North Grandview Estates Sewer_Water Project AcceptanceTHE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
July 11, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North Grandview Estates -Sanitary Sewer & Water Main Project
(CIP 7101293 -Sanitary Sewer, Internal Main)
(CIP 7101350 -Sewer Extensions, New Development)
(CIP 7401398 -Water Internal Main, New Developments Revolving Loan Fund))
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the North Grandview Estates-Sanitary Sewer and Water Main Project, as completed
by Connolly Construction in the final contract amount of $262,284.55, which is an 18.5%
increase from the original contract amount.
One reason for the increase was that 78% more rock was encountered than anticipated.
But the primary cause of the increase was due to the cost of the contractor's re-
mobilization that resulted from the lack of action by the developer. Because the
developer failed to provide the necessary fill where the sanitary sewer was to be
installed and because the developer failed to provide the security required as a
condition of the final plat, the contractor was forced to abandon operations for a year.
The project was funded through the City's revolving loan program that is available to
developers on a case-by-case basis, as funds are available, whereby the City pays for
the construction of the sanitary sewer and the developer pays the City back as each lot
is sold. And regardless of how the lots sell, the entire balance is due after five years.
Therefore, the increase costs associated with the 18.5% increase will ultimately be
borne by the developer.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~y
G
Mi hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
July 10, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: North Grandview Estates -Sanitary Sewer & Water Main Project
(CIP 7101293 -Sanitary Sewer, Internal Main)
(CIP 7101350 -Sewer Extensions, New Development)
(CIP 7401398 -Water Internal Main, New Developments Revolving Loan Fund)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the North
Grandview Estates -Sanitary Sewer & Water Main Project.
BACKGROUND
As part of the Agreement between the City of Dubuque, Iowa, and North Grandview Estates,
LLC, the City extended the 8-inch sanitary sewer approximately 1,900 lineal feet and the fl-
inch water main approximately 1,100 lineal feet with services and appurtenances throughout
the development. The connection fees and/or assessments will be waived.
DISCUSSION
The sanitary sewer portion of the North Grandview Estates -Sanitary Sewer & Water Main
Project was completed by Connolly Construction of Peosta, Iowa, in the final contract amount
of $262,284.55, which is a 18.5% increase from the original contract in the amount of
$221, 313.00.
One reason for the increase was that 78% more rock was encountered than anticipated. But
the primary cause of the increase was due to the cost of the contractor's re-mobilization that
resulted from the lack of action by the developer. Because the developer failed to provide the
necessary fill where the sanitary sewer was to be installed and because the developer failed to
provide the security required as a condition of the final plat, the contractor was forced to
abandon operations for a year.
The project was funded through the City's revolving loan program that is available to
developers on a case-by-case basis, as funds are available whereby the City pays for the
construction of the sanitary sewer and the developer pays the city back as each lot is sold. And
regardless of how the lots sell, the entire balance is due after five years. Therefore, the
increase costs associated with the 18.5% increase will ultimately be borne by the developer.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment of the
contract amount of $262,284.55 ($193,685.30 for the sanitary sewer portion and $68,599.25
for the water main portion) to the contractor for the North Grandview Estates -Sanitary Sewer
& Water Main Project.
BUDGET IMPACT
The project cost summary for the North Grandview Estates -Sanitary Sewer & Water Main
Project is as follows:
Sanitary Sewer
Bid Award
Construction Contract $143,312.00
Contingency 11,442.00
Total Construction Cost $154,754.00
Water Main
Bid Award
Construction Contract $ 78,001.00
Contingency 1,440.00
Total Project Cost $ 79,441.00
The project funding summary is as follows:
CIP No. Fund Description
7101293 Sanitary Sewer, Internal Main
7101350 Sewer Extensions New Development
Water Internal Main, New Developments
7401398 Revolving Fund
Total Project Funding
ACTION TO BE TAKEN
Final
$193,685.30
0.00
$193,685.30
Final
$ 68,599.25
0.00
$ 68,599.25
Fund Amount
$ 191,045.30
$ 2,640.00
$ 68,599.25
$ 262,284.55
The City Council is requested to adopt the attached resolution to accept the improvements and
to authorize the payment of the contract amount of $262,284.55 ($193,685.30 for the sanitary
sewer portion and $68,599.25 for the water main portion) to the contractor for the North
Grandview Estates -Sanitary Sewer & Water Main Project.
