Iowa Great Places Grant Agreement•~•l:i~' CTT'~' ~>p
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August 2, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Great Places Grant Agreement for Bi-Lingual Bike/Hike Trail
Signage
The Iowa Department of Cultural Affairs has awarded the City of Dubuque an Iowa Great
Places grant of $34,000 for the Bi-lingual Bike/Hike Trail Signage Project. The grantwill be
used to install trailblazer signs and map kiosks in English and Spanish along the City's
existing riverfront trail system.
Since the Iowa Department of Cultural Affairs required that the grant agreement be
returned prior to the August 6 City Council meeting, the signed agreement has been
submitted. The grant agreement requires a resolution by the governing body
authorizing the execution of the agreement and specifying the officer authorized to
execute this agreement.
Planning Services Manager Laura Carstens recommends approval of the grant
agreement.
I concur with the recommenda#ion and respectfully request Mayor and City Council
approval.
l~ Y/
Michael C. Van Milligen
Enclosures
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
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MEMORANDUM
July 31, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager '`~
SUBJECT: Iowa Great Places Grant Agreement for Bi-Lingual Bike/Hike Trail
Signage
Introduction
This memorandum transmits the Iowa Great Places grant agreement with the Iowa
Department of Cultural Affairs for the City of Dubuque's Bi-lingual Bike/Hike Trail
Signage Project. A resolution in support of the agreement is enclosed.
Discussion
Designated as one of the 2006 Iowa Great Places, the City of Dubuque has been awarded
a $34,000 Iowa Great Places grant for the Bi-lingual Bike/Hike Trail Signage Project. The
grant will be used to install trailblazer signs and map kiosks in English and Spanish along
the City's existing rivertront trail system.
The Iowa Department of Cultural Affairs has a very quick turnaround requirement for the
grant agreement. Since the State required that the grant agreement be returned prior to
the next City Council meeting, the signed copies have been submitted. The grant
agreement requires a resolution by the governing body authorizing the execution of the
agreement and specifying the officer authorized to execute this agreement.
Recommendation
I recommend that the City Council approve the enclosed resolution authorizing the City
Manager to sign the grant agreement with the Iowa Department of Cultural Affairs for the
Bi-lingual BikelHike Trail Signage Project.
Enclosures
Prepared by: Laura Carstens. Citv Planner Address: Citv Hall. 50 W. 13th St. Dubuque. IA 52001 Telephone: 589-4210
Retum to: Jeanne Schneider. Citv Clerk Address: Citv Hall. 50 W. 13th St. Dubuque. IA 52001 Telephone: 589-4121
RESOLUTION NO. 413-07
RESOLUTION AUTHORIZING A GRANT AGREEMENT FOR AN IOWA GREAT
PLACES GRANT FOR THE BI-LINGUAL BIKE/HIKE TRAIL SIGNAGE PROJECT
Whereas, the Iowa Department of Cultural Affairs provides grants to the
communities designated as part of the Iowa Great Places Program; and
Whereas, the City of Dubuque has been awarded an Iowa Great Places Grant for
the Bi-lingual Bike/Hike Trail Signage Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council hereby authorizes the execution of the Iowa
Great Places grant agreement with the Iowa Department of Cultural Affairs for the Bi-
lingual Bike/Hike Trail Signage Project.
Section 2. That the City Manager is hereby authorized to execute said grant
agreement on behalf of the City of Dubuque.
Passed, approved and adopted this 6th day of August, 2007
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider
City Clerk
F:/USERS/LCARSTEN/WP/COUNCIUIowa Great Places/ grant agreement res.doc
I O W A
2006-2007
IOWA GREAT PLACES GRANT AGREEMENT
Mission of Iowa Great Places
"Great Places" is designed to make good places great by bringing together the
resources of state government to build capacity in communities, regions, neighborhoods
or districts that cultivate the unique and authentic qualities that make places special:
engaging experiences; rich, diverse populations & cultures; a vital, creative economy;
clean and accessible natural and built environments; well-designed infrastructure; and a
shared attitude of optimism that welcomes new ideas, based on a diverse and inclusive
cultural mosaic.
t
GREAT
PLACES
IOWA GREAT PLACES GRANT AGREEMENT
RECIPIENT: City of Dubuque
NUMBER: GPS-03
EFFECTIVE DATE: July 1, 2007
PROJECT NAME: Bi-lingual Bike/Hike Trail Signage
GRANT AWARD: $34,000
PROJECT COMPLETION DATE: November 2008
This IOWA GREAT PLACES GRANT AGREEMENT is made by and
between the Iowa Department of Cultural Affairs ("DCA") and City of Dubuque
("Recipient").
