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Four Mounds HEART Program - Memorandum of UnderstandingMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque 2007 • 2012 • 2013 SUBJECT: Memorandum of Understanding between City of Dubuque Housing and Community Development Department and Four Mounds Foundation for the HEART Program DATE: October 1, 2014 Housing & Community Development Department Director Alvin Nash is recommending approval of a Memorandum of Understanding (MOU) between City of Dubuque's Housing & Community Development Department and Four Mounds Foundation for the Housing Education and Rehabilitation Training (HEART) Program, implementing a major expansion of the City's partnership with Four Mounds. f or he Ig nd ty 0 pe fi City to RT n f cat Was bor ct r pda ci te nd on hi ric 0 0 c In st he ng s 0 or gt od to ff 0 0 r 0 ide 0 00 hisJs r ory ita or 0 iza hfl EA th g 0 n con d too ric 05 rs ne ti r ie gh he 0 M gra he p iden ye op re de pa og rtners ra t nd he cE fu b it a bor Ho hr 0 Deve or ood ty ood of a & sing eb n uye r rog ra te prov ent e rea ffo t is es fo og a RT gi ne tri us rogra tow own g a orts on on e o a as a ba di a n C I C I ir al top r 0 en co n Ls ha te ve acy, ue 0 uye r hO ee a 0 0 hbo hO r a re plo ts Th us edor tr ood the h eo CO ht nstr eaw De abi sir U ne ca a es pa rs ct to g 0 em ca progra eloping g in ajo y [) rt re eh foc S es hb or en t a r y UV ted th t a or re n t D nd , a Di yo 1 trict th oppo rst 00 s ve pa en owa and trai r p p op po fo e a -ris an effe nt arid ct ve skil s t F ost r ng nd 0 tu ass ty City s yond s in he 0 di ea rece d Pa vers was t fi en en an c 0 od ce ra A te u It prior effo s b er fo a 0 u po n the ro b 0 b ta u ve ad gh y D to ry ces 93 9 eve ty, g or yo Sc 0 te na 00 di a corn u bl /priva age ra s, const on fields. Pat identifiedas !pants are p instrumenta aced rn I to Nous work experience rel ino and economic d ated opportUn eve lo mnt. ties th e City h as This partnership would increase opportunities for Housing to partner with the HEART Program with the continued efforts of revitalization in the Washington Neighborhood and throughout the City of Dubuque by performing the following Programs: Total Rehabilitation: 3 properties@$125,000=$375,000 total contract. Accessibility Program: The HEART Program will perform accessibility rehab on five (5) residential units, 5 units@$5,000=$25,000 total contract. The Critical Home Repair Program: The HEART Program will perform critical home repairs of five (5) residential. 5 units@$5,000=$25,000 total contract. Deconstruction: The HEART Program will deconstruct four (4) properties as assigned by Housing. The deconstruction will be conducted per code. 4 properties@$15,000=$60,000 total contract. Contract for services: $10,000 per year for three years = $30,000 Zoning requirements, Comprehensive Plan, Building permits, Inspections, Housing and Community Developments requirements. Total of all contracts to HEART is $515,000. This is a performance based contract so therefore fees paid to Four Mounds/HEART may vary based on units produced and availability of funds. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Iligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Alvin Nash, Housing and Community Development Department Director Jennifer Larson, Budget Director 2 Maste iece oil the Mississippi To: From: Alvin Nash, Housing and Community Development Director Mike Van Milligen, City Manager Subject: Memorandum of Understanding between City of Dubuque Housing and Community Development Department and Four Mounds Foundation for the HEART Program Date: September 29, 2014 Introduction The purpose of this memorandum is to request City Council to authorize signature of a Memorandum of Understanding (MOU) between City of Dubuque's Housing & Community Development Department and Four Mounds Foundation for the Housing Education and Rehabilitation Training (HEART) Program. Background Cit beyon ot to A ass oppo CPR F ni rst VVa bor neigh 19 9 and by t e City a vy de spe s ry ces. Neighborh f nds to m omeb to A in ho he no pd a 0 fi ed a a on bo r s EA ki IS 0 ood gt od 0 s tru et t 00 ve eig St a or ma nei rs IZ si hood or gh on ty b orh Ho ho e rs F re a c 0 RT th f ng za ro Do agi gra s on 00 us m or ds e b e eeds of ro gra lom a yo CO u ni ty h t a Pr OW 0 r a no rs ous ng as bee b t to a 0 re as a wn U 0 an ls 0 op b an and Parti ns d t neig or f De uc1 00 , a ewa Dis ed tr he c est a hbor a uye uni OVV Ly om ho De ovv- a bu ina nd a ty 00 d a st ve W S t hi cy on or c 0 re h pr re de 0V pro side es am acc c n re re v ne n a efto CO te r n a ra ple ac st it a ateg ART pc) rt skil for d ca ee es p ro gra n 0 CO trai ud pp a re ss G es ra er nves De a pa nd Fw nt no t -ti 0 ff n nt to nitie a 0 yo ve ta ig ool rs and bi. r rq positive broad public/private p artnership that is focused on: developing: talent and skills in the wage construction fields. high I' Participants are placed in work experience related opportunities the City has development. identified as instrumental to housing and economic Discussion This partnership would increase opportunities for Housing to partner with the HEART Program with the continued efforts of revitalization in the Washington Neighborhood and throughout the City of Dubuque by performing the following Programs: Total Rehabilitation: 3 properties@$125,000=$375,000 total contract. Funding source Project 563 (CIPITIF). Accessibility Program: The HEART Program will perform accessibility rehab on five (5) residential units, 5 units@$5,000=$25,000 total contract. Funding source CDBG. The Critical Home Repair Program: The HEART Program will perform critical home repairs of five (5) residential. 