Prepared by Deron Muehring, Civil Engineer II
cc: Jenny Larson, Budget Director
Laura Carstens, Planning Services Manager
Bob Green, Water Plant Manager
Deron Muehring, Civil Engineer II
RESOLUTION NO. 376-07
ACCEPTING THE NORTH GRANDVIEW ESTATES -SANITARY SEWER &
WATER MAIN PROJECT AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the North Grandview Estates -
Sanitary Sewer & Water Main Project (the Project) has been completed and the City
Manager has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Manager recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Sanitary Sewer, Internal Main Capital Improvement Project, Sewer Extensions, New
Development Capital Improvement Project, and Water Internal Main, New
Developments Capital Improvement Project, and the Revolving Loan Fund
appropriations for. the contract amount of $262,284.55 ($193,685.30 for the sanitary
sewer portion and $68,599.25 for the water main portion) less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this ~ 6th
Atte
~~ ..~
Jeanne F. Schneider, CMC, City Clerk
day of = ` July ,
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE NORTH
GRANDVIEW ESTATES -SANITARY SEWER & WATER MAIN PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the sanitary sewer and water main portions of the North Grandview
Estates -Sanitary Sewer & Water Main Project, that the Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $262,284.55.
~~~
Dated this/~ day of , 2007.
Gus Psihoyos
City Engineer
Filed in the office of the City Clerk on the/~ d y of ~'~ , 2007.
Jeanne F. Schneider, CMC, City Clerk
r
THE CITY OF
D PROJECT CLOSE OUT FORM
UB E
IvGrsterpiece on the Mississippi
Project Name:
North Grandview Estates
Site Im rovements - Water main and Sanita Sewer
CIP Number: CIP #: 7101293
Project Contract Amount: $tsa,aso.31
Project Com letlon Date:
City of Dubuque Contractor Name: Connal Construction. Inc.
Engineering Contractor Address: 1&109 N Cascade RD
50. W. 13th Street -
Dubuque, IA 52001 City, State, Zlp: Peosta, IA 52068
(563) 589-4270 Contractor Tele hone: 563-676-3225
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
SANITARY SEWER
1 Sanitary Sewer A-lok Manhole w/ Neenah Cover R-1642-A 5 EA $ 1,850.00 7.00 $ 12,950.00 140.00
2 Sanitary Sewer A-lok Manhole w/ Neenah Cover R•1642-D 6 EA $ 1,900.00 4.00 $ 7,600.00 66.67
3 8' PVC Sanitary Sewer, Initial Backfill &Backfill (all Backfill) 1578 LF $ 28.60 1580.00 $ 45,188.00 100.25
4 8' OIP Sanitary Sewer, Bedding 8 Backfill 320 LF $ 26.60 335.50 $ 9,595.30 104.84%
5 4' PVC Sanitary Sewer Laterels with All Backfill into Lots 23 EA $ 650.00 25.00 $ 16,250.00 108.70%
8 4' PVC Sanitary Sewer Laterals wl All Backfill into Lol 12 w/co 1 EA $ 820.00 0.00 $ 0.00
7 4' PVC Sanitary Swr Lateral w1 All Backfill btwn Lols 34-35 w/co 1 EA $ 1, 770.00 0.00 $ 0.00
8 Rock Excavation Associated with Sanitary Sewer - 650 CY $ 50.00 1160.52 $ 58,026.00 178.54
9 Construction Staking 1 LS $ 1,900.00 1.00 $ 1,900.00 100.00%
10 Performance and Payments Bond 1 LS $ 1,800.00 1.00 $ 1,800.00 100.00%
11 Lime Backfill for Sanitary Sewer Main 1896 LF $ 6.40 1915.00 $ 12,256.00 101.00
12 Lime Backfill for Sanitary Sewer Laterals 527 LF $ 6.00 610.00 $ 3,660.00 115.75
ALTERNATES Sub Total $ 169,225.30
1 Alternate #2
8" DIP Sanitary Sewer 8 Bedding from MH-11 to Progeny Line
$
34.00 LF
$ 34.00
60.00
$
2,040.00
176.47
2 Lime Backfill $ 6.40 LF $ 10.00 60.00 $ 600.00 937.50 %
CHANGE ORDERS Sub Total $ 2,640.00
No. Date Descrl tlon Total Chan a Order Amount Pro ect Total
1 Start up casts per letter of agreement dated Jan. 10, 2007. $ 21,200.00 $ 21,200.00 0.00
2 Sanitary Sewer Wyes $ 620.00 $ 620.00 0.00
3 $
4 $
Sub Total $21,820.00
Total Contract and Chang e Order Performed $193,685.30
~' ~-
I hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
TOTAL FINAL PROJECT COSTS: S 194,919.19
PROJECT COST SUMMARY
Total Contract Work Performed to Date: $ 171,865.30
Total Change Order Work Performed to Date:
Total ConUact and Change Order Work Due ConVactor:
Total miscellaneous Project Costs:
Total Engineering Work Performed:
APPROVED:
Michael Van Milligan, City Manager
C' f Dubuque, Iowa
sihoyos, City Engineer
City of Dubuque, Iowa
The Undersigned, ,contractor for the above
improvement, does hereby accept the above "Total Due Contractor", as
full settlement for all claims for said improvement. ^ A/
APPROVED: ~ \`(/
~~
BY:
~ PROJECT CLOSE OUT FORM ~
Mu;terpiece on the Mississippi
Project Name:
Nonh Grandview Estates
Site Improvements -Water main and Sanila Sewer
CIP Number: CIP # : 7101293
PfOj@cl Contract AmOUnt: $164,860.31
Pro ect Com letion Date:
City of Dubuque Contractor Name: Connoll Construction. Inc.
