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NISOM Grant AgreementTHE CITY (JF DUB E Masterpiece on the IVlississippi MEMORANDUM July 11, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Grant Agreement with Northeast Iowa School of Music Leisure Services Manager Gil Spence is recommending approval of the grant agreement for $2,000 with the Northeast Iowa School of Music to provide music lessons for four children as part of the summer Uptown Recreation Program. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gil D. Spence, Leisure Services Manager .~ THE CITY QF DUB E Masterpiece on the Mississippi MEMORANDUM July 10, 2007 FROM: Gil D. Spence, Leisure Services Manager TO: Michael C. Van Milligen, City Manager SUBJECT: Grant Agreement with Northeast Iowa School of Music INTRODUCTION The purpose of this memorandum is to request City Council approval of the grant agreement with the Northeast Iowa School of Music to provide music lessons for four children as part of the Uptown Recreation Program. DISCUSSION The attached grant agreement for $2,000 covers FY 2008 and provides music lessons for five low or moderate income children at the Northeast Iowa School of Music. These lessons are provided year-round and can be vocal or instrumental. The Uptown Recreation Program uses Community Development Block Grant funds to provide recreation programs that target low and moderate income children. ACTION STEP The action requested is that the City Council approve the attached grant agreement with Northeast Iowa School of Music and authorize the City Manager to sign it. GDS:jIr attachment CITY OF DUBUQUE IOWA AND NORTHEAST IOWA SCHOOL OF MUSIC GRANT AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Music Lessons FY 2008 This AGREEMENT dated as of the 16th day of July, 2007, is entered into by and between the CITY OF DUBUQUE, IOWA, a municipal corporation organized and existing underthe laws of the State of Iowa (hereinafter referred to as the "City") and the Northeast Iowa School of Music, with its principal place of business in Dubuque, Iowa, (hereinafter referred to as the "School"). WITNESSETH: Whereas, the City is a participating city in the Community Development Block Grant Program of the United States Department of Housing and Urban Development; and Whereas, the City wishes to engage the School to assist the City of Dubuque in utilizing such funds. NOW THEREFORE, in consideration of the premises and respective covenants, agreements and representations hereinafter set forth, the parties agree as follows: I. SCOPE OF SERVICES/CONTRACT TERMS A. School shall provide the following services to eligible residents of the City of Dubuque in a manner satisfactory to the City and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant Program: To plan, organize and conduct music lessons for low/moderate income youth. These activities are in accordance with specifications as required by the Leisure Services Department of the City. In the event of a conflict between such applicant's proposals and the provisions herein, that provision which in the -1- opinion of the City provides the greatest benefit to the City shall prevail. Failure of the School to provide any of the services proposed shall be deemed a material breach of this Agreement. II. NATIONAL OBJECTIVE Subrecipient certifies and maintains documentation that the activities carried out with funds provided under this Agreement will meet the CDBG program's National Objectives as stated: 570.208(a)(2) Activities benefiting low and moderate income persons. Benefit a limited clientele at least 51 percent of who are low or moderate- income persons. Requires information on family size, household income, ethnic origin and female head of household. III. PROJECT BUDGET The total compensation to be paid to the Subrecipient by the Recipient for the services shall in no event exceeds the sum of $3,500.00 for the program as described above. The costs of the program will be incurred by the School for personnel, rental, supplies and all costs related to the implementation of this program as agreed to by the City's Leisure Services Department. Any indirect costs charged must be consistent with the conditions of Section II (C)(3) of the attached Exhibit A, Standard Requirements. In addition, the Recipient may require a more detailed budget breakdown, and the Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Recipient. The Recipient and the Subrecipient must approve any amendments to this budget in writing. IV. DATES OF COMMENCEMENT AND COMPLETION The services to be provided under this Agreement shall be commenced on July 1, 2007 and must be completed not later than June 30, 2008. Recipient's right to enforce the terms of this Agreement shall be extended to cover any additional time during which the Subrecipient remains in control of CDBG funds or other assets including program income. V. AGREEMENT DOCUMENTS AND PROVISIONS The Subrecipient will perform or arrange for the provision of services under this Agreement in the manner and time provided herein and in accordance with the Community Development Block Grant Program, including the Standard Requirements in Exhibit A herein attached and a part of this agreement. -2- VI. PAYMENT A. It is expressly agreed and understood that the total amount to be paid by the City under this contract shall not exceed $3,500.00, unless amended. B. The School is to be paid upon submission of documentation by the School of costs incurred for services at the time of payment pursuant to this Agreement. C. Payments may be contingent upon certification of the School's financial management system in accordance with the standards specified in OMB Circular A-110, the provisions of which are available in the office of the Recipient. VII. NOTICES Communication and details concerning this contract shall be directed to the following contract representatives: CITY Gil D. Spence Leisure Services Department 2200 Bunker Hill Road NE IOWA SCHOOL OF MUSIC Tracey Rush Northeast Iowa School of Music 2728 Asbury Road Dubuque, Iowa 52001 VIII. REPORTING AND MONITORING The Subrecipient shall provide a measurable performance outcome for the funded activity. The outcomes should reflect how the activity will benefit or change the participants. Outcomes may relate to behavior, skills, knowledge, attitudes, values, conditions or other attributes. The Subrecipient shall be subject to at least one site visit by personnel of Recipient or a designee of Recipient or duly authorized officials of federal government, for the purpose of monitoring the Subrecipient's delivery of services and compliance with terms of the agreement and federal standards that pertain to federally funded grant activities. Review may include accounting books and records for financial management and documentation of program costs. The reviewers shall have access to and the right to examine, audit, excerpt and/or transcribe any of Subrecipient's records pertaining to all matters covered by this Agreement. Subrecipient shall be subject to subsequent site visits to review correction of any deficiencies in compliance. Recipient shall monitor the performance of Subrecipient against goals and performance standards required herein. Substandard performance as determined by Recipient shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by -3- Subrecipient within a reasonable period of time after being notified by Recipient, contract suspension or termination procedure shall be initiated. IN WITNESS WHEREOF, the parties have executed this contract as of July 16, 2007 with the referenced Exhibit A and Attachment A. CITY OF DUBUQUE NE IOWA SCHOOL OF MUSIC Michael C. Van Milligen City Manager Tracey Rush -4-