English Mill Road Pumping Facility Project Award (Tabled from October 6, 2014)City of Dubuque Action Items # 3.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyright 2014
English Mill Road Pumping Facility Project Award (Tabled from October 2,
2014)
City Manager to make a final recommendation on the English Mill Road
Pumping Facility Project Award.
RESOLUTION Awarding public improvement contract for the English Mill
Road Pumping Facility Project (CIP 740-2504)
Suggested Disposition Suggested Disposition: Remove From Table;
Receive and File, City Manager
ATTACHMENTS :
Description Type
❑ English Mill Road Pumping Facility Project Award -MVM Memo City Manager Memo
❑ Award of Contract Memo to City Manager Staff Memo
❑ Resolution - Award of Contract Resolutions
❑ Award of Contract Recommendation by IIW Supporting Documentation
❑ Bid Tab Supporting Documentation
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Award of Contract for the English Mill Road Pumping Facility Project
CIP 740-2504
DATE: October 13, 2014
Sealed bids were received for the English Mill Road Pumping Facility Project. Water
Department Manager Bob Green recommends award of the contract to the only bidder,
Portzen Construction, in the amount of $953,928, which is 3% above the Engineer's
estimate of $925,180.
The City has received correspondence from Central Iowa Water System claiming this as
their territory and offering to enter good faith negotiations to resolve the dispute about
that claim.
I will make my final recommendation at the City Council meeting.
IA/1144 i„,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
kiteril
All -America City
I r
2007 • 2012 • 2013
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Award of contract for the English Mill Road Pumping Facility Project (CIP
740-2504, Budget- $2,150,000 Balance - $1,924,900)
DATE: September 29, 2014
INTRODUCTION
The purpose of this memorandum and attached resolution is to recommend awarding
Portzen Construction, of Dubuque, IA the construction contract for the English Mill Road
Pumping Facility Project.
DISCUSSION
The extent of the work involved in the City of Dubuque, Iowa English Mill Road Pumping
Facility 2014 project consists of the construction of a new pumping facility to provide a
new pressure zone (Zone 7) in the City of Dubuque's distribution system. The project
consists of various components, the major items being: the construction of a new
40'x50' block and brick building, with two 100 HP booster pumps, two 20 HP booster
pumps, four 140 gallon pressure tanks, DIP process piping, electrical, plumbing and
mechanical components, standby power and site work (including PCC parking and
driveway, site grading, fencing, seeding and 115 LF of 12 inch DIP water main
installation including valves and fittings). Coordination with two other projects in the
same general area associated with the project will be required.
Engineer's opinion of Probable Cost: $930,000
One responsive bid was received as follows:
COMPANY
Portzen Construction
LOCATION BID AMOUNT
Dubuque, IA $953,928.00
BUDGET IMPACT
The estimate of probable cost for English Mill Road Pumping Facility Project is as
follows:
Estimated Construction Cost
Contingency (15%)
SCADA/Communication System
Engineering Design & Inspection Fees
Total Estimated Project Cost
The project funding summary is as follows:
740-2504 English Mill Road Project
$ 953,928.00
$ 143,089.20
$ 50,000.00
$ 112,550.00
$1,259,567.20
$2,150,000.00
ENGLISH MILL WATER MAIN
EXTENSION PROJECT
$ 697,034.05
BUDGET SURPLUS
$ 193,398.75
RECOMMENDATION
It is with the recommendation of IIW, P.C. and staff that I request to award this project to
the lowest qualified bidder, Portzen Construction of Dubuque, IA, in the amount of
$953,928.00.
Engineer's estimate for this project was $925,180.00. The bid of $925,180.00 is
$28,748.00 or 3% above the Engineer's estimate.
I have attached a copy of the recommendation letter submitted by IIW P.C., Inc. for your
review.
BG:jj
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Johnson, Water Plant Manager
File
RESOLUTION NO.
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE ENGLISH MILL ROAD
PUMPING FACILITY PROJECT
CIP 740-2504
Whereas, sealed proposals have been submitted by contractors for the English
Mill Road Pumping Facility Project (the Project) pursuant to Resolution No. and
Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on
the 5th day of September, 2014.
