IDED Lead Hazard Reduction ProgramTIiG CITY OF
DUB ~ E
Masterpiece on the Mississippi
MEMORANDUM
June 19, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: IDED Assistance for Lead Hazard Reduction Program
Housing and Community Development Department Director David Harris recommends
City Council approval of a technical assistance contract with the Iowa Department of
Economic Development for purposes of administration of the lead paint hazard
reduction program.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
7
~~ ~~ ;
~~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
'I7-IE CT7'Y OF
Dui E
Masferpiere on tine Mississippi
11 June 07
To: Michael illigen,
~~
MEMORANDUM
City Manager
From: David Ha is, Housing and Community Development Department
Re: IDED assistance for lead hazard reduction program
Introduction
The purpose of this memorandum is to request the City Council to authorize a
technical assistance contract for purposes of administration of the lead paint
hazard reduction program.
Discussion
As our most recent (Round 11) HUD grant expired at the end of March, we have
been in preparation of an application to the US Department of Housing and
Urban Development (HUD) for renewal funding. This application will be
submitted this month, for a new grant beginning in October.
To continue to sustain program operations in the interim, I requested financial
assistance from the Iowa Department of Economic Development (IDED), in the
amount of $15 000. The attached contract awards the City of Dubuque the funds
as requested.
Action Step
The action requested of the City Council is to authorize the Mayor's execution of
the attached contract, for continued operation of the lead hazard reduction
program.
att
__
June 8, 2007
David Harris
Housing and Community Development Department
City of Dubuque
1805 Central Avenue
Dubuque, IA 52001-3656
Subject: Contract for Technical Assistance grant funds
Dear Mr. Harris:
Enclosed is the City of Dubuque's $15,000.00 technical assistance service for lead paint
hazard abatement and childhood lead paint poising prevention programs agreement.
This agreement must be signed by a representative from the City and the Iowa
Department of Economic Development.
Please have an official of the City of Dubuque review it, sign it, and send the agreement
to me. When all the necessary signatures have been obtained, I will send you a copy of
the executed agreement for your files. If you have any questions about the agreement,
please do not hesitate to contact me. For questions on your actual project please
contact Mr. Terry Vestal at 515-242-4733. Terry can also be reached by email at
terry.vestal@iowalifechanging.com.
We look forward to working with you during the coming year.
Sincerely,
~"-
Tim Metz
Contract and Compliance Manager
enc.
cc: Terry Vestal, Housing Team Leader
file
IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT
200 East Grand Avenue, Des Moines, Iowa 50309 USA • Phone: 515.242.4700 • Fax: 515.242.4809 • www.iowalifechanging.com
IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
1 %SETASIDE FOR TECHNICAL ASSISTANCE CONTRACT
CDBG CONTRACT NUMBER: 03-CDTA-DUB
EFFECTIVE DATE: April 1, 2007
AWARD AMOUNT: $15,000.00
END DATE: October 31, 2007
THIS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ("CDBG") 1% SETASIDE FOR
TECHNICAL ASSISTANCE CONTRACT is made by and between the IOWA DEPARTMENT OF ECONOMIC
DEVELOPMENT, 200 East Grand Avenue, Des Moines, Iowa 50309-1827 ("Department" or "IDED") and City of
Dubuque, 1805 Central Avenue, Dubuque, IA 52001-3656 ("Recipient"), effective as of the date stated above.
WHEREAS, the Department is designated to receive, administer, and disburse CDBG funds; and
WHEREAS, the Department desires to disburse grant funds to the Recipient for eligible purposes primarily
benefiting low and moderate income persons, eliminating slums and blight, or meeting community development
needs having particular urgency; and
WHEREAS, the Recipient submitted a proposal for funding to the Department and the Department has
approved the proposal; and
WHEREAS, in approving the proposal, the Department has relied upon the representations of proposed
Project activities; management and financial condition of the Recipient; investment of other Project funds; and other
material information contained therein; and
WHEREAS, the Recipient has certified to the Department that the primary purpose for obtaining CDBG
funds is to primarily benefit low and moderate income persons, eliminate slums and blight, or meet community
development needs having a particular urgency;
NOW, THEREFORE, the Recipient accepts this grant upon the terms and conditions set forth in this
Contract. In consideration of the mutual promises contained in this Contract and other good and valuable
consideration, it is agreed as follows:
ARTICLE 1
DEFINITIONS
As used in this Contract, the following terms shall apply:
seq. ).
ACT. "Act" means Title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 5301 et
1.2 ALLOWABLE COSTS. "Allowable Costs" are those costs which are identified on Attachment A, Program Description
and Budget; and consistent with Federal regulations and guidelines applicable to the CDBG program.
1.3 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG). "Community Development Block Grant
Program" means the grant program authorized by Title I of the Housing and Community Development Act of 1974, as amended.