5 units@$5,000=$25,000 total contract. Funding source CDBG. Deconstruction: The HEART Program will deconstruct four (4) properties as assigned by Housing. The deconstruction will be conducted per code. 4 properties@$15,000=$60,000 total contract. Funding source Project 563 (CIP/TIF). Contract for services: $10,000 per year for three years = $30,000 Zoning requirements, Comprehensive Plan, Building permits, Inspections, Housing and Community Developments requirements. Funding source CDBG. Total of all contracts to HEART is $515,000. This is a performance base contract so therefore fees paid to Four Mounds/HEART may vary based on units produced and availability of funds. Action Step The action requested is for City Council to approve the attached MOA between the City of Dubuque's Housing & Community Development Department and Four Mounds Foundation for the HEART Program. KLN/AN Attach. Memorandum of Understanding Between City of Dubuque Housing & Community Development Department And Four Mounds Foundation For the Housing Education and Rehabilitation Training (HEART) Program I. Purpose I' The purpose of this Memorandum of Understanding working arrangement between the City of Dubuque {M OU) is to establish a & Community indation for the Development Department (HCC D), and the Four Mo lousing nils Fo implementation of training and services associated with the Housing Education and Rehabilitation Training (HEART) program, and to set forth the responsibilities of each agency. While performance on the agreement will require HEART to create additional capacity the goal will be to, expand on this agreement after the three years with, even more capacity. 11 Background The City of Counol identified the the City's effort to update housing TEAR program stock as a top prion in the Downtown Urban y, assisting Renewal District and b eyon d. HEART ras a ion g history of enga ging at-ri sk and disconnecte Participants d youth to assist in th e City s neighbo hood revitalization efforts. ave the opportunity to receive tramm constr safety The W ctlon, financial literacy, and tool use. g and certifications CPR/First Aid, Lead ashington Neigh borhoo d is: one of neighborhoods. The prior to 1939 and the reinvestment efforts in Paint Certification and Dubuqu majority of the housing in e 5 old est: and most diverse th e neighborh ood was built historic neighborhood by the, City since 2005. has been, a major focus for The Housing & Community Development Departmen offers a wide spe rum of first time homebuyer, h C F h a T omeownersh ip classes, and fin ancial ommunity Development Block rant unds, Iowa Finance Authority, General °using needs of ow- and, moderate-inc s F ervi undE Fun d homeowners in Dubuque. he HEART s ds s. HCDD administers Neighborhood Stabilization and TIF funds to meet the ants,, first-time homebuyers,,, ome ten Frog School a includes construction and life skills training and program tha provides accredited acade nic support High s to for student 0 btain their diploma The, progra creates employment and career 0 pportunities for Du buq ue youn adult residents and implern e 7gage at-ris k youth p in po itive ents strategies to The HEART is focused on Participants community development efforts. °gram is an effective and d eveloping talent and skills broad public/private partnership that in the high wage construction fields. are placed in work experience related instrumental to housing and economic III. Respon sibilities and Procedures and procedures far each agency are The re possibilities A. Housin 1'.'' Pro opportunities development he g &,Commu,nity Development vide the Property ty has:iden for construction rehabilita as follows ion and tr ified a ing,, as provided Exhibit A here n: consistent with the scope of work a ttach and and by this described in t Budget, which ncorporated h reference incorporate e HEART d herein, ed as as program de is attached erein; as Exhibi 50 B :and ription and Approve d by this, reference,, 2.: Provide the scope of work for each s e ected project, includ ng any l' or all requirements associated with s contract documents specific to each nclude mitigation measures to ensu 0 rce of funding, and provide selected protect. City may re project does, not have, 3.1' 4.' unacceptable impacts on neigh nfrastructure, orienviron nent;' Provide oversight of the Project financial) lreporting; Secure any permits and bor an approvals m d gp be opertie S, community requ respon red by sible:for the: City any required of Dubuque or any other governmental agency or authority for work 5.1' 6.' 