Minutes_Library Board of Trustees 9 25 14 Carnegie-Stout Public Library
Board of Trustees
Meeting Minutes of September 25, 2014
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, September 25, 2014.
Present: President Mike Willis; Vice President Jenny Weiss; Secretary Dan
Boice; Trustee John Anderson-Bricker; Trustee Paula Connors;
Trustee Patricia Poggemiller (entered at 4:01 p.m.); Trustee Jon
Trotter; Director Susan Henricks, and Recorder Denette Kellogg
1. President Mike Willis called the meeting to order at 4:00 p.m. and the agenda
was adopted.
"Moved to adopt the meeting agenda of Thursday, September 25,
2014."
Motion: Connors
Second., Weiss
Vote: Aye — 6; Nay— 0
2. Approval of Library Board of Trustees' Minutes of Thursday, August 28, 2014.
"Moved to approve the Board minutes of Thursday, August 28,
2014. "
Motion: Weiss
Second: Boice
Vote: Aye — 6; Nay— 0
3. Board President's Report - Communication with the Dubuque City Council for
August 2014.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, August 28, 2014. "
Motion: Anderson-Bricker
Second: Weiss
Vote: Aye — 6; Nay— 0
Poggemiller entered the meeting at 4:01 p.m.
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: Henricks provided a
written summary on the following topics to the Library Board with
additional comments:
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1) Library Financial Report Fiscal Year 2015 (FY15) — Henricks
reported that 17 percent of the fiscal year has lapsed and budget
expenditures are at 14 percent with revenue collected at 19
percent of projections.
2) Library Use Statistics — Henricks reported that overall library use
decreased in August. Check outs by Dubuque residents dropped
2 percent year-to-date and Open Access check outs dropped 16
percent year-to-date. Together the library has realized an overall
decrease of 4.2 percent compared to the same time last year.
Digital materials continue to increase and check outs are up 19.5
percent year-to-date compared to FY14. Willis questioned the
wireless usage decrease and Henricks responded that there was a
power outage which brought down the Library's wireless system,
so a new wireless system was purchased. The old system
counted every time a person walked in with a smartphone,
laptop, or other device. The new system recognizes unique users
and now it can be seen where the most common usage areas are
within the library.
3) Facility Update —The elm veneer replacement has been fully
completed. The carpet in the children's program room had an
odor, which was treated with enzymes and a special cleaner by
Steamatic. It was thought that the treatment had not been
effective because the odor remained for two days after the
treatment; however, during the days the library was closed for
Labor Day, the odor dissipated and the area is now back to
normal.
Work will begin on the sanitary line on the first floor on October
9, 2014. The current line, which is 35 years old and quite full of
mineral build-up and debris, will be eliminated. Plumbing lines
from the first floor restrooms closest to the Circulation Desk will
be rerouted to the new line that was introduced during the
renovation. Additionally, clean-outs will be added for efficient
access and maintenance in the future.
4) Project Update — Henricks reported that Bibliotecha was awarded
the Radio Frequency Identification (RFID) project and Backstage
Productions has been contracted for the retro-conversion work.
Work to convert materials to RFID is planned to begin in early
October and should be completed within two months. New cash
registers with a credit card solution have been ordered; however,
the VerflFone credit card readers are on back order and will delay
implementation for 10 weeks. Due to the delay in the credit card
readers, the company is going to implement the online ability to
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pay fine and fees immediately. Henricks stated there was an
article in today's Telegraph Heraldabout the library's new
Integrated Library System (ILS), the upcoming RFID system, and
the Board's strategic planning session.
5) Personnel Update — Henricks provided the Board a review of the
Staff Development Day, Thursday, September 18, 2014, and
staff's feedback. Henricks reported that a request to fill a part-
time Library Assistant position has been submitted to the City.
B. Library Comment Cards - The Library Board reviewed the three
comment cards received and concurred with the responses.
"Moved to receive and Ale the informational update from the
Library Director on the Library Financial Report, Library Use Statistics,
Facility Update, Project Update, Personnel Update, and the Library
Comment Cards. "
Motion: Connors
Second: Soice
Vote: Aye — 7; Nay— 0
5. Closed Session — Possible Acquisition of Real Estate.
"Moved to go into closed session in accordance with Iowa Code,
Chapter 21.5(1) (j): To discuss the purchase of particular real estate
only where premature disclosure could be reasonably expected to
increase the price the governmental body would have to pay for that
property. "
Motion: Poggemiller
Second. Weiss
Willis called for a roll vote.
Boice —Aye
Weiss—Aye
Anderson-Bricker—Aye
Connors—Aye
Willis —Aye
Trotter—Aye
Poggemiller—Aye
Motion passed with all 'Aye"votes.
The Library Board moved into closed session at 4:18 p.m.
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The Library Board moved into open session at 4:48 p.m.
"Moved to go into open session of the Library Board. "
Motion: Weiss
Second.' Boice
Vote: Aye — 7; Nay— 0
"Moved to table the discussion on purchase of real estate until after
the Strategic Planning Meeting on September 27, 2014. "
Motion: Weiss
Second: Connors
Vote: Aye — 7; Nay— 0
6. Communication/Public Comment - Henricks informed the board that the
Library's antique grandfather clock on second floor has been repaired and is now
working again. Willis reminded the Board of the Strategic Planning Session on
Saturday September 27, 2014, at 9:00 a.m.
7. Library Board Adjournment - The Board adjourned at 4:54 p.m.
"Motion to adjourn."
Motion: Weiss
Second: Anderson-Bricker
Vote: Aye — 7; Nay— 0
Dan Boice, Board Secretary
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