WHEREAS, the Iowa Great Places Program ("Program") was established by the
Iowa Legislature and the Governor of Iowa for the purposes of combining resources of
state government in an effort to showcase the unique and authentic qualities of
communities, regions, neighborhoods and districts in I9wa; and
WHEREAS, the Iowa Legislature has appropriated monies to the Iowa Great
Places Fund ("Fund") established pursuant to Iowa Code section 303.3D (2005), with the
stipulation that such monies be used by DCA to fund capital infrastructure projects for
identified Iowa Great Places; and
WHEREAS, Recipient has been designated as an Iowa Great Place and has
entered into a Memorandum of Understanding ("MOU") with the Governor of the State
of Iowa regarding the Program; and
WHEREAS, Recipient has submitted a grant application to DCA, which was
approved by the grant review panel and the Director of the DCA, requesting monies from
the Fund to help finance the Project described in this Agreement; and
WHEREAS, as a condition to receiving Grant Funds, Recipient has secured
matching funds for the Project as stipulated in the Great Places Request for Applications
#1.0 (2007).
NOW, THEREFORE, in consideration of the mutual promises contained in this
Agreement and intending to be legally bound, DCA and Recipient agree to the following
terms and conditions:
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ARTICLE 1
DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 AGREEMENT means this document, the Project Plan and Project Budget.
In the event of a conflict between one or more of the foregoing documents, the conflict
shall be resolved according to the priority, ranked in descending order, as the documents
are listed in the previous sentence.
1.2 GRANT FUNDS means an award of assistance from the Fund made by DCA
to Recipient pursuant to the terms and conditions of this Agreement.
1.3 PERIOD OF RESTRICTION means the period of twenty (20) years
immediately following the Project Completion Date.
1.4 PROJECT means the detailed work, services, and other obligations to be
performed or accomplished by the Recipient as described in this Agreement, the Project
Plan and Project Budget.
1.5 PROJECT COMPLETION DATE means the date stated above, which is
the date by which Recipient must complete the Project. For purposes of this Agreement,
the Project shall be "completed" when DCA determines that the Project is fully
constructed, operational, and open and accessible to the public.
1.6 PROJECT PROPERTY means all real property purchased or acquired, and
all personal and other property purchased, acquired, created, constructed, developed,
modified, improved or enhanced with Grant Funds.
located.
1.7 PROJECT SITE means the real property on which the Project Property is
1.8 TERMINATION DATE means the date this Agreement terminates, which
shall occur when this Agreement is terminated by DCA pursuant to Article 10, or at the
Project Completion Date.
ARTICLE 2
IDENTITY OF THE PARTIES
2.1 DCA is a public instrumentality of the State of Iowa charged with the
administration of the Program.
2.2 Recipient is City of Dubuque.
ARTICLE 3
FUNDING
3.1 FUNDING SOURCE Funds for the Project are limited to those monies
appropriated and legally available to DCA in the Fund. The funds of the State of Iowa
("State"), other than those of the Fund, are not obligated or available to meet any
obligations of DCA created by this Agreement, and this Agreement shall not constitute an
obligation or debt of DCA or the State.
3.2 RECEIPT OF FUNDS All disbursements of Grant Funds under this
Agreement are subject to possession by DCA of sufficient legally available monies in the
Fund. If the Legislature fails to make appropriations to the Fund; or if Grant Funds are
de-appropriated, reduced, diverted, delayed, insufficient or unavailable for any other
reason, so that, agdetermined by DCA in its sole discretion, DCA is unable to meet its
obligations under-this Agreement, then DCA shall have no obligation to fund the Project,
in whole or in part.
ARTICLE 4
TERMS OF GRANT
4.1 EXECUTION OF PROJECT Recipient shall execute the Project as
described in the Project Plan and in accordance with the Project Budget. Recipient shall
allow DCA, its internal or external auditors, the Auditor of the State of Iowa, the
Treasurer of the State of Iowa, the Attorney General of the State of Iowa and the Iowa
Division of Criminal Investigation to enter upon Recipient's premises and inspect the
Project and Project Property at all reasonable times in order to monitor and evaluate
performance and compliance with Iowa law and the terms of this Agreement.
4.2 DISBURSEMENT OF FUNDS Subject to the terms and conditions of this
Agreement, DCA shall disburse Grant Funds to Recipient to reimburse Recipient for
approved Project costs and expenses incurred by Recipient consistent with the Project
Plan and Project Budget.
