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IDOT Agreement for Use of Local Agency_Grandview Ave. Bridge Copyright 2014 City of Dubuque Consent Items # 10. ITEM TITLE: Iowa Department of Transportation Agreement for use of Local Agency Roads as a detour for US 52 Bridge Rehabilitation SUMMARY: City Manager recommending approval for the Mayor to execute an agreement with the Iowa Department of Transportation for the use of local roads as an authorized detour route for the South Grandview Avenue at US 52 Overpass— Bridge Rehabilitation Project. RESOLUTION Approving the Iowa Department of Transportation Agreement for Use of Local Agency Roads as Detours for the South Grandview at US 52 Overpass Bridge Rehabilitation Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type ❑ IDOT Local Road Detour Agreement-MVM Memo City Manager Memo ❑ Staff Memo Staff Memo ❑ Resolution Resolutions ❑ IDOT Agreement Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: South Grandview at US 52 Overpass - Bridge Rehabilitation Project Iowa Department of Transportation - Local Road Detour Agreement Iowa DOT Agreement No. 2015-12-078 FINAL DATE: November 10, 2014 City Engineer Gus Psihoyos recommends City Council approval for the Mayor to execute an agreement with the Iowa Department of Transportation for the use of local roads as an authorized detour route for the South Grandview Avenue at US 52 Overpass — Bridge Rehabilitation Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Micliael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DubuqueLDU L E AN-AmericaiCCiti I 1. Masterpiece on the Mississippi 200--2012.2011 TO: Michael C. VanMilligen FROM: Gus Psihoyos, City Engineer SUBJECT: South Grandview at US 52 Overpass - Bridge Rehabilitation Project Iowa Department of Transportation - Local Road Detour Agreement Iowa DOT Agreement No. 2015-12-078 FINAL DATE: November 5, 2014 INTRODUCTION The enclosed resolution authorizes the Mayor to execute an agreement with the Iowa Department of Transportation (Iowa DOT) for the use of local roads as an authorized detour route for the South Grandview Avenue at US 52 Overpass - Bridge Rehabilitation Project. BACKGROUND The South Grandview Bridge over US 52 has sustained damage over the years due to oversized commercial vehicle impacting the substructure support beams. The bridge has had previous repairs completed; however the steel bridge beams can no longer handle the heat treat process required for re-straightening. As part of the recently completed US 52/61/151 Improvements and Catfish Creek Bridge Replacement Project, the mainline highway was lowered under the South Grandview Bridge so that vertical clearance standards are in compliance. Now that the US 52/61/151 Improvements are complete, the Iowa DOT can complete the necessary permanent repairs to the South Grandview Bridge over US 52. The bridge rehabilitation project will provide for the removal and replacement of the southernmost beam, bridge deck, sidewalk, and barrier rail. The bridge rehabilitation project will occur in early 2015, with a contract late start date of May 26, 2015, and specifies 70 working days to complete the work. The project will also require the contractor to work nights (9 PM to 6 AM) to complete the bridge deck demolition, bridge beam removal and replacement. During the night time bridge deck demolition and bridge beam work, the mainline highway will be closed and traffic will be detoured onto the exit and on ramps. It is anticipated that the night time work will take approximately 5 working days. All other work (approximately 65 working days) will be done during normal daytime hours. Both the staff and Iowa DOT staff discussed the loud disruptive work that will occur during the night time demolition operations. The City has agreed to issue a Noise Variance for the approximately 5 working days that night work will occur. The City also agreed to work with the Iowa DOT to mail informational notices to nearby property owners, notifying them of the project and the loud night time demolition operations. RECOMMENDATION I recommend that the City Council authorize the Mayor to execute an agreement with the Iowa Department of Transportation for the use of local roads as an authorized detour route for the South Grandview at US 52 Overpass - Bridge Rehabilitation Project. ACTION TO BE TAKEN The City Council is requested to authorize the Mayor to execute an agreement with the Iowa Department of Transportation for the use of local roads as an authorized detour route for the South Grandview at US 52 Overpass - Bridge Rehabilitation Project through the adoption of the enclosed resolution. Prepared by Robert Schiesl, Assistant City Engineer cc: Don Vogt, Director of Public Works John Klostermann, Street & Sewer Maintenance Supervisor Jim Schnoebelen, Iowa DOT Art Gourley, Iowa DOT F:\PROJECTS\IOWA DEPT OF TRANSPORTATION\2015-Grandview US52 Bridge Rehabilitation Project BRFN- 52-2 (110)--39-31 RESOLUTION NO. 357-14 RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR USE OF LOCAL AGENCY ROADS AS DETOURS FOR THE SOUTH GRANDVIEW AT US 52 OVERPASS BRIDGE REHABILITATION PROJECT Whereas, the Iowa Department of Transportation is proceeding with the South Grandview at US 52 Overpass Bridge Rehabilitation Project; and Whereas, mainline US Highway 52 may be closed from 9:00 pm until 6:00 am with the Grandview Avenue exit and on ramps serving as a detour for both directions; and Whereas, closures of US 52 will not be allowed on Friday or Saturday nights; and Whereas, due to the street work required on Grandview Avenue, and in the interest of public safety, vehicular traffic will be detoured. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That said Agreement for Use of Local Agency Roads with the Iowa Department of Transportation is hereby approved for the South Grandview at US 52 Overpass Bridge Rehabilitation Project. Section 2. That the Mayor be authorized and directed to execute two copies of said Agreement for Use of Local Agency Roads with the Iowa Department of Transportation for the South Grandview at US 52 Overpass Bridge Rehabilitation Project. Passed, approved and adopted this 17th day of November, 2014. Attest: D. Buol, Mayor F:\PROJECTS\IOWA DEPT OF TRANSPORTATION\2015 - Grandview US52 Bridge Rehabilitation Project BRFN-52-2 (110)--39-31 (110)1011VA SMARTER 1 SIMPLER 1 CUSTOMER DRIVEN December 22, 2014 vvww.iowadot.gov District 6 Office 1 Highway Division 5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Phone: (319) 364-0235 I Fax (319) 364-9614 1 Email: jim.schnoebelen@dotiowa.gov Attn: Robert Schiesl, P. E. City of Dubuque -Assistant City Engineer 50 West 13th Street Dubuque, Iowa 52001 REF: BRFN-052-2(110)-39-31 Dubuque County City of Dubuque Agreement 2015-12-078 SUBJECT: Agreement 2015-12-078 FULLY EXECUTED (Bridge Rehabilitation on US 52 in Dubuque at Grandview Avenue). Dear Mr. Schiesl: Attached is your original of the fully executed Agreement 2015-12-078 between the City of Dubuque and the Iowa Department of Transportation for the above referenced project. The project involves bridge rehabilitation on US 52 in Dubuque at Grandview Avenue. The project provides for removal and replacement of the southernmost beam on the Grandview Avenue overpass. Thank you for your cooperation in the processing of this agreement. Sincerely, .04 Riaeaca, James. R. Schnoebelen, P. E. District 6 Engineer JRS/sjb Enclosures (1)Agreement 2015-12-078 cc: Deanne Popp, Local Systems -Ames Kevin Galloway, Finance - Ames July 2014 IOWA DEPARTMENT OF TRANSPORTATION Preconstruction Agreement For Primary Road Project County Dubuque City Dubuque Project No. BRFN 052-2(110) -3g-31 Iowa DOT Agreement No. 2015-12-078 Star Action No. V Zar2,7j2*Zfa_____ This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and the city of Dubuque, Iowa, a Local Public Agency, hereafter designated the "LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable; The DOT proposes to establish or make improvements to U.S. 52 within Dubuque County, Iowa; and The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided; and This Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the LPA and the DOT; and Therefore, it Is agreed as follows: 1. Project Information a. The DOT will design, let, and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: Bridge rehabilitation on U.S. 52 in Dubuque at Grandview Avenue. The project provides for removal and replacement of the southernmost beam on the Grandview Avenue overpass. (See Exhibit A for location.) 2. Project Costs a. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement. 3. Traffic Control a, U.S. 52 may be closed from 10:00 pm until 6:00 am with the Grandview Avenue ramps serving as a detour for both directions. Closures will not be allowed on Friday or Saturday nights. b. Traffic on Grandview Avenue will be maintained at ail times except as noted below: 1 The contractor will be required to close Grandview Avenue between the ramps on nights when U.S. 52/61 traffic is diverted to the Grandview Avenue ramps. il. Allowable closure times are from 9:30 pm until 6:30 am. iii. During the closures on Grandview Avenue, a Stop Ahead," "Stop,* and Right Tum Only" signs shall be installed on each approach to the ramp intersection. 