RISE Project Ag ChavenelleMEMORANDUM
January 29, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
RISE Project Agreement -- 2002-R-015
Economic Development Director Bill Baum is recommending approval of a project
agreement with the Iowa Department of Transportation for RISE funding for street
improvements for Chavenelle Road west of Seippel Road in the Dubuque Industrial
Center West. This agreement will provide funding for a significant portion of our cost to
build this new industrial road.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
William Baum Economic Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 29, 2002
TO:
FROM:
SUBJECT:
Michael Van Milligen, City Manager
William Baum, Economic Development Director
RISE Project Agreement -- 2002-R-015
Chavenelle Road (west of Seippel Road)
INTRODUCTION
This memorandum presents for City Council approval a project agreement with the Iowa
Department of Transportation for RISE funding of street improvements for Chavenelle
Road west of Seippel Road in the Dubuque Industrial Center West. The City Council is
requested to adopt a resolution approving the RISE agreement.
BACKGROUND
On December 11, 2001, the Iowa Department of Transportation (IDOT) Commission met
and approved the City's application for RISE program funds to construct the westerly
extension of Chavenelle Road in the Dubuque Industrial Center West. The planned
roadway improvements include the grading and paving of a new industrial park street
extending 1,122 feet west from Seippel Road. This street will serve the new Alliant
Energy project and open four other lots for development.
The Commission awarded the City a RISE grant of $197,501 or 50% of total RISE
eligible project costs, whichever is less. Subsequent correspondence with IDOT
authorized the City to begin incurring RISE eligible costs but stated that reimbursement
could not be obtained until a project agreement was prepared and executed.
DISCUSSION
Attached to this memorandum is a resolution that provides for the approval of the
Agreement for RISE Funding for the Dubuque Industrial Center West Chavenelle Road
project. It also authorizes and directs the Mayor to execute the Agreement on behalf of
the City.
A copy of the RISE Agreement is attached to the resolution for signature. This
Agreement contains the standard RISE grant provisions. There are no unusual project
specific conditions or requirements in the Agreement.
RECOMMENDATION
I recommend that the City Council approve the proposed Agreement for RISE Funding by
adopting the attached resolution. This Agreement will provide funding for a significant
portion of our cost to build this new industrial road. 1 believe that the terms and
conditions of the Agreement are reasonable and consistent with the City's plan for
development of the property.
ACTION STEP
The Action Step is to adopt the attached resolution.
attachments
Prepared by: Pamela Myhre
Economic Development Planner
F:\US ERS~°m~re\WPDOCS\IN DPARK~RISE\RISEAg ree. MEM.doc
RESOLUTION NO. 36-02
RESOLUTION APPROVING AN AGREEMENT FOR R.I.S.E. FUNDING WITH
THE IOWA DEPARTMENT OF TRANSPORTATION RELATING TO
DEVELOPMENT OF CHAVENELLE ROAD WEST OF SEIPPEL ROAD IN THE
DUBUQUE INDUSTRIAL CENTER WEST.
Whereas, the City of Dubuque has developed plans for the construction of
Chavenelle Road west of Seippel Road in the Dubuque Industrial Center West; and
Whereas, the City has requested funding under the State of Iowa's R.I.S.E.
(Revitalize Iowa's Sound Economy) program; and
Whereas, the City's application was approved by order of the Transportation
Commission on December 11. 2001; and
Whereas, the Iowa Department of Transportation has prepared and submitted
for City Council approval an Agreement relating to the R.I.S.E. grant, a copy of which is
attached hereto and by this reference made a part hereof; and
Whereas, the City Council finds that the proposed agreement is acceptable and
necessary to the growth and development of the city.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1.
Section 2.
That the Iowa Department of Transportation Agreement for R.I.S.E;
Funding, Agreement No. 2002-R-015, is hereby approved.
That the Mayor and City Clerk are hereby authorized and directed
to execute two copies of the Agreement on behalf of the City of
Dubuque and forward the executed copies to the Iowa Department
of Transportation for their approval.
Passed, approved and adopted this 4th
Attest:
Jeanne F. Schneider
F:\USERS\Pm~hre\WPDOCS~INDPARK~RISE~RIS EAgree.res.doc
day of February, 2002.
Terrance M. Duggan,
Mayor
RESOLUTION NO.
-O2
RESOLUTION APPROVING AN AGREEMENT FOR R.I.S.E. FUNDING WITH
THE IOWA DEPARTMENT OF TRANSPORTATION RELATING TO
DEVELOPMENT OF CHAVENELLE ROAD WEST OF SEIPPEL ROAD IN THE
DUBUQUE INDUSTRIAL CENTER WEST.
