IA Public Defense assist projecMEMORANDUM
January 31,2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
State of Iowa Department of Public Defense
Emergency Management Coordinator Tom Berger has provided a response to the
January 15, 2002 letter from Emergency Management Division Representative Ellen
Gordon about eligibility for public assistance projects.
I am confident the deadlines will be met.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Tom Berger, Emergency Management Coordinator
Dan Brown, Fire Chief
Pauline Joyce, Administrative Services Manager
Ken TeKippe, Finance Director
David Harris, Housing & Community Development Director
Fields of Opportunities
STATE OF IOWA
THOMASJ. VILSACK
GOVERNOR
SALLYJ. PEDERSON
LT. GOVERNOR
DEPARTMENT OF PUBLIC DEFENSE
EMERGENCY MANAGEMENT
ELLEN M. GORDON, aDF4IN[StRATOR
Januaury 15, 2002
Mr. Michael C. Van Miliigen, City Manager
City of Dubuque
50West13th Street
Dubuque, lA 52001
Disaster #: 1367
PA ID #: 061-22395~00
State Share Funding Eligibility
Dear Mr. Van Milligen:
This letter is to notify you that as of the date of this letter, Dubuque County is not in compliance with State of Iowa Code
29C.9(8).
State of Iowa Code 29C.6(17)(6) requires that State participation in funding financial assistance under paragraph
29C.6(17)(9) is contingent upon the County Emergency Management Commission having on file a state-approved,
comprehensive, countywide emergency operations plan which meets the standards adopted pursuant to section 29C.9,
subsection 8. The plan required by Iowa Code 29C.9 is a County-Wide Multi Hazard Plan, prepared in three parts
covering all areas within the county, and is separate and distinct from a local plan prepared by and for a City, or the
unincorporated areas within the county.
Iowa Administrative Code provides a maximum period of one year from the date of disaster declaration as the deadline
date fora declared county to become compliant with the planning requirement. The date of declaration for Disaster #1367
was May 2, 2001. If Dubuque County does not have a County-Wide Multi-Hazard Plan approved and on file with the State
of Iowa by May 2, 2002, all Public Assistance Program Applicants local to that county will not be eligible to receive the
10% State Share funding for their Public Assistance projects in this disaster.
Iowa Emergency Management Division encourages all governmental agencies within the county to communicate and
become involved with their County Emergency Management Commission or their County Emergency Management
Coordinator concerning the preparation and submittal of this plan. It is our goal and objective to make every effort to
insure that alt applicants have the opportunity to receive the full amount of disaster recovery funding available.
If you have any questions concerning your Public Assistance Grant, please contact Pat Hall, Public Assistance Program
Manager, at (515) 281-3231.
Sincerely,
Ellen M. Gordon
Governor's Authorized Representative
EMG/ph
cc: Tom Berger, Coordinator
HOOVER STATE OFFICE BUILDING / LEVEL A / DES MOINES, IOWA 50319-0113 / 5 ] 5-28 ] -323 ]
Dubuque County Emergency Management Agency
11West Ninth Stmet
Dubuque, lA 52001-4839
Phone:319-589-4170
Fax:319-589-4208
Thomas I. Berger
Director
January 17, 2002
Mr. Michael C. Van Milligen
City Manager
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Dear Mr. Van Milligen,
In regards to the letter you received from Ellen Gordon of the Iowa Emergency Management Division, I would like
to clarify on where Dubuque County is as far as the requirements and our status of non-compliance. The letter
implies that we have not been working on Parts B and C of our plan, however, that is not tree. This is in regards to
the Comprehensive Emergency Operations Plan and the requirements of Chapter 29C.9(8) of the Iowa Code.
Part 1: The Multi Hazard Plan is rm file and compliant.
Part 2: Hazard Mitigation Plato This is supposed to be an overview of ail of the individual City plans and the
unincorporated County plan. ECIA has been contracted to complete the 22 individual plans. So far, the City of
Dyersville is the only plan completed by ECIA. They are currently working on the City of Dubaque Plan, and it
should be completed in draR form in the next couple weeks.
Due to the disaster declaration, I had to complete the over view without having the plans to work from. A draft of
this form was submitted to IEMD at our disrict meeting on December 19th. I have since received feedback from
their planner and made the suggested change I mailed the final copy to the Emergancy Management Division on
Monday, January 144, 2002. It is submitted and awaiting their approval. The Emergency Management Commission
is set to adopt this plan at their February 5th, 2002 meeting.
Part3: The Recovery Plan. The recovery plan is in draft furm and will be complcted in the upcoming weeks. This
plan provides information on recovering fi.om a disaster. I do have a State prototype that I am following as a lot of
the information will not require any changes. The Recovery Plan assistance was just introduced during the past
year.
My priority is an completing this plan and to be sure we will not lose out on the State share of funding. I have
anclosed a map received at our last district meeting on 12-19-2001 that shows the prowess of all counties for your
information.
If you have any questions en this matter, please feel free to contact me.
Sincerely yours,
Thomas I. Berger
Emergency Manag.ment Coordinator