1.4 CONTRACT EXPIRATION DATE. "Contract Expiration Date" means the date the Contract ceases to be in force and
effect. The Contract expires upon the occurrence of one of the following: a) the Recipient fulfills the conditions and Project
activities agreed to herein as of the end date stated above; orb) the Contract is terminated by the Department due to any default
under Article 9.1; or c) the Contract is terminated in accordance with provisions set forth in Sections 8 and 9 of the General
Provisions, Attachment B of this Contract.
1.5 GRANT. "Grant" means the award of CDBG funds to the Recipient for Project activities.
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1.6 CONTRACT. "Contract" means this Contract and all of the notes, leases, assignments, mortgages, and similar
documents referred to in the Contract and all other instruments or documents executed by the Recipient or otherwise required in
connection with the Contract, including the CDBG grant and grant proposal, together with any related submittal documents.
1.7 HUD. "HUD" means the U.S. Department of Housing and Urban Development.
1.8 LOW- AND MODERATE-INCOME FAMILIES. "Low- and Moderate-Income Families" means those families earning
no more than 80 percent of the higher of the median family income of the county or the statewide nonmetropolitan area as
determined by the latest U.S. Department of Housing and Urban Development, Section 8 income guidelines. Unrelated
individuals shall be considered as one person families for this purpose.
1.9 LOW- AND MODERATE-INCOME PERSONS. "Low and Moderate Income Person" means a member of a low- and
moderate-income family as defined above.
1.10 PROJECT. "Project" means the totality of work, services, and activities to be performed or accomplished by the
Recipient as described in this Contract and the CDBG proposal approved by the Department.
ARTICLE 2
FUNDING
2.1 FUNDING SOURCE. The source of funding for the Grant is a Federal appropriation for the Community Development
Block Grant (CDBG) Program 1 % Setaside for Technical Assistance.
2.2 RECEIPT OF FUNDS. All payments under this Contract are subject to receipt by the Department of sufficient Federal
funds for the CDBG program. Any termination, reduction or delay of CDBG funds to the Department shall, at the option of the
Department, result in the termination, reduction or delay of CDBG funds to the Recipient.
2.3 PRIOR COSTS. If any Recipient has received written approval from the Department to incur certain costs prior to the
Effective Date of this Contract, then said written approval and the terms and conditions therein are incorporated herein and
made a part of this Contract by this reference as if fully set forth. Any such costs incurred prior to the Effective Date of this
Contract are subject to the Special Conditions and General Conditions of this Contract.
2.4 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. If the total award amount has not been
requested by the Recipient within ninety (90) days after the Contract Expiration Date, then the Department shall be under no
obligation for further disbursement. The Department may allow access to funds after this time for allowable costs associated
with the conduct of the audits required in Article 2.0 of the General Provisions, Attachment B to this Contract.
ARTICLE 3
TERMS OF GRANT
3.1 TIME OF PERFORMANCE. The services of the Recipient are to commence as of the Effective Date and shall be
undertaken in such a manner as to assure their expeditious completion. All of the services required hereunder shall be
completed on or before the End Date.
3.2 MAXIMUM PAYMENTS. It is expressly understood and agreed that the maximum amounts to be paid to the Recipient
by the Department for any item of work or service shall conform to the budget as presented in Attachment A, "Program
Description and Budget". It is further understood and agreed that the total of all payments to the Recipient by the Department
for all work and services required under this Contract shall not exceed the Award Amount unless modified by written amendment
of this Contract as provided for in Section 1.0 of the General Provisions, Attachment B of this Contract.
3.3 ADMINISTRATION. This Contract shall be administered in accordance with 261 Iowa Administrative Code, Chapter 23
and all applicable State and Federal laws and regulations, including the Iowa Community Development Block Grant
Management Guide, which has been distributed by IDED to the Recipient.
ARTICLE 4
PERFORMANCE TARGET ACHIEVEMENT
4.1 PERFORMANCE TARGETS. By the Contract End Date, the Recipient shall have accomplished the activities and
performance targets as described in Attachment A, "Program Description and Budget".
4.2 CALCULATION OF PROJECT COMPLETION. The Department has the final authority to assess whether the
Recipient has met their performance targets at the Contract End Date. The Department shall determine completion according to
Contract Number 03-CDTA-DUB CDBG T/A Contract Format
Page 3 of 13 May 2002
the performance targets set forth in Attachment A, "Program Description and Budget." The Department reserves the right to
monitor and measure at any time during and after the Contract term the achievement of the performance targets.
ARTICLE 5
USE OF FUNDS
5.1 GENERAL. The Recipient shall perform in a satisfactory and proper manner, as determined by the Department, the
work activities and services as written and described in the Program Description and Budget (Attachment A).
5.2 BUDGET REVISIONS. Budget revisions, which would result in increases of budgeted line item amounts in excess of
ten percent (10%) or ten thousand dollars ($10,000), whichever is less, shall be subject to prior approval of the Department
through the contract amendment process. Budget line item decreases, which would lower the Recipient's performance level
required under this Contract must also be approved by the Department through the amendment process. Budget revisions shall
be compatible with the terms of this Contract and of such a nature as to qualify as an allowable cost. These provisions shall not
be construed as allowing administrative costs to exceed the limits provided in Arficle5.5. Budget revisions requested during the
final ninety (90) days of the Contract period will be approved by the Department only if it determines that the revisions are
necessary to complete Project activities.