Whereas, the City of Dubuque has developed plans for the construction of
Chavenelle Road west of Seippel Road in the Dubuque Industrial Center West; and
Whereas, the City has requested funding under the State of Iowa's R.I.S.E.
(Revitalize Iowa's Sound Economy) program; and
Whereas, the City's application was approved by order of the Transportation
Commission on December 11. 2001; and
Whereas, the Iowa Department of Transportation has prepared and submitted
for City Council approval an Agreement relating to the R.I.S.E. grant, a copy of which is
attached hereto and by this reference made a part hereof; and
Whereas, the City Council finds that the proposed agreement is acceptable and
necessary to the growth and development of the city.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1.
That the Iowa Department of Transportation Agreement for R.I.S.E.
Funding, Agreement No. 2002-R-015, is hereby approved.
Section 2.
That the Mayor and City Clerk are hereby authorized and directed
to execute two copies of the Agreement on behalf of the City of
Dubuque and forward the executed copies to the Iowa Department
of Transportation for their approval.
Passed, approved and adopted this
day of February, 2002.
Attest:
Terrance M. Duggan
Mayor
Jeanne F. Schneider
City Clerk
F:\USERS\Pm~hre\WPDOCS\INDPARK~RISE~RISEAgree,res.doc
Iowa Department of Transportation
District 6
430 Sixteenth Avenue SW
P.O. Box 3150, Cedar Rapids, IA 52406-3150
319-364-0235
FAX: 319-364-9614
roger.walton@dot.state,ia, us
January 18, 2002 Ref;
RM-2100(625)~9D-3
Dubuque County
City of Dubuque
Agreement 2002-R-0
Bill Baum
Economic Development Director
50 WeSt 13t~ Street
Dubuque, IA 52001
SUBJECT: RISE Project
Dear Bill:
I have attached two (2) copies of an agreement between the city of Dubuque and the Iowa
Department of Transportation for the above referenced project. The project involves construction of
Chavenelle Road westerly and northerly from Seippel Road in the new Dubuque Industrial Center
West.
Please secure the necessary approvals and signatures of your city council and return bath signed
copies of the agreement to this office for further processing. After I receive the signed copies of the
agreements, I will have the agreements s~gned by the Iowa DOT personnel and have a fully executed
agreement returned to your orifice.
If you have any questions concerning this agreement, please contact me at the above hsted phone
number.
RKW:keh
Attachment
Very truly yours,
Roger R. Walton, P.E.
Local Systems Engineer
IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR RISE FUNDING
RECIPIENT:
COUNTY:
PROJECT NO.:
AGREEMENT NO.:
Dubuque, Iowa
Dubuque
RM-2100~25)--9D-31
2002-R-015
This is an agreement between Dubuque, Iowa (hereinafter referred to as Recipient) and the Iowa
Department of Transportation (hereinafter referred to as the DOT). The Recipient submitted
an application to the DOT for funding through the Revitalize Iowa's Sound Economy (RISE) fund
under Iowa Code Chapter 315 (1999), and the application was approved by Transportation
Commission Order No. PP-2002-79 on December 11, 2001.
Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the
DOT agrees to provide funding to the Recipient to aid in the construction of certain transportation
improvements which are necessary for the development of the Chavenelle Road extension, in the
new Dubuque Industrial Center West.
In consideration of the foregoing and the mutual promises contained in this agreement, the
parties agree as follows:
The Recipient shall be the lead local governmental agency for carrying out the provisions of
this agreement.
All notices required under this agreement shall be made in writing to the DOT's and/or the
Recipient's contact person. The DOT's contact person shall be the District 6 Local Systems
Engineer in Cedar Rapids, Iowa. The Recipient's contact person shall be the Dubuque
Economic Development Director.
The Recipient shall be responsible for the development and completion of the following
described RISE project:
A 1,122-foot long section of Chavenelle Road will be constructed
westerly and northerly from Seippel Road in the new Dubuque Industrial
Center West. The project will provide for a boulevard entrance
narrowing to a 37-foot wide, P.C. Concrete, 8-inch thick pavement with
curb and gutter uults. See Exhibit "A" attached hereto.