4.3 MAXIMUM PAYMENTS It is understood and agreed that the Grant
Funds disbursed by DCA to reimburse Recipient for Project costs and expenses shall not
exceed the Grant Award unless otherwise agreed through a written amendment to this
Agreement and that DCA's ultimate financial responsibility under this Grant Agreement
will not exceed the Grant Award.
4.4 RECORD RETENTION AND ACCESS Recipient shall maintain its
books, documents and records that sufficiently and properly document Recipient's receipt
and use of Grant Funds under this Agreement for a period of at least five (5) years
following the later of the Project Completion Date, Termination Date, or the completion
of any required audit. Recipient shall permit the Auditor of the State or any authorized
representative of the State, at no charge, to access and examine, audit, excerpt and
transcribe any pertinent. books, documents, or electronic or optically stored and created
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records or other records of Recipient relating directly or indirectly to the Project, Project
Property or Grant Funds.
4.5 FINANCIAL STATEMENTS Recipient shall maintain and furnish, at
DCA's request, financial statements (including, without limitation, income, expense and
balance sheets relating to the expenditure of Grant Funds). Recipient shall submit to
DCA final Project performance and audit reports within sixty (60) days after the Project
Completion Date. DCA reserves the right to require such other reports as DCA deems to
be necessary, in its sole discretion, to assure that the Project and Project Property are and
shall continue to be operated and maintained for the benefit and use of the public and
consistent with the public purposes forming the basis of the Grant Award.
4.6 DOCUMENTATION Within ten (10) days of its receipt of a written request
from DCA, the Recipient shall deliver to DCA: (i) copies of all agreements or documents
relating to the Project; (ii) copies of all invoices, receipts, statements or vouchers relating
to the Project; (iii) a list of all unpaid bills for labor and materials in connection with the
Project; and (iv) estimated remaining costs and expenses required to complete the
Project.
4.7 PRIOR COSTS No costs or expenses incurred by Recipient prior to the
Effective Date shall be reimbursed by DCA unless DCA specifically agrees, in its sole
discretion and in writing, to allow and reimburse such costs and expenses.
4.8 CONVEYANCE OF PROJECT PROPERTY During the Period of
Restriction, Recipient shall not sell, transfer, convey, assign, encumber or otherwise
dispose of all or any portion of the Project Property, whether by agreement, operation of
law or otherwise, without the prior written permission of DCA, which permission may be
withheld in the sole discretion of DCA.
ARTICLE 5
CONDITIONS TO DISBURSEMENT
5.1 CONDITIONS TO DISBURSEMENT The following conditions shall be
met before DCA disburses Grant Funds to Recipient:
(a) AGREEMENT EXECUTED This Agreement shall have been
properly executed by Recipient and returned to DCA within twenty (20)
days of DCA's transmittal thereof to Recipient.
(b) RECEIPT OF OTHER FUNDING Recipient shall have received
and shall have documented, to the satisfaction of DCA, all matching funds
and other funds, beyond the Grant Funds, necessary to complete the
Project.
(c) SUBMISSION OF RECIPIENT DOCUMENTATION Recipient
shall have submitted the following documents to DCA:
i. A resolution of Recipient's governing body authorizing the
execution of this Agreement by Recipient and specifying the officer
authorized to execute this Agreement.
ii. Project Plan and Project Budget.
iii. Completed form "W-9, Request for taxpayer identification
number and certification."
iv. If Recipient is a private, non-profit entity, certified copies of the
Recipient's Articles of Incorporation and By-Laws; documentation
of satisfactory credit history, including, without limitation, no
_ outstanding judgment or unsatisfied liens; documentation confirming
Recipient's non-profit status; and a certificate of good standing
issued by the Iowa Secretary of State.
v. All documents required pursuant to Article 6.1 hereof.
vi. Certificates of Insurance pursuant to Article 11.5 hereof.
vii. Documents satisfying conditional approval of grant, if necessary
as specified in grant award letter.
viii. Such other documents as DCA may reasonably request.
(d) RESTRICTIVE COVENANT This Agreement shall have been
recorded as a restrictive covenant for and during the Period of Restriction
in the chain of title of the Project Site with the County Recorder of the
county in which the Project Property is located.