ARTICLE 6
CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Department shall be under no obligation to disburse to the
Recipient any amounts under this Contract:
6.1 CONTRACT EXECUTED. The Contract shall have been properly executed and, where required, acknowledged.
6.2 EXCESSIVE FORCE POLICY. The Department, prior to release of funds under this Contract, shall review and
approve the Recipient's policy on protecting individuals engaged in nonviolent civil rights demonstrations from the use of
excessive force by law enforcement agencies within its jurisdiction, and enforcing state and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its
jurisdiction, consistent with the provisions of Section 906 of the National Affordable Housing Act of 1990 and Subsection 104(1)
of the Housing and Community Development Act of 1974, as amended.
ARTICLE 7
REPRESENTATIONS AND WARRANTIES OF RECIPIENT
To induce the Department to make the Grant referred to in this Contract, the Recipient represents, covenants and
warrants that:
7.1 AUTHORITY. The Recipient is duly authorized and empowered to execute and deliver the Contract. All required
actions on the Recipient's part, such as appropriate resolution of its governing board for the execution and delivery of the
Contract, have been effectively taken.
7.2 FINANCIAL INFORMATION. All financial statements and related materials concerning the Project provided to the
Department are true and correct in all material respects and completely and accurately represent the subject matter thereof as
of the Effective Date of the statements and related materials, and no material adverse change has occurred since that date.
7.3 PROPOSAL. The contents of the proposal the Recipient submitted to the Department for CDBG funding is a complete
and accurate representation of the Project as of the date of submission and there has been no material adverse change in the
organization, operation, or key personnel of the Recipient since the date the Recipient submitted its CDBG proposal to the
Department.
7.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or, to the knowledge of the
Recipient, threatened against the Recipient affecting in any manner whatsoever their rights to execute the Contract or the
ability of the Recipient to make the payments required under the Contract, or to otherwise comply with the obligations of the
Contract. There are no actions, lawsuits or proceedings at law or in equity, or before any governmental or administrative
authority pending or, to the knowledge of the Recipient, threatened against or affecting the Recipient or any property involved
in the Project.
7.5 PRIOR AGREEMENTS. The Recipient has not entered into any verbal or written contracts, agreements or
arrangements of any kind which are inconsistent with the Contract.
Contract Number 03-CDTA-DUB
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7.6 EFFECTIVE DATE. The covenants, warranties and representations of this Article are made as of the Effective Date of
this Contract and shall be deemed to be renewed and restated by the Recipient at the time of each advance or request for
disbursement of funds.
ARTICLE 8
COVENANTS OF THE RECIPIENT
8.1 AFFIRMATIVE COVENANTS. Until the Project has been closed out, audited, and approved by IDED, the Recipient
covenants with IDED that:
(a) PROJECT WORK AND SERVICES. The Recipient shall perform work and services detailed in the CDBG
Attachment A by the Contract End Date.
(b) REPORTS. The Recipient shall prepare, review and sign the requests and reports as specified below in the
form and content specified by the Department. The Recipient shall review all Requests for Payment and verify that
claimed expenditures are allowable costs. The Recipient shall maintain documentation adequate to support the
claimed costs.
REPORT
1. Request for Payment
DUE DATE
As funds are needed for reimbursement for project
expenses. (original and three copies) No more
frequently than monthly.
2. The City of Dubuque shall
report quarterly to IDED staff on project status through
written or a-mail communication.
3. Audit Report
Quarterly
Within 30 days of audit completion
The Department reserves the right to require more frequent submission of the Activity Status Report than as shown
above if, in the opinion of the Department, more frequent submissions would help improve the Recipient's CDBG
program.
(c) RECORDS. The Recipient shall maintain books, records, documents and other evidence pertaining to all
costs and expenses incurred and revenues received under this Contract in sufficient detail to reflect all costs, direct and
indirect, of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature, for which
payment is claimed under this Contract. The Recipient shall maintain books, records and documents in sufficient detail
to demonstrate compliance with the Contract and shall maintain these materials for a period of five (5) years beyond
the date upon which the final audit of the Project is accepted by IDED. Records for non-expendable property acquired
under this Contract shall be retained for a five (5) year period after the final disposition of property. Records shall be
retained beyond the prescribed period if any litigation or audit is begun or if a claim is instituted involving the grant or
agreement covered by the records. In these instances, the records shall be retained until the litigation, audit or claim
has been finally resolved.
(d) ACCESS TO RECORDS/INSPECTIONS. The Recipient shall, without prior notice and at any time, permit
HUD or its representatives, the General Accounting Office or its representatives, and the Department, its
representatives or the State Auditor to examine, audit and/or copy (i) any plans and work details pertaining to the
Project, (ii) all of the Recipient's books, records and accounts, and (iii) all other documentation or materials related to
this Contract; the Recipient shall provide proper facilities for making such examination and/or inspection.