Eligible project costs for the project described in paragraph 3 of this agreement which are
incurred after the effective date of this agreement shall be paid from RISE funds and other
funds as listed below:
City RISE Funds (Grant):
City Local Contribution:
Project Total:
$197,501
$197,501
$395,O02
The local contribution(s) stated above may be comprised o£cash or non-cash contributions
to the project. The Recipient shall certify to the DOT the value of any non-cash contribution
to the project. The DOT reserves the right to review the Recipient's certificate of value and
has sole authority to determine the value of the Recipient's non-cash contribution for the
purposes ofth/s Agreement. If, as a result of the DOT's determination, the Recipient's total
cash and non-cash contribution is below that stated in the terms of this agreement, the
Recipient shall increase its cash contribution in order to complete the Recipient's local
contribution, or the mount of any RISE grant and/or loan shall be reduced accordingly.
Donated right-of-way may not be considered as part of the local contribution.
The portion o£the total project costs paid by City RISE fimds (grant) shall not exceed the
amount stated above ($197,501) or 50 percent o£the total cost of the RISE eligible items,
whichever is the smaller amount.
The Recipient shall notify the DOT's contact person within 30 days of the date the RISE
project was constructed and open to traffic. The Recipient shall certify to the DOT's contact
person within two years of the date the RISE project is constructed and open to traffic any
associated economic development which has resulted from the project, including
infrastructure improvements, capital investment, and/or job creation. This certification by
the Recipient is subject to review by the DOT.
The DOT shall monitor the progress of the associated economic development following the
construction of the RISE project. Failure to certify the associated economic development
shall be considered a default under this agreement.
The project plans, specifications and engineer's cost estimate shall be prepared and certified
by a professional engineer licensed to practice in the State of Iowa. The Recipient slmll
submit the plans, specifications and other contract documents to the DOT for review. This
submittal may be in divisions and in the order ofprefcrence as determined by the Recipient.
However, the plans, specifications and other contract documents for each division must be
submitted at least forty-five days prior to the project letting for that division. The DOT shall.
review said submittal(s) recognizing the Recipient's development schedule and shall, after
2
10.
11.
12.
13.
14.
sati.sfactory review, authorize in writing the Recipient to proceed with implementation of the
project. The work on this project shall be in accordance with the survey, plans, and
specifications on file. Any modification of these plans and specifications must be approved
by the DOT prior to the modification being put into effect.
The Recipient shall be responsible for obtaining any permits, such as the Right to Occupy
and/or Perform Work Wifltin the Right-of-Way, Permit of Access, Utility Accommodation,
Right to Install and Maintain Traffic Control Devices, and/or other construction permits
required for the projedt prior to the start of construction. Neither the approval of the RISE
application for funding nor the signing of this agreement shall be construed as approval of
any required permit fi:om the DOT.
The Recipient shall conduct the project development and implementation in compliance with
applicable laws, ordinances and administrative rules. For portions of the project let to bid,
the Recipient shall advertise for bidders, make a good faith effort to get at least three
bidders, hold a public letting and award contracts for the project work. DOT concurrence
in the award must be obtained prior to the award. The Recipient shall provide the DOT file
copies of project letting documents within five days after letting.
Additionally, for projects where Federal highway funds, Federal non-highway funds or
Farm-to-Market funds, are used to match RISE funds, the Recipient shall also follow all
administrative and contracting procedures which would normally be used when such funds
are used on a non-RISE project. The Recipient shall comply with all requirements for the
use of said funds.
The Recipient shall certify to the DOT'S contact person that all known environmental permits
have been received and that all environmental regulations have been complied with before
RISE funds are reimbursed or credited.
Project activities or costs eligible for RISE funding include only those items set out in
Exhibit "B" which is attached hereto and by this reference incorporated into this agreement.
Activities or costs ineligible for RISE funding include but are not limited to those items set
out in Exhibit "C" which is attached hereto and by th/s reference incorporated into this
agreement.
The Recipient shall initiate project activities in a timely manner. The proposed timetable for
project development is shown in Exhibit "D" which is attached her~o and by this reference
incorporated into this agreement. If construction of the project has not commenced by the
date shown in the timetable, this agreement shall be considered to be in default. The
Recipient may request the approval of the DOT to revise the beginning of construction date.
The request must be in writing and be submitted 30 days prior to the date shown in the
timetable.
3
15.
The Recipient may submit to the DOT periodic itemized claims for reimbursement for
eligible project activities. Reimbursement claims shall include certification by a professional
engineer licensed to practice in the State of Iowa that all eligible project activities for which
reimbursement is requested have been completed in substantial compliance with the terms
of this agreement.
16.