Whereas, said sealed proposals were opened and read on the 25th of
September, 2014 and it has been determined that Portzen Construction of Dubuque, IA
with a bid amount of $953,928.00, is the lowest responsive, responsible bidder for the
Project.
Whereas, it has been determined that it is in the best interest of the City of
Dubuque to enter into a Public Improvement Contract with Portzen Construction for said
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Portzen
Construction of Dubuque, IA and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 20th day of October, 2014.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, City Clerk
September 25, 2014
Bob Green, Water Department Manager
City of Dubuque
Eagle Point Water Plant
1902 Hawthorne St.
Dubuque, IA 52001
Re: City of Dubuque
Contract B English Mill Road Pumping Facility 2014
IIW Project No.: 13221B
Dear Bob:
In accordance with owner instructions, bids for the Contract B English Mill Road Pumping Facility
2014 project were opened and read at 2:00 p.m. on September 25, 2014. One bid was received for
this project. A tabulation is enclosed.
The bid was submitted by Portzen Construction, Inc. of Dubuque, Iowa, in the amount of
$953,928.00.
Portzen Construction has the experience, workforce and equipment to properly complete this
contract. We recommend award of the Contract B English Mill Road Pumping Facility 2014 project
to Portzen Construction, Inc. in the amount of $953,928.00.
The engineer's estimate for this project was $925,180.00. The low bid of $953,928.00 is $28,748.00
or 3% above the engineer's estimate.
Sincerely,
IIW, P.C.
Marc D. Ruden, P.E.
Project Manager & Municipal Engineer
Enc.
Copy: Jackie Johnson, City of Dubuque Water Department
Portzen Construction
P:11312211Project Admin\Secretarial Docs\Contract B - Pumping FacilitylContract DocumentslAward Recommendation Letter Contract B
Pumping Facility.docx
IIW, P.C.
www.iiwengr.com
ARCHITECTURE
CIVIL ENGINEERING
CONSTRUCTION SERVICES
ENVIRONMENTAL ENGINEERING
LAND SURVEYING
MUNICIPAL ENGINEERING
STRUCTURAL ENGINEERING
TRANSPORTATION ENGINEERING
Dennis F. Waugh, PE/SE*
Charles A. Cate, PE **
Gary D. Sejkora, PE
Michael A. Jansen, PE/SE
Ronald A. Balmer, PE/SE/AIA
Timothy J. Tranel, PE*
John F. Wandsnider, PE
Julie P. Neebel, PE
James P. Kaune, PE
Thomas J. Oster, PLS **
Wray A. Childers, PLS
Geoffry T. Blandin, PE
Mark C. Jobgen, PE
Lauren N. Ray, PE/SE*
Bradley J. Mootz, PE/SE
Cody T. Austin, PE*
Marc D. Ruden, PE
Mark R. Fassbinder, AIA*
Michael A. Ruden, NCARB/AIA*
Craig J. Elskamp, AIA
Eric J. Helminiak, PE/SE*
Steven J. Hunn, PE
Jeffrey J. Brandt, PLS / RLS
Craig L. Geiser, PLS / RLS
Adam J. Moris, PE
David A. Leapaldt, AIA, CID*
Nathan W. Miller, PE
G. Alan Peterson, PE
Damian D. Baumhover, AIA
Gene Farach, PE
Nicholas A. Schneider, PE
* LEED AP
** Retired
4155 Pennsylvania Avenue, Dubuque, IA 52002-2628 • [P] 563.556.2464/800.556.4491 • [F] 563.556.7811
ENGINEERS. ARCHITECTS. SURVEYORS.
IIW
LINE
N0.
