2015 Asbury Road Pavement Rehabilitation Project_Public Hearing Copyright 2014
City of Dubuque Public Hearings # 5.
ITEM TITLE: 2015 Asbury Road Pavement Rehabilitation Project
SUMMARY: Proof of publication on notice of public hearing to consider approval of the
plans, specifications, form of contract and estimated cost for the 2015
Asbury Road Pavement Rehabilitation Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2015 Asbury Road Pavement Rehabilitation project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ 2015 Asbury Road Pavement Rehabilitation Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Proof of Publication Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 Asbury Road Pavement Rehabilitation Project
CI P 3002482
DATE: February 9, 2015
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of$423,155.53 for the 2015
Asbury Road Pavement Rehabilitation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
.DUB E M�nWca��i
Masterpiece on the Mississi lit 2007•2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer 1{
SUBJECT: 2015 Asbury Road Pavement Rehabilitation Project
CIP 3002482
DATE: February 16, 2015
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2015 Asbury Road
Pavement Rehabilitation Project.
BACKGROUND
Over the past few years, the surface ride on the section of Asbury Road between
Matthew John to John F. Kennedy Road has degraded due to the recently developed
faulting of the transverse pavement joints.
The City consulted with the Iowa Concrete Paving Association and the Iowa State
University Concrete Pavement Technology Center in evaluating repair alternatives for
Asbury Road. As a proactive approach to prevent the pavement from further
deterioration, the pavement rehabilitation method recommended is to perform full depth
pavement patching where the joint separation is greater than 3/" while also performing
dowel bar reinforcement repairs to all transverse joints. Once the pavement repairs are
made, the concrete pavement will be resurfaced using a conventional diamond grinding
method which will provide a more acceptable ride.
DISCUSSION
The 2015 Asbury Road Pavement Rehabilitation Project, from approximately 450' East
of Mathew John Drive to J.F. Kennedy Road will provide for the following improvements:
• The placement of dowel bars at the transverse joints for traffic load transfer,
which will extend the life of the pavement.
• Diamond grind the existing concrete pavement which will provide a smoother
ride.
• Concrete panel replacement where needed.
• Re-sealing the transverse and longitudinal joints which will extend the life of the
pavement.
• Storm sewer intake top reconstruction.
PROJECT SCHEDULE
The updated schedule for the project is as follows:
Initiate Public Bidding Process February 2, 2015
Publish Public Hearing Notice on Plans &Specifications February 6, 2015
Publish Notice to Bidders, Advertise for Bids February 13, 2015
Public Hearing on Plans & Specifications February 16, 2015
Pre-Bid Construction Conference February 24, 2015
Receipt of Bid Proposals (Bid-Letting) March 5, 2015
Award Construction Contract March 16, 2015
Working Days 45 Working Days
Late Start Date May 4, 2015
Approximate Completion Date July 10, 2015
Staff has researched with several specialty contractors who perform similar pavement
rehabilitation work and was informed that 45 working days should be sufficient. With a
specified late start date of May 4, 2015, the contractor should be completed by
approximately July 10, 2015, weather dependent.
PUBLIC OUTREACH
The City will host an informational meeting for businesses / property owners in which
City staff will provide an overview of the Asbury Road Rehabilitation Project to those
impacted businesses / property owners along the corridor, review the proposed traffic
control plan as well as vehicular / pedestrian access, review the project schedule, and
respond to feedback and questions. Asbury Road will be open at all times, only one
lane will be closed during the project at any given time.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2015 Asbury Road Pavement Rehabilitation Project through
the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the 2015 Asbury Road Pavement Rehabilitation
Project is as follows:
Estimate
Construction Contract $ 334,510.30
Contingency 33,451.03
Administration, Design, Construction Engineering & Inspection 55 194.20
Total Project Cost 423,155M
The City has budgeted $450,000 (FY14, FY15) to make the improvement repairs on
Asbury Road. Since the City has not previously completed a pavement rehabilitation
such as this, it is challenging to prepare an estimate of probable cost due to the lack of
historical cost information within our area for performing such work. As a result, the cost
estimate may be revised as questions or comments are received from prospective
contractors through the bid process. Also, when preparing the construction documents,
staff may include alternate bid items to allow for some flexibility to adjust the scope of
the project should the bids come in higher than anticipated, thus allowing the project to
remain within the budgeted funding available.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2015 Asbury Road Pavement Rehabilitation Project through the
adoption of the enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works
Jon Klostermann, Public Works
F:\PROJECTS\Asbury Road Dowel Bar Retrofit\Council and Staff Documents\Public Hearing
RESOLUTION NO. 54-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2015 ASBURY ROAD PAVEMENT REHABILITATION
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2015 Asbury Road Pavement Rehabilitation Project, in the estimated amount
$423,155.53, are hereby approved.
Passed, adopted and approved this 16`r day of February, 2015.
Attest:
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
Y ;
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: February 06, 2015, and for which the charge is $23.78.
I
VIII
Subscribed to before me, a NgtWy Public in and for Dubuque County, Iowa,
this day , 20 �.
�I
A4.1
�I
I
it
II
Notary Public in and or Dubuque County, Iowa.
I
STERIMIE
Clerk. At said hearing �>
any interested person �3c: Gc mrnission Number 154885
may appear and file oma' Rey Carnrn, xu. F . 1.2017
_ objections thereto.