(e) USE OF GRANT FUNDS. The Recipient shall expend funds received under the Contract only for the
purposes and activities described in its CDBG proposal, this Contract and as approved by the Department.
(f) DOCUMENTATION. The Recipient shall deliver to IDED, upon request, (i) copies of all contracts or
agreements relating to the Project, (ii) invoices, receipts, statements or vouchers relating to the Project, (iii) a list of all
unpaid bills for labor and materials in connection with the Project, and (iv) budgets and revisions showing estimated
Project costs and funds required at any given time to complete and pay for the Project.
(g) NOTICE OF PROCEEDINGS. The Recipient shall promptly notify IDED of the initiation of any claims,
lawsuits or proceedings brought against the Recipient.
Contract Number 03-CDTA-DUB
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(h) INDEMNIFICATION. The Recipient shall indemnify and hold harmless the Department, its officers and
employees from and against any and all losses in connection with the Project which arises out of the negligence of the
recipient, its officers and employees in the performance of this contract.
(i) NOTICE TO DEPARTMENT. In the event the Recipient becomes aware of any material alteration in the
Project, initiation of any investigation or proceeding involving the Project, or any other similar occurrence, the Recipient
shall promptly notify the Department.
Q) CERTIFICATIONS. The Recipient certifies and assures that the Project will be conducted and administered in
compliance with all applicable Federal and State laws, regulations and orders. Certain statutes are expressly made
applicable to activities assisted under the Act by the Act itself, while other laws not referred to in the Act may be
applicable to such activities by their own terms. The Recipient certifies and assures compliance with the applicable
orders, laws and implementing regulations, including but not limited to, the following:
(i) Financial Management guidelines issued by the U.S. Office of Management and Budget, OMB Circular A-133
("Single Audit Act Amendment of 1996"), OMB Circular A-122 ("Cost Principles for Nonprofit Organizations"),
OMB Circular A-87 ("Principles for Determining Costs Applicable to Grants and Contracts with State, Local
and Federally recognized Indian Tribal Governments").
(ii) Title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 5301 et seq.); and
regulations which implement these laws.
(iii) Title VI of the Civil Rights Act of 1964 as amended (Public Law 88-352; 42 U.S.C. 2000d et seq.); Title VIII of
the Civil Rights Act of 1968 as amended (Public Law 90-284; 42 U.S.C. 3601 et seq.); the Iowa Civil Rights
Act of 1965; Iowa Executive Order #15, dated April 2, 1973, and Executive Order #34, dated July 22, 1988;
Presidential Executive Order 11063, as amended by Executive Order 12259; Presidential Executive Order
11246, as amended; Section 504 of the Vocational Rehabilitation Act of 1973 as amended (29 U.S.C. 794);
the Age Discrimination Act of 1975 as amended (42 U.S.C. 6101 et seq.); the Americans with Disabilities Act,
as applicable, (P. L. 101-336, 42 U.S.C. 12101-12213); and related Civil Rights and Equal Opportunity
statutes; and regulations which implement these laws.
(iv) Fair Housing Act, Public Law 90-284. The Public Fair Housing Act is part of Title VIII of the Civil Rights Act of
1968 as amended (42 U.S.C. 3601 et seq.); Section 109 of the Title I of the Housing and Community
Development Act of 1974, as amended; Section 3 of the Housing and Urban Development Act of 1968 as
amended (12 U.S.C. 1701 u); and regulations which implement these laws.
(v) Department of Housing and Urban Development regulations governing the CDBG program, 24 Code of
Federal Regulations, Part 570.
(vi) Section 102 of the Department of Housing and Urban Development Reform Act of 1989 (P.L. 101-235), and
implementing regulations.
(vii) Lead Based Paint Poisoning Prevention Act (42 U.S.C. 4821 - 4846), as amended, and implementing
regulations.
(viii) Davis-Bacon Act, as amended (40 U.S.C. 276a - 276a-5), where applicable under Section 110 of the Housing
and Community Development Act of 1974, as amended; Contract Work Hours and Safety Standards Act (40
U.S.C. 327 et seq.); the Copeland Anti-Kickback Act (18 U.S.C. 874); and regulations which implement these
laws.
(ix) National Environmental Policy Act of 1969 and implementing regulations.
(x) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (URA)(42
U.S.C. 4601 - 4655) and implementing regulations; Section 104(d) of the Housing and Community
Development Act of 1974, as amended, governing the residential antidisplacement and relocation assistance
plan; and Section 105(a)(11) of the Housing and Community Development Act of 1974, as amended,
governing optional relocation assistance.
(xi) Administrative rules adopted by the Iowa Department of Economic Development, 261 Iowa Administrative
Code, Chapter 23.
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(xii) Financial and Program Management guidelines issued by the Iowa Department of Economic Development:
the Iowa CDBG Management Guide, the IDED Audit Guide.
(xiii) Government-wide Restriction on Lobbying Certification [Section 319 of Public Law 101-121] and implementing
regulations.
