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MEMORANDUM
July 11, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grant Agreement with Dubuque County ISU Extension
Leisure Services Manager Gil Spence is recommending approval of the grant
agreement with the Dubuque County ISU Extension to conduct recreation programs as
part of the summer Uptown Recreation Program.
concur with the recommendation and respectfully request Mayor and City Council
approval.
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M chael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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Masterpiece on the Mississippi
MEMORANDUM
July 10, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manage
SUBJECT: Grant Agreement with Dubuque County ISU Extension
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the grant
agreement with Dubuque County ISU Extension to conduct recreation programs as part
of the Uptown Recreation Program.
DISCUSSION
The attached grant agreement covers FY 2008, which is the second half of the summer
2007 program and first half of the summer 2008 program (if we decide to continue this
relationship in 2008).
This grant allows Dubuque County ISU Extension to be paid up to $2,000 to provide
recreation programs (see attached sheets) as part of our Uptown Recreation Program.
The Uptown Recreation Program uses Community Development Block Grant funds to
provide recreation programs that target low and moderate income children.
We have had this relationship with the Extension since the Uptown Recreation Program
began, and it has proven very successful for both organizations.
ACTION STEP
The action requested is that the City Council approve the attached grant agreement with
Dubuque County ISU Extension and authorize the City Manager to sign it.
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attachment
CITY OF DUBUQUE IOWA
AND
DUBUQUE COUNTY ISU EXTENSION
GRANT AGREEMENT
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Recreation Classes
FY 2008
This AGREEMENT dated as of the 16th day of July, 2007, is entered into by and between
the CITY OF DUBUQUE, IOWA, a municipal corporation organized and existing underthe
laws of the State of Iowa (hereinafter referred to as the "City") and the Dubuque County
ISU Extension, with its principal place of business in Dubuque, Iowa, (hereinafter referred
to as the "Extension").
WITNESSETH:
Whereas, the City is a participating city in the Community Development Block Grant
Program of the United States Department of Housing and Urban Development; and
Whereas, the City wishes to engage the Extension to assist the City of Dubuque in
utilizing such funds.
NOW THEREFORE, in consideration of the premises and respective covenants,
agreements and representations hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES/CONTRACT TERMS
A. Extension shall provide the following services to eligible residents of the City of
Dubuque in a manner satisfactory to the City and consistent with any standards
required as a condition of providing these funds. Such program will include the
following activities eligible under the Community Development Block Grant
Program:
To plan, organize and conduct recreation programs for low/moderate
income youth.
These activities are in accordance with specifications as required by the Leisure
Services Department of the City, who shall register participants for the activities.
In the event of a conflict between such applicant's proposals and the provisions
herein, that provision which in the opinion of the City provides the greatest
benefit to the City shall prevail. Failure of the Extension to provide any of the
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services proposed shall be deemed a material breach of this Agreement.
II. NATIONAL OBJECTIVE
Subrecipient certifies and maintains documentation that the activities
carried out with funds provided under this Agreement will meet the CDBG
program's National Objectives as stated:
570.208(a)(2) Activities benefiting low and moderate income persons.
Benefit a limited clientele at least 51 percent of who are low or moderate-
income persons. Requires information on family size, household income,
ethnic origin and female head of household.
III. PROJECT BUDGET
The total compensation to be paid to the Subrecipient by the Recipient for
the services shall in no event exceeds the sum of $2,000.00 for the
program as described above.
The costs of the program will be incurred by the Extension for personnel,
rental, supplies and all costs related to the implementation of this program
as agreed to by the City's Leisure Services Department.
Any indirect costs charged must be consistent with the conditions of
Section II (C)(3) of the attached Exhibit A, Standard Requirements. In
addition, the Recipient may require a more detailed budget breakdown,
and the Subrecipient shall provide such supplementary budget information
in a timely fashion in the form and content prescribed by the Recipient.
The Recipient and the Subrecipient must approve any amendments to
this budget in writing.
IV. DATES OF COMMENCEMENT AND COMPLETION
The services to be provided under this Agreement shall be commenced
on July 1, 2007 and must be completed not later than June 30, 2008.
Recipient's right to enforce the terms of this Agreement shall be extended
to cover any additional time during which the Subrecipient remains in
control of CDBG funds or other assets including program income.
V. AGREEMENT DOCUMENTS AND PROVISIONS
The Subrecipient will perform or arrange for the provision of services
under this Agreement in the manner and time provided herein and in
accordance with the Community Development Block Grant Program,
including the Standard Requirements in Exhibit A herein attached and a
part of this agreement.
VI. PAYMENT
A. It is expressly agreed and understood that the total amount to be paid by the
City under this contract shall not exceed $2,000.00, unless amended.
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B. The Extension is to be paid upon submission of documentation by the Extension
of costs incurred for services at the time of payment pursuant to this Agreement.
C. Payments may be contingent upon certification of the Extension's financial
management system in accordance with the standards specified in OMB
Circular A-110, the provisions of which are available in the office of the
Recipient.
VII. NOTICES
Communication and details concerning this contract shall be directed to the
following contract representatives:
CITY
Gil D. Spence
Leisure Services Department
2200 Bunker Hill Road
DUBUQUE COUNTY ISU EXTENSION
Nancy Everman
Dubuque County ISU Extension
Suite 2, 14858 West Ridge Lane
Dubuque, Iowa 52003
VIII. REPORTING AND MONITORING
The Subrecipient shall provide a measurable performance outcome for the
funded activity. The outcomes should reflect how the activity will benefit or
change the participants. Outcomes may relate to behavior, skills,
knowledge, attitudes, values, conditions or other attributes.
The Subrecipient shall be subject to at least one site visit by personnel of
Recipient or a designee of Recipient or duly authorized officials of federal
government, for the purpose of monitoring the Subrecipient's delivery of
services and compliance with terms of the agreement and federal standards
that pertain to federally funded grant activities. Review may include
accounting books and records for financial management and documentation
of program costs. The reviewers shall have access to and the right to
examine, audit, excerpt and/or transcribe any of Subrecipient's records
pertaining to all matters covered by this Agreement. Subrecipient shall be
subject to subsequent site visits to review correction of any deficiencies in
compliance.
Recipient shall monitor the performance of Subrecipient against goals and
performance standards required herein. Substandard performance as
determined by Recipient shall constitute noncompliance with this Agreement.
If action to correct such substandard performance is not taken by
Subrecipient within a reasonable period of time after being notified by
Recipient, contract suspension or termination procedure shall be initiated.
IN WITNESS WHEREOF, the parties have executed this contract as of July 16, 2007 with
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the referenced Exhibit A and Attachment A.
CITY OF DUBUQUE
Michael C. Van Milligen
City Manager
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DUBUQUE COUNTY ISU EXTENSION
Nancy Everman
Education Director