The DOT shall reimburse the Recipient for properly documented and certified claims for
eligible project activity costs, either by state warrant, or by crediting other accounts from
which payment may have been initially made.
17.
The Recipient shall be responsible for the .daily inspection of the project. For projects let
to contract, the Recipient shall compile a daily log of materials and quantities. For
projects constructed with local work forces, the Recipient shall compile a daily log of
materials, equipment and labor on the project. The DOT reserves the right to inspect
project activities and to audit claims for RISE funding reimbursement. The purpose of
the inspection or audit is to determine substantial compliance with the terms of this
agreement.
18.
Upon completion of the project described in this agreement, a professional engineer licensed
to practice in the State of Iowa shall certify in writing to the DOT that the project activities
were completed in substantial compliance with the plans and specifications set out in this
agreement. Final reimbursement of RISE funds shall be made only after the DOT accepts
the project as complete.
19.
If the Recipient fails to perform any obligation under this agreement, the DOT shall have the
right, after ilrst giving 30 days written notice to Recipient by certified mall return receipt
requested, to declare this agreement in default. The Recipient shall have 30 days from date
of mailing of notice to cure the default. If the Recipient cures the default, the Recipient shall
notify DOT no later than five days after cure or before the end of said 30 day period to cure
default. Within ten 10 working days of receipt of Recipient's notice of cure, the DOT shall
issue either a notice of acceptance of cure or notice of continued default.
20.
In the event a default is not cured the DOT may revoke funding commitments and/or seek
repayment of RISE funds loaned or granted by this agreement in accordance with the DOT's
Time Extensions and Default Procedures. Repayment methods must be approved by the
Transportation Commission and may include cash repayment, installment repayments with
negotiable interest rates, charges against the Recipient's share of road use tax funds, or other
methods as approved by the Commission.
21.
The Recipient agrees to indemnify, defend and hold the DOT harmless from any action or
liability arising out of the design, construction, maintenance, placement of traffic control
devices, or inspection of this project. This agreement to indemnify, defend and hold
4
22.
23.
24.
25.
26.
27.
28.
29.
harmless applies to all aspects of the DOT's application review and approval process, plan
and construction reviews, and funding participation.
The Recipient shall comply with all provisions of the equal employment opportunity
requirements prohibiting discrimination and requiring affirmative action to assure equal
employment oppommity as required by the Iowa Code Chapter 216 (1999). No person shall,
on the grounds of age,. race, creed, sex, color, national origin, religion, or disability, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which the Recipient receives state funds
from the DOT.
The Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small
Business (TSB) enterprises as contractors and ensure that the contractors make positive
efforts to utilize these enterprises as subcontractors, suppliers or participants in the work
covered by this agreement. Efforts shall be made and documented in accordance with
Exhibit "E' which is attached hereto and by this reference is incorporated into this
agreement.
If any part of this agreement is found to be void and unenforceable then the remaining
provisions of this agreement shall remain in effect.
This agreement is not assignable without the prior written consent of the DOT.
It is the intent of both parties that no third party beneficiaries be created by tlfis agreement.
In case of dispute concerning the terms of this agreement, the parties shall submit the matter
to arbitration pursuant to Iowa Code Chapter 679A (1999). Either party has the right to
submit the matter to arbitration after 10 days notice to the other party of their intent to seek
arbitration. The written notice must include a precise statement of the disputed question.
DOT and the Recipient agree to be bound by the decision of the appointed arbitrator.
Neither party may seek any remedy with the state or federal courts absent exhaustion of the
provisions of this paragraph for arbitration.
This agreement shall be executed and delivered in two or more copies, each of which so
executed and delivered shall be deemed to be an original and shall constitute but One and the
same instrument.
This agreement as set forth in paragraphs 1 through 29 herein, including referenced exhibits,
constitutes the entire agreement between the DOT and the Recipient concerning this project.
Representations made before the signing of this agreement are not binding, and neither party
has relied upon conflicting representations in entering into this agreement. Any change or
alteration to the terms of this agreement must be made in the form of an addendum to this
5
agreement. Said addendum shall become effective only upon written approval of the DOT
and Recipient.
6
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No.
2002-R-015 as of the date shown opposite its signature below.
City of Dubuque:
By:
Title:
Date ,20__
I, , certify that I am the Clerk of the City, and that
, who signed said Agreement for and on behalf of the City was
duly authorized to execute the same by virtue of a formal Resolution duly passed and adopted by
the City, on the day of ., 20
Signed
City Clerk of Dubuque, Iowa
Date ,20
Iowa Department of Transportation:
Date ., 20
Saleem Baig, P.E.