(xiv) Fair Labor Standards Act and implementing regulations.
(xv) Hatch Act (regarding political partisan activity and Federally funded activities) and implementing regulations.
(xvi) Citizen participation, hearing and access to information requirements found under sections 104(a)(2) and
104(a)(3) of Title I of the Housing and Community Development Act of 1974, as amended.
(xvii) Subsection 104(1) of Title I of the Housing and Community Development Act of 1974, as amended, regarding
the prohibition of the use of excessive force in nonviolent civil rights demonstrations and the enforcement of
state and local laws on barring entrance to or exit from facilities subject to such demonstrations.
(xviii) Drug-Free Workplace Act.
8.2 NEGATIVE COVENANTS. During the Contract term the Recipient covenants with IDED that it shall not, without the
prior written disclosure to and prior written consent of IDED, directly or indirectly:
(a) ASSIGNMENT. Assign its rights and responsibilities under this Contract.
(b) ADMINISTRATION. Discontinue administration activities under the Contract.
ARTICLE 9
DEFAULT AND REMEDIES
9.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Contract:
(a) MATERIAL MISREPRESENTATION. If at any time any representation, warranty or statement made or
furnished to the Department by, or on behalf of the Recipient in connection with this Contract or to induce the
Department to make a grant to the Recipient shall be determined by the Department to be incorrect, false, misleading
or erroneous in any material respect when made or furnished and shall not have been remedied to the Department's
satisfaction within thirty (30) days after written notice by the Department is given to the Recipient.
(b) NONCOMPLIANCE. If there is a failure by the Recipient to comply with any of the covenants, terms or
conditions contained in this Contract.
(c) CONTRACT EXPIRATION DATE. If the Project, in the sole judgment of the Department, is not completed on
or before the Contract Expiration Date.
(d) MISSPENDING. If the Recipient expends Grant proceeds for purposes not described in the CDBG proposal,
this Contract, or as authorized by the Department.
9.2 NOTICE OF DEFAULT. IDED shall issue a written notice of default providing therein a fifteen (15) day period in which
the Recipient shall have an opportunity to cure, provided that cure is possible and feasible.
9.3 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains, IDED shall have the right, in addition to
any rights and remedies available to it to do one or more of the following:
(a) exercise any remedy provided by law,
(b) require immediate repayment of up to the full amount of funds disbursed to the Recipient under this Contract
plus interest.
9.4 FAILURE TO MEET PERFORMANCE TARGETS. If the Recipient is determined by the Department to be in default of
this Contract due to meeting less than one hundred percent (100%) of its Performance Targets, the Department may require
full Grant repayment
or, at its discretion, the Department may permit repayment of Grant proceeds which allows partial credit for the performance
targets which have been met, or the Department may permit other remedies that the Department determines to be appropriate.
Contract Number 03-CDTA-DUB
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ARTICLE 10
INCORPORATED DOCUMENTS
CDBG T/A Contract Format
May 2002
10.1 DOCUMENTS INCORPORATED BY REFERENCE. The Recipient shall comply with the terms and conditions of the
following documents which are hereby incorporated by reference:
1. Attachment A, "Program Description and Budget", dated April 1, 2007.
2. Attachment B, "CDBG Program General Provisions," dated February 3, 2006.
10.2 ORDER OF PRIORITY. In the event of a conflict between documents of this Contract, the following order of priority
shall govern:
1. Articles 1 through 11 herein.
2. Attachment B, "CDBG Program General Provisions", dated February 3, 2006.
3. Attachment A, "Program Description and Budget", dated April 1, 2007.
ARTICLE 11
MISCELLANEOUS
11.1 LIMIT ON GRANT PROCEEDS ON HAND. The Recipient shall request Project funds only as needed and shall not
have more than five hundred dollars ($500.00) of Grant proceeds, including earned interest, on hand for a period of longer than
ten (10) working days, after which time any surplus amount shall be returned to the Department.
11.2 BINDING EFFECT. This Contract shall be binding upon and shall inure to the benefit of the Department and Recipient
and their respective successors, legal representatives and assigns. The obligations, covenants, warranties, acknowledgments,
waivers, agreements, terms, provisions and conditions of this Contract shall be jointly and severally enforceable against the
parties to this Contract.
11.3 SURVIVAL OF CONTRACT. If any portion of this Contract is held to be invalid or unenforceable, the remainder shall
be valid and enforceable. The provisions of this Contract shall survive the execution of all instruments herein mentioned and
shall continue in full force until the Project is completed as determined by the Department.
11.4 GOVERNING LAW. This Contract shall be interpreted in accordance with the laws of the State of Iowa, and any action
relating to the Contract shall only be commenced in the Iowa District Court for Polk County or the United States District Court
for the Southern District of Iowa.
11.5 NOTICES. Whenever this Contract requires or permits any notice or written request by one party to another, it shall be
in writing, enclosed in an envelope, addressed to the party to be notified at the address heretofore stated (or at such other
address as may have been designated by written notice), properly stamped, sealed and deposited in the United States Mail.
