Fiber Optics Conduit System Phase ITHE CITY OF
DLTB CTE
Masterpiece can the Mississippi
MEMORANDUM
August 14, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiber Optic Conduit System -Phase I
(Municipal Services Center, Fire Stations, Transit, and Housing)
(CIP 540815/2901537: Municipal Services Center Fiber Optic Conduit)
(CIP 010A06/1001063: Fiber Optic System for Fire Stations)
(CIP 050217/6001218: Fiber Optic Connections for Transit)
(CIP 010285/1001017: Fiber Optic Conduit Project)
City Engineer Gus Psihoyos is recommending acceptance of the Fiber Optic Conduit
System - Phase I Project, as completed by Volkens Excavating, Inc., in the final
contract amount of $219,666.25.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Vie,, ~ ;~'
Mi hael C. Va Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
August 14, 2007
TO: Michael C. Van Milligen, City Manage~r~
FROM: Gus Psihoyos, City Engineer ~~~, -J'
SUBJECT: Fiber Optic Conduit System -Phase I
(Municipal Services Center, Fire Stations, Transit, and Housing)
(CIP 540815/2901537: Municipal Services Center Fiber Optic Conduit)
(CIP 010A06/1001063: Fiber Optic System for Fire Stations)
(CIP 050217/6001218: Fiber Optic Connections for Transit)
(CIP 010285/1001017: Fiber Optic Conduit Project)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for
the Fiber Optic Conduit System - Phase I Project.
BACKGROUND
This project linked the City Annex to the Municipal Services Center with a fiber optic
conduit. It also tied Fire Station #3 (32"d and Central), Fire Station #4 (University at
Grandview), Transit (24th and Central), and Housing (18th and Central) into the City's
fiber optic network.
DISCUSSION
The Fiber Optic Conduit System - Phase I Project was completed by Volkens
Excavating, Inc. of Dyersville, Iowa, in the final contract amount of $219,666.25,
which is a 0.84% decrease from the original contract in the amount of $221,531.00.
RECOMMENDATION
I recommend that the City Council accept the improvements and to authorize the
payment of the contract amount of $219,666.25 to Volkens Excavating, Inc. for the
Fiber Optic Conduit System - Phase I Project.
BUDGET IMPACT
The project cost summary for the Fiber Optic Conduit System - Phase I Project is as
follows:
Award Final
Construction Contract $221,531.00 $219,666.25
Contingency 23,087.45 0
Construction Engineering & Inspection 38,094.29 9,988.25
Total Project Cost $282,712.74 $229,654.50
This project funding can be broken down into four distinct categories:
1. CIP 540815/2901537: Municipal Services Center Fiber Optic Conduit.
Award Final
Construction $115,206.00 $114,341.25
Contingency 12,789.55 0
Engineering 21,102.76 5,239.42
Total Project Cost
$149,098.31 $119,580.67
The project will be funded from the remainder of Fiscal Year 2003 CIP
540815/2901537 budget appropriation for the Municipal Services Center Fiber
Optics in the amount of $64,894. The remaining $54,686.67 will be financed from
the Fiscal Year 2004-2005 CIP 010285/1001017, Fiber Optic Conduit Project.
2. CIP 010A06/1001063: Fiber Optic System for Fire Stations.
Award Final
Construction $65,968.00 $65,968.00
Contingency 6,532.40 0
Engineering 10,778.46 2,974.32
Total Project Cost
$84,278.86 $68,942.32
The project will be funded from the remainder of Fiscal Year 2004-2005 CIP
010A06/1001063 budget appropriation for Fiber Optic System for Fire Stations in the
amount of $42,033.51. The remaining $26,908.81 will be financed from Fiscal Year
2004-2005 CIP 010285/1001017 Fiber Optic Conduit Project.
3. CIP 050217/6001218: Fiber Optic Connections for Transit.
Award Final
Construction $23,221.50 $23,221.50
Contingency 2,220.25 0
Engineering 3,663.41 1,047.00
Total Project Cost $29,105.16 $24,268.50
The project will be funded from the Fiscal Year 2004 CIP 050217/6001218 budget
appropriation (City match dollars) for Fiber Optic Connections -Transit Office in the
amount of $20,680.00 The remaining $3,588.50 will be financed from Fiscal Year
2004-2005 CIP 010285/1001017 Fiber Optic Conduit Project.