Services Engineer
Office of Local Systems
7
Chavenelle Road
Project Time Schedule
EXHIBIT "D'
Roadway/Utility Development Schedule:
Rise Award
Roadway Final Design
Project Bidding
Contract Finalized & Construction Commences
Underground Work Completed/Base Stone Placed
Paving Completed & Seeding/Landscaping Completed
May2001
April/May2001
June 2001
January2003
September2001
March 2003
EXHIBIT". "
'Il / EXTENSION
· LOTS Ii [[ IIIi
i ~
5 - -' ' LOT C I
C~NE~ ROAD ~TENSION SI~YO~, P,C.
9
EXHIBIT B
Project activities or costs eligible for RISE funding include only the following:
Roadway resurfacing, rehabilitation, modernization, upgrading, reconstruction or initial
construction, including grading and drainage, paving, erosion control, pavement overlays,
and shoulder widening and stabilization.
b. Bridge and culvert repair, modernization, replacement or initial construction.
Roadway intersection and interchange improvements including warranted traffic
signalization when it is integral to the improvement.
d. Right-of-way purchase.
Construction or improvement of motorist rest areas, welcome centers, and information
centers.
Design engineering costs and construction inspection costs associated with RISE-fmanced
projects.
County and City bond principal and interest payments associated with RISE projects. No
financing expenses incurred prior to funding commitment shall be eligible.
h. Storm drainage and storm sewer costs to the extent needed for draining the roadway.
EXHIBIT C
Activities or costs ineligible for RISE funding include but are not limited to the following:
Any and all costs incurred prior to a funding commitment by the commission except
advance right-of-way costs to protect or preserve a project corridor.
If there is an extreme urgency involving right-of-way acquisition, a potential applicant
may formally request from the department a written waiver which, if granted, will permit
the applicant to acquire the right-of-way immediately without jeopardizing the eligibility
of the acquisition costs for future RISE funding. Granting of the waiver shall not imply
or guarantee that a subsequent application which includes the acquisition costs will be
funded. The request for the advance eligibility must include justification regarding the
urgency of the acquisition, a description of the land to be acquired, and a map showing
its location.
The advance eligibility waiver must be requested and approved prior to the applicant's
acquisition of the land in question, and the RISE application which includes the
acquisition costs must be received by the department within two years following the
granting of the waiver, or the waiver is not valid.
Routine roadway, bridge and culvert maintenance, including pothole filling, crack
sealing, seal coaling, patching, shoulder maintenance, gravel or earth roadway
maintenance, and bridge painting.
c. Winter roadway and bridge maintenance, including snow plowing, sanding, and salting.
d.' Overhead and operating costs associated with eligible project activities, including
auditing.
Expenses associated with the preparation and submission of applications for RISE
funding:
f. Pre-design engineering expenses.
g. Traffic signalization, except as an integral part of a roadway project.
h. Pavement marking and traffic signs, except as an integral part of a roadway project.
Electric, water, natural gas, telephone and other utility construction, reconstruction or
adjustment except when utilities located on private property are replaced or relocated for
project construction.
j. Safety appurtenances, except as an integral part of a roadway project.
k. Lighting, except as an integral part of a roadway project.
· 1. ~ Lighting energy and maintenance costs.
mo
Sidewalks, bicycle paths, and railroad-highway crossings, except when replacing those
facilities in service and affected by the project, or as an integral part ora roadway
project.
n. Parking expenditures, including those for structures, lots, meters, and marking.
Oo
Non-roadway transportation expenditures, including those for railway, aviation, public
transportation, and inland waterway facilities and equipment.
p. Purchase of furnishings, construction equipment, and personal property.
General government expenses and expenses associated with the provision of any public
service which are not eligible for RISE program assistance.
r. Sanitary sewers.
s. Water mains.
t. Donated right-of-way.
EXHIBIT E
UTILIZATION
OF
TARGETED SMALL BUSINESS (TSB) ENTERPRISES
ON
NON-FEDERAL AID PROJECTS
(THIRD-PARTY STATE-ASSISTED PROJECTS)
In accordance with Iowa Code Section 19B.7 and 541 Iowa Administrative Code Chapter 4,
it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business
(TSB) enterprises shall have the maximum practicable opportunity to participate in the performance
of contracts financed in whole or part with state funds.