2015-12-078 Dubuque 1 July 2014 iv. Grandview Avenue traffic from each direction will only be allowed to tum right onto U.S. 52/61 ramps. v. The additional signs on Grandview Avenue shall be Included in the Traffic Control item and shall be removed at the conclusion of each night's closure. vi. The "Stop" signs for the ramps at Grandview Avenue intersections will not be changed. c. The DOT will temporarily close the highway project area by formal action In accord with Iowa Code section 305.41. U.S. 52 through -traffic will be detoured off of the project as described above. The LPA will authorize the DOT to erect and maintain signs within its jurisdiction, consistent with Part 6 of the "Manual on Uniform Traffic Control Devices", as necessary to direct traffic to and along said detour route during the construction period. The DOT will also remove said signs when the detour is discontinued. Details will be shown on the traffic control sheet(s) within the project plans.. d. If it becomes necessary to temporarily close LPA side roads during construction, the DOT will furnish and install the required barricades and signing for the closure at project cost and shall remove same upon completion of the project also at no expense or obligation to the LPA. The DOT will work in close cooperation with the LPA and the contractor to accommodate emergency services and local access across the project during construction. Any detours which may be necessary for project related LPA road closures will be the responsibility of the LPA all at no expense or obligation to the DOT. 4. Right of Way and Permits a. Subject to the provisions hereof, the LPA in accordance with 761 lowa Administrative Code Chapter 150.3(1)0 and 150.4(2) will remove or cause to be removed (within the corporate limits) all encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent the erection and/or placement of any structure or obstruction on said right of way or any additional right of way which is acquired for this project including but not limited to private signs, buildings, pumps, and parking areas. b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road project. c. The LPA agrees to relocate all LPA -owned utilities necessary for construction which are located within the existing street or alley right of way, subject to the approval of and without expense to the DOT and in accordance with 781 Iowa Administrative Code Chapter 150.4(5) and the DOT Utility Accommodation Policy. d. With the exception of service connections, no new or future utility occupancy of project right of way, nor any future relocations of or alterations to existing utilities within said right of way will be permitted or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in accordance with the Utility Accommodation Policy and other applicable requirements of the DOT. 5. Construction & Maintenance a. The LPA, in cooperation with the DOT, will lake whatever steps may be required with respect to alteration of the grade lines of the new highway facilities constructed under the project in accordance with lova Code section 364.15. The DOT and LPA will work together to minimize potential impacts to properties that may occur as a result of the project. b. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. 2015 12 078 Dubuque 2 July 2014 c. Future maintenance of the primary highway within the project area will be canied out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. d. Structures built by the DOT over or under a primary road will be maintained structurally sound by the DOT, including repairs to floors and railing and painting. For structures serving roadways which are not on the primary road system, the cleaning and removal of snow, debris and foreign objects from local road traffic lanes, sidewalks or walkways within the project limits (if any) Including pedestrian overpasses or underpasses will be the responsibility of the LPA. S. General Provisions a. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does adopt art FIS in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the FIS to the DOT. b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State funds are used, c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to be an original. f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this project. All previously executed agreements will remain in effect except as amended herein. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. 2015-12-078_Dubuque 3 July 2014 IN WITNESS iNmEREor, each of the parties hereto has executed Agreement No. 2015-12-078 as of the date shown opposite its signature below. CITY OF DUBUQUE: By: Title: Mayor Date Nov eintar 12_ 2014 . certify that I am the Clerk of the City, and that _Roy B a o r _ , who signed saki Agreement for and on behalf of the city was duly authorized to execute the same on the jj day of November , 201 4 Signe City lerk of Dubuqu, lo a IOWA DEPARTMENT OF TRANSPORTATION: By: - .,4 .. Date i - r - 0 , 20 James R. 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