Eagle Point Clear Well Rehab ProjectTHE CITY OF
DLJB LTE
MasEerpiece ~n the Mississippi
MEMORANDUM
July 10, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Plant Clear Well Reservoir Rehabilitation Project -
C I P 7401828
Water Department Manager Bob Green is recommending initiation of the public bidding
procedure for the Eagle Point Water Plant Clear Well Reservoir Rehabilitation Project
and that a public hearing be set for August 6, 2007.
concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
DuB E
Masterpiece on the Mississippi
MEMORANDUM
July 10, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager ~~
SUBJECT: Eagle Point Water Plant Clear Well Reservoir Rehabilitation Project -
CIP 7401828
INTRODUCTION:
The enclosed Resolutions authorize the public bidding procedure for the Eagle Point
Water Plant Clear Well Reservoir Rehabilitation Project.
BACKGROUND:
The Eagle Point Water Plant provides the City with its potable water. After the water is
treated and filtered it is stored in two clear wells located at the Water Plant before being
pumped into the water distribution system.
The west clear well was constructed in 1880 and has a storage capacity of 650,000
gallons. This clear well was built using large lime stone blocks for the floor and walls.
A concrete roof was added several years later. Since its construction, the interior has
received gunite treatment and several leak repairs. The east clear well was built in
1939 and has a capacity of 1,100,000 gallons. This clear well was constructed with a
poured concrete floor, walls and roof and exterior interface side wall.
OBJECTIVE:
The main objective of this project is the rehabilitation and improvements to both clear
wells. The east clear well needs interior repairs for leaks in the floor, walls, roof and to
the exterior interface roof/wall.
The west clear well needs roof replacement and roof/walls interface repairs. Additional
improvements will include interior coating of the west clear well immediately after the
structure has been repaired and completion to its transmission pipes for improved flows
for compliance with EPA standards.
PROJECT SCHEDULE:
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Native to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Pre-bid Construction Conference
Receipt of Bid Proposals (Bid letting)
Award Construction Contract
Project Completion Date
July 16, 2007
July 20, 2007
July 20, 2007
August 6, 2007
August 10, 2007
August 22, 2007
September 4, 2007
May 23, 2008
RECOMMENDATION:
It is recommended that the City Council give preliminary approval to the construction
plans and specifications for the Eagle Point Water Plant Clear Well Reservoir
Rehabilitation Project, and to establish the date of August 6, 2007 for the public hearing
and hereby authorize the City Clerk to advertise for bid proposals.
BUDGET IMPACT:
The estimate of probable cost for the Clear Well Rehabilitation project is summarized as
follows:
Estimate:
Construction Contract $ 794,050
Contingency 171,000
Construction Engineering & Inspection 62,500
1 % origination fee (.01 x SRF amount) 10,271
Total Estimated Rehabilitation Cost
Including Coating $1,037,421
The interior coating to the west tank will take place under a separate contract
immediately following completion of the construction walls to this tank.
The following summary is as follows:
Funding for this project will be secured through the Iowa Finance Authority State
Revolving Loan Fund.
CIP NO. FUND DESCRIPTION FUND AMOUNT
7401828 Clear Well Rehabilitation Project $1,037,421
ACTION TO BE TAKEN:
The City Council is requested to establish the date of the Public Hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
Resolutions.
Prepared by Bob Green, Water Department Manager
cc: Jenny Larson, Budget Director
Ken TeKippe, Finance Director
File
RESOLUTION NO. 392-07
EAGLE POINT WATER PLANT CLEARWELL
RESERVOIR REHABILITATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Eagle Point Water Plant Clear Well Rehabilitation Project, in the estimated
amount $1,037,421, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
a public hearing will be held on the 6th day of August, 2007, at 6:30 p.m.
in the Public Library Auditorium at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract
and estimated cost of said Project, and the City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than
twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The Eagle Point Water Plant Clear Well Rehabilitation Project is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 22nd
day of August, 2007. Bids shall be opened and read by the City Clerk at said
time and will be submitted to the City Council for final action at the public hearing
at 6:30 p.m. on the 4th day of September, 2007, in the Public Library Auditorium,
360 West 11th Street, Dubuque, Iowa.
Passed, adopted and approved this 16th day of duly ~ , 2007.
~y D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
EAGLE POINT WATER PLANT CLEAR WELL
RESERVOIR REHABILITATION PROJECT
Time and Place for Filing Sealed Proaosals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
August 22, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West
13t Street, Dubuque, Iowa.
Time and Placed Sealed Proaosals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on August 22, 2007, at
City Hall -Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on September 4, 2007.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Comaletion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by May 23, 2008.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10%) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the plans and specifications may be obtained
from Veenstra and Kimm, Inc., 3000 Westown Parkway, West Des Moines, Iowa
50266, phone (515) 225-8000, upon deposit of $25.00 per set. No refund will be
made.
Preference for Iowa Produc#s and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Eagle Point Water Plant Clear Well Reservoir Rehabilitation Project,
CIP 7401828
The scope of this project consists of many repairs to the east and west clear
wells. They are as follows:
East clear well: Epoxy inject walls and roof cracks; repair partial depth
spalls in roof; full depth repair of roof expansion joints; clean and paint roof
openings.
West clear well: New EPDM roof membrane; roof beam and stub wall
removal; repair gunite lining and columns; new concrete stub wall, new
double tee roof and concrete topping; new roof openings; epoxy coating
sealant on the inner walls of west clear well.
Clean and disinfect both clear well reservoirs for service.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to
attend the Pre-Bid Construction Conference to be held at 2:00 PM on August 10,
2007, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, July 20, 2007.
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE EAGLE POINT WATER
PLANT CLEARWELL RESERVOIR REHABILITATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Eagle Point Water Plant Clear Well Reservoir
Rehabilitation Project, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:30 p.m., on the 16th day of July, 2007, in the Public Library
Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
The scope of this project consists of many repairs to the east and west
clear wells. They are as follows:
East clear well: Epoxy inject walls and roof cracks; repair partial depth
spalls in roof; full depth repair of roof expansion joints; clean and paint roof
openings.
West clear well: New EPDM roof membrane; roof beam and stub wall
removal; repair gunite lining and columns; new concrete stub wall, new
double tee roof and concrete topping; new roof openings; epoxy coating
sealant on the inner walls of west clear well.
Clean and disinfect both clear well reservoirs for service.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589-4120 or TDD at (563} 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of ,
2007.
Jeanne F. Schneider, CMC, City Clerk