Shelter Care ProgramTHE CITY (7F
DUB uE
Masterpiece nn the Mississippi
MEMORANDUM
June 22, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Shelter + Care Program Contract
Housing and Community Development Department Director David Harris recommends
City Council approval of a contract with the US Department of Housing and Urban
Development for administration of the Shelter + Care Program
I concur with the recommendation and respectfully request Mayor and City Council
approval.
,~~, ~.
-~~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
THE CTT'Y OF ~"
DUB E
Masterpiece on the Mississippi
20 June 07
MEMORANDUM
To: Michael Van Milligen, City Manager
From: David Ha is, Housing and Community Development Department
Re: Shelter + Care Program contract
Introduction
The purpose of this memorandum is to request the City Council to approve a
contract with the US Department of Housing and Urban Development (HUD) for
administration of the Shelter + Care Program.
Discussion
An attached April 2006 memorandum explains the Shelter Plus Care Program in
more detail. This program provides rental assistance to homeless, disabled
persons. The City Council authorized the Housing Department's application to
HUD for these funds, in partnership with Project Concern, last year. A 5-year
grant has been awarded in the amount of $536 520.
As fiscal agent, the City of Dubuque has financial oversite responsibility for the
administration of the program. The Housing Department will monitor Project
Concern's operations to insure compliance with program requirements; funds will
be electronically deposited to the Finance Department's account and disbursed
monthly for rental assistance payments to area landlords.
Action Step
The action requested of the City Council is to approve the contract with HUD and
authorize the Mayor's signature.
att
THE CIIY OF
DuB E
Masterpiece on the Mississippi
7 April 06
MEMORANDUM
To: Michael Van Milligen, City Manager
From: David Harris, Housing and Community Development Department
Re: Partnership with Project Concem
Introduction
The purpose of this memorandum is to request the City Council's authorization to
apply for funding to assist homeless persons in partnership with Project Concem,
under the HUD Shelter Plus Care Program.
Discussion
Under HUD's Continuum of Care funding opportunity, the Shelter Plus Care
Program provides rental assistance to chronically disabled homeless persons.
The program functions much like the Section 8 Program, paying rents to private
owners on behalf of income-qualifying families. The particular emphasis, as
stated, is assistance only to persons who meet HUD's definition of homeless, as
well as being either mentally disabled or chronically disabled due to long-term
substance abuse.
The major difference from Section 8, in addition to the targeted population, is that
supportive services must be provided as a 100°~ "match" to the HUD funding.
This is required so that participants may receive needed services to assist them
in over-coming obstacles to independent and drug free lives. Requiring these
services provides a greater chance of success for participants, who otherwise
more typically ire-cyGen into regressive behaviors without on-going supports and
find themselves homeless once again.
Project Concern is now preparing an application to HUD for these funds. As the
sponsor of the grant, Project Concern will function much like a housing authority,
linking families to private housing. The agency as well is responsible for insuring
that the supportive services are provided as required. PC will perform all
applicant intake, screening and referral; enter into contracts with private housing
providers and administer the program in compliance with requirements for
participant incomes and rents.
The City of Dubuque, as grantee, would be the grant recipient and fiscal agent.
The HUD funds would be deposited to the City's accounts and disbursed
according to monthly draw requests from Project Concem. To insure compliance
with federal program requirements, the Housing Department would undertake
periodic monitoring of Project Concern's files. As well, an annual report on the
grant would be filed with HUD, prepared by Project Concern and submitted by
the City. This arrangement is necessitated by HUD regulations, which require
that the grantee be a public housing authority.
Project Concern intends to request funds for afive-year program, in the amount
of $583 000. This would provide rental assistance for 23 rental households per
year.
Recommendation
It is recommended that the City Council support this application. A goal in the
Housing Department's Consolidated Plan is to support and assist area non-profit
agencies to provide affordable housing. The longer term goal is to help build the
capacity of non-profits to deliver housing and supportive services, in partnership
with the City, as state and federal funding streams are threatened.
Action Step
The action requested of the City Council is to authorize the Mayor's signature on
the attached application from Project Concern, for HUD Shelter Plus Care funds;
with the City of Dubuque acting as grantee for the five-year program.
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QPP~N,EN7p~,yp U.S. Department of Housing and Urban Development
y~ oo~~~ Gi Omaha Field Office
y ~ Executive Tower Centre
a * IIII II *~= 10909 Mill Valley Road
Q
9egrooevti~° Omaha, Nebraska 68154-3955
Grant No: IA26C601021
Amount: $536,520
Project Identification Number: IA20055
Official Contact Person: David Harris
Telephone & FAX No.: 563-589-4239; 563-589-4244 (Fax)
Email Address: dharris@cityofdubuque.org
ID No.: 42-6004596
Project Location: 3505 Stoneman Road, #5, Dubuque, IA
2006 SHELTER PLUS CARE AGREEMENT -New Proiects
This Agreement is made by and between the United States Department of Housing and
Urban Development (HUD) and the city of Dubuque (the "Recipient").
This Agreement will be governed by Subtitle F of Title IV of the McKinney-Vento
Homeless Assistance Act 42 U.S.C. 11301 et se . (the Act); the HUD Shelter Plus Care Program
fmal rule codified at 24 CFR 582 ("the Rule") and the Notice of Fund Availability (NOFA),
published on March 8, 2006 at 71 FR 3382 and 12054. The terms "Grant" or "Grant Funds" mean
the funds for rental assistance that are provided under this Agreement. The term "Application"
means the application submission on the basis of which the Grant was approved by HUD, including
the certifications, assurances, and any information or documentation required to meet any grant
award conditions. The Application is incorporated herein as part of this Agreement; however, in the
event of any conflict between the Application and any provision contained herein, this Shelter Plus
Care Agreement shall control.
The following are attached hereto and made a part hereof:
X Exhibit 1 -The Shelter Plus Care Program Rule
Exhibit 2 -for Tenant-based Rental Assistance
Exhibit 3 -for Project-based Rental Assistance
X Exhibit 4 -for Sponsor-based Rental Assistance
Exhibit 5 -for Section 8 Rehabilitation for SRO
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be
to the HUD Field Office executing the Agreement.
Recipient agrees to conduct an ongoing assessment of the rental assistance and supportive
services required by the participants in the program; to assure the adequate provisions of supportive
services to the participants in the program; to be responsible for overall admuustration of this grant,
including overseeing any subrecipients, contractors and subcontractors; and to comply with such
other terms and conditions, including record keeping and reports (which must include racial and
ethnic data on participants for program monitoring and evaluation purposes), as the Secretary may
establish for purposes of carrying out the program in an effective and efficient manner.
The recipient and project sponsor, if any, will not knowingly allow illegal activities in any
unit assisted with S+C funds.
A default shall consist of any use of Grant Funds for a purpose other than as authorized by
this Agreement, noncompliance with the Act, Rule, any material breach of the Agreement, failure to
expend Grant Funds in a timely manner, or misrepresentations in the Application submission which,
if known by HUD, would have resulted in a grant not being provided. Upon due notice to the
Recipient of the occurrence of any such default and the provision of a reasonable opportunity to
respond, HUD may take one or more of the following actions:
(a) direct the Recipient to submit progress schedules for completing approved activities;
(b) issue a letter of warning advising the Recipient of the default, establishing a date by
which corrective actions must be completed and putting the Recipient on notice that
more serious actions will be taken if the default is not corrected or is repeated;
(c) direct Recipient to establish and maintain a management plan that assigns
responsibility for carrying out remedial actions;
(d) direct the Recipient to suspend, discontinue or not incur costs for the affected
activity;
(e) reduce or recapture the grant;
(f) direct the Recipient to reimburse the program accounts for costs inappropriately
charged to the program;
(g) continue the Grant with a substitute Recipient selected by HUD;
(h) other appropriate action including, but not limited to, any remedial action legally
available, such as affirmative litigation seeking declaratory judgment,
specific performance, damages, temporary or permanent injunctions and any other
available remedies.
3
No delay or omissions by HUD in exercising any right or remedy available to it under the
Agreement shall impair any such right or remedy or constitute a waiver or acquiescence in any
Recipient default.
This Agreement constitutes the entire agreement between the parties hereto, and maybe
amended only in writing executed by HUD and the Recipient. More specifically, Recipient shall
not change sponsor or population to be served, or make any other change inconsistent with the
Application, without the prior approval of HUD. No right, benefit, or advantage of the Recipient or
Sponsor hereunder be assigned without prior written approval of HUD. The effective date of the
Agreement shall be the date of execution by HUD. HUD will recapture unobligated balances at the
end of the grant period.
By signing below, Recipients are states and units of local government certify that they are
following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of H sin and Urban Development
BY: ~ ~ i~1 C~
(~i~naturel
~ i uie~
~~if~~
(Date)
RECIPIENT
CITY OF DUBUQUE, IOWA
(Name of Organization)
BY:
(Signature of Authorized Official) ROY D . BUOL
MAYOR
(Title)
(Date)
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