4. CIP 010285/1001017: Fiber Optic Conduit Connection to Housing Dept.
Award
Construction
Contingency
Engineering
Total Project Cost
$16,135.50
1, 545.25
2,549.66
$20,231.41
Final
$16,135.50
0
727.51
$16,863.01
The project will be funded from the Fiscal Year 2004-2005 CIP 010285/1001017
Fiber Optic Conduit Project in the amount of $16,863.01.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $219,666.25
to Volkens Excavating, Inc. for the Fiber Optic Conduit System -Phase 1 Project.
Prepared by David Ness, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
David Harris, Housing & Community Development Director
Chris Kohlmann, Information Services Manager
Jon Rodocker, Transit Manager
Dan Brown, Fire Chief
David Ness, PE
RESOLUTION NO. 431-07
ACCEPTING THE FIBER OPTIC CONDUIT SYSTEM - PHASE I PROJECT
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Fiber Optic Conduit System -
Phase (Project (the Project) has been completed and the City Manager has examined
the work and filed a certificate stating that the Project has been completed according to
the terms of the Public Improvement Contract and that the City Manager recommends
that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the CIP 540815/2901537: Municipal Services Center Fiber Optic Conduit, CIP
010A06/1001063: Fiber Optic System for Fire Stations, CIP 050217/6001218: Fiber
Optic Connections for Transit, and CIP 010285/1001017: Fiber Optic Conduit Project
appropriation for the contract amount of $219,666.25 less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 20th day of August, 2007.
Atte .
Roy D. Buol, Mayor
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FIBER
OPTIC CONDUIT SYSTEM - PHASE I PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Fiber Optic Conduit System - Phase I Project, that the Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $229,654.50.
Dated thisG~ day of , 2007.
Gus Psihoyos
City Engineer
Jeane F. Schneider, CMC, City Clerk
City of Dubuque -Council Final
Project Name: Fiber Optic Conduh System Phase 1 Date: 8N4/2007
CIP #1140-tilli,010.A00,060-217,010-086
Contractor : Corttractor: Volkens Inc Contract Amount: $221,531.00
hem # hem Unh Bld Unh
Quanthy Cost
1 4" HDPE Bored (with 4-1" HDPE inside) + 2" HDPE Bored to LF 307 321.00
2 4" HDPE Bored (with 4-1" HDPE inside) LF b594 51a.so
3 4" HDPE Trenched (with 4-1"HDPE inside) + p"HDPE LF tz2 515.00
4 4" HDPE Trenched (with 4-1" HDPE inside) LF 454 Sto.oo
5 Type 2 Hand-hole Installed Each 15 51,000.00
6 Fiber Vault Installed Each a 52,500.00
7 Rail Crossing LF 99 S25.o0
8 PCC Sidewalk, 4", Remove and Construct SF tsoo 67.so
9 Traffic Control LS.. 1 Sf.ooo.oa
Total
QTY Amount Eamed QTY Amount Eamed
ThIa Period ThIs Period To Date To Date
0.00 50.00 491.00 510,311.00
0.00 j0.00 8,199.00 5151,661.50
a.oo So.oo o.oo So.oo
0.00 Eo.00 460.00 54,600.00
o.oo So.oo 15.00 515,000.00
0.00 60.00 7.00 517,500.00
0.00 50.00 145.00 53,625.00
0.00 50.00 2,126.50 515,948.75
o.oo o.o0 1.00 61,000.00
So.oo $219666.2
TOTAL AMOUNT DUE CONTRACTOR $219 886.2
ENGINEERING: =9,888.2
TOTAL CONSTRUCTION COST $229,654.b
CERTIFICATE OF THE CITY MANAGER:
APPROVED:
Michael Vary~ill' n, City onager
City of pgbt~ ,Iowa
APPROVED:~.J/J~
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Volkens Excavating Inc contractor for the above improvement, does hereby
accept the above 'Total Due Contractor', as full settlement for all claims for said improvement.
CONTRACTOR: Volkens Excavatin I
BY:
TITLE: i .t
DATE: ~ '~ ~- O
City of Dubuque -Council Final
Project Name: Fiber Optic Conduk Syatem Phase 1
CIP M540-815,010•A08,050-217,010-085
Contractor : Contractor: Volkens Inc
ttem S kem Unk Bid Unk
quantity Coat
1 4" HDPE Bared (with 4-1"HDPE inside) + 2" HDPE Bored to LF 307 521
00
2 4"HDPE Bored (with 4-1"HDPE inside) LF 85s4 .
Sta
so
3 4" HDPE Trenched (with 4-1"HDPE inside) + 2"HDPE LF 122 .
S15
oo
4 4"HDPE Trenched (with 4-1"HDPE inside) LF a54 .
Sto
oo
5 Type 2 Hand-hole Installed Each 1s .
51
oao
oo
6 Fiber Vault Installed Each s ,
.
Sz
soo
a6
7
6 Rail Crossing
" LF 99 ,
.
525.00
PCC Sidewalk, 4
, Remove and Construct SF tsoo 57 50
9 Traffic Control LS _ 1 St.ooO.oo
Total
Date: 8!14/2007
Contract Amount: 5221,531.00
QTY Amount Eamed OTY Amount Eamed
Thia Period Thia Period To Date To Date
o.oo so.oo 491.00 51o,3tt.oo
0.00 50.00 8,199.00 5151,681.50
a.oo So.oo 0.09 so.oo
0.00 $0.00 460.00 54,600.00
0.00 50.00 15.00 515,000.00
0.00 50.00 7.00 517,500.00
0.00 50.00 115.00 33,625.00
0.00 50.00 2,126.50 515,948.75
o.oo o.o0 1.0o St,ooo.oa
So.oo $219666.2
TOTAL AMOUNT DUE CONTRACTOR S219 886.2
ENGINEERING: :9,988.2
TOTAL CONSTRUCTION COST 5229,654.5
CERTIFICATE OF THE CITY MANAGER:
APPROVED:
Michael Van Mill' Manager
CRy of , e, Iowa
APPROVED: , /'
Gus Psihoyos, Cky Engineer ,
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Volkens Excavating Inc contractor for the above improvement, does hereby
accept the above 'Total Due Contractof', as full settlement far all claims for said improvement.
CONTRACTOR: Volkens Excav in
BY:
TITLE: ~ /` ~
DATE: c7 '"~ ~ -C~ 7
City of Dubuque -Council Final
Project Name: Fiber Optic Conduit System Phase 1 Date: 8/74/2007
CIP #640-816,010-A06,060-217,010-085
Contractor :Contractor: Volkens Inc
Contract Amount: 5221,b31.00
hem # hem Unh Bid Unh
Quantity Coat
1 4" HDPE Bored (with 4-1" HDPE inside) + 2" HDPE Bored to LF 307 S2t
oa
2 4" HDPE Bored (with 4-1" HDPE inside) LF 8594 .
518
50
3 4"HDPE Trenched (with 4-1"HDPE inside) + 2" HDPE LF t22 .
fts
oo
4 4"HDPE Trenched (with 4-1" HDPE inside) LF 454 .
Sto
oo
5 Type 2 Hand-hole Installed Each is .
St
000
aO
6 Fiber Vault Installed Each a ,
.
52
500
00
7 Rail Crossing LF 99 ,
.
5zs
oo
8 PCC Sidewalk, 4", Remove and Construct SF tsoo .
57
50
9 Traffic Control LS t .
St.oao.oo
Total
pTY Amount Eamed pTY Amount Eamed
This Period Thls Period To Date To Date
0.00 50.00 491.00 $10,311.00
0.00 So.00 ~ 8,199.00 5151,681.50
0.00 50.00 0.00 50.00
o.oo So.oo 460.00 f4,6oo.00
0.00 50.00 15.00 515,000.00
0.00 50.00 7.00 (17,500.00
o.aa So.o9 t4s.oo 53,62s.oo
0.00 50.00 2,126.50 515,948.75
a.9o o.oo t.oa St,9ao.oo
30.00 $219666.2
TOTAL AMOUNT DUE CONTRACTOR $218 888.2
ENGINEERING: $9988.2
TOTAL CONSTRUCTION COST $229 864.b
CERTIFICATE OF THE CITY MANAGER:
APPROVED:
Michael Van Milligen, pager
City of Dubu e,f
APPROVED: ~~
Gus Psihoycs, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Volkens Excavatinu Inc contractor for the above improvement, does hereby
accept the above "Total Due ConVactot", as full settlement for all claims for said improvement.
CONTRACTOR: Volkens Excavatin Inc.
BY:
TITLE: !~
DATE: ~-/~-C~