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CIPP Sewer Lining ProjectTHE CITY OF DUB E Masterpiece on the Mississippi MEMORANDUM June 19, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2007 Sewer CIPP Lining Project (CIP 7101637: Sanitary Sewer Lining Program) (CIP 7101901: Washington Street Sanitary Between 10th and 11th Streets) (CIP 7201910: Pierce Street Storm Sewer Lining) City Engineer Gus Psihoyos recommends initiation of the bidding process for the 2007 Sewer CIPP Lining Project, and further recommends that a public hearing be set for July 16, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUB E MEMORANDUM Masterpiece on tJie Mississippi June 18, 2007 TO: Michael C. Van Milligen, City Manager r FROM: Gus Psihoyos, City Engineer SUBJECT: 2007 Sewer CIPP Lining Project (CIP 7101637: Sanitary Sewer Lining Program) (CIP 7101901: Washington Street Sanitary Between 10th and 11th Streets) (CIP 7201910: Pierce Street Storm Sewer Lining) INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the 2007 Sewer CIPP Lining Project. BACKGROUND With age, clay sanitary sewers deteriorate. Cracks and bad joints form, compromising the integrity of the sewer. In addition, stormwater and groundwater can infiltrate into the sanitary sewer. Both conditions can cause the overloading of the City's sanitary sewer system. The high costs and inconvenience to the public associated with the excavation and restoration of pavement for sanitary sewer rehabilitation projects has led to the development of "trenchless" technologies. Cured-in-Place Pipe (CIPP) is a versatile trenchless method for restoring structural integrity to sewer mains. CIPP is aresin-impregnated tube that is installed in an existing damaged or leaking sewer. Once inserted into the pipe, it is expanded and cured by applying heat. The liner is a seamless, joint-less pipe with a smooth inner surface that increases flow capacity. The seamless pipe also prevents infiltration. Robotic cutters are then used to restore active sewer lateral connections to the line. DISCUSSION The sewers identified for lining are as follows: Location Sewer Diameter Inches Length (Feet) Judson Drive between Vail Trail and Powers Ct. 8-inch 332 Carter Road in the vicinity of St. Anne Drive 8-inch 241 St. Anne Drive in the vicinity of Tyler Road 8-inch 303 Marion Street between Meadow Ln. and Cherokee Dr. 8-inch 600 King Street between Greeley St. and Broadway St. 8-inch 370 Main from Knob Hill Dr. towards Duggan Dr. 8-inch 157 TOTAL 8-INCH 2,003 Collector from University Ave. to Isborn Ave. 18-inch 800 TOTAL 18-INCH 800 Washington Street from 10th to 11th Street 24-inch 288 Pierce Street (Storm) between Angella and W. Locust 24-inch 280 TOTAL 24-INCH 568 The schedule for the project will be as follows: Advertisement for Bids July 6, 2007 Notice of Hearing on Plans & Specifications July 6, 2007 Receipt of Bids July 26, 2007 Public Hearing July 16, 2007 Award of Contract August 6, 2007 Completion Date November 30, 2007 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for bids for the 2007 Sewer CIPP Lining Project. BUDGET IMPACT The cost estimate for the 2007 Sewer CIPP Lining Project is: Estimate Construction $ 163,464.00 Contingency $ 16,346.00 Engineering $ 26,971.96 Total Project Cost $ 206,781.96 The project will be funded by the annual CIP Sanitary Sewer Lining Program that has a current balance of $124,647.77.00; the Fiscal Year 2008 Washington Street Sanitary Between 10th and 11th Streets appropriation in the amount of $65,500; and the Fiscal Year 2008 Pierce Street Storm Sewer appropriation in the amount of $57,000. ACTION TO BE TAKEN I respectfully request that the City Council establish the date for the public hearing and to authorize the City Clerk to advertise for proposals for the 2007 Sewer CIPP Lining Project through adoption of the attached resolutions. Prepared by Deron Muehring cc: Barry Lindahl, City Attorney Jenny Larson, Budget Director Deron Muehring, Civil Engineer II RESOLUTION NO. 369-07 2007 SEWER CIPP LINING PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the 2007 Sewer CIPP Lining Project, in the estimated amount $206,781.96, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 16th day of July, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The 2007 Sewer CIPP Lining Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shalt be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 26th day of July, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 6th day of August, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 2nd day of Jul 0 }. ry ~~ oy D. Buol, Mayor Attest: ~~ -(~ eanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 2007 SEWER CIPP LINING PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the 2007 Sewer CIPP Lining Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 16th day of July, 2007 in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Sewer lining of 2,003 feet of 8-inch diameter sewer at the following locations: Judson Drive between Vail Trail and Powers Court, Carter Road in the vicinity of St. Anne Drive, St. Anne Drive in the vicinity of Tyler Road, Marion Street between Meadow Lane and Cherokee Drive, King Street between Greeley Street and Broadway Street, and the main between Knob Hill Drive and Duggan Drive. Sewer lining of 800 feet of 18-inch diameter sewer at the following location: Collector from University Avenue to Isborn Avenue. Sewer lining of 568 feet of 24-inch diameter sewer at the following locations: Washington Street from 10th to 11th Street; and Pierce Street (storm) between Angella and West Locust. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2007. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT 2007 SEWER CIPP LINING PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on July 26, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13tH Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on July 26, 2007, at City Hall -Conference Room B, 50 West 13tH Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on August 6, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by November 30, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13tH Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. 2007 Sewer CIPP Lining Project CIPs: 7101637, 7101901, and 7201910 Sewer lining of 2,003 feet of 8-inch diameter sewer at the following locations: Judson Drive between Vail Trail and Powers Court, Carter Road in the vicinity of St. Anne Drive, St. Anne Drive in the vicinity of Tyler Road, Marion Street between Meadow Lane and Cherokee Drive, King Street between Greeley Street and Broadway Street, and the main between Knob Hill Drive and Duggan Drive. Sewer lining of 800 feet of 18-inch diameter sewer at the following location: Collector from University Avenue to Isborn Avenue. Sewer lining of 568 feet of 24-inch diameter sewer at the following locations: Washington Street from 10th to 11th Street; and Pierce Street (storm) between Angella and West Locust. Published in the Telegraph Herald, July 6, 2007.