7.' performed in furtherance of the Project, to be Pay for training, certification, and provide Lead Abatement Worker Course for HEART participants and staff; Provide construction rehabilitation amount detailed in Rehabilitation Pr and construction th e Approved funding consistent w Budget; provide a scope of ule for the Project, {ii) ograms Inspector to rehabilitation sched the completion o participants and th the the Project with assistance a supervisor. rom HEART work cause Program When funding requirements apply the Rehabi nspector is to sign the HEART itation Programs Program p arti pants and 9.:' supervisor's payroll for s, obta n, when requi from property owner. Submit payment, requests to City o Dubuque ed, written approval F mance Depart sent, n accordance with all 10. policy. Such Four Mounds Upon receipt requirements for source of funds, and City payment requests shall include the amount paid to (HEART, consistent with invoice submitted; a d, of funds from Finance nt with Department consiste payment request HCCD shall n the invoices. 11 Insure that screen ed a any nd n p ay IEART for the amount person workin g a provided be a HEART youth program site et appear en any federal or state sex offender B. Fo 1.' registry and that a site be maintained. it Mounds Foundation Select the HEART rehabil talon, con programs. eligible and of non -HE RT pers onn el who appe on he participants which are to struction, deconstruction, HEART shall willing you particip ate in the and general repair provide year-roun and adults; d progra ming to 2. Select the vocational H EART super visor wh 0 is to be e perienced in providin 9 rehabilitation training to participants from low income co Go mmunities and to be familiar with the HEART program and City's Is, and Priorities. The supervisor shall be a paid,, position, Process HEART, progra, pay participants and supervisor payrolls; s bmit invoicing to HCDD for reimbursement o 4I'' payments in amounts consistent with the Approved Bud f such get; Provide classroom curriculum for HEART participants that may nclude financial, counseling, tool use training, and safety -courses applicable to, ensure safe pro gram participation; 5 7.' Solicit and store material vendors; Submit bids for competiti Establish a stipend progr don e ations for ojects; prole' ts, if any, from local am scholarship assistance, a d matching 8.1' IDA to support program participants not reimbursed by the City; Provide adequate site -supervision beyond gradu Inclu ding all ation, which is required s afety equipment, during all protect hou projects. s and when on property of, Provide certifie d 10. supervi Submit or to the payroll HCCD eporting for department the HEART participants and when applicable; progress reports for each current semi -mon ly pa project to HCCD erstanding that IV. Misoellan 1. 2. purposes, un Wednesday eons elty o n the assist This I~ y:requests and for recordkeeping and reimbursement the weekly submission deadline is at 12: 00 p Dubuque HEART ed proje Ho public ts. sing & Community elation and comm J is subject va m to termination by munity Development Development shall be included plan with respect to umcations RT or HEA Department upon at written notice by either party (the 'Termination lousing & east (30) daysprior Date'). Upon such e mination, he applicable party sh al pay for any service s performe d by the other un 3. be All Fe made within activities 'Eon deral lawl' der this MOU. Such payment, unless contested; shall thirty (30) days of the Termination Date. ducted will be in accordance with local, State and V. Funding II The City of Dubuque receives and administers local,; State and Federal funds, for be properties selected as projects. The construction rehabilitation funds administer d accordance with required regulations which will n individual with local, S when applic be d must etailed project contracts. HEART shall be responsible ate, an able for d Federal selected funding requirements, should projects, pursuant to the contr for compliance they apply,, and,, c ocuments b F w be etween Housing & ommun ty Devel opment and HEART ursuantto the cont ill be submitted by act documents fo selected projects, payment reque HEART for processing. All required documentation included for such pa ment requests. Such s which are consi a pprovea only Tor Inose cos payment requests shall be s sts villi' en with Approved Budget, which the d F parties etermined meet and the Housing and source fundin Co mufti g requirem Develo ents. pment h ave rogram activities should no supplant existing outreach or rehabilitation p °grams, and where operating e chance and supplement them' in conjunction with existing programs, 11 VI. Record Retention All records must be retained for three years parties. This requirement applies to fiscal from fiscal closure records, reports an by both'' client in le q formation. Su vel, but must arterly dlaim pporting documentation may: be kep b s eav ubm at the subcontractor ailable for review for three years ttal. from t ed ate of In asm uch as the funds to be provided to oulr M aun ds Faun dati on by City are public funds, he Agency agrees that it will maintain books of a< accordance with General y Accepted Accounting Standards togeth necessary documentation Dunt in er with o support, all expenditures.The records o including payrol accounts Agency, ind other, records of disbursements and receipts and °the records relating to the performance of th specified, shall Accountant be made available for inspection by e activities herein City or