Any such notice given hereunder shall be deemed delivered upon the earlier of actual receipt or two (2) business days after
posting. The Department may rely on the address of the Recipient set forth heretofore, as modified from time to time, as being
the address of the Recipient.
11.6 WAIVERS. No waiver by the Department of any default hereunder shall operate as a waiver of any other default or of
the same default on any future occasion. No delay on the part of the Department in exercising any right or remedy hereunder
shall operate as a waiver thereof. No single or partial exercise of any right or remedy by the Department shall preclude future
exercise thereof or the exercise of any other right or remedy.
11.7 LIMITATION. It is agreed by the Recipient that the Department shall not, under any circumstances, be obligated
financially under this Contract except to disburse funds according to the terms of the Contract.
11.8 HEADINGS. The headings in this Contract are intended solely for convenience of reference and shall be given no
effect in the construction and interpretation of this Contract.
11.9 INTEGRATION. This Contract contains the entire understanding between the Recipient and the Department and any
representations that may have been made before or after the signing of this Contract, which are not contained herein, are
nonbinding, void and of no effect. None of the parties have relied on any such prior representation in entering into this Contract.
11.10 COUNTERPARTS. This Contract may be executed in any number of counterparts, each of which shall be deemed to
be an original, but all of which together shall constitute but one and the same instrument.
Contract Number 03-CDTA-DUB
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IN WITNESS WHEREOF, the parties have executed this Contract as of the Effective Date first stated.
RECIPIENT: CITY OF DUBUQUE
BY:
IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT:
Typed or Printed Name and Title
BY:
Timothy R. Waddell
Division Administrator
Contract Number 03-CDTA-DUB
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ATTACHMENT A, "PROGRAM DESCRIPTION AND BUDGET", DATED April 1, 2007
PROGRAM DESCRIPTION
The purpose of the $15,000.00 grant is to provide technical assistance services for lead paint hazard abatement and childhood
lead paint poising prevention programs. Program goals are to provide lead certification training to contractors, workers,
inspectors and property owners by providing lecture and hands-on training that imparts the necessary skills and knowledge so
that participants will be able to pass course and third party exams with at least an 80% proficiency rating. Participation in the
program shall not be limited to Dubuque County residents.
BUDGET
Costs associated with technical assistance and training services for lead- $15,000.00
based paint hazard reduction and childhood lead paint poising
revention ro rams.
TOTAL $15,000.00
Contract Number 03-CDTA-DUB
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ATTACHMENT B
GENERAL PROVISIONS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
February 3, 2006
1.0 AMENDMENT.
CDBG T/A Contract Format
May 2002
(a) WRITING REQUIRED. The Contract may only be amended through written prior approval of IDED.
Examples of situations where amendments are required include extensions for completion of Project activities, changes
to the Project including, but not limited to, alteration of existing approved activities or inclusion of new activities.
(b) UNILATERAL MODIFICATION. Notwithstanding paragraph "a" above, IDED may unilaterally modify the
Contract at will in order to accommodate any change in the Act or any change in the interpretation of the Actor any
applicable Federal, State or local laws, regulations, rules or policies. A copy of such unilateral modification will be given
to the Recipient as an amendment to this Contract.
(c) IDED REVIEW. IDED will consider whether an amendment request is so substantial as to necessitate
reevaluating IDED's original funding decision on the Project. An amendment will be denied if it substantially alters the
circumstances under which the Project funding was originally approved or if it does not meet requirements set forth in
261 Iowa Administrative Code, Chapter 23.
2.0 AUDIT REQUIREMENTS.
(a) SINGLE AUDIT. The Recipient shall ensure that an audit is performed in accordance with the Single
Audit Act Amendment of 1996 and OMB Circular A-133, as applicable, IDED's administrative rules for the CDBG
program (261 Iowa Administrative Code Chapter 23), and the Iowa CDBG Management Guide.
(b) ADDITIONAL AUDIT. As a condition of the grant to the Recipient, IDED reserves the right to require the
Recipient to submit to a post Project completion audit and review in addition to the audit required above.
3.0 COMPLIANCE WITH LAWS AND REGULATIONS. The Recipient shall comply with all applicable State
and Federal laws, rules, ordinances, regulations and orders.
4.0 UNALLOWABLE COSTS. If IDED determines at any time, whether through monitoring, audit, closeout
procedures or by other means or process that the Recipient has expended funds which are unallowable, the Recipient
will be notified of the questioned costs and given an opportunity to justify questioned costs prior to IDED's final
determination of the disallowance of costs. Appeals of any determinations will be handled in accordance with the
provisions of Chapter 17A, Iowa Code. If it is IDED's final determination that costs previously paid by the IDED are
unallowable under the terms of the Contract, the expenditures will be disallowed and the Recipient shall repay to IDED
any and all disallowed costs.