CITY OF DUBUQUE I The scope of the ,I
OFFICIAL NOTICE Project is as follows:
NOTICE OF PUBLIC I`°• The placement of
HEARING ON PLANS, dowel bars ;at the ,
SPECIFhCATIONS, transverse joints for
FORM OF CONTRACT, ,traffic load transfer,
AND ESTIMATED
which will extend the':
i , �
COST FOR THE 2015
life of the pavement.
ASBURY'ROAD PAYE- Diamond grind the
MENT REHABILITA- existing concrete pave-
TION PROJECT ment which • will 2
NOTICE IS-HEREBY provide a smoother
GIVEN: The City ride.
council of the City of I Concrete panel
Dubuque, Iowa will replacement where
hold a public hearing needed.
on the proposed plans,' Re sealing the
specifications, form of transverse and longi- r
contract and estimated tudinal joints which ;J
cost for the 2015 Will-extend the life of i
Asbury Road Pavement the pavement. '
Rehabilitation 'Project °Storm sewer intake
in accordance with the top reconstruction.
provisions of Chapter i' Any visual or,hearing- `1
6, Code,of Iowa, at impaired personsmeed-
26
2 , de,;on the.16th ing,special assistance
6:3or persons with s
day of February, 2015, pecial
in the Historic Federal accessibility needs '
Building Council Cham should contact the City
bers (second floor), Clerk's office at (563)
350 West 6th Street, 589-4120 or ;TDD at•�
Dubuque,,Iowa. Said (563) 690-6678 at least
,proposed plans, speci-
fications,
48 Hours prior to the
fications,; form of meeting.
contract and estimated Published by order n
cost are now on file in the City Council given
the office of the City on the 2nd'day of;j
February,2015.
Kevin S.Firnstahl, 11
CMC,City Clerk
1t 2/6 I
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: February 13, 2015, and for which the charge is $50.46.
Subscribed to before me, a Notar Public in and for Dubu ue County, Iowa,
1otary Public in and for Duque County, Iowa.
IARV K. aN
ommission
Comm. E
NOTICE TO BIDDERS.,
CITY OF DUBUQUE,
PUBLIC
IMPROVEMENT
PROJECT
2015' ASBURYROAD
REHABILITATION
' PROJECT,
120.1 Time and Place
for - Filing Seale
Proposals
Sealed, Bids for the
work comprising eac
improvement as state
below must be file
before 2.00 p.m. on
March 5th, 2015, in the
Officeof the City Clerk,
City Hall - First Floor,
50 West 13th Street,
Dubuque,'lowa.
120.2 Time and
Placed Sealed Pro-
� posals ` Will ,,'be
Opened and consi-
dered:,
Sealed proposals will
be opened and BidS
tabulated at 2:OOp.m.•
on March '5th, 2015,' at
City Hall - Conference
Room A, 50 West 13th
Street, Dubuque, Iowa,
for consideration by
the City Council at its
meeting • on March
16th, 2015.' The City of
Dubuque, Iowa, re-
serves the.right to
reject any and all Bids.
120.3 ,Time for
Commencement and
Completion of Work
Workon the.;Project
must be 'commenced
within, ten (10)
calendar days after the
Notice to Proceed has
been issued and shall
be fully completed
within 45 working
days, with a specified
late start date of May
4th, 2015.
120.4 Bid Security
Each Bidder must
accompany its Bid with
a Bid security as
security that the
successful Bidder will
enter into a contract
for the work Bid upon
And will furnish after
the award of contract a
corporate surety Bond,
acceptable to the
governmental entity,
for the faithful per-
formance
d formance of the
contract,. in an amount
equal to one hundred
h percent
f the contract. The Bid
d ''security must be in the
d amount of ten percent
(10%) of the amount of
the contract and must
be in the, form of :a
cashier's check or
certified 'check drawn
on a`state-chartered or
federally chartered
bank," or a certified
share draft drawn on a
state -chartered or fed-
erally' chartered credit
union, or the' Bidder
may provide ;:'a ,Bid"
Bond with corporate
surety satisfactory to
the governmental enti-
ty. The Bid Bond must
contain no conditions
except as provided in
this' section.
120.5 Contract Docu-
ments
Copies of the Contract
Documents may be
obtained at the
Engineering Depart-
ment, City Hall
Second Floor, 50 West
13th Street, Dubuque,
Iowa 52001. The Con-
tract Documents will
also be available on the
City's website at,
www.cityofdubuque.or
g/bids.aspx. No'plan
deposit is required.
120.6 Preference for
Iowa Products and
Labor •
By virtue of statutory
authority, ,preference,
will be given to
Products and provi-
sions grown and coal'.
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under Iowa
statutes.
' 120.7 Sales Tax
The Bidder should not
include State of Iowa
sales tax in its Bid. A
sales tax exemption
certificate will be avail-
able for all material
purchased in Iowa for
incorporation into the
Project.
120.8 General Nature
of Public Improve-
ment Project
2015' Asbury Road
Pavement Rehabilita-
tion Project
CIP # 3002482
The 2015 Asbury Road
Pavement Rehabilita-
tion Project will begin
approximately 450'
East of Mathew:John
Drive and will end at
J.F. Kennedy Road. The
pavement repair and
rehabilitation work will
provide for the
following' improve-
ments:
• The placement of
dowel bars at the
transverse joints of the
concrete pavement.
• Concrete pavement'
resurfacing using a
conventional diamond
grinding method.
• Selective concrete II
panel replacement as
required.
• `Re -sealing! the
transverse and
long-
itudinal joints.
• Storm sewer intake
improvements.
Published in' the
Telegraph Herald on
February 13, 2015.
It 2/13