(e) ARTICLES OF INCORPORATION If Recipient is a non-
governmental entity, Recipient's covenant contained in Article 8.1 hereof
shall have been incorporated into Recipient's Articles of Incorporation, as
well as a provision requiring the reversion of Project Property to the State,
or, alternatively, the repayment to the State of all Grant Funds received by
Recipient for the Project Property, if Recipient (or its successors or
assigns) is dissolved during the Period of Restriction, unless the State
otherwise agrees in writing to waive one or both of such requirements
ARTICLE 6
DISBURSEMENT OF GRANT FUNDS
6.1 REQUIRED DOCUMENTATION All disbursements of Grant Funds shall
be subject to receipt by DCA of a reimbursement request form ("Request for
Reimbursement") from Recipient, which shall be submitted with itemized costs and
expenses listed and supporting documentation attached. Prior to submission to DCA,
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Recipient shall review each Request for Reimbursement to verify that claimed
expenditures are allowable costs and expenses. DCA shall review the Request for
Reimbursement in a timely manner, and if DCA determines that: (i) all itemized costs
and expenses are allowable and eligible for reimbursement, and (ii) the supporting
documentation is acceptable, it shall promptly process payment to Recipient.
6.2 SUSPENSION OF DISBURSEMENTS If Recipient is in breach of this
Agreement (as provided in Article 10 hereof), DCA may suspend disbursement of Grant
Funds to the Recipient until such time as the breach has been cured to DCA's
satisfaction. Notwithstanding anything to the contrary in this Agreement, upon a
termination of this Agreement due to a breach by Recipient, DCA's obligation to disburse
Grant Funds for the Project shall end as of the Termination Date.
6.3 DISALLOWED EXPENSES Any costs and expenses reimbursed by DCA
which are subsequently determined to be unallowable through audit procedures shall be
returned by Recipient to DCA within thirty (30) days of notice of the disallowance.
ARTICLE 7
REPRESENTATIONS AND WARRANTIES OF RECIPIENT
To induce DCA to make the Grant Award, the Recipient represents, covenants,
and warrants that:
7.1 AUTHORITY Recipient is duly organized and validly existing under the
laws of the State of Iowa and is in good standing, and has complied with all applicable
laws, regulations and orders. Recipient is duly authorized and empowered to execute and
deliver this Agreement. All action on the part of Recipient, such as appropriate resolution
of their governing body for the execution and delivery of the Agreement, has been
effectively taken.
7.2 FINANCIAL INFORMATION All financial statements and related
materials concerning the Recipient and the Project provided to DCA are and shall be true
and correct in all material respects and completely and accurately represent the subject
matter thereof as of the effective date of the statements and related materials, and no
material adverse change has occurred since that date.
7.3 PROJECT PLAN The Project Plan is a complete and accurate
representation of the Project.
7.4 CLAIMS AND PROCEEDINGS There are no actions, lawsuits or
proceedings pending or, to the knowledge of the Recipient, threatened against the
Recipient affecting in any manner whatsoever the Project Property or the Project Site,
Recipient's right to execute this Agreement, or the ability of the Recipient to carry out the
transactions or comply with its obligations contained in this Agreement.
7.5 COMPLIANCE WITH LAWS AND REGULATIONS Recipient and its
employees, agents, officers, directors, contractors and subcontractors shall comply with
all applicable federal, state, international, and local laws, rules, ordinances, codes,
regulations and orders when performing within the scope of this Agreement. Recipient
represents and warrants that it has complied or will comply, in a timely fashion, with all
federal, state and local laws regarding permits, licenses, and clearances that may be
required to carry out the Project.
7.6 ELIGIBILITY OF EXPENSES Recipient understands and acknowledges
that the governmental appropriation of monies for the Fund places limitations on the
types of expenditures for which Grant Funds can be used and that Recipient will not be
reimbursed for expenses that fall outside such limitations. Recipient represents and
warrants that all Project expenses submitted by Recipient for reimbursement hereunder
will be eligible expenses under the terms of the appropriations.
7.7 OWNERSHIP OF PROJECT SITE Recipient is the sole owner of the
Project Site or Recipient has obtained all necessary rights and permissions from the
owner(s) of the Project Site in order to implement the Project Plan on the Project Site as
contemplated by this Agreement, and therefore, Recipient represents, covenants and
warrants that it has all right, title and authority to implement the Project Plan on the
Project Site.
7.8 RENEWAL OF REPRESENTATIONS The representations and
warranties of this Article 7 are made as of the Effective Date of this Agreement and shall
be deemed to be renewed and restated by the Recipient at the time of each request for
disbursement of funds.
ARTICLE 8
COVENANTS OF RECIPIENT
Recipient covenants to DCA that:
8.1 RECIPIENT OWNERSHIP During the Period of Restriction, Recipient
will not change the ownership, structure, or control of the Recipient, the Project Site or
the Project Property, including but not limited to, entering into or agreeing to any merger
or consolidation with any person, firm or corporation or permitting substantial
distribution, transfer, assignment, conveyance, liquidation or other disposition of the
Project Site, Project Property or other Recipient assets associated with the Project,
whether by agreement, operation of law, or otherwise, without the prior written consent
of DCA . If Recipient is anon-governmental entity, Recipient has amended and will
maintain its Articles of Incorporation to provide that if Recipient is dissolved during the
Period of Restriction, all Project Property shall automatically revert to the State of Iowa
unless the State otherwise agrees in writing to waive such requirement.
