Code of Ordinances Amendment - Title 2 Arts and Cultural Affairs Advisory CommissionCopyright 2014
City of Dubuque ITEM# 6.
ITEM TITLE: Code of Ordinances Amendment - Title 2 Arts and Cultural Affairs Advisory
Commission
SUMMARY: City Manager approval of an ordinance which repeals Title 2, Chapter 8
Arts and Cultural Affair Advisory Commission and adoption of a new Title
2, Chapter 8 which establishes the Arts and Cultural Affairs Advisory
Commission and provides for the powers, operation, membership and
meetings.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2
Boards and Commissions by repealing Chapter 8 Arts and Cultural Affairs
Advisory Commission and adopting a new Chapter 8 Arts and Cultural
Affairs Advisory Commission in lieu thereof establishing the Arts and
Cultural Affairs Advisory Commission and providing for the powers,
operation, membership, and meetings
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion A
ATTACHMENTS:
Description Type
❑ Arts and Cultural Affairs Advisory Commission -MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Ordinance Ordinance
❑ Suggested Motion Supporting Documentation
Masterpiece on the Mississippi
Dubuque
2007.2012 .2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Boards and Commissions - Arts and Cultural Affairs Advisory Commission
DATE: September 24, 2014
The City Attorney's Office and the City Clerk's Office have been working on updating
the Boards and Commissions ordinances to make the standard provisions in all of the
ordinances uniform and consistent.
The Arts and Cultural Affairs Advisory Commission was originally established in May
1961. Assistant City Attorney Crenna Brumwell recommends City Council approval of
an ordinance which repeals Title 2, Chapter 8 Arts and Cultural Affair Advisory
Commission and adoption of a new Title 2, Chapter 8 which establishes the Arts and
Cultural Affairs Advisory Commission and provides for the powers, operation,
membership and meetings.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
II-
Mic, al C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Crenna Brumwell, Assistant City Attorney
Masterpece on the
A?
MEMORANDUM
CRENNA M. BRUMWELL, ESQ.
ASSISTANT CITY ATTORNEY
To: Michael C. Van Milligen
City Manager
DATE: September 19, 2014
RE: Boards and Commissions — Arts and Cultural Affairs Advisory Commission
The City Attorneys Office, together with the City Clerk's Office and each individual
department, have been working on updating the Boards and Commissions ordinances
for the City of Dubuque. The goal is to make the standard provisions in all of the
ordinances uniform and consistent.
Attached please find a draft ordinance for the Arts and Cultural Affairs Advisory
Commission, which was established in May 1961. For this ordinance, a new Title 2,
Chapter 8 is adopted which establishes the Arts and Cultural Affairs Advisory
Commission and provides for the powers, operation, membership, and meetings.
I recommend that the ordinance be submitted to the City Council for consideration.
Please let me know if you need further information.
Thank you.
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 59-14
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS BY REPEALING CHAPTER 8 ARTS AND CULTURAL AFFAIRS
ADVISORY COMMISSION AND ADOPTING A NEW CHAPTER 8 ARTS AND
CULTURAL AFFAIRS ADVISORY COMMISSION IN LIEU THEREOF
ESTABLISHING THE ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
AND PROVIDING FOR THE POWERS, OPERATION, MEMBERSHIP, AND
MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Title 2, Chapter 8 of the City of Dubuque Code of Ordinances is
hereby repealed and the following adopted in lieu thereof:
Chapter 8
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
2-8-1: COMMISSION CREATED:
There is hereby created the Arts and Cultural Affairs Advisory Commission.
2-8-2: PURPOSE:
The purpose of the commission is to build the community through arts and cultural
programs by developing visibility, funding, audiences, information, and partnerships.
The commission plans, promotes, and encourages programs to further public
awareness of, accessibility to, participation in, and support for the artistic and cultural
development of the city and makes recommendations to the city council regarding the
establishment of arts and cultural policies and programs, the expenditure of budgeted
funds on arts and cultural activities, and the implementation of programs.
2-8-3: INTERNAL ORGANIZATION AND RULES:
The commission may adopt rules and regulations to govern its organizational
procedures as may be necessary and which are not in conflict with this Code of
Ordinances or the Iowa Code.
2-8-4: PROCEDURES FOR OPERATION:
All administrative, personnel, accounting, budgetary, and procurement policies of the
city govern the commission in all its operations.
2-8-5: MEMBERSHIP:
A. The commission comprises seven (7) residents of the city, appointed by the city
council.
B. Special Qualifications:
1. Four (4) members must have significant knowledge and demonstrate
interest in one or more areas of the arts including music, dance, literature, visual
arts, theater, folk arts, media arts, design, or arts education.