Moste:pieceon tkeMississippi
City of Dubuque, Iowa
81d Tabulation
Proled Namo: City of Dubuque, Iowa Contract 8 English Mill Road Pumping Facility 2014
ITEM NUMBER
BID ITEM DESCRIPTION
Dlvlslon 1 -General Provisions
1 1090-105-0 MobB@atbn
Division 2010 - Earthwork, Subgrade, and Subbase
2 2010.108.0-1 Topsoil, On-site
3 2010.108-E-0 Excavation, Class 10
Bid Date
9252014
PLAN
QUANTITY
UNIT
Engineers Estimate
ESTIMATED
UNIT PRICE
TOTAL PRICE
Port2en Construction
0I0
UNIT PRICE
TOTAL PRICE
1 LS 5 60,000.00 $ 80.000,00 $ 87,148.00 $ 87,148.00
Sub Total 5 80,000.00 Sub Total 5 87,148,00
240 CY $ 5.00 $ 1,200.00 5 14.00 $ 3,380.00
2450 CY 5 12.00 5 29,400.00 5 11.00 5 28,950.00
4 2010.108.1-0 Subbase, Granular Subbase- Gradation 12a
180 TON 5 16.00 $ 2,880.00 $ 18.00 $ 3,240.00
5 2010.1084-0 Subbase, Coarse Aggregate Subbase - 3" Breaker
Division 3010 -Trench Excavation and WWII
8 3010.108.D-0 Bedding Material Gradation 30
7 3010-108.0-0 Replacement of Unsuitable Backlit! Material Gradation 12a
190 TON $ 17.00 5 3,230.00 $ 20.00 5 3,800.00
Sub Total 5 36,710.00 Sub Total $ 37,350.00
105 TON $ 18.00 5 1,680.00 5 16.00 5 1,890,00
445 TON 5 15.00 $ 6,875.00 5 22.00 $ 9,790.00
8 3010.108 -DA Porous Rocklin
01018100 4010 - Sanitary Sewers
9 4010.108-E-0 Sanitary Sewer Service Stub, 4" DIP
10 4010.108.1-0 Sanitary Sewer Cleanout
30 TON $ 20.00 5 800.00 $ 45.00 $ 1,350.00
Sub Total $ 8,955.00 Sub Total 5 13,030.00
Division 4040 - Subdrains and Footing Draln Collectors
11 4040.108-A-0 Subdraln, 4" Perforated CPE
58 LF 5 45.00 3 2,520.00 $ 00.00 5 5,040.00
3 EA 5 000.00 $ 1,800.00 $ 800.00 5 2,400.00
Sub Total 5 4,320.00 Sub Total $ 7,440.00
285 1.1 5 15.00 $ 4,275.00 5 8.00 $ 2,280.00
12 4040.10841-0 Subdmin, Outlet
Division 5010 - Pipe and Fittings
13 5010.108-A-1 Water Main, Trenched, DIP, 12"
2 EA $ 700.00 $ 1,400.00 $ 450.00 5 800,00
Sub Total $ 5,675.00 Sub Total 5 3,180,00
115 LF 5 80.00 0 8,900.00 - 5 80.00 $ 9,200.00
14 5010.108-C-1 Fittings, D1 Sleeve, 12"
15 5010.108-C-1 Fittings, Mega lug, 12"
18 5010-108-C-2 Fittings by Weight, DI
2 EA $ 400.00 '$ 800.00 5 400.00 5 800.00
10 EA $ 130.00 $ 1,300.00 5 125,00 5 1,250.00
150 LOS 5 5.00 5 750.00 $ 8.00 5 1,200.00
Division 5020 -Valves, Fire Hydrants, and Appurtenances
17 5020-108-A-0 Valve, Gate, DIP, 12"
Division 7010 - Portland Cement Concrete Pavement
10 7010.108-A-0 PCC Generator Pad
Division 7030 -Sidewalks, Shared Use Paths, and Driveways
19 7030.108-E-0 Sidewalk, PCC. 4- (Thickness)
20 7030-108-E-0 Sidewalk, PCC, 8" (Thickness)
21 7030.108-H-1 Driveway, Paved, PCC, 6" (Thickness)
Sub Total 5 9,750.00 Sub Total 5 12,450.00
2 EA $ 2,800.00 $ 5,800.00 5 2,200.00 $ 4,400.00
Sub Total $ 5,800.00 Sub Total $ 4,400.00