8.2 NON-ASSIGNMENT Recipient will not assign this Agreement or
otherwise transfer any of its rights hereunder or delegate any of its obligations hereunder,
without the prior written consent of DCA, and any such attempted assignment, transfer or
delegation without DCA's prior written consent shall be void.
8.3 RECIPIENT OPERATION During the Period of Restriction, Recipient
will continuously operate and maintain the Project Property and the Project Site in a
manner that preserves and maintains accessibility of the public to the Project Property
and the public purpose and use for which the Project was designed and approved.
Recipient will not change the scope or use of the Project or the nature of the business and
activities conducted, or proposed to be conducted, by Recipient on the Project Site, as
contemplated in the Project Plan, without the prior written permission of DCA, which
permission may be withheld in the sole discretion of DCA. If Recipient's fails to meet the
requirements of this Article 8.3, Recipient shall be required to return all Grant Funds paid
by DCA for the Project upon receipt of DCA's demand for repayment.
8.4 RESTRICTIONS Recipient will not place, grant or permit any restrictions,
liens, encumbrances, security interests, pledges, restrictive covenants or any other
limitations on the Project Property or the Project Site during the Period of Restriction
without DCA's prior written consent.
8.5 REMOVAL OF PROJECT PROPERTY Recipient will not remove from
the Project Site all or any part of the Project Property without DCA's prior written
consent.
8.6 NOTICE OF MEETINGS Recipient will notify DCA at least three (3)
business days in advance of all meetings of its governing body at which the subject
matter of this Agreement or Project is proposed to be discussed. The Recipient will
provide DCA with copies of the agenda and minutes of such meetings and expressly
agrees that DCA shall have the right to send a representative to attend any and all such
meetings.
8.7 COMPLIANCE WITH LAWS AND REGULATIONS In planning,
developing, operating and maintaining the Project and the Project Property, Recipient
will comply with any and all applicable federal, state, and local laws, rules, ordinances,
regulations and orders, including future administrative rules promulgated with respect to
the Program.
8.8 COMPETITIVE BIDDING Recipient will employ a competitive bidding
process (submitted to and approved by DCA in advance) in construction, development
and all other Project-related contracts.
ARTICLE 9
INDEMNIFICATION
9.1 INDEMNIFICATION BY RECIPIENT Recipient and its successors and
permitted assigns shall defend, protect, indemnify and hold harmless the DCA, the State
and their employees, officers, board members, agents, representatives, and officials
("Indemnitees") from and against any and all claims, actions, suits, liabilities, damages,
losses, settlements, demands, deficiencies, judgments, costs and expenses (including,
without limitation, the reasonable value of time of the Attorney General's Office and the
costs, expenses and attorney fees of other counsel retained by any Indemnitee) directly or
indirectly related to, resulting from, or arising out of this Agreement ("Claims"),
including, but not limited to, any Claims related to, resulting from, or arising out of:
(a) Any violation or breach of any term or condition of this Agreement by
or on behalf of Recipient, including, without limitation, the furnishing or
making by Recipient of any statement, representation, warranty or
covenant in connection herewith, that is false, deceptive, or materially
incorrect or incomplete; or
(bj 'Any act or omission of Recipient, including, without limitation, any
negligent acts or omissions, intentional or willful misconduct, or unlawful
acts of Recipient, its agents, officers, officials, directors, employees, board
members, subsidiaries, affiliates, contractors or subcontractors; or
(c) Recipient's performance or attempted performance of this Agreement;
or
(d) Failure by Recipient or its agents, officers, officials, directors,
employees, board members, subsidiaries, affiliates, contractors or
subcontractors to comply with any applicable local, state, federal and
international laws, rules, ordinances and regulations.
9.2 SURVIVAL Recipient's duties as set forth in this Article 9 shall survive the
termination of this Agreement and shall apply to all acts or omissions taken or made in
connection with the performance of this Agreement regardless of the date any potential
Claim is made or discovered by DCA or any other Indemnitee.
9.3 DEFENSE OF CLAIM DCA shall reasonably cooperate with Recipient to
facilitate the defense of any Claim against DCA. DCA reserves the right to participate in
the defense of any such Claim.
ARTICLE 10
TERMINATION
10.1 TERMINATION FOR CAUSE BY DCA DCA may terminate this
Agreement upon written notice for the breach by Recipient of any material term,
condition, provision or covenant of this Agreement, if such breach is not cured within the
time period specified in DCA's notice of breach or any subsequent notice or
correspondence delivered by DCA to Recipient, provided that cure is feasible. In
addition, the Department may terminate this Agreement effective immediately without
penalty and without advance notice or opportunity to cure for any of the following
reasons:
10
(a) Recipient furnishes any statement, representation, warranty or
certification in connection with this Agreement that is false, deceptive,
misleading or materially incorrect or incomplete;
(b) Recipient or any of Recipient's officers, directors, employees, agents,
subsidiaries, affiliates, contractors or subcontractors has committed or
engaged in fraud, misappropriation, embezzlement, malfeasance,
misfeasance, or bad faith;
(c) Dissolution of Recipient or any parent or affiliate of Recipient owning
a controlling interest in Recipient, or termination or suspension of
Recipient's business;
(dj 'Recipient's corporate existence or good standing in Iowa is
suspended, terminated, revoked or forfeited;
(e) Recipient has failed to comply with any applicable international,
federal, state, or local laws, rules, ordinances, regulations or orders when
performing within the scope of this Agreement;
(f) DCA determines or believes the Recipient has engaged in conduct that
has or may expose the DCA or the State of Iowa to material liability;
(g) Recipient or any corporation, shareholder or entity having or owning
a controlling interest in Recipient: (i) becomes insolvent or bankrupt;
(ii) admits in writing its inability to pay its debts as they mature;
(iii) makes an assignment for the benefit of creditors; (iv) applies for or
consents to the appointment of a trustee or receiver for the Recipient or for
the major part of its property; (v) has a trustee or receiver appointed for it
or for all or a substantial part of its assets, and the order of such
appointment is not discharged, vacated or stayed within sixty (60) days
after such appointment; or (vi) bankruptcy, reorganization, arrangement,
insolvency, or liquidation proceedings or other proceedings for relief
under any bankruptcy or similar law or laws for the relief of debtors, are
instituted by or against Recipient and, if instituted against Recipient is
consented to, or, if contested by Recipient, is not dismissed by the adverse
parties or by an order, decree or judgment within sixty (60) days after such
institution;
(h) In DCA's sole determination, Recipient has not made substantial
progress toward completion of the Project within one hundred eighty (180)
days after the Effective Date of this Agreement, or if Recipient fails to
complete the Project by the Project Completion Date;
(i) In DCA's sole determination, the Project is not operated and
maintained at a professional level consistent with the highest industry
11
standards, is no longer accessible to the public or is no longer serving and
providing a public use or benefit consistent with the public purposes
forming the basis for the Grant Award;
(j) If the Recipient expends Grant Funds for purposes other than for
payment of approved itemized costs and expenses submitted by Recipient
in a Request for Reimbursement; and
(k) Recipient fails to receive the matching funds and other funds, besides
the Grant Funds, necessary to complete the Project under the terms of this
Agreement.
10.2 TERMINATION DUE TO LACK OF FUNDS OR CHANGE IN LAW
Notwithstanding-anything in this Agreement to the contrary, DCA shall have the right to _
terminate this Agreement immediately,- without penalty and without advance notice, as a
result of any of the following:
(a) The Legislature or Governor of the State fails to appropriate funds
sufficient in the sole opinion of DCA to allow DCA either to meet its
obligations under this Agreement or to operate as required to fulfill its
obligations under this Agreement.
(b) Program funds are de-appropriated, reduced, not allocated, or receipt
of funds is delayed, or if any funds or revenues needed by DCA to make
reimbursements hereunder are insufficient or unavailable for any other
reason as determined by DCA in its sole discretion.
(c) If DCA's authorization to conduct its business or engage in activities
or operations related to the subject matter of this Agreement is withdrawn
or materially altered or modified, or if the DCA's duties, programs or
responsibilities are modified or materially altered.
(d) If there is a decision of any court, administrative law judge or an
arbitration panel or any law, rule, regulation or order is enacted,
promulgated or issued that materially or adversely affects the DCA's
ability to fulfill any of its obligations under this Agreement.
10.3 MUTUAL TERMINATION FOR CONVENIENCE This Agreement
may be terminated, in whole or in part, upon the mutual agreement of the parties for any
reason.
10.4 TERMINATION OR EXPIRATION OF MOU Upon the expiration or
earlier termination of the MOU, DCA shall have the option to terminate this Agreement.
10.5 NON-EXCLUSIVE REMEDY DCA's right to terminate this Agreement
shall be in addition to and not exclusive of other remedies available to DCA, and DCA
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shall be entitled to exercise any other rights and pursue any remedies, in law, at equity, or
otherwise.