2. Two (2) members must be from the business and professional community,
one (1) of whom lives or works in the cultural and entertainment district.
3. One (1) member must be at -large who lives or works outside the cultural
and entertainment district.
2-8-6: OATH:
Each person, upon appointment or reappointment to the commission, must execute an
oath of office at the first meeting of the commission following the appointment or
reappointment or at the city clerk's office any time prior to the first meeting of the
commission.
2-8-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
2-8-8: VACANCIES:
Vacancies must be filled in the same manner as original appointments.
2-8-9: OFFICERS/ORGANIZATION:
The commissioners must choose annually a chairperson and vice -chairperson, each to
serve a term of one (1) year. The chairperson must appoint a secretary, who need not
be a member of the commission. The commissioners must fill a vacancy among its
officers for the remainder of the officer's unexpired term.
2-8-10: MEETINGS:
A. Regular Meetings: The commission must meet on the fourth (4th) Tuesday of
each month.
B. Special Meetings: Special meetings may be called by the chairperson or at the
written request of a majority of the commissioners.
C. Open Meetings: All meetings must be called and held in conformance with the
Iowa Open Meetings Law.
D. Attendance:
1. In the event a commissioner has been absent for three (3) or more
consecutive meetings of the commission, without being excused by the
chairperson, such absence will be grounds for the commission to recommend to
the city council that the position be declared vacant and a replacement
appointed.
2. Attendance must be entered upon the minutes of all meetings.
E. Minutes: A copy of the minutes of all regular and special meetings of the
commission must be filed with the city council within ten (10) working days after each
meeting, or by the next regularly scheduled city council meeting, whichever is later.
F. Quorum: Four (4) commissioners constitute a quorum for the transaction of
business. The affirmative vote of a majority of the commissioners present and voting is
necessary for the adoption of any motion or resolution.
2-8-11: COMPENSATION:
Commissioners serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official commission
business within the limits established in the city administrative policies and budget.
2-8-12: REMOVAL:
The city council may remove any commissioner for cause upon written charges and
after a public hearing.
2-8-13: POWERS:
The commission has the following powers, duties, and responsibilities:
A. To promote, educate, and create awareness for arts and cultural activities;
B. To develop and increase the market for arts and cultural activities;
C. To facilitate and convene partnerships for arts and cultural activities;
D. To develop funding options and allocate budgeted funding for arts and
cultural activities;
E. To act in an advisory capacity to the city council in all matters pertaining to
the arts and cultural environment;
F. To make recommendations to the city council on the allocation of
budgeted city funding for arts programs and services;
G. To recommend applications and solicitations for grants, gifts, and
donations from individuals, groups, organizations, and agencies, both private and
public, for any purpose consistent with the purposes of the commission;
H. To make recommendations regarding city sponsorship of public programs
to further the development of public awareness of and accessibility to arts and
culture programs and activities;
To work with area organizations on broad community issues in which a
cultural perspective is relevant and desirable; and
J. To engage in comprehensive planning for the cultural development of the
city.
2-8-14: COOPERATION WITH OTHER AGENCIES:
The commission cooperates with other arts and culture groups interested in the
promotion and implementation of arts and cultural activities which are in the best
interest of the city.
2-8-15: SOLICITATION AND ACCEPTANCE OF DONATIONS:
The commission may solicit and otherwise accept donations and gifts of money,
personal and real property, and personal services on behalf of the city. All such
donations and gifts received become the property of the city for the general use or
support of arts and cultural programs as determined by the city council unless such
items have been designated by the donor for specific purposes.
Section 2. Nothing herein effects the term of any person serving as a member of
the commission as of the effective date of this Ordinance.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the 6th day of»ctober, 2014.
kti d
Roy D. Buq Mayor
Attest:
Kevin' Firns ahl, tifrCi
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: October 10, 2014, and for which the charge is $81.10.
sLPP
Subscribed to before me,a Notary Public in and for Dubuque County, Iowa,
this /® day of , 20 /0 -
Notary Public in and for Dubuque County, Iowa.
WESTER EY i
on Number 154E185
Exp, FEB, 1, 2017
OFFICIAL I 2-8-5: MEMBERSHIP,:
PUBLICATION A. The commission
ORDINANCE NO' 59-14' 1 comprises seven • (7)--;.
