DICW North Siegert Farm RFPTHE CITY OF ~~~.
DUB E
Masterpiece can the Mississippi
MEMORANDUM
July 11, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center West -North Siegert Farm Request for
Proposal (RFP)
Economic Development Director Dave Heiar is recommending issuance of a Request
for Proposal for the development of the next phase of the Dubuque Industrial Center
West and the construction of a connecting street from Pennsylvania Avenue to
Dubuque Industrial Center West.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~ ,~~
Mi hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David J. Heiar, Economic Development Director
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
July 7, 2007
TO: Michael C. Van Milligen, City Manager
FROM: David J. Heiar, Economic Development Director
SUBJECT: Dubuque Industrial Center West -North Siegert Farm Request for
Proposal (RFP)
INTRODUCTION
The Dubuque Industrial Center West -North Siegert Farm RFP Selection Committee,
consisting of Rick Dickinson -Greater Dubuque Development Corporation, and City of
Dubuque staff Aaron DeJong, Kyle Kritz, Bob Green, Ron Turner, Gil Spence, Jenny
Larson, and Dave Heiar has drafted an RFP for the selection of a consultant to do the
design of the next phase of the Dubuque Industrial Center West.
DISCUSSION
The development of the next phase of the Dubuque Industrial Center West and the
construction of a connecting street from Pennsylvania Avenue to Dubuque Industrial
Center West (Chavenelle Drive) is a high priority of the City Council. The City
purchased the North Siegert farm (130 acres) in preparation of the need to develop
additional industrial sites.
The scope of services requests:
• At least two options for grading, landscaping, and lot sizes.
• Options for development of the area with and without the three homes
located along Pennsylvania Avenue.
• A water main along Seippel Road north to Pennsylvania and the east to
Heacock Road.
• Further development of the proposed biking/walking trail.
• A plan to phase construction for budgeting purposes.
The scope of services also recognizes the need to fund the construction of the
connecting street between Pennsylvania Avenue and Chavenelle Drive with RISE
funding from Iowa DOT. Therefore, the engineering information for the RISE program
must be prepared for the City to submit an application.
The selection committee's objective was to develop an RFP to send to all the local
consulting firms, as well as consulting firms from other areas that have completed
acceptable work for the City.
RECOMMENDATION
I recommend that the City Council approve the RFP for the design, consulting and
engineering services of Dubuque Industrial Center West -North Siegert Farm Addition,
and authorize City staff to mail the RFP to appropriate engineering firm.
BUDGET IMPACT
The cost of the design and engineering work is budgeted ($556,114) for fiscal years
2008 and 2009, and the source of revenue is Tax Increment Financing. The contract will
be structured so that the design of the street will be eligible for RISE funding.
ACTION STEP
The City Council is requested to approve the RFP and authorize that the RFP to be
issued as outlined.
cc: Rick Dickinson, GDDC
Aaron DeJong, Economic Development
Kyle Kritz, Planning & Zoning
Gil Spence, Leisure Services
Jenny Larson, Budget Director
Ron Turner, Engineering
Bob Green, Water Distribution
F:\USERS1DHeiar\North Siegert\DICW North Siegert Farm RFP memo.doc
CITY OF DUBUQUE, IOWA
REQUEST FOR PROPOSALS
DESIGN, CONSULTING AND ENGINEERING SERVICES
FOR
DUBUQUE INDUSTRIAL CENTER WEST -NORTH SIEGERT FARM
INDUSTRIAL PARK DEVELOPMENT
I. INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified consulting firms to
provide design and engineering services for the development of Dubuque Industrial
Center West -North Siegert farm, a 130+ acre site which is undeveloped farmland
located between Chavenelle Drive and Pennsylvania Avenue (see attached map).
The scope of services includes design work for connecting Chavenelle Road from
Dubuque Industrial Center to Pennsylvania Avenue.
II. COMMUNITY BACKGROUND
Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois
and Wisconsin. The Metropolitan Statistical Area (MSA) has a population of
approximately 100,000, with 2.9 million people living within 100 miles. The City's
annual budget is over $100 million and funds a full range of services. The
community has a stable and diversified manufacturing base and a growing service
sector. The Milken Institute identified Dubuque as having the fastest high-tech
output growth over the last 5 years of small cities throughout the country. Dubuque
is the major retail, medical, educational and employment center for the tri-state
area. Tourism continues to be a major economic force in the community. City
government works in collaboration with the private sector to promote economic
development.
The May 2005 issue of Inc. magazine ranked Dubuque 62"d among 270 metro
areas on the list of "Best Cities to Do Business in America." The city climbed 177
spots from the previous year.
In 2007, Dubuque has been ranked as one of the top 25 cities in the United States
in job growth and has risen to lead all Iowa cities in job growth rate for the past three
years. Also, in 2007, the National Civic League named Dubuque as "All America
City".