5.0 PROGRAM INCOME. All program income as defined in OMB Circular A 102 and 261 Iowa
Administrative Code, Chapter 23, shall be added to the Project Budget and used to further eligible Project objectives as
defined in the Contract and the Scope of Work in the CDBG Application for funding. Program income not used to
further Project objectives will be deducted from the total Project Budget for the purpose of determining the amount of
reimbursable costs under the Contract. The final disposition of program income shall be made by IDED.
6.0 INTEREST EARNED. To the extent that interest is earned on advances of CDBG funds, this interest
shall be returned to IDED, except that the Recipient may keep interest amounts of up to $100 per year for
administrative expenses.
7.0 SUSPENSION. When the Recipient has failed to comply with the Contract, award conditions or
standards, IDED may, on reasonable notice to the Recipient, suspend the Contract and withhold future payments, or
prohibit the Recipient from incurring additional obligations of CDBG funds. Suspension may continue until the
Recipient completes the corrective action as required by IDED. IDED may allow such necessary and proper costs
which the Recipient could not reasonably avoid during the period of suspension provided IDED concludes that such
costs meet the provisions of HUD regulations issued pursuant to OMB Circular A 87.
8.0 TERMINATION.
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(a) FOR CAUSE. IDED may terminate the Contract in whole, or in part, whenever IDED determines that the
Recipient has failed to comply with the terms and conditions of the Contract.
(b) FOR CONVENIENCE. IDED, the Recipient may terminate the Contract in whole, or in part, when all
parties agree that the continuation of the Project would not produce beneficial results commensurate with the future
disbursement of funds.
(c) DUE TO REDUCTION OR TERMINATION OF CDBG FUNDING. At the discretion of IDED, the Contract
may be terminated in whole, or in part, if there is a reduction or termination of CDBG Federal block grant funds to the
State.
9.0 PROCEDURES UPON TERMINATION.
(a) NOTICE. IDED shall provide written notice to the Recipient of the decision to terminate, the reason(s) for
the termination, and the effective date of the termination. If there is a partial termination due to a reduction in funding,
the notice will set forth the change in funding and the changes in the approved budget. The Recipient shall not incur
new obligations beyond the effective date and shall cancel as many outstanding obligations as possible. IDED's share
of noncancellable obligations which IDED determines were properly incurred prior to notice of cancellation will be
allowable costs.
(b) RIGHTS IN PRODUCTS. All finished and unfinished documents, data, reports or other material prepared
by the Recipient under the Contract shall, at IDED option, become the property of IDED.
(c) RETURN OF FUNDS. The Recipient shall return to IDED all unencumbered funds within one week of
receipt of the notice of termination. Any costs previously paid by IDED which are subsequently determined to be
unallowable through audit, monitoring, or closeout procedures shall be returned to IDED within thirty (30) days of the
disallowance.
10.0 ENFORCEMENT EXPENSES. The Recipient shall pay upon demand any and all reasonable fees and
expenses of the Department, including the fees and expenses of their attorneys, experts and agents, in connection with
the exercise or enforcement of any of the rights of the Department under this Contract.
11.0 INDEMNIFICATION. The Recipient shall indemnify and hold harmless the Department, its officers and
employees, from and against any and all losses, accruing or resulting from any and all claims subcontractors, laborers
and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection
with the performance of this Contract, and from any and all claims and losses accruing or resulting to any person, firm
or corporation who may be injured or damaged by the Recipient in the performance of this Contract.
12.0 CONFLICT OF INTEREST.
(a) GENERAL. Except for the use of CDBG funds to pay salaries and other related administrative or
personnel costs, no persons identified in paragraph (b) below who exercise or have exercised any functions or
responsibilities with respect to CDBG assisted activities or who are in a position to participate in a decision making
process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit
from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or
the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their
tenure or for one year thereafter.
(b) PERSONS COVERED. The conflict of interest provisions described above apply to any person who is an
employee, agent, consultant, officer, or elected or appointed official of the Recipient, or of any designated public
agencies, or subrecipients which are receiving CDBG funds.
(c) CONFLICTS OF INTEREST. Chapter 686, Code of Iowa, the "Iowa Public Officials Act", shall be
adhered to by the Recipient, its officials and employees.
13.0 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR SUBRECIPIENTS. CDBG
funds shall not be used directly or indirectly to employ, award contracts to, or otherwise engage the service of, or fund
any contractor or subrecipient during any period of debarment, suspension, or placement in ineligible status under the
provisions of 24 CFR Part 24 or any applicable law or regulation of the Department of Labor.
Contract Number 03-CDTA-DUB
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14.0 CIVIL RIGHTS.
CDBG T/A Contract Format
May 2002
(a) DISCRIMINATION IN EMPLOYMENT. The Recipient shall not discriminate against any qualified
employee or applicant for employment because of race, color, religion, sex, national origin, age, or physical or mental
disability. The Recipient may take affirmative action to ensure that applicants are employed and that employees are
treated without regard to their race, color, religion, sex, national origin, age, or disability. Such action shall include but
may not be limited to the following: employment, upgrading, demotion or transfers; recruitment or recruitment
advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including an
apprenticeship. The Recipient agrees to post notices setting forth the provisions of the nondiscrimination clause in
conspicuous places so as to be available to employees.