Under this policy it is the responsibility of the recipients of state funds to help finance projects
to make a positive effort to solicit bids from and to utilize TSBs as contractors and ensure that the
contractors make positive efforts to utilize these enterprises as subcontractors, suppliers or
participants in the work covered by this agreement.
The Recipient's "positive efforts" should include, but not be limited to:
Obtaining the names of qualified TSB contractors from the Iowa Deparanent of
Economic Development (515-242-4721) and/or seek these contractors through
advertising in general-circulation, trade association or minority-focused media. The
Iowa Department of Management shall determine whether contractors who respond to
such advertisements qualify for TSB designation.
Notifying qualified TSBs of proposed projects involving state-assisted funding.
Notification should be made in. sufficient time to allow the TSBs to participate
effectively in the bidding process.
o
Soliciting bids from qualified TSBs on each project, and identifying for TSBs the
availability of subcontract work.
Including in the bid proposals for state-assisted projects, a contract provision titled
"TSB Affirmative Action ResponSibilities on Non-Federal Aid Projects (Th/rd-Party
State-Assisted Projects)", or a similar document developed by the Recipient.
Ensuring that the awarded contractor has and shall follow the contract provisions. The
Recipient is encouraged to establish goals or percentages to ach/eve TSB participation
in these projects. Contract goals may vary depending on the type of project, the
projects sub-contractible items, the type of service or supplies needed for the project,
and the availability of qualified TSBs in the area.
The Recipient shall agree to provide the Iowa DOT the following documentation:
1. Copies of correspondence and replies, and written notes of personal and/or telephone
contacts with any TSBs. Such documentation can be used to demonstrate the
Recipient's positive efforts and it should be placed in the general project file.
2. Bidding proposals noting established TSB goals, if any.
3. The dollar amotmt contracted to, subcontracted to, or supplied by qualified TSBs for
the project or projects covered by this agreement.
4. The attached "Checklist and Certification" form shall be filled out upon completion of
each project and forwarded to the Iowa DOT's EEO Administrator, Office of Contracts.
CHECKLIST AND CERTIFICATION
OF THE UTILIZATION OF
TARGETED SMALL BUSINESS (TSB)
ON NON-FEDERAL AID PROJECTS (THIRD-PARTY STATE-ASSISTED PROJECTS)
COUNTY: PROJECT NUMBER:
RECIPIENT: AGREEMENT NUMBER:
YES NO
2. YES NO
__~ other
3. YES NO
o
Were qualified TSB names obtained from the
Iowa Department of Economic Development?
If no, explain
Were qualified TSBs notified of project?
If yes, by letter __, telephone __, personal contact
If no, explain
Were bids solicited from qualified TSB's?
If no, explain
Was a goal or percentage (%) established
for TSB participation?
If yes, what was the goal or percentage(%)?
If no, explain why not?
Did the prime contractor use positive efforts to
utilize TSB's on subcontracts?
If no, what action was taken by Recipient?
Is documentation in files?
What was the dollar amount reimbursed to the Recipient
from the Iowa Department of Transportation?
What was the final project cost?
What was the dollar amount performed by TSB's?
Name and address of the TSB
(Use additional sheet if necessary)
Was the goal or percentage (%) achieved?
If no, explain
YES NO
YES NO
YES NO
YES NO
I certify that the Recipi6nt used positive efforts to utilize TSB's as participants in this project.
Project Engineer/Manager
Date
Iowa Department of Transportation
District 6 Office OFFICE: 319-364-0235
430 Sixteenth Avenue SW FAX: 319-364-9614
P.O. Box 3150, Cedar Rapids, IA 52406-3150
December 31, 2001
P,M-2100(625)--TD-31
Dubuque County
City of Dubuque
William J. Baum
Economic Development Director
50 West 13th Street
Dubuque, IA 52001-4864
SUBJECT: RISE Project - Chavenelle Road Extension
Dear Bill:
On December 14, 2001, ! received your request to incur costs prior to signing the agreement for RISE
~nding. Although this RISE agreemem be~veen the City and the Iowa Department of Transportation
has not been signed, the City may start incurring costs for this RISE project. However, the Iowa
Department of Transportation will not reimburse any funds until the agreement between the City and
the Iowa Depm~tment of Transportation is signed.
If you have any questions concerning this agreement, please contact me at the above listed phone
number.
Very truly yours,
Roger R. Walton, P.E.
District Local Systems Engineer
RRW/jh
cc: Jon Ranney, Program Management, Iowa DOT, Ames. IA 50010
Don Ward, Systems Plarming, Iowa DOT, Ames. IA 50010