111. PROJECT BACKGROUND
1. The City has developed the Dubuque Industrial Center West, including the
completion of Chavenelle Drive from the Northwest Arterial to Seippel Road.
2. The City has acquired 130 acres of farmland (the North Siegert farm) which lies
between Chavenelle Drive and Pennsylvania Avenue. The site has been
rezoned for Industrial and Open Space uses.
3. Storm water runoff and detention must be accounted for and designed for the
full build out of the North Siegert Farm.
4. Street(s) to connect Chavenelle Drive and Pennsylvania Avenue must to be
included in the development design.
5. The City has been approached about acquiring the three homes located on the
north edge of this property (along Middle Road) and the design for this site
needs to include options for development with and without the sites of these
homes as part of the development..
6. The City anticipates construction to be completed in two phases. The southern
approximately 2/3 of the site will be Phase I and the remaining property along
Middle Road will be Phase II. Development of both phases will be limited on the
east side by the existing drainage way that is intended to remain undisturbed
except for buried utility construction and recreational and mitigation uses.
7. A sanitary sewer trunk line has been extended from Chavenelle Drive to
Pennsylvania Avenue (see attached map).
8. A conceptual bike trail and/or walking trail has been previously developed and
graded across this area. Detailed plans must be incorporated into the project
design (see attached map).
9. A water main will need to be extended along Seippel Road north to
Pennsylvania Avenue and then east to an existing main at Heacock Road. This
will provide a water main loop and better water pressure to this area.
IV. INFORMATION TO BE INCLUDED IN PROPOSAL
To simplify the review process and to obtain the maximum degree of comparability,
the proposal shall include the following information and shall be organized in the
manner specified below. Proposals should be limited a maximum of 26 single side
pages or 13 double size pages, not including the letter of transmittal or separate
fee submission.
Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the
work and the name, address, telephone number, fax number and a-mail address of
the consultant's primary contact person.
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Profile of Firm
Provide general information about the consultant firm and the firm's area of
expertise (and sub-consultants) in work called for in this RFP, including the
qualifications of the project manager and other key personnel who would be
assigned to the project. Include the amount of work to be performed by local
personnel. The proposal shall describe the name and location of other sub-
consulting firms that would be used by the firm, and the approximate percentage of
the work that would be performed by each of these firms.
Past Experience
Provide examples of similar projects, along with completion dates and the roles of
the firm's personnel proposed to work on this project. Also, provide examples in
which your firm has incorporated sustainable design features into a project and how
your firm would use sustainable design in this project. If the experience of the
personnel includes work while employed with other firms, identify the work
experience as such. Include only those projects that were under the direction of
personnel who are proposed for this project. Provide related experience of sub-
consultants. Include a description of experience and working relationships with
approval agencies. Provide at least three references of clients for whom the firm has
completed similar projects within the past 5 years.
Project Understanding
Provide a description of your understanding of the project, and the firm's approach
and methodology in the development of the project.
Scope of Services
Provide a description of the means or strategy by which the consultant would satisfy
the following scope of services:
1. Investigation of property characteristics, conduct subsurface investigation,
Phase I environmental assessment, asbestos inspection for structure demolition,
wetland delineation if required, and topographic and boundary survey. An
archaeological survey was performed on this property in 1997 and is available
for your use (Bear Creek Archaeology, BCA # 528).
Deliverables: 1) Asbestos Inspection Report; 2) Phase 1 Environmental
Assessment Report; 3) base map with topographic and boundary survey data; 4)
wetland delineation if required.
2. A minimum of two alternatives for a grading, landscaping, and development plan
and an opinion of probable costs for all options for total site development.
Alternatives on buildable acres should be based upon a maximum of 2% grade.
Provide alternatives that consider coordinated layout with Phase 2 and
connections to Chavenelle and Pennsylvania Avenue.
Deliverables: 1) Exhibits of layouts: 2) Itemized cost estimate of each layout; 3)
geotechnical report.
3. Assist in the preparation of a RISE grant application to IDOT, ,forthe extension
of a connecting street between Chavenelle Drive and Pennsylvania Avenue.
Deliverables: 1) Exhibit for RISE grant application; 2) Cost estimate of RISE
eligible construction costs; 3) generated traffic projection.
4. Preliminary and final design, including improvement plans and specifications of
all on-site grading, street construction and utilities, including sanitary sewer,
storm sewer, water, fiber-optic conduit, primary electrical conduit, street lights,
final erosion control, storm water management, and the coordination of all
private utilities such as gas, electric, and telecommunications. It is anticipated
there will be two or three contracts bid separately: one for mass grading
including major drainage structures; one for non-RISE eligible utilities; and one
for paving including other RISE eligible items. The utilities and paving may be
combined, based on the timing of RISE funding and the construction season.