AMENDING. CITY OF 1 residents ,of the: city,''
DUBUQUE CODE ,OF appointed by the city i
ORDINANCES TITLE council. -
BOARDS'+ AND COM- B. ,Special (Qualifica
MISSIONS BY :RE* tions - -
PEALING :CHAPTER `8 1. Four (4) members i
ARTS AND CULTURAL must have significant
AFFAIRS ADVISORY- knowledge': and demon
COMMISSION AND
ADOPTING
CHAPTER 8 ARTS
AND" CULTURAL AF-
FAIRS ' " ADVISORY
COMMISSION IN LIEU
THEREOF. ESTABLISH-
ING THE ARTS' AND
CULTURAL "AFFAIRS
ADVISORY COMMIS
SION AND 'PROMO- -
INGFORTHE. POW„
ERS, ` - ' OPERATION,.
MEMBERSHIP, ;AND
MEETINGS -
NOW, THEREFORE,;
BE.'IT ORDAINED B,YLS
THE CITY ,COUNCIL
OFC°THE"CITY OF: DU'
BUQUE, IOWA:
Section 1. Title 2,
Chapter 8'of the City of
Dubuque Code of Ordi-
strata, interest in one
A' NEW or, •more areas of •the;
arts' including music, -
dance, literature, visu-
al arts,,, theater,. folk
arts,, media: arts de,-
sign, or arts education.
2. Two (2) members
must be from the busi-
ness and professional
community, one (1) of
whom lives or works in
the cultural and enter-
tainment district.
3. One (1) member
must be at -large who
lives or works outside
the cultural and, enterenter-
tainment district.
, 2-8-6:OATH:
Each person, upon ,ap.
pointment •• or 'reap-
pointment
is hereby re pointment to the com-
mission, must execute
pealed and the follow- an oath of office at the
ing ,' adopted in •lieu first meeting . of 'the
thereof:,- ; i commissions following.
Chapter 8." ,nn "
ARTS AND CULTURAL _ atheppointmeappointmet ort at;thorree
AFFAIRS ADVISORY •s.;offany
,COMMISSION • timecity,pclerknor�to theice first"
28.1:° COMMISSION meetiligo of the cbm-
CREATED: • mission. "
There is hereby creat, 2-g 7 TERMS
ed the Arts and Cultur- , The term of office for
al .'Affairs Advisory missioners is three
Commission. ' (3) years or until such
2-8-2: PURPOSE: commissioner's suc-
The purpose of the cessor is appointed
commission is to build and qualified. • "
the community 2-8-8: VACANCIES:
through arts and. -cul vacancies must be fil
tural :programs by de' led in the same manner
veloping visibility, as original: appoint
funding; audiences, in mentis
formation, - and ;"'part •' 2-8-9: OFFICERS/OR-
nerships The commis-,.. GANIZATION:. ,
sion plans, prbmotes; Th commissioners
and encourages pro-• • h nnuah
rams to further Ublic I mt •e oose a, _y
9 p a:chusairperson and vice-
aWarehess of,,accessi- I chairperson, each to
bility to, participation serve a terra of one (1)
in,,and support for;the year, The,; chairperson
artistic and cultural de- Must appoint a:secre
velopment of the • city tart' who need not:be a
and. makes recommen- member' of the corn
dations to thea city miss• 1c3h.;The commis
council regarding they i sioners 'Most fill a. va
establishment pf arts I ca'ncy among its offs
and cultural policies' cers for the remainder
and programs, the ex- of•
the officer's
penditure .of -budgeted I unexpired term.
funds on arts and cul 2-8-10: MEETINGS:
tural"activities, and the"" A. Regular. Meetings:
implementation of pro The commission must
grams. meet on the fourth
2-8-3: INTERNAL OR- ' (4th) Tuesday of each
GANIZAT1ON ; 'AND month. -
RULES:` D. Special Meetings:
The commission may " special meetings may.
adopt" rules and regula- be called by the chair -
tions to govern its- or- , -Person-or at the writ
ganizatiopal ., its ten request of a majora
dures as may be;neces- ty of the •commission
sary-and which are not 'ers
in r conflict ,•with • this .I . C Open Meetings: -All
Codt of Ordinances or meetings. must he
thelowa2-8-4: =Code. calledormaiand
ceswith.;the.lo-held in con -
PROCEDURES' f'
FOR OPERATION wa Open Meetings.
All administrative ' Law,
personnel accounting, I D. Attendance
budgetary, and pro- 1 In the event a corn_
-policies ofmissioner has been ab -
the city govern the' sent for thre„ (3) or
corhmission in, ail its- more . , consecutive
operations. meetings, of.the com-
mission, witnout being
excused by the chair-
person, such absence
will be -grounds for the
commission to recom-
mend to the city coun- I
cil that the position be
declared vacant and a
replacement
ed, appoint-
-
2. -Attendance must be
entered, upon the,mi-
nutes of all meetings.
E. Minutes: A;