Engineering
Contractor Address:
16409 N Cascade RO
50. W. 13th Street
Dubuque, IA 52001 City, State, Zip: Peosta, IA 52066
(563) 589-4270 Contractor Tele hone: 563-676-3225
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
SANITARY SEWER
1 Sanitary Sewer A-lok Manhole w! Neenah Cover R-1642-A 5 EA $ 1,850.00 7.00 $ 12,950.00 140.00
2 Sanitary Sewer A-lok Manhole w/ Neenah Cover R-1842-D 6 EA $ 1,900.00 4.00 $ 7,600.00 66.67%
3 8" PVC Sanitary Sewer, Initial Backfill &Backfill (all Backfill) 1576 LF $ 28.60 1580.00 $ 45,186.00 100.25%
4 8' DIP Sanitary Sewer, Bedding 8 Backfill 320 LF $ 28.80 335.50 $ 9,595.30 104.64
5 4' PVC Sanitary Sewer Laterals with All BackfiA into Lots 23 EA $ 850.00 25.00 $ 16,250.00 108.70
8 4" PVC Sanitary Sewer Lalerats w/ All BackfiA into Lot 12 wlco 1 EA $ 820.00 0.00 $ 0.00
7 4" PVC Sanitary Swr Lateral w/All Backfill blwn Lots 34-35 w/co 1 EA $ 1,170.00 0.00 $ 0.00
6 Rock Excavation Associated with Sanitary Sewer 650 CY $ 50.00 1160.52 $ 58,026.00 178.54
9 Construction Staking 1 LS $ 1,900.00 1.00 $ 1,900.00 100.00%
10 Performance and Payments Bond 1 LS $ 1,800.00 1.00 $ 1,800.00 100.00%
11 Lime Backfill for Sanitary Sewer Main 1898 LF $ 6.40 1915.00 $ 12,256.00 101.00
12 Lime Backfill for Sanitary Sewer Laterals 527 LF $ 6.00 610.00 $ 3,660.00 115.75
ALTERNATES Sub Total $ 169,225.30
- 1 Alternate #2
B" DIP Sanitary Sewer 8 Bedding from MH-11 to Property Line
$
34.00 LF
$ 34.00
60.00
$
2,040.00
176.47
2 Lime Backfill $ 6.40 LF $ 10.00 60.00 $ 600.00 937.50
CHANGE ORDERS Sub Total $ 2,640.00
No. Date Descrf tlon Total Chan a Order Amount Pro ect Total
1 Start up costs per letter of agreement dated Jan. 10, 2007. $ 21,200.00 $ 21,200.00 0.00
2 Sanitary Sewer Wyes $ 620.00 $ 820.00 0.00
3 $
4 $
Sub Total $21,820.00
Total Conuact and Chang e Order Performed $193,665.30
n-te ctrv os
DUB E
PROJECT COST SUMMARY
Total Contract Work Performed to Date: $ 171,865.30
Total Change Order Work Performed to Date: $ 21,820.00
Total Contract and Change Order Work Due Conractor: $ 193,685.30
Total miscellaneous Project Costs:
Total Engineering Work Performed:
TOTAL FINAL PROJECT COSTS: 5 194,919.19
I hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
The Undersigned, ,contractor for the above
improvement, does hereby accept the above 'Total Due Contractor', as
full settlement for all claims for said improvement.
