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911 High Bluff Retaining Wall Project_InititateCopyright 2014 City of Dubuque ITEM# 2. ITEM TITLE: 911 High Bluff Retaining Wall Project SUMMARY: City Manager recommending authorization for the public hearing procedure and special assessment process for the 911 High Bluff Retaining Wall Repair Project, and further recommends that a public hearing be set for November 3, 2014, to approve the final assessment process. RESOLUTION Setting date of public hearing on special assessment SUGGESTED DISPOSITION: Other ATTACHMENTS: Description Type ❑ 911 High Bluff Retaining all Project -MVM Memo City Manager Memo E Staff Memo Staff Memo E Resolution and Notice Resolutions ❑ Preliminary Assessment Supporting Documentation ❑ Vicinity Map Supporting Documentation Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 911 High Bluff Retaining Wall DATE: September 30, 2014 Dubuque 2007 • 2012 • 2013 City Engineer Gus Psihoyos recommends authorization for the public hearing procedure and special assessment process for the 911 High Bluff Retaining Wall Repair Project, and further recommends that a public hearing be set for November 3, 2014, to approve the final assessment process. I concur with the recommendation and respectfully request Mayor and City Council approval. 112 Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Crenna Brumwell, Assistant City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Jenny Larson, Budget Director Maste iece oil the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: September 25, 2014 SUBJECT: 911 High Bluff Retaining Wall INTRODUCTION The enclosed resolutions authorize the public hearing procedure and special assessment process for the 911 High Bluff Retaining Wall Repair Project. BACKGROUND On October 13, 2008, the City Council authorized (Resolution 359-08) emergency repairs to the retaining wall behind 911 High Bluff and associated street improvements along Thomas Place. The project provided for the replacement of approximately 80 feet of an existing concrete retaining wall with a concrete cantilever retaining wall. Based on Iowa Code § 364.12(3)(c)(h), and through the competitive quotation process for public improvements, this project was awarded on October 20, 2008 to Arensdorf Trucking & Excavating, Inc. of Anamosa, Iowa. The final cost for the project including construction, engineering and inspection was $139,739.23. On October 1st, 2008 a letter dated September 30th, 2008 was sent to the property owner, Mr. Christopher J. Blakeman and Ms. Heather M. Haley of 911 High Bluff indicating the City of Dubuque's intention to move forward with an emergency repair of the retaining wall on their property adjacent to Thomas Place. In that letter the City informed the property owner that they would be notified of the amount of the special assessment once work was complete. The retaining wall repair was completed on December 2, 2008. DISCUSSION In this particular case where the wall serves both a private and public purpose, the wall costs should be shared equally between the City and the abutting private property owner. A picture of the finished retaining wall is attached to this memo. As can be seen from the picture, the wall supports the city street (public purpose) and allows the house to be located deep on the lot (private purpose). The assessment for the property owner of 911 High Bluff would be as follows: City Share Private share Construction $56,185.52 $56,185.52 Engineering $13,684.09 $13,684.09 TOTAL $69,869.61 $69,869.61 FINANCIAL ASSISTANCE Property owners subject to street improvements, water services, sanitary sewer, and sidewalk assessments may be eligible for the City's low and moderate income special assessment assistance program, ranging from 20% to 100% of the assessment, for the owner -occupied residential property depending on family size and income level. To allow sufficient administrative time to process financial assistance applications for low- to moderate -income families, eligible property owners will be given approximately 30 days from the date of mailing the Notice of Filing the Final Schedule of Assessments to apply for financial assistance that may reduce the amount of the assessment payable by the property owner. During this 30 -day period, assessments may be paid in full or in part without interest at the City of Dubuque, Office of the City Treasurer. After approximately 30 days, any unpaid assessment will be levied against said benefited property with the Dubuque County Treasurer and will be payable in 15 annual installments at the County Treasurer's Office, and will draw annual interest at three percent (3%). FINAL ASSESSMENT SCHEDULE The schedule for the Final Assessment process is as follows: Publish Notice of Final Assessment 1st Publication: 2"d Publication: Public Hearing on Special Assessments: Council Approve Final Schedule of Assessments Mail Final Special Assessments Notice to Property Owners Mail Financial Assessment Information to Property Owners Deadline for Financial Assistance Applications Deadline for Paying Assessment to City, Without Interest 2 October 10, 2014 October 17, 2014 November 3, 2014 November 3, 2014 November 7, 2014 November 7, 2014 December 12, 2014 December 12, 2014 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions setting November 3, 2014 as the date of the public hearing and approving the final assessment process for the 911 High Bluff Retaining Wall. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Barry Lindahl, City Attorney Crenna Brumwell, Assistant City Attorney Ken Tekippe, Finance Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Bob Schiesl, Assistant City Engineer RESOLUTION NO. 313-14 911 HIGH BLUFF STREET RETAINING WALL REPAIR PROJECT SETTING DATE OF PUBLIC HEARING ON SPECIAL ASSESSMENT Whereas, Christopher J. Blakeman and Heather M. Haley y (the Property Owners) are the owners of 911 High Bluff Street, legally described as LOTS 42 & 43 HOOPER ADDITION; and Whereas, the Property Owners were notified on October 1, 2008 of the City of Dubuque's intention to move forward with an emergency repair of an unsafe retaining wall on their property adjacent to Thomas Place; and. Whereas, based on Iowa Code § 364.12(3)(c)(h), and through the competitive quotation process for public improvements, this project was awarded on October 20, 2008 to Arensdorf Trucking & Excavating, Inc. of Anamosa, Iowa. The final cost for the project including construction, engineering and inspection was $139,739.23; and Whereas, the Engineering Department and the City Attorney's office have determined the wall serves both a private and public purpose and the costs should be shared equally between the City and Property Owners; and Whereas, the Property Owners' proposed assessment is $69,869.61. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: 1. A public hearing is hereby set for the 3rd day of November, 2014, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed special assessment on 911 High Bluff Street for a retaining wall repair. 2. The City Clerk is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed special assessment on 911 High Bluff Street. Passed, adopted and approved this 6th day of October, 2014. Attest: Kevin S Firnstahl, City Clerk 1 y D. Buol, Mayor NOTICE OF PUBLIC HEARING ON SPECIAL ASSESSMENT FOR A RETAINING WALL REPAIR AT 911 HIGH BLUFF STREET NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the special assessment of 911 High Bluff Street for the 911 High Bluff Street Retaining Wall Repair Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of November, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. The proposed assessment cost breakdown is available at the City Clerk's office. At said hearing any interested person may appear and file objections thereto. The retaining wall repair project involved: The repair of an 80 foot long, 10 -foot high concrete retaining wall. The project utilized geofoam backfill and clean stone. A chain link fence was installed on top of the wall for safety to pedestrians. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2014. Kevin S. Firnstahl, CMC, City Clerk CITY OF DUBUQUE, IOWA 911 HIGH BLUFF RETAINING WALL REPAIR FINAL SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS DATE: SEPTEMBER 26, 2014 The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque. PROPERTY OWNER N Blakeman, Christopher J & Haley, Heather LOT DESCRIPTION LOTS 42 43 HOOPER ADD PARCEL NUMBER 10-13-437-019 VALUATION WITH IMPROVEMENT 170,53©.35 TOTALS: CI STATE Dubuque, IA 52001 RETAINING WALL COST $69,869.61 $69,869.61 TOTAL NET ASSESSMENT ASSESSMENT $69,869:61 $69,869.61 Page 1 of 1 ear n feet! meters 3 10 --T Pictometry Online W.,rksydie Workspace (Aulhur) Annotations Bookmarks Layers BLL Numbers Cily Limits City of Dubuque Hydrar DUBUQUE.DUBUQUE. Hydrants Landuse (exemptions) } Pr wertte , Name Value Sule,tl JII] Ready Page 1 of 1 http://pol.pictometry.com/en-us/app/ 9/29/2014 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc:, an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: October 10 & 17, 2014, and for which the charge is S40.42. Subscribed to before me, a otary Public in and for Dubuque County, Iowa, this / day of gi„e,,,,A0,1) , 20 /1.(- . AO' No ary Public in and for Dubuque County, Iowa, MARY IC WESTERMEYER Commission 154085 Y My Comm, E 1 1, 2017 CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE TO PROPER- TY OWNERS OF PUB- LIC HEARING ON SPE- CIAL ASSESSMENT FOR A RETAINING WALL REPAIR AT 911' HIGH BLUFF. STREET .NOTICE IS -HEREBY GIVEN: The City Coun- cil Of the City of Dubu- que, lowe. will hold a public hearing on the special assessment of , 911.7„.High Bluff Street for the 911 High Bluff Street Retaining Wall. Repair Project,- in ec- cordance With the Pro, visions of Chapter 26, Code of Iowa, at 6:30 1 on the 3rd day Of November, 2014, in the 1 Historic Federal Build- ing, council, Chambers 1 (second ' floor), ' 350 West 6th Street, Dubu- gue, Iowa. The retaining wall re- pairThPerr°i:Pcat iiP involved: alvend: 80 foot long, 10 -foot high concrete retaining 1 Wall. The project utiliz- ed , geofoam backfill and clean stone: A 1 chain link fence was in- stalled on top of the wall for safety to pe- destrians. 4Copies of supporting docurfiente-for the pub - I IreJhbaring are on file In the City Clerk's Office, 50 W. 13th Street, And may be viewed during normal working hours.' 1 Written comments re- garding the above pub - Ii O hearings may be I submitted to the City Clerk's Office on orbe- 1 fore said time of public hearing at 50 W. 13th Street, or ctyclerk@cit 1 yofdubuque.org. At 1 §ald-time and, place of I public hearings all In- terested ,citizens and parties will be given an 1 opportunity to be heard for or„against said project. Any visual or hearing- impaired persons - needing special assis- tance or persons with special - Accessibility needs should contact the City Clerk's office at\ (563) 5894100 or , TDD at (563) 556-9958 at least 48 hours prior to the meeting. PubliShecl, by order of the City Council given on the 6th day of Octo- ber, 2014. Kevin S. Firnstahl, ,CMC, City Clerk 2t 10/10, 17