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Four Mounds Grant AgreementTFIE CITY OF .. DUB E Masterpiece ~n the M.iss~issippi MEMORANDUM July 11, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Grant Agreement with Four Mounds Foundation Leisure Services Manager Gil Spence is recommending approval of the grant agreement with the Four Mounds Foundation to provide the Day Camp Program as part of the summer Uptown Recreation Program. I concur with the recommendation and respectfully request Mayor and City Council approval. V ~. ~t~ ~~ Mich el C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gil D. Spence, Leisure Services Manager THE CITY QF DUB ~ E Masterpiece an the Mississippi MEMORANDUM July 10, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gil D. Spence, Leisure Services Manager r SUBJECT: Grant Agreement with the Four Mounds Foundation INTRODUCTION The purpose of this memorandum is to request City Council approval of the grant agreement with the Four Mounds Foundation to provide the Day Camp Program as part of the summer Uptown Recreation Program. DISCUSSION The attached grant agreement covers FY 2008, which is the second half of the summer 2007 program and first half of the summer 2008 program (if we decide to continue this relationship in 2008). Four Mounds has provided this program since the beginning of the Uptown Recreation Program. Twenty-two youth participate in this program each of the eight weeks it is offered. Low and moderate income families are provided the program free of charge; others pay $75.00 per week. ACTION STEP The action requested is that the City Council approve the grant agreement with the Four Mounds Foundation and authorize the City Manager to sign it. GDS:jIr attachment CITY OF DUBUQUE IOWA AND FOUR MOUNDS FOUNDATION GRANT AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Day Camp Program FY 2008 This AGREEMENT dated as of the 16th day of July, 2007, is entered into by and between the CITY OF DUBUQUE, IOWA, a municipal corporation organized and existing underthe laws of the State of Iowa (hereinafter referred to as the "City") and the Four Mounds Foundation, with its principal place of business in Dubuque, Iowa, (hereinafter referred to as the "Foundation"). WITNESSETH: Whereas, the City is a participating city in the Community Development Block Grant Program of the United States Department of Housing and Urban Development; and Whereas, the City wishes to engage the Foundation to assist the City of Dubuque in utilizing such funds. NOW THEREFORE, in consideration of the premises and respective covenants, agreements and representations hereinafter set forth, the parties agree as follows: I. SCOPE OF SERVICES/CONTRACT TERMS A. Foundation shall provide the following services to eligible residents of the City of Dubuque in a manner satisfactory to the City and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant Program: To operate a summer day camp program for low/moderate youth. These activities are in accordance with specifications as required by the Leisure Services Department of the City, who shall register participants for the activity. In the event of a conflict between such applicant's proposals and the provisions herein, that provision which in the opinion of the City provides the greatest -1- benefit to the City shall prevail. Failure of the Foundation to provide any of the services proposed shall be deemed a material breach of this Agreement. II. NATIONAL OBJECTIVE Subrecipient certifies and maintains documentation that the activities carried out with funds provided under this Agreement will meet the CDBG program's National Objectives as stated: 570.208(a)(2) Activities benefiting low and moderate income persons. Benefit a limited clientele at least 51 percent of who are low or moderate- income persons. Requires information on family size, household income, ethnic origin and female head of household. III. PROJECT BUDGET The total compensation to be paid to the Subrecipient by the Recipient for the services shall in no event exceeds the sum of $27,500.00 for the program as described above. The costs of the program will be incurred by the Foundation for personnel, rental, supplies and all costs related to the implementation of this program as agreed to by the City's Leisure Services Department. Any indirect costs charged must be consistent with the conditions of Section II (C)(3) of the attached Exhibit A, Standard Requirements. In addition, the Recipient may require a more detailed budget breakdown, and the Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Recipient. The Recipient and the Subrecipient must approve any amendments to this budget in writing. IV. DATES OF COMMENCEMENT AND COMPLETION The services to be provided under this Agreement shall be commenced on July 1, 2007 and must be completed not later than June 30, 2008. Recipient's right to enforce the terms of this Agreement shall be extended to cover any additional time during which the Subrecipient remains in control of CDBG funds or other assets including program income. V. AGREEMENT DOCUMENTS AND PROVISIONS The Subrecipient will perform or arrange for the provision of services under this Agreement in the manner and time provided herein and in accordance with the Community Development Block Grant Program, including the Standard Requirements in Exhibit A herein attached and a part of this agreement. -2- VI. PAYMENT A. It is expressly agreed and understood that the total amount to be paid by the City under this contract shall not exceed $27,500.00, unless amended. B. The Foundation is to be paid upon submission of documentation by the Foundation of costs incurred for services at the time of payment pursuant to this Agreement. C. Payments may be contingent upon certification of the Foundation's financial management system in accordance with the standards specified in OMB Circular A-110, the provisions of which are available in the office of the Recipient. VII. NOTICES Communication and details concerning this contract shall be directed to the following contract representatives: CITY Gil D. Spence Leisure Services Department 2200 Bunker Hill Road Dubuque, Iowa 52001-3010 FOUNDATION Christine Happ Olson Four Mounds Foundation 4900 Peru Road Dubuque, Iowa 52001-8304 VIII. REPORTING AND MONITORING The Subrecipient shall provide a measurable performance outcome for the funded activity. The outcomes should reflect how the activity will benefit or change the participants. Outcomes may relate to behavior, skills, knowledge, attitudes, values, conditions or other attributes. The Subrecipient shall be subject to at least one site visit by personnel of Recipient or a designee of Recipient or duly authorized officials of federal government, for the purpose of monitoring the Subrecipient's delivery of services and compliance with terms of the agreement and federal standards that pertain to federally funded grant activities. Review may include accounting books and records for financial management and documentation of program costs. The reviewers shall have access to and the right to examine, audit, excerpt and/or transcribe any of Subrecipient's records pertaining to all matters covered by this Agreement. Subrecipient shall be subject to subsequent site visits to review correction of any deficiencies in compliance. Recipient shall monitor the performance of Subrecipient against goals and performance standards required herein. Substandard performance as determined by Recipient shall constitute noncompliance with this Agreement. If -3- " action to correct such substandard performance is not taken by Subrecipient within a reasonable period of time after being notified by Recipient, contract suspension or termination procedure shall be initiated. IN WITNESS WHEREOF, the parties have executed this contract as of July 16, 2007 with the referenced Exhibit A and Attachment A. CITY OF DUBUQUE Michael C. Van Milligen City Manager FOUR MOUNDS FOUNDATION Christine Happ Olson -4-