APPROVED:
Michael Van MiAigen, City Manager
u Dora
/\+~ LIZ
Gus Psi~jros, City Engineer
City of Dubuque, Iowa
APPROVED:
`~ ~,
n_,ecrTVOe FINAL PROJECT COST FORM City of Dubuque
T T
D
~ Engineering
V
E 50. W. 13th Street
Masterpiece on the Mississippi Project Name: North Grandview Estates Dubuque, IA 52001
Site Improvements -Water main and Sanity Sewer (563) 589-4270
CIP Number: CIP # : 7101293, 7101350
Project Contract Amount: $7e,ool.oo
Pro ect Com Ietlon Date:
Contractor Name: Connotl Construction. Inc.
Contractor Address: 1Ba09 N Cascade RD
City, State, Zip: Peosla,lA 52068
Contractor Tele hone: 563-s7s-3225
DATE OJJuI-07
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT UNIT PRICE PREVIOUS PAYMENT
OUANTITY TOTAL CURRENT PAYMENT
QUANTITY TOTAL TOTAL TO DATE
OUANTITY TOTAL PERCENT
COMPLETE
WATER MAIN
1 8" DIP Water Main. bedding 8 Backfill 1090 LF $ 24.60 1060.00 $ 26,568.00 $ 1080.00 $ 26,568.00 99.08%
2 8" 45 deg. Bend 3 EA $ 100.00 4.00 $ 400.00 $ 4.00 $ 400.00 133.33
3 8" Water Valve 1 EA $ 850.00 0.00 $ $ 0.00 $ 0.00
4 8" x 8" Tee 1 EA $ 250.00 0.00 $ $ 0.00 $ 0.00
5 Fire Hydrant wNalves, Tees and Fittings 4 EA $ 2,140.00 4.00 $ 8560.00 $ 4.00 $ 8,560.00 100.00 %
6 3!4" Water Laterals into Lots 33 EA $ 600.00 34.00 $ 20,400.00 $ 34.00 $ 20,400.00 103.03%
7 Rock Excavation Associated with Waler Main 250 CY $ 50.00 20.00 $ 1,000.00 $ 20.00 $ 1
000.00 8.00%
8 Consirudion Staking 1 LS $ 1,000.00 1.00 $ 1,000.00 $ ,
1.00 $ 1
000.00 1110.00%
9 Performance and Payments Bond 1 LS $ 1,600.00 1.00 $ 1,600.00 $ ,
1.00 $ 1600.00 100 00%
10 Lime BackfiN far Water Main 1090 LF $ 3.70 1098.00 $ 4,055.20 $ 1096.00 $ 4
055.20 100.55%
11 Lime Backfill for Water Main Laterals 620 LF S 3.70 886.00 $ 2,484.20 S ,
868.00 $ 2,464.20 107.42%
Sub Total $ 68,047.40 Sub Total $ Sub Total $ 66,047.40
Pa men[ Totals $ 66,047.40 $ - $ 66,047.40 84.68
NO.
DATE TOTAL
CHANGE ORDE
CHANGE ORDER DESCRIPTION AMOUNT PREVIOUS
TOTAL
AMOUNT CURRENT
PAY PERIOD
AMOUNT TOTAL
AMOUNT
TO DATE
PERCENT
1 PCC Removal $ 49.44 $ 49.44 $ - $ 49.44 11m.00%
2 PCC Replacement 8' $ 3[3.12 $ 313.12 $ - $ 313.12 100.00%
3 6' DIP Water Main, Bedding 8 Backfill $ 393.60 $ 393.80 $ - $ 393.60 100.00%
4 8' x 8' Live Tap $ 1,338.45 $ 1,338.45 $ - $ 1,338.45 700.00
5 Rods Base $ 107.10 $ 707.10 $ - $ 707.10 100.00%
6 Lime Backfill w/sdl removal S 200.14 $ 200.14 $ - $ 200.14 700.00%
7 TrafficContrd $ 150.00 $ 150.00 $ - $ 150.00 100.00%
~ r orar mange urger worts rertormed: i 2,557.85 ~
PROJECT COST SUMMARY
Total Contract Work Performed to Date: $ 66,047.40
otal Change Order Work Performed to Dale: $ 2,551.65
Total ConVact and Change Order Work Oue Conractor: =68,599.25
Total miscellaneous Project Costs: $
Tolat Engineering Work Performed: $
Total Land Acquisition and/or Easement Cosrs: $
TOTAL PROJECT COST: =68,599.25
I hereby certify that the above statement shows, in detail, the correc!
amount of all work required to complete the above improvement.
(~~ due
TheUndersigned,_ '.C!)Jt~Cll`( W1oSTRUCTwAi~,contractwfwtheabove
improvement, does hereby accept the above 'Total Due Contractor', as
full settlement for all claims for said improvement.
APPROVED:
Michael Van Millige er
City of uque, Iowa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
APPROVED:
BY: