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CLG Grant Application Downtown Design ManualTHE CITY OF DUB ~~ E Masterpiece cm the Mississippi MEMORANDUM August 14, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: CLG Grant Application for Downtown Dubuque Design Guidelines Manual A goal of the 2004 Downtown Dubuque Master Plan is to establish a Design Guidelines Manual for the streetscapes and built environment of the historic downtown. Like the City's Historic District Design Guidelines, the Downtown Design Guidelines Manual will have two components: (1) streetscape/landscape design guidelines, and (2) architectural design guidelines. Planning Services Manager Laura Carstens recommends City Council approval of a Certified Local Government (CLG) grant application for the Downtown Dubuque Design Guidelines Manual. The project budget is estimated at $65,000 and the grant application is for $25,000. I concur with the recommendation and respectfully request Mayor and City Council approval. ~~ ~~. ~, ,~~ ,~ ~ ,~ ~ Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager ~c'~`°P MEMORANDUM Dus E ~,.~-~ August 9, 2007 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager ,~~~ SUBJECT: CLG Grant Application for Downtown Dubuque Design Guidelines Manual Introduction Attached for City Council review and approval is a Certified Local Government (CLG) grant application for the Downtown Dubuque Design Guidelines Manual and a resolution in support of the application. The State Historical Society of Iowa has CLG grant funds available for the preservation and interpretation of Iowa's historic and cultural resources. The City has previously received a state grant for the Historic District Design Guidelines. Discussion A goal of the 2004 Downtown Dubuque Master Plan is to establish a Design Guidelines Manual for the streetscapes and built environment of the historic downtown. Like the City's Historic District Design Guidelines, the Downtown Design Guidelines Manual will have two components: (1 } streetscape/landscape design guidelines, and {2) architectural design guidelines. The streetscape/landscape portion of the Downtown Design Guidelines Manual will include a discussion of integrating streetscape improvements in Downtown Dubuque's historic commercial districts and mixed-use neighborhoods. The streetscape/landscape component will cover setting and site; driveways, parking lots, and paving; sidewalks, walkways, and curbs; fences and gates; amenities; signs and graphics; wayfinding features; street lighting; landscaping; and utilities. This component will be developed first to provide guidance to Economic Development, Parking, Transit, Public Works, Leisure Services, Engineering and neighborhood projects. The architectural portion of the Downtown Design Guidelines Manual will include descriptions of prevailing architectural styles and types in Downtown Dubuque. The manual will set forth guidelines for rehabilitation and restoration of residential, office, commercial, industrial, and institutional stnactures found in Downtown Dubuque's business districts and mixed-use neighborhoods. The architectural component will cover CLG Grant Application for Downtown Dubuque Design Guidelines Page 2 masonry, roofing, windows, doors, siding, porches, architectural details and painting for residential construction. The architectural component will cover cornices, storefronts, display windows and bulkheads, windows, entrances, awnings, lighting, signs, and architectural details for non-residential construction. The Port of Dubuque Design Standards will be used as a model for Downtown Design Guidelines for new construction. A Downtown Design Guidelines Task Force will be established to work with the selected consultant. The Task Force will include such downtown private stakeholders as local design professionals, developers, business owners, and Dubuque Main Street representation. Key City departments and divisions -- Planning, Housing & Community Development, Economic Development, Parking, Transit, Public Works, Leisure Services, Engineering and City Manager's OfficelNeighborhood Development will be included on the task force. Budget Impact The project budget is estimated at $65,000 and the grant application is for $25,000. The estimated contract portion for direct consultant services is $50,000. Budget Director Jenny Larson has verified that the City has $65,000 budgeted in FY07 and FY08 for this project in CIP No. 100-1860. Recommendation I recommend that the City Council approve the attached resolution authorizing submittal of the CLG grant application for the Downtown Dubuque Design Guidelines Manual. Attachments Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th St Telephone: 589-4210 Return to: Jeanne Schneider, City Clerk Address: Citv Hall, 50 W. 13 St Telephone: 589-4121 Resolution NO. 432-07 RESOLUTION APPROVING SUBMITTAL OF A CLG GRANT APPLICATION FUNDS TO THE STATE HISTORICAL SOCIETY OF IOWA FOR DOWNTOWN DUBUQUE DESIGN GUIDELINES MANUAL. Whereas, the State Historical Society of Iowa has Certified Local Government (CLG) grant funds available for the preservation and interpretation of Iowa's historic and cultural resources; and Whereas, the City of Dubuque has an adopted Comprehensive Plan with goals and objectives for the preservation and interpretation of the community's historic and cultural resources ; and Whereas, the City of Dubuque has adopted the Downtown Dubuque Master Plan and implementation of the plan includes the creation of design guidelines for the downtown. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Planning Services Manager is authorized to sign and submit this application to the State Historical Society of Iowa for CLG Grant Funds for the Downtown Dubuque Design Guidelines Manual. Section 2. That the City of Dubuque agrees to abide by all local, state and federal requirements applicable to the proposed budget. Passed, approved and adopted this 20 th day of A u g u s t s 2007. Roy D. Buol, Mayor Jeanne F. Schneider, City Clerk FY2008 State of Iowa Certified Local Government Grant Application A. Applicant Information Please type or print clearly-all information is required Federal Congressional District Number: Ol State Senatorial District Number (s): 14 State Re resentative District Number: 27 1. City/County (CLG) Applicant Name: CITY OF DUBUQUE Mayor/Chair of Board of Supervisors/ACLUD President: ROY BUOL, MAYOR City/County Mailing Address: PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001 2. Name of Person who Prepared Application: DAVID JOHNSON, ASSISTANT PLANNER Preparer's Mailing Address: PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001 Preparer's Daytime Phone: (563) 589-4210 Preparer's E-mail address: djohnson@cityofdubuque.org 3. Local Grant Director's (LGD) Name (who will direct the project once awarded): LAURA CARSTENS, PLANNING SERVICES MANAGER LGD's Mailing Address (City, State, & Zip): PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001 LGD's Daytime Phone: (563) 589-4210 LGD's E-mail address: lcarsten@cityofdubuque.org Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees Name Title Date (This signature legally obligates the applicant) B. PROJECT INFORMATION 1. Project Title: DOWNTOWN DESIGN GUIDELINES 2. Type of project: (Check appropriate category. See the manual for descriptions of project categories) ^ Planning for Preservation ^ Reconnaissance or Intensive Survey ^ Registration ^ Public Education ^ Predevelopment ® Planning C. SCOPE OF WORK: Describe the following four (4) items, use additional pages if necessary: • Goal: State the project goal and the activities needed to accomplish that goal: The project goal is to create a Design Guidelines Manual for historic Downtown Dubuque. The manual will have two components: (1) streetscape/landscape design guidelines, and (2) architectural design guidelines. Dubuque is a community well known for its historic beauty and, in particular, the Victorian architecture that makes up much of the downtown and the surrounding neighborhoods. The historic, architectural and cultural resources of Dubuque are the community's No. 2 tourist attraction, after the Mississippi River. Downtown Dubuque has been designated as a Cultural and Entertainment District by the State of Iowa. As Iowa's oldest city, Dubuque has a substantial collection of historically and architecturally significant structures. Five of Dubuque's six National Register districts are in and around Downtown. The Downtown area includes the central business district, transitional mixed-use neighborhoods north, west and northeast of downtown, and an industrial district on the east. Downtown Dubuque contains many significant institutional, commercial, and industrial buildings that reflect a variety of styles and materials. Many buildings house a mix of uses, with first floor retail/office uses and housing on the upper floors. The historic downtown neighborhoods include two- and three- story buildings that are still fully residential. In addition, large brick warehouses form a historic mill-working/warehouse district adjacent to Downtown. Downtown includes a number of landmark structures, such as the Dubuque County Courthouse, City Hall, Carnegie Stout Public Library, Grand Opera House, Five Flags Theater, U.S. Post Office, Ryan House, Masonic Temple, and the Town Clock. In 2001, the City Council adopted Streetscape/Landscape and Architectural Design Guidelines for the five Historic Districts in and around Downtown. A goal of the 2004 Downtown Dubuque Master Plan is to establish a Design Guidelines Manual for the streetscapes and built environment of the remainder of historic Downtown outside the designated districts. The Streetscape/landscape portion of the Downtown Design Guidelines Manual will include a discussion of integrating Streetscape improvements in Downtown Dubuque's historic commercial districts and mixed-use neighborhoods. The streetscape/landscape design guidelines will cover setting and site; driveways, parking lots, and paving; sidewalks, walkways, and curbs; fences and gates; amenities; signs and graphics; wayfinding features; street lighting; landscaping; and utilities. The architectural portion of the Downtown Design Guidelines Manual will include descriptions of prevailing architectural styles and types in Downtown Dubuque. The manual will set forth guidelines for rehabilitation and restoration of residential, office, commercial, industrial, and institutional structures found in Downtown Dubuque's business districts and mixed-use neighborhoods. The architectural component will cover masonry, roofing, windows, doors, siding, porches, architectural details and painting for residential construction. The architectural component will cover cornices, storefronts, display windows and bulkheads, windows, entrances, awnings, lighting, signs, and architectural details for non-residential construction. The manual will contain an annotated outline of design review issues. The outline will cover the following topics: historical character of the downtown sub-districts, description of building types and styles; character defining features of the building types or styles that are encountered in the sub-districts; and objectives of the design review process. The manual will be auser-friendly resource for City staff, contractors and property owners to identify and understand appropriate and inappropriate treatments for historic properties in Downtown Dubuque. The portions of Downtown Dubuque outside the City's five Historic Preservation Districts are designated as a Conservation District. A Conservation District is an area of the city composed of structures that have historical or architectural value. These districts have served as precursors to the Historic Preservation Districts. The City Council has created nine Conservation Districts to help protect 960 architecturally and historically significant structures from being demolished without review. In Conservation 3 Districts, the Building Official cannot issue demolition permits without approval by the City Council. The City Council has given the Historic Preservation Commission (HPC) the responsibility to review demolition requests in the Conservation Districts. The HPC serves in an advisory role to the City Council, providing a recommendation for approval or denial of a demolition request. The HPC also conducts advisory design review for the alteration of landmarks, landmark sites, and historic properties in Historic Districts. The Design Guidelines Manual will present illustrated and descriptive suggestions with the intent to preserve, retain, and replicate the features of the Downtown Conservation District that will give the district a "sense of place". Without a Design Guidelines Manual for Downtown Dubuque, the architectural and historical resources will not be appreciated, conserved, and retained. Public and private investment in the downtown will not be guided in historically and appropriate design. Important features of downtown's historic, cultural, and architectural resources may be removed, obscured, or altered. Enclosed is a map of Downtown Dubuque that shows the City's locally- designated historic districts, which have design guidelines, and the National Register historic districts and individual properties. • Coordination: Describe the division of labor, project responsibilities of consultant, local project director, staff, and volunteers. A Task Force will be established to work with the selected consultant. The Task Force will include such downtown private stakeholders as local design professionals, developers, business owners, and Dubuque Main Street staff. City Planning Staff will serve as the local project director and will work directly with the consultant, task force, and the State. • Work Products: Insert tangible list of products required for your type of project. Identify additional intangible products or benefits. Other than those items identified in the budget, the City will not need any additional items to develop the design guidelines. • Schedule: List proposed deadlines for completing different parts of the project, such hiring consultant, organizing and training volunteers ,conducting meetings, research design (if required), preparing materials, submitting draft and final products. December 2007 State awards CLG Grants 4 January 21, 2008 The City will return all three copies of the contract, each bearing the chief elected- official's original signature to the State. The Downtown Design Guidelines Task Force is formed. February 1, 2008 The State will return one fully executed copy of the contract to City February 15, 2008 The City will submit draft Request for Proposal (RFP) and draft consultant subcontract to the State for review and comment. February 29, 2008 The State will return the RFP and subcontract with recommended revisions, if needed. March 14, 2008 Request bids from consultants. April 1, 2008 (and every month thereafter) The local project director submits Monthly Progress Report to State. Aril 16, 2008 The City will have selected a consultant; sign subcontract and submit one copy of the signed subcontract to the State. April 30, 2008 Consultant and City meet with the State project manager to discuss project and schedule for work. May 2008 The Downtown Design Guidelines Task Force will meet with the consultant June 2008 Task Force trolley tour of downtown Ju1X 2008 Public Workshop with Property Owners and Task Force August 1, 2008 Consultant drafts design guidelines October 2008 Review of Draft Guidelines with State and Task Force November 7, 2008 The Draft Guidelines are revised per the States comments November 17, 2008 City Council Work Session on design guidelines December 2008 Design guidelines submitted to the State for final comment January 19, 2008 City Council approves design guidelines February 2008 Printing/copying of the design guidelines March 2009 Design guidelines are distributed at a public workshop. City submits final copies of the design guidelines to the state. E. Explain how the proposed project will help to fulfill the goals and objectives of your local preservation plan and/or the state preservation plan. If this is part of a multi- phase project, describe the completed project segments and/or future ones that are linked to this project application. Each year's project must be able to stand alone. Funding of one year does not guarantee funding of future phases. This project will help fulfill the following goals of the City of Dubuque's preservation plan: • Encourage neighborhood identity, planning and pride of place -The Design Guidelines Manual will present illustrated and descriptive suggestions with the intent to preserve, retain, and replicate historic features of the Downtown Conservation District that will give the district a "sense of place". • Safeguard the cultural and historical resources of the community as critical to the quality of life and the attractiveness of Dubuque -Dubuque is a community rich in history. Dubuque's history creates a sense of place and pride with Dubuque residents and a destination for tourists. The City of Dubuque prioritizes preservation of its historical resources. The Design Guidelines Manual will protect and enhance cultural and historical resources. • Promote the preservation of historic buildings and architectural resources in the community. The Design Guidelines Manual will help protect 960 architecturally and historically significant structures from being inappropriately altered. The manual will set forth guidelines for rehabilitation and restoration of residential, office, commercial, industrial, and institutional structures found in Downtown Dubuque's business districts and mixed-use neighborhoods. • Educate the community about the benefits of historic preservation to the community's quality of life, economic development efforts, tourism and tax base enhancement. The Design Guidelines Manual is in intended to serve as resource for property owners, residents, contractors, public officials, and others on the appropriate treatment of historic properties. The Design Guidelines also serve as a tool for the cities preservation efforts and continued dedication to historic preservation. Through the work of the Historic Preservation Commission and City Staff, the Design manual will be another component of the Cities promotion of historic preservation and its positive impacts on local and regional economies, neighborhood improvements, tourism, and Dubuque's sense of pride in its community and buildings. Increase appreciation, education, and technical assistance and funding for the community's historical and architectural heritage -The Design guidelines manual will serve as an educational and regulatory tool. The manual will educate the public and serve as the basis for which appropriate decisions are made for exterior alterations to buildings in Dubuque's downtown. The Design Guidelines Manual will provide technical assistance for review of those alterations and help preserve downtown Dubuque's historical and architectural heritage. The City of Dubuque has been designated as one of Iowa's Great Places. This project will help fulfill the City of Dubuque's Great Places plan for the downtown Warehouse District to create a Unique Sense of Place. The Warehouse District is downtown Dubuque's latest endeavor in establishing a number of great places. Dubuque was once the largest producer of millwork in the country, and it is time to preserve these unique, but underutilized and challenging structures. This 28-building industrial complex comprises the core buildings of two giant Dubuque millwork companies, Carr-Adams-Rider and Farley-Loetscher. The district also comprises the only intact cluster of major industrial buildings in Dubuque. The massive buildings are without doubt the largest Iowa examples of their era in Iowa. • Brick. streets and still-functioning railroad spurs add key distinctive features to the district. The buildings along the railroad spurs have massive metal- covered awnings and elevated loading docks. Catwalks connect many of the buildings and the remnants of catwalks are to be found on the Farley- Loetscher Company buildings. • The preservation and restoration of these large structures provides many opportunities downtown, particularly owner-occupied residential space. The Warehouse District needs a Design Guidelines Manual with architectural and streetscape standards to ensure historically appropriate revitalization of the area. E. Past grant contract performance Specifically address the success or challenges faced in carrying out the requirements of your past CLG grant projects. DO NOT LEAVE THIS SECTION BLANK. This section gives the applicant an opportunity to dispel any fears on the part of the review panel or Board that past problems will hinder this new effort. Simply explain what steps have been taken to insure project success. If a past project was cancelled, 7 please address the specific circumstances of that cancellation. If all previous CLG grants have been successfully completed, please state this and discuss the factors that have contributed to your success. If you have never received a CLG grant, assess your commission's performance since being certified, using specific instances to make your points. Describe how undertaking this project will strengthen and enhance commission performance. The City of Dubuque has successfully completed numerous historic preservation projects with funding from the SHPO in the last few years and additional projects are underway and on schedule. The City has established an administrative policy for soliciting proposals from consultants that uses an interdisciplinary team of City Staff, and where appropriate, persons from key groups involved in the project. The City also invites input from community resource agencies, stakeholders groups, the Historic Preservation Commission and the SHPO in producing the best possible work products. The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's architectural themes and historical contexts, "Dubuque -The Key City; The Architectural and Historical Resources of Dubuque, Iowa, 1937-1955". Following this assessment, the City began a phased architectural historic survey/evaluation of areas of the community using CLG funds. Completed in 2000, Phase I encompassed the Washington/Jackson/Elm neighborhood. Begun in 2000, and completed in 2001, Phase II involved anarchitectural/historic survey/evaluation of the Lincoln/Rhomberg/Garfield neighborhoods. This project was funded with a Historical Resource Development Program (HRDP) grant. Begun in 2002, and completed in 2003, Phase III involved anarchitectural/historic survey/evaluation of Dubuque's oldest commercial, residential and industrial neighborhoods in and around the central business district. The City received a CLG grant to fund this project. Begun in 2003, completed in 2004, Phase IV involved preparing and amending the National Register Nominations for Dubuque's four primarily residential historic districts and finalizes the Multiple Property Document. The City received a CLG grant to fund this project. Begun in 2004, completed in 2005, Phase Vinvolved anarchitectural/historic survey/evaluation of Dubuque's North Main, Fenelon Place and Broadway neighborhoods. The City received a CLG grant to fund this project. Begun and completed in 2002, the City of Dubuque Historic Preservation Commission developed and held design review training sessions on the Iowa Communications Network (ICN) and locally that were available to the public and other CLG communities. The City received a CLG grant to fund this project. The City selected a consultant to assist the Historic Preservation Commission and various City departments with development of a design guidelines manual and a comprehensive streetscape plan for the city's five historic districts. This project, funded with a CLG grant and a Preservation Services Fund grant, was completed in 2002. The City successfully completed on time and under budget, the research, design and installation of five interpretive signs of historic resources in May 2001, with a second HRDP grant. The City also completed the development of five more interpretive signs with a third HRDP grant in 2002. With the assistance of a HRDP Grant awarded in 2005, the City of Dubuque is nearing the successful completion of the Phase I Shot Tower Archeological Investigation. The archeological investigation has uncovered several previously unknown aspects of the shot tower and provided a number of interpretive opportunities as part of the rehabilitation project. In 2007, the City of Dubuque was awarded a CLG Grant to conduct an archeological investigation of the cultured grounds of the National Register listed Four Mounds Estate. The investigation is to allow Four Mounds to plan for future improvements to the estate. As with all past grants, City staff has successfully communicated with the State throughout the grant process and the project is on schedule. 9 F. BUDGET: PROJECTED eOST,S CLG GRANT 1~EQ~'EST APFLICANT'SMATCH RON'TOTALS Cash In: %lnd City Planning Services Staff $1,250.00 $1,250.00 Consultant $25,000.00 $25,000.00 $50,000.00 Su lies and Materials: Postage $2,500.00 Publish Meeting Notices $1,500.00 Photocopying Drafts $2,500.00 Printing of Manuals $3,750.00 Distribution of Manuals $1,500.00 Meeting Room Rentals $500.00 Trolley rental for Tour $1,500.00 S~tbtotads Cash In-Kind ~ ~ $38~75Q,00 $l 250.00 7`dTALS L" tA11F~'* ~,~5, Oa~};~0 (3&9~: 01G` ` PROJECT CO,S1e.S AP~l1'CANT MATCH** $4(?, 000 f6a~ a.~ roTAL PROJECT COST) TQTA.L bhLC`T CAST ~bS, 04(1. pU * CLG Grant =the total amount must not exceed 60% OF TOTAL PROJECT COSTS **Applicant Match (cash + in-kind) must equal a minimum of 40% OF TOTAL PROJECT COSTS Please check your math. CERTIFICATION: I certify that the matching share proposed for this project does not include funding from other Federal sources, and that these funds are not being used as match against any other Federal grant application. AUTHORIZED SIGNATURE, CHIEF ELECTED OFFICL4L DATE 10 ;,~„~ i.: ~~`~ ~,~~: \ ~i 22ND ,R ~ °~~~,° ~ ~~- n. YY~ .. s ~ v a ~ ~ u. ,~ ..._ _ ~ ~ w. ,. ~. ~ ~ a ,f x ;fa _ - "~ ' 4F ~~ °s ~+ +. ~~ K.,,. ~g. 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