Deliverables: 1) Preliminary Plans; 2) Final Improvement Plans.
5. Preparation of all bidding and construction documents, and plans and
specifications necessary for the construction of the project, including an opinion
of probable cost. The project shall use City of Dubuque Engineering Division
standard specifications and general conditions, modified as necessary.
Deliverables:1) Construction documents, plans, specifications for 2 or 3
contracts submitted to the City for approval; 2) Final plans with DOT and City
approval for letting
6. Preparation of all applications for and submission of information for permits
necessary for DNR and Corps of Engineers (USAGE) and other agencies as
required. Include the preparation of base drawing to be used for Storm Water
Pollution Prevention Plan. Also include documentation and submittals necessary
for RISE funding requirements. Assume Nationwide Permits for USAGE Section
404 permit.
Deliverables: 1) DNR permits for water and sewer utility extensions; 2) USAGE
permit; 3) NPDES Stormwater discharge permits from DNR and City; 4) Wetland
permits.
7. Coordination of the bid letting to be held at City Hall. Write Notice to Bidders,
distribute plans, answer bidder questions, issue addenda and clarifications, and
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maintain Plan Holder's list. Assist with contract award process, including DOT
required approvals for RISE portion of the project. Project letting may not occur
prior to receipt of all permits.
Deliverables: 1) Bid Notice for publication; 2) Bid tabulation with written
recommendation of award; 3) Plan holders list; 4) DOT approval of award of
contract.
Proposed Project Schedule
Provide a project schedule outlining the time period and estimated completion date
of the proposed scope of work. This should include a schedule for and description
of all deliverable products throughout the period, including work of sub-consultants.
All work must be completed within 180 days of contract award.
Fees and Compensation
Provide a proposed cost (not to exceed based on hourly rates) plus reimbursable
expenses budget for completion of the proposed scope of services with cost
breakdowns by work product, except for services during construction, subsurface
investigation, and wetland mitigation design. For services during construction,
provide hourly rates with estimated hours for full time resident services including
expenses. Construction services to include topographic surveys of intermediate
grading for purposes of determining pay quantities at five (5) intermediate times,
including earthwork quantity calculations. Include field survey of finished grades and
utility locations in electronic format for the City's continued use for site design. Due
to the unknown nature and extent of a subsurface investigation, include the number
of soil borings proposed and a cost per boring. Wetland mitigation design will be
considered extra services to be negotiated after the extent of, or if, wetland
mitigation is required. Quotation of fees and compensation shall remain firm for a
period of at least 90 days from the proposal submission deadline.
Please separate the proposed budget from the other portion of the RFP
submittal. Initial screening will be done by the selection committee without benefit
of knowing the consultant's proposed fee for services.
Insurance
If selected, the consultant will be required to meet the insurance requirements of the
City. (Attached)
V. SUBMISSION REQUIREMENTS
An original plus eleven (11) copies of the proposal shall be received in the office of
the City of Dubuque's Economic Development Department, 50 W. 13th Street,
Dubuque, Iowa 52001 before 5:00 p.m. CDT on August 22, 2007.
Each consultant assumes full responsibility for delivery and deposit of the
completed proposal package on or before the deadline. The City of Dubuque is not
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responsible for any loss or delay with respect to delivery of the proposals.
The City of Dubuque reserves the right to reject any and all proposals and to
negotiate changes with any consultant. All materials received will become the
property of the City of Dubuque and will not be returned.
The City of Dubuque is not liable for any cost incurred by any consultant prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for
any costs incurred by the consultant that are not specified in any contract.
The City of Dubuque is an Equal Employment Opportunity Employer. If award is
made, it will be made to the firm whose qualifications are most advantageous to the
City of Dubuque.
VI. EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of
the proposal format. A review of qualifying proposals will be evaluated by a selection
committee. Factors to be considered by the committee may include the following:
• Qualifications and experience of the firm and sub-consultants.
• Qualifications and experience of the principal consulting staff and sub-
consultants proposed to work on the project.
• Similar project experience.
• Project understanding
• Local participation and impacts.
• Design approach/methodology in completing scope of services including
sustainability.
• Proposed schedule required to complete project.
• Information from references
• Proposed cost to complete project.
Consultants may be invited to an interview with the selection committee.
Questions regarding this RFP should be directed to Dave Heiar, Economic
Development Director by telephone at 563/589-4393, by fax at 563/589-1733, or
E-mail at dheiarl.'a~cityofdubugue.org.
Attachments:
Aerial photo of property to be developed
Rendering of original development plan
City insurance requirements
Major subdivision review procedure
F:IUSERS\DHeiarlNorth SiegertlDlCW North Siegert RFP.doc
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