any Certified Pu blip' acting on its behalf, in order to ascertain performance of Agency under this, Agreement. three (3) years. VII. Indemnification Toth Agency agrees to r taro such fullest extent permitted by law, Four indemnify, defend and elected and hold harmless the C appointec M ound records for not less than Foundation shall officers; employees, and against any and all ty officials, and voluntee and its s from claims, demand proceedings, Iia s, causes of action, lawsuits wheth er at la w, equity or both), bilin limitation attorney 5 penalties, and liens by any person (incl es, losses, damages; expenses, costs fees and costs and expert witness fee of every nature resulting, from injury to ing our Mounds Foundation, HEAR (in luding without udgments, or is death sustained or supervisor s e mployees, volunteers, and a program participants) or damage to property of y kind, or any other injury or damage whatsoever, which injury, death or amage arises out, of or is, in any way connected with Four Mounds Foundation HEA RT s performance of services comply with any of its obligations contained in hereunder or its failure his MOU, regardless c to Four Mounds Foundation/HEART's fault or negligence, including any of the same resulting from the alleged or actual negligent act or omission of an Indemnified Party,, except that said indemnity shall no be applicable to, injury d eath or damage to property arising from the active negli elected iscond (finials, m a VIII. In At the ct of the City or its offs and volunteers surance ers, employees genre or willful and appointed time of execution proved e of this agreement, Four Housing & Community Development De certifica Moun partm ds Foun datio sh all ent copies of insurance es showing compliance with the insurance requirements Schedule herein. IX. General 1. A D, which is attached Provisions I' hereto and of Insurance by this reference mendments. No art incorporated ration or variation of the terms be and unless made in writing by the parties. of this MOU shall 2 No Third Party beneficiaries to Notices, Dem Beneficiaries. There sh this MOD. all execution of t ands an his MOU d one of the, parties here Communications. be no third If at any ti party it shall become necessary or e after the convenient for 0 to serve any, notice, aemanc or, ommunication on he other party ommunication shall be in writing such as and shall otice, demand or be served personally or by depositing the same n the reg stered Un equested, postage prepaid or eturn receipt requested and A) If intended for HEART sha Four Mounds Foundation I' 4900 Peru Road Dubuque, IA 52001 delivered be ted States mail, return receipt by express delivery service, addresse d to: (8) If intended for City of shall be addressed to D Housing & Communit 350 West 6th Street, Dubuque, IA 52001 ubu que Hous Development Suite 312 ng & Community Department Development X. Effective: Date;: Term: and: Si na the This MOUShall be effective -as , 0 , and shall -upon completion of the selected projects, whicheve:rcomestrst.,provided::however,,thatthe,parties ,may extend:the term:by:wrl:tten::agreenient. Signatures Four Mounds Foundation: City of D uque: Mayor Ray D. Buol Exhibit A Scope of Work: Total Rehabilitation: The HEART Program will perform complete rehab of three (3) properties as agreed upon between Housing and Four Mounds. Accessibility Program: The HEART Program will perform accessibility rehab on five (5) residential units, such as building and installing ramps; widening of doorways; or other rehab necessary to accommodate physical disabilities. The Critical Home Repair Program: The HEART Program will perform critical home repairs of five (5) residential units for seniors and low-income homeowners. Repairs would consist of minor plumbing, window repair, steps, painting, etc. Deconstruction: The HEART Program will perform deconstruction of four (4) properties as assigned by Housing. The deconstruction will be conducted per code. Proposed Budget Total Rehabilitation: 3 properties@$125,000=$375,000 total contract. Funding source Project 563 (CIP/TIF). Accessibility Program: HEART will perform accessibility rehab on five (5) residential units, 5 units@$5,000=$25,000 total contract. Funding source CDBG. The Critical Home Repair Program: HEART will perform critical home repairs of five (5) residences. 5 units@$5,000=$25,000 total contract. Funding source CDBG. Deconstruction: HEART will deconstruct four (4) properties as assigned by Housing. The deconstruction will be conducted per code. 4 properties@$15,000=$60,000 total contract. Funding source Project 563 (CIP/TIF). Contract for services: $10,000 per year for three years = $30,000 Zoning requirements, Comprehensive Plan, Building permits, Inspections, Housing and Community Developments requirements. Funding source CDBG. Total of all contracts to HEART is $515,000. All contracts entered into by the City of Dubuque and Four Mounds/HEART pursuant to this MOU are performance-based contracts, and payments shall be made upon (a) proper submission of invoices from Four Mounds/HEART to the City of Dubuque and (b) acceptance of such work by the City of Dubuque. This MOU is not intended to restrain any party hereto from any and all legal and equitable remedies available to them.