10.6 EFFECT OF TERMINATION
(a) If this Agreement is terminated by DCA pursuant to Article 10.1
hereof, Recipient shall repay all Grant Funds received by Recipient within
thirty (30) days of DCA's written request;
(b) If this Agreement is terminated by DCA pursuant to Article 10.2
hereof, by agreement of the parties pursuant to Article 10.3 hereof, or
upon the termination or expiration of the MOU pursuant to Article 10.4
hereof, disbursements shall be paid for approved, documented Project
costs and expenses incurred by Recipient through the Termination Date
within thirty (30) days of receipt by DCA of a Request for Reimbursement
for such costs and expenses, subject to legally available Grant Funds. Any
costs and expenses reimbursed by DCA which are subsequently
determined to be unallowable through audit procedures shall be returned
by Recipient to DCA within thirty (30) days of notice of the disallowance.
ARTICLE 11
INSURANCE
11.1 INSURANCE REQUIREMENTS Recipient shall, at its sole expense,
maintain in full force and effect, with insurance companies admitted to do business in the
State and acceptable to DCA, insurance covering the Project Property. The insurance
shall be of a scope and coverage that is acceptable to DCA; shall name DCA and the
State as additional insured or loss payees, as the case may be; and shall not be canceled,
reduced or changed without DCA's prior written consent. Recipient shall, at a minimum,
provide the coverage set forth below.
11.2 FIRE AND EXTENDED CASUALTY Recipient shall provide and continuously
maintain, throughout the useful life of the Project Property, fire and extended coverage casualty
insurance (including an endorsement for vandalism and mischief) covering the Project Property in
an amount equal to the full replacement cost of the Project Property; and
11.3 BUILDERS RISK INSURANCE Coverage shall be made effective on the
inception date of construction on the Project and will terminate upon the Project
Completion Date.
11.4 CLAIMS PROVISION The insurance policies required by this Agreement
shall provide coverage on an "occurrence basis" for all claims arising from activities
occurring during the term of the policy regardless of the date the claim is filed or
expiration of the policy.
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11.5 CERTIFICATES OF INSURANCE At the time of execution of this
Agreement, Recipient shall deliver to DCA certificates of insurance certifying the types
and the amounts of coverage and also certifying that no cancellation or modification of
the insurance policies will be made without at least thirty (30) days prior written notice to
the DCA. All certificates of insurance shall be subject to approval by DCA.
11.6 LIABILITY OF RECIPIENT Acceptance of the insurance certificates by
DCA shall not act to relieve Recipient of any obligation under this Agreement. It shall be
the responsibility of Recipient to keep the respective insurance policies and coverages
current and in force as provided herein. Recipient shall be responsible for all premiums,
deductibles and for any inadequacy, absence or limitation of coverage.
11.5 WAIVER OF SUBROGATION Recipient shall obtain a waiver of any
subrogation rights that any of its insurance carriers may have against DCA or the State.
The waiver of subrogation rights shall be indicated on the certificates of insurance
coverage supplied to DCA.
ARTICLE 12
GENERAL TERMS AND PROVISIONS
12.1 BINDING EFFECT This Agreement shall be binding upon and shall inure
to the benefit of DCA and Recipient and their respective heirs, successors, legal
representatives and assigns.
12.2 TIME I5 OF THE ESSENCE Time is of the essence with respect to
Recipient's performance of its obligations under this Agreement.
12.3 IOWA GREAT PLACES RECOGNITION The Project shall
permanently recognize, in a manner acceptable to DCA, the financial contribution to the
Project made by the State through the Program.
12.4 SEVERABILITY Each provision of this Agreement shall be deemed to be
severable from all other provisions of the Agreement and, if one or more of the
provisions of the Agreement shall be declared invalid, the remaining provisions of the
Agreement shall remain in full force and effect.
12.5 CHOICE OF LAW AND FORUM The laws of the State of Iowa shall.
govern and determine all matters arising out of or in connection with this Agreement
without regard to the choice of law provisions of Iowa law. In the event any proceeding
of a quasi judicial or judicial nature is commenced in connection with this Agreement,
the proceeding shall be brought in Des Moines, Iowa, in Polk County District Court for
the State of Iowa, if such court has jurisdiction. If however, such court lacks jurisdiction
and jurisdiction~lies only in a United States District Court, the matter shall be commenced
in the United States District Court for the Southern District of Iowa, Central Division.
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This provision shall not be construed as waiving any immunity to suit or liability, in state
or federal .court, which may be available to DCA or the State of Iowa.
12.6 MODIFICATION Neither this Agreement nor any documents
incorporated by reference in connection with this Agreement may be changed, waived,
modified, amended or discharged except through a writing executed by both parties.
