CDBG FY 08 Annual Action Plan Amend #1THE CITY OF
DUB UE
Masterpiece cm the Mississippi
MEMORANDUM
June 19, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2008 Annual Action Plan -Amendment 1
Housing and Community Development Department Director David Harris is
recommending City Council approval of changes in the City's Community Development
Block Grant (CDBG) FY 2008 Annual Plan. This amendment is needed to facilitate the
reduction in CDBG entitlement allocation for FY 2008 and has been approved by the
Community Development Block Grant Commission.
The amendment as approved by the Commission proposes the following reductions:
Reduce Economic Development Services and Staff from $88,977 to $88,109 (-$868}
Reduce Community Partnership (cp2) Program from $50,000 to $49,348(-$652)
Reduce Leadership Training from $5,000 to $2,177 (-$2,823)
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~ ~z~ ~.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
THE CITY OF
DuB E
~~
MEMORANDUM
June 14, 2007
To: Michael Van Milligen, City Manager
;;
From: David H~rris, Housing and Community Development Department
Subject: FY 2008 Annual Action Plan- Amendment 7
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the attached
resolution approving an amendment to Fiscal Year 2008 Annual Action Plan for the City's
Community Development Block Grant (CDBG) program. This amendment is needed to
facilitate the reduction in CDBG entitlement allocation for FY 2008.
DISCUSSION
The U.S. Department of Housing and Urban Development (HUD) regulations require that
each year a city must prepare and file an Annual Plan prior to receipt of its CDBG
entitlement. The Annual Plan is adopted following a public participation process that includes
a published notice, a public comment period, and a public hearing. A city must follow its
adopted plan as it expends entitlement funds. If its revenues or activities change, the city
must amend.
The City Council approved a FY 2008 Annual Action Plan on March 8, 2007 as part the City
budget. Subsequently, HUD notified the City that the anticipated CDBG allocation has been
reduced from $1,256,479 to $1,252,136. This $4,343 reduction was not reflected in the
adopted FY 2008 Annual Plan and therefore, the Plan must be amended to reflect the
change in funding.
The attached FY 2008 Annual Action Plan amendment reflects the proposed changes to the
Plan. Public service spending is reduced by $652 to meet the 15 % maximum, the
administrative spending is reduced by $868 to meet the 20% administrative cap, and the
uncapped activities are reduced by $2,823, for a total reduction of $4,343.
The amendment as approved by the Commission proposes the following reductions:
Reduce Economic Development Services and Staff from $88,977 to $88,109 (-$868)
Reduce Community Partnership (cp2) Program from $50,000 to $49,348(-$652)
Reduce Leadership Training from $5,000 to $2,177 (-$2,823)
The Citizen Participation Plan defines these program changes as a substantial amendment.
Therefore, the required 30-day comment period was held, commencing with the publication
of a notice on the City website and in the Telegraph Herald on May 12thtn
The Community Development Advisory Commission held a public hearing on June 13, 2007.
No one from the public spoke in regard to the proposed amendment. The Commission
reviewed and discussed the funding based on the required HUD limitations, voted to approve
the attached amendment and recommended City Council approval.
RECOMMENDATION
I recommend that the City Council approve the above-described Amendment 1 to the FY
2008 (Program Year 2007) Annual Action Plan for the use of CDBG funds.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution.
Prepared by Aggie Tauke, Community Development Specialist
F:\UsersWTAUKE\COBGWnnualPlan\FY 081Fy08 Amend 1 memo.mvm.doc
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RESOLUTION NO. 3 5 9 - 2007
RESOLUTION APPROVING AMENDMENT 1 TO THE FISCAL
YEAR 2008 (PROGRAM YEAR 2007) ANNUAL ACTION PLAN
FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, the City of Dubuque has prepared and approved an Annual Plan for
Fiscal Year 2008 (Program Year 2007), and
Whereas, the City now desires to amend said FY 2008 Annual Plan to reflect the
reduced FY 2008 CDBG allocation as per the attached Exhibit A; and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and must therefore be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission;
and
Whereas, the City held a public comment period beginning May 12, 2007 with
publication in the Telegraph Herald and on the City website; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment on June 13, 2007 and voted to approve said amendment and to
recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That Amendment 1 to the Fiscal Year 2008 (Program Year 2007)
Annual Plan for the Community Development Block Grant (CDBG) program hereto
attached as Exhibit A is hereby approved.
Section 2. That the City Manager is hereby authorized and directed to submit a
copy of this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this 2 n a day ofd July 2007.
~~~
Roy D Buol, Mayor
Attest:
!~
eanne F. Schneider, City Clerk
F:\Users\ATAUKE\CDBG\AnnualPlan\FY o8\FYo8 Amend i.res.dce
FY 2008 CDBG ANNUAL ACTION PLAN - Amendment 1
Exhibit A
PROJECTED SOURCES
Estimated Entitlement 1,252,136
Health Insurance Savings 7,513
Program Income 454,725
ED Revolving Loan Fund 30,659
Total Sources 1,745,033
FY 2008
Housing Development Pn~grams: Annual Plan Amendment
First Time Homebuyer Program 100,000 100,000
Historic Preservation Rehab Grant 5,000 5,000
Homeovmer Rehab Program 290,000 290,000
Housing Administration 58,840 58,840
Housing Code Enforcement 121,416 121,416
Housing Rehabilitation Services and Staff 289,035 289,035
Purchase/Rehab/Resale DREAMS 10,000 10,000
Rental Unit Rehabilitation 60,000 60,000
Housing Totals 934,291 934,291
Economic Developmenrt Programs:
CommerciaUlndustrial Building Rehab Loans and RLF* 14,660 14,660
E.D. Financial Assistance Program and RLF` 14,659 14,659
Economic Development Services and Staff 88,977 88,109
Economic Devebpment Totals 118,296 117,428
Neighborhood and Community
Devebpment Programs
Accessible Curb Ramps 64,982 64,982
Child Care Resource/Referral-Project Concern 9,098 9,098
Community Partnership Program (CP2)* 50,000 49,348
Dubuque Dispute Resolution Center 1,000 1,000
Information 8~ Referral - Project Concem 25,821 25,821
Leadership Training 5,000 2,177
Neighborhood Development Services and Staff 84,145 84,145
Neighborhood Infrastructure Improvements 50,000 50,000
Neighborhood Recreation Program 121,185 121,185
Neighborhood Support Grarrts 30,000 30,000
Senior Center 25,000 25,000
Washington Tool Library 15,500 15,500
Zoning Inspection/Enforcement 13,000 13,000
Neighborhood & Comm. Develop. Totals 494,731 481,256
Planning and Administration
CDBG Admin. Services and Staff 99,829 99,829
Finance 4,277 4,277
City Planning Services and Staff
Planning Administration 15,898 15,898
Planning City Planning 82,054 82,054
Planning and Administration Totals 202,058 202,058
TOTAL CDBG 1,749,376 1,745,03:
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