City Council FY2016 Budget PresentationCity of Dubuque Public Hearings # 4.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyright 2014
City Council Fiscal Year 2016 Budget Presentation
ATTACHMENTS :
Description Type
❑ City Council FY 2016 Recommended Budget Supporting Documentation
City Council
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CITY COUNCIL
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Total
Operating Revenue
Total
FY 2013/14
Actual
74,343
56,750
5,558
FY 2014/15
Adopted
78,821
70,197
136,651 149,018
1,835
1,835
Property Tax Support 134,816
Percent Increase (Decrease)
Personnel - Authorized FTE 7.00
149,018
7.00
FY 2014/15
Amended
78,821
70,197
149,018
149,018
7.00
FY 2015/16
Recomm'd
79,482
69,204
148,686
148,686
7.00
% Change
from Adopted
FY 2014/15
0.8%
-1.4%
0.0%
-0.2%
(332)
-0.2%
Significant Line Items at Maintenance Level
Employee Expense
1. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and
the employee contribution remains at 6.18% in FY 2016.
2. There is two additional days in the last payroll in Fiscal Year 2016 which increased the annual
hours for the part-time City Council from 1,044 hours in FY 2015 to 1,048 hours in FY 2016. The
City Council did not receive a pay increase in FY 2016.
Supplies & Services
3. FY 2016 includes $3,090 per City Council member ($21,630) for conferences, meetings and
travel and $4,800 for the Mayor for conference travel, including attendance at the US
Conference of Mayors meetings. It is believed that greater expectations for regional, state and
federal cooperation include some level of participation in the following: National League of
Cities, Iowa League of Cities, Iowa Department of Economic Development SMART Conference,
Iowa League Legislative Days, and other meetings that occur on issues or initiatives throughout
the year.
Travel City Business expense is budgeted at $1,000 per Council Member. This represents City
business mileage reimbursement.
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4. FY 2016 includes $500 per City Council member ($3,500) for Education and Training. This is
needed with the ever-changing regulations, technologies and methods for community success.
It becomes even more necessary as new City Council members are elected.
5. Dues and Memberships increased from $15,034 in FY 2015 to $15,597 in FY 2016 based on
actual cost of memberships to Iowa League of Cities ($10,328) and U.S. Conference of Mayors
($5,269).
6. Data Processing Equipment Maintenance Contracts increased from $400 in FY 2015 to $1,463
FY2016 due to the deployment of computer tablets during FY 2014.
7. Internet Services decreased from $7,980 in FY 2015 to $5,360 in FY 2016 based on actual
monthly cost of providing internet on computer tablets and laptops.
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Recommended Operating Revenue Budget - Department Total
70 - CITY COUNCIL
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY16 Recomm'd
Revenue
Revenue
Budget
Budget
100 53605
MISCELLANEOUS REVENUE
100 53620 REIMBURSEMENTS -GENERAL
0
1,343
70
1,765
0
0
0
0
53- MISCELLANEOUS
1,343
1,835
0
0
70 - CITY COUNCIL TOTAL
1,343 1,835
0
0
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Recommended Operating Expenditure Budget - Department Total
70 - CITY COUNCIL
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
100
100
100
100
61020
61310
61320
61415
PART-TIME EMPLOYEES
IPERS
SOCIAL SECURITY
WORKMENS' COMPENSATION
62,500
5,418
906
224
67,124
5,994
973
251
71,192
6,357
1,034
238
71,768
6,408
1,042
264
61 - WAGES AND BENEFITS
69,048 74,343
78,821 79,482
100 62010 OFFICE SUPPLIES 0 83 100 100
100 62030 POSTAGE AND SHIPPING 169 117 50 100
100 62050 OFFICE EQUIPMENT MAINT 429 456 441 484
100 62061 DP EQUIP. MAINT CONTRACTS 452 492 400 1,463
100 62090 PRINTING & BINDING 408 1,178 408 400
100 62170 SUBSCRIPTIONS -BOOKS -MAPS 0 0 100 100
100 62190 DUES & MEMBERSHIPS 15,034 15,597 15,034 15,597
100 62208 GENERAL LIABILITY INSURAN 1,862 1,875 1,932 1,870
100 62240 MISCELLANEOUS 1,249 94 0 0
100 62310 TRAVEL -CONFERENCES 16,799 12,269 25,640 25,640
100 62320 TRAVEL -CITY BUSINESS 1,539 3,305 7,000 7,000
100 62340 MILEAGE/LOCALTRANSP 282 426 464 464
100 62360 EDUCATION &TRAINING 14 0 3,500 3,500
100 62421 TELEPHONE 3,859 2,973 870 870
100 62424 RADIO/PAGER FEE 581 548 598 576
100 62662 SISTER CITY PROGRAM 3,050 8,795 5,680 5,680
100 62667 INTERNET SERVICES 2,473 3,468 7,980 5,360
100 62671 MISC. OPERATING SUPPLIES 1,041 0 0 0
100 62731 MISCELLANEOUS SERVICES 11,050 4,643 0 0
100 62736 CATERING SERVICES 0 430 0 0
62 - SUPPLIES AND SERVICES
60,291 56,750 70,197 69,204
100 71120 PERIPHERALS, COMPUTER
100 71123 SOFTWARE
49 5,534 0 0
0 24 0 0
71 - EQUIPMENT 49 5,558 0 0
70 - CITY COUNCIL TOTAL 129,389 136,650 149,018 148,686
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Recommended Expenditure Budget Report by Activity & Funding Sounce
70 - CITY COUNCIL
LEGISLATION & POLICY - 70100
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
EQUIPMENT 49 5,558 0 0
SUPPLIES AND SERVICES 60,291 56,750 70,197 69,204
WAGES AND BENEFITS 69,048 74,343 78,821 79,482
LEGISLATION & POLICY 129,389 136,650 149,018 148,686
CITY COUNCIL TOTAL $129,388.71 $136,650.38 $149,018.00 $148,686.00
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
70 CITY COUNCIL
FD JC WP -GR JOB CLASS
61020 Part Time Employee Expense
100 0175 NA -21 MAYOR
100 0012 NA -20 COUNCIL MEMBER
TOTAL PART TIME EMPLOYEES
TOTAL CITY COUNCIL
FY 2014
FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
1.00
6.00
7.00
11,547
51,174
62,721
1.00
6.00
7.00
12,998
58,194
71,192
1.00
6.00
7.00
13,100
58,668
71,768
7.00 62,721
7.00 71,192
7.00 71,768
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
City Council -PT
10070100 61020 100 0175 NA -21 MAYOR
10070100 61020 100 0012 NA -20 COUNCIL MEMBER
Total
Run Date: 01/15/15
FY 2014 FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
1.00 11,547
6.00 51,174
7.00 62,721
1.00
6.00
7.00
12,998
58,194
71,192
1.00 13,100
6.00 58,668
7.00 71,768
TOTAL CITY COUNCIL 7.00
62,721 7.00 71,192 7.00 71,768
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