52 SY 5 40.00 $ 2,080.00 5 90.00 5 4,880.00
Sub Total 5 2,080.00 Sub Total 5 4,880.00
33 SY 5 30.00 $ 990.00 5 80.00 .$ 2,840.00
12 SY $ 40.00 5 480.00 $ 110.00 $ 1.320.00
150 SY $ 40,00 5 8,000.00 3 - 42.00 5 8,300.00
22 7030408-14 Driveway, Granular
MDT 0101a1on 2528 -Traffic Control
23 !DOT2528.04-A Traffic Control
Division 9010 -Seeding
24 9010-10841-0 Conventional - Seeding, Fertilizing, and Mulching, Type 1
Division 9030 - Plant Material and Planting
25 9030-108-C-0 Plants
00 TON 5 12.00 5 980.00 5 24.00 5 1,920.00
Sub Total 5 8,430.00 Sub Total 5 12,180.00
1 1.5 5 1,500.00 5 1.500,00 5 800.00 S 800.00
Sub Total 5 1,500.00 Sub Total 5 800.00
0,58 AC 5 1,500.00 3 870.00 $ 5,500.00 5 3,190.00
Sub Total 5 870.00 Sub Total 5 3,190.00
1 LS 5 2,500.00 5 2,500.00 $ 13,000.00 $ 13,000.00
Sub Total $ 2,500.00 Sub Total 5 13,000.00
LINE
NO.
Project Name: City of Dubuque, Iowa Contract 8 English Mill Road Pumping Facility 2014
REM NUMBER
810 ITEM DESCRIPTION
Division 9040 - Erosion and Sediment Control
26 8040.108-A-1 SWPPP Preparation
27 9040.108-A.2 SWPPP Management
28 9040-108 SO Temporary RECP, Type 2.A
29 9040-108-N-1 Silt Fence or Silt Fence Ditch Check
Bid Date
9)22014
Engineer's Estimate
PLAN
QUANTITY
UNIT
ESTIMATED
UNIT PRICE
TOTAL PRICE
Porizen Construction
BID
UNIT PRICE
TOTAL PRICE
1 LS 5 1.500.00 5 1,500.00 5 2500.00 5 2,500.00
1 LS 5 1,000.00 S 1,000.00 5 1,000.00 5 1,000.00
340 SY 5 2.00 5 880.00 5 5.50 5 1,870.00
440 LF $ 1.75 5 770.00 $ 2.50 $ 1000.00 '
30 9040-10842 SIn Fence or Si0 Fence Ditch Check, Removal of Sediment
1,320 IF 5 1.00 5 1,320.00 S 1.00 S 1,320.00
31 9040.108.N-3 Sin Fence or Silt Fence Ditch Cheek, Removal of Device
440 LF 5 1.75 $ 770.00 $ 1.50 $ 880.00
32 9040-100-0.1 Stabilized Construction Entrance
33 9040 Concrete Washout
Division 9080 -Chain Link Fence
34 8060.108-A-0 Chain Link Fence, Epoxy Coated, 8' Height
80 SO 5 125.00 5 10,000.00 $ 178.00 5 14,240.00
1 EA 5 1,500.00 5 1,500.00 $ 500,00 $ 500.00
Sub Total 5 17,540.00 Sub Total 5 23,190.00
325 LF $ 30.00 5 9,750.00 $ 30.00 S 11,700.00
35 9050.108.9.0 Gates, Leaf Type. 8' Height, 14' Wide
Division 1200 -Architectural
36 1200.108-A Waterworks Pumping Facility
2 EA $ 750.00 5 1,500.00 S 550.00 $ 1,100.00
Sub Total 5 11,250.00 Sub Total $ 12,800.00
37 1200-108-A Electical, Comptete
38 1200-108-A 360 KW Standby Generator (Complete wlAutomatic Transfer Switch)
1 LS $ 500,000.00 5 500.000.00 $ 501,490.00 5 501,490.00
1 Ls 5 150,000.00 S 150,000.00 S 131,300.00 5 131,300.00
1 LS 5 100,000.00 S 100,000.00 5 88,300.00 5 88,300.00
Sub Total 5 750,000.00 Sub Total 5 719,090.00
Total Est. 5 925.180.00
%Over /Under (•)
Total Bid $ 953,928.00
3.11%