidder or equipment supplier whose firm or affiliate is listed in on the U.S. General Services Administration Excluded
Parties List System web site at http://www.epls.gov/ will be prohibited from the bidding process. Anyone submitting a bid
who is listed on this web site will be determined to be a non-responsive bidder in accordance with 40 CFR Part 31.
General Nature of Public Improvement: The intent of the project is to remove (deconstruct) the steel sided lower building
addition and to stabilize or otherwise “mothball” the original 3-story masonry building to a weatherproof condition that can be
maintained until an undetermined time when it will be fully developed. The stabilization will require brick masonry repair
(patching and/or limited replacement) and tuckpointing, a complete roof membrane and insulation system removal and
replacement, temporary existing opening wall infill, and other selective building envelop repair. In addition, the work will also
include removal and salvage of the existing metal cornice at the top of the parapet, and steel fire escapes and ladders for
potential future restoration and reinstallation.
A-1
Reports: The Hazardous Materials Survey Report and the Phase I Environmental Site Assessment are available for review
by bidders at City of Dubuque, City Hall, 50 West 13 Street, Dubuque, IA 52001.
th
Pre Bid Meeting: 10:00 a.m., September 23, 2014 at the project site. Attendance is voluntary.
A-2
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
429 Rhomberg
Demolition and Building Stabilization
Time and Place for Filing Sealed Proposals: Sealed bids for the work comprising each improvement as stated below must
be filed before 2:00 p.m. on October 9, 2014, in the Office of the City Clerk, City Hall, First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered: Sealed proposals will be opened and bids tabulated
at 2:00 p.m. on October 9, 2014, at City Hall, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council
(Council) at its meeting on October 20, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Project: Work on each improvement shall be commenced within 10 days
after the Notice to Proceed has been issued and shall be fully completed by December 31, 2014.
Bid Security: Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a
contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the
form of a cashier's check or certified check drawn on a state -chartered or federally chartered bank, or a certified share draft
drawn on a state -chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond
with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided
in this section.
Contract Documents: Copies of the plans and specifications may be obtained at the Engineering Department, City Hall —
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No deposit is required.
Award of Project: Award of the project to low bidder will be dependent on approval of the proposed work by the National
Park Service.
Preference for Iowa Products: By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, to the extent lawfully required under Iowa statutes.
Sales Tax: The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all
material purchased for incorporation in the project.
Bidder Status Form: Under Iowa law, Bidders are required to submit the Bidder Status Form that follows the Bid Form in
the specifications. Failure to provide the form with the bid may result in the bid being deemed nonresponsive. This may
result in the bid being rejected by the Owner.
Debarments and Suspensions:
Any bidder or equipment supplier whose firm or affiliate is listed in on the U.S. General Services Administration Excluded
Parties List System web site at http://www.epls.gov/ will be prohibited from the bidding process. Anyone submitting a bid
who is listed on this web site will be determined to be a non-responsive bidder in accordance with 40 CFR Part 31.
General Nature of Public Improvement: The intent of the project is to remove (deconstruct) the steel sided lower building
addition and to stabilize or otherwise "mothball" the original 3 -story masonry building to a weatherproof condition that can be
maintained until an undetermined time when it will be fully developed. The stabilization will require brick masonry repair
(patching and/or limited replacement) and tuckpointing, a complete roof membrane and insulation system removal and
replacement, temporary existing opening wall infill, and other selective building envelop repair. In addition, the work will also
include removal and salvage of the existing metal cornice at the top of the parapet, and steel fire escapes and ladders for
potential future restoration and reinstallation.
A-1
Reports: The Hazardous Materials Survey Report and the Phase I Environmental Site Assessment are available for review
by bidders at City of Dubuque, City Hall, 50 West 13th Street, Dubuque, IA 52001.
Pre Bid Meeting: 10:00 a.m., September 23, 2014 at the project site. Attendance is voluntary.
A-2