(b) CONSIDERATION FOR EMPLOYMENT. The Recipient shall, in all solicitations or advertisements for
employees placed by or on behalf of the Recipient, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national origin, age, disability, or familial status. Solicitation
and Advertisement -The Recipient shall list all suitable employment openings in the State Employment Service local
offices.
c) CIVIL RIGHTS COMPLIANCE IN EMPLOYMENT. The Recipient shall comply with all relevant provisions
of the Iowa Civil Rights Act of 1965 as amended, Chapter 198.7, 2003 Code of Iowa, Federal Executive Order 11246,
as amended; Title VI of the U.S. Civil Rights Act of 1964 as amended (42 U.S.C. Section 2000d et seq.), the Fair Labor
Standards Act (29 U.S.C. Section 201 et seq.), The Americans with Disabilities Act, as applicable, (P.L. 101 336, 42
U.S.C. 12101-12213), Section 504 of the Rehabilitation Act of 1973 as amended (29 U.S.C. Section 794), and the Age
Discrimination Act of 1975 as amended (42 U.S.C. Section 6101 et seq.). The Recipient will furnish all information and
reports requested by the State of Iowa or required by or pursuant to the rules and regulations thereof and will permit
access to payroll and employment records by the State of Iowa to investigate compliance with these rules and
regulations.
(d) CERTIFICATION REGARDING GOVERNMENT-WIDE RESTRICTION ON LOBBYING. The Recipient
certifies, to the best of his or her knowledge and belief, that:
i) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
ii) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee, or an employee of a Member of congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the Recipient shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Federal Lobbying" in accordance with its instruction.
iii) The Recipient shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
(e) PROGRAM NONDISCRIMINATION. The Recipient shall conform with requirements of Title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2000d et seq.) and HUD regulations issued pursuant thereto contained in 24 CFR Part 1.
No person in the United States shall on the basis of race, color, national origin, sex or religion or religious affiliation be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds made available through this Contract. Any prohibition against discrimination on
the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101 et. seq.) or with respect to an otherwise
qualified individual with a disability as provided in the Americans with Disabilities Act, as applicable, (P.L. 101 336, 42
U.S.C. 12101 12213) or Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. Section 794) shall also apply to any
such program or activity.
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(f) FAIR HOUSING. The Recipient shall comply with Title VIII of the Civil Rights Act of 1968 (42 U.S.C.
3601 et seq.), generally known as the Fair Housing Act, and with HUD regulations found at 24 CFR Part 107, issued in
compliance with Federal Executive Order 11063, as amended by Federal Executive Order 12259. The recipient shall
also comply with Section 109, Title I of the Housing and Community Development Act of 1974, as amended.
(g) SECTION 3 COMPLIANCE. The Recipient shall comply with provisions for training, employment, and
contracting in accordance with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701 u).
(h) NONCOMPLIANCE WITH THE CIVIL RIGHTS LAWS. In the event of the Recipient's noncompliance
with the nondiscrimination clauses of this Contract or with any of the aforesaid rules, regulations, or requests, this
Contract may be canceled, terminated, or suspended either wholly or in part. In addition, the State of Iowa may take
further action, imposing other sanctions and invoking additional remedies as provided by the Iowa Civil Rights Act of
1965 (Chapter 216, Code of Iowa 1997) or as otherwise provided by law.
(i) INCLUSION IN SUBCONTRACTS. The Recipient will include the provisions of the preceding paragraphs
of Section 14 in every subcontract unless exempt by the State of Iowa, and said provisions will be binding on each
subcontractor. The Recipient will take such action with respect to any subcontract as the State of Iowa may direct as a
means of enforcing such provisions including sanctions for noncompliance. In the event the Recipient becomes
involved in or is threatened by litigation with a subcontractor or vendor as a result of such direction by the State of
Iowa, the Recipient may request the State of Iowa to enter into such litigation to protect the interests of the State of
Iowa.
15.0 POLITICAL ACTIVITY. No portion of program funds shall be used for any partisan political activity or to
further the election or defeat of any candidate for public office. Neither the program nor the funds provided therefore,
nor the personnel employed in the administration of this Contract, shall be in any way or to any extent, engaged in the
conduct of political activities in contravention of The Hatch Act (5 U.S.C. 15).
16.0 LIMIT ON RECOVERY OF CAPITAL COSTS. The Recipient will not attempt to recover any capital costs
of public improvements assisted in whole or part under this Contract by assessing any amount against properties
owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless (i) funds received under this Contract are used to
pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of the Housing and Community Development Act of 1974, as
amended, or (ii) for purposes of assessing any amount against properties owned and occupied by persons of low and
moderate income who are not persons of very low income, the Recipient has certified to the Department that it lacks
sufficient funds received under Title I of the Housing and Community Development Act of 1974, as amended, to comply
with the requirements of clause (i) above.