Examples of situations where amendments are required include, without limitation,
extensions of the Project Completion Date or material changes to the Project. DCA will
consider whether an amendment request is so substantial as to necessitate re-evaluating
DCA's decision to provide a Grant Award for the Project. An amendment will be denied
by DCA if it substantially alters the circumstances under which the Project funding was
originally approved or if it does not meet requirements set forth in Iowa Code Sections
303.3C or 303.3D.
12.7 NOTICES Notices under this Agreement shall be in writing and delivered
to the representative of the party to receive notice (identified below) at the address of the
party to receive notice as it appears below or as otherwise provided for by proper notice
hereunder. The effective date for any notice under this Agreement shall be the date of
delivery of such notice (not the date of mailing) which may be effected by certified U.S.
Mail return receipt requested with postage prepaid thereon or by recognized overnight
delivery service, such as Federal Express or UPS:
If to DCA: If to Recipient:
Iowa Department of Cultural Affairs City of Dubuque
State of Iowa Historical Building Attn: Michael VanMilligen
600 E. Locust St. 50 W 13~' St
Des Moines, IA 50319-0290 Dubuque, IA 52001
Attn: Director
(a) Any notice or communication sent by certified U.S. Mail under this
Agreement shall be deemed given upon receipt as evidenced by the U.S.
Postal Service return receipt card, or if sent by overnight delivery service,
upon receipt as evidenced by the signature obtained by the carrier.
(b) From time to time, the parties may change the name and address of a
party designated to receive notice. Such change of the designated person
shall be in writing to the other party and as provided herein.
12.8 WAIVERS Except as specifically provided for in a waiver signed by duly
authorized representatives of DCA and Recipient, failure by either party at any time to
require performance by the other party or to claim a breach of any provision of this
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Agreement shall not be construed as affecting any subsequent breach or the right to
require performance with respect thereto or to claim a breach with respect thereto. No
term or condition of this Agreement shall be held to be waived, modified, or deleted
except by an instrument, in writing, signed by the parties hereto.
12.9 CUMULATIVE RIGHTS The various rights, powers, options, elections
and remedies of DCA and the State provided in this Agreement shall be construed as
cumulative and no one of them is exclusive of the others or exclusive of any rights,
remedies or priorities allowed DCA and the State by law, and shall in no way affect or
impair the right of the DCA or the State to pursue any other contractual, equitable or
legal remedy to which DCA or the State may be entitled. The election by DCA or the
State of any one or more remedies shall not constitute a waiver of the right to pursue
other available remedies.
12.10 LIMITATION OF FINANCIAL OBLIGATION It is agreed by the
Recipient that DCA shall not, under any circumstances, be obligated financially under
this Agreement except to disburse Grant Funds according to the terms of the.Agreement.
12.11 ENFORCEMENT EXPENSES The Recipient shall pay upon demand
any and all reasonable fees and expenses of DCA, including the fees and expenses of
DCA's attorneys (including, without limitation, the reasonable value of time of the
Attorney General's Office), experts and agents, in connection with the enforcement of
any of the rights of DCA under this Agreement.
12.12 HEADINGS The headings in this Agreement are intended solely for
convenience of reference and shall be given no effect in the construction and
interpretation of this Agreement.
12.13 EVENT OF DCA DISSOLUTION Recipient hereby acknowledges that
DCA is a public instrumentality of the State and that in the event that DCA is dissolved
for any reason, the State is entitled to enforce any right, title or interest held by DCA
hereunder, and all of Recipient's obligations hereunder are owed to the State.
12.14 SURVIVAL The parties' rights and obligations under Articles 4.4, 4.5,
4.8, 8.1, 8.2, 8.3, 8.4, 8.5, 9, 10.6, 11 and 12.11 shall survive expiration or termination of
this Agreement for any reason.
12.15 FINAL AUTHORITY DCA shall have the final authority to assess
whether the Recipient has complied with the terms of this Agreement. DCA's decision
shall be final and binding on all questions concerning Recipient's compliance with the
terms hereof.
IN WITNESS WHEREOF, in consideration of the mutual covenants set forth
above and for other good and valuable consideration, the receipt, adequacy and legal
sufficiency of which are hereby acknowledged, the parties have entered into the above
Agreement and have caused their duly authorized representatives to execute this
Agreement, effective as of the Effective Date.
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DEPARTMENT OF CULTURAL AFFAIRS:
BY:
Cyndi Pederson, Director
DATE:
RECIPIENT
BY:
NAME is ae C. an i igen
TITLE: City Manager
DATE: ~~~ -
~~