Conference Center (Grand River Center) Fiscal Year 2016 Budget PresentationCopyright 2014
City of Dubuque Public Hearings # 5.
ITEM TITLE: Conference Center (Grand River Center) Fiscal Year 2016 Budget
Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
❑ GRC Conference Center FY 16 Recommended Budget Supporting Documentation
Conference
Center
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GRAND RIVER CONFERENCE CENTER
% Change
FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 from Adopted
Budget Highights Actual Adopted Amended Recomm'd FY 2014/15
Supplies and Services 369,933 262,771 262,771 291,500 10.9%
Machinery and Equipment - - - 0.0%
Total 369,933 262,771 262,771 291,500 10.9%
Debt on Conference Center
Improvements Paid with Sales
Tax Fund 20%
Property Tax Support
Percent Increase (Decrease)
6,020
5,934 5,934
369,933 262,771
5,848 100.0%
262,771 291,500
28,729
10.9%
Significant Line Items at Maintenance Level
Supplies & Services
1. Platinum Hospitality privately manages the Grand River Center. The following expenses are the
responsibility of the City based on the Facility Management Agreement:
➢ 50% of energy costs (gas and electric) are estimated to be $154,816 in FY 2015 and are
projected at $166,588 in FY 2016.
➢ Insurance costs (property, boiler and general liability) are estimated to be $31,430 in FY 2015
and are projected at $36,624 in FY 2016. Property Insurance is project to increase 7% over FY
2015 actual.
➢ Data Processing Maintenance Contracts is estimated to be $10,000 and represents the
associated costs computer software licensing. (Previously budgeted in the Grand River Center
— Technology Replacement Capital Improvement Program and moved to the operating budget
in FY 2016).
➢ Fiscal Years 2005 through 2013 required a payment of 50% of the actual Hotel/Motel tax
generated by the Grand Harbor Hotel in the previous 12 months period to be distributed
annually. During FY 2013 the agreement was renegotiated to require a payment of 25% of the
actual Hotel/Motel Tax generated by the Grand Harbor Hotel. Payments made to date are as
follows:
FY 2005 — $196,400
FY 2006 — $197,971
FY 2007 — $188,682
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FY 2008 — $181,352
FY 2009 — $167,958
FY 2010 — $159,505
FY 2011 — $154,598
FY 2012 — $149,498
FY 2013 — $156,602
FY 2014 — $163,630
FY 2015 — $ 76,525 (Budget)
FY 2016 — $ 78,288 (Projection)
2. The City is responsible for repairs and maintenance in excess of $1,000 individually and
$15,000 in aggregate in any fiscal year. As per the new Management Agreement the $1,000
limit and aggregate will increase by the CPI as of July 1. City created a five year maintenance
schedule for painting, replacing carpet, and furniture.
Debt Service
3. In FY 2013 GO Bonds were issued for various Conference Center improvements with annual
debt service of $5,848 abated with Sales Tax Construction (20%).
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Recommended Operating Revenue Budget - Department Total
33 - CONF CENTER OPERATION
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY16 Recomm'd
Revenue
Revenue
Budget
Budget
100 43235
PLATINUM HOLDINGS LEASE
66,508
73,364
68,706
70,156
43 - USE OF MONEY AND PROPERTY
66,508
73,364
68,706
70,156
400 59350 FR SALES TAX CONSTRUCTION
1,591
6,020
5,934
5,848
59- TRANSFER IN AND INTERNAL
1,591 6,020 5,934 5,848
33 - CONF CENTER OPERATION TOTAL
68,099 79,384
74,640 76,004
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I
Recommended Operating Expenditure Budget - Department Total
33 - CONF CENTER OPERATION
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
100 62061 DP EQUIP. MAINT CONTRACTS
100 62206 PROPERTY INSURANCE
100 62207 BOILER INSURANCE
100 62208 GENERAL LIABILITY INSURAN
100 62411 UTILITY EXP -ELECTRICITY
100 62412 UTILITY EXP -GAS
100 62664 LICENSE/PERMIT FEES
100 62761 PAY TO OTHER AGENCY
0
16,065
4,208
1,271
113,030
33,553
250
156,602
0
24,860
4,210
1,084
128,344
47,805
0
163,630
0
26,103
4,210
1,117
120,256
34,560
0
76,525
10,000
31,113
4,374
1,137
128,344
38,244
0
78,288
62 - SUPPLIES AND SERVICES
324,979 369,933 262,771 291,500
102 71550 MISCELLANEOUS EQUIPMENT
0 6,808 0 0
I 71 - EQUIPMENT
0 6,808
0
0
400 74111 PRINCIPAL PAYMENT
0
400 74112 INTEREST PAYMENT 1,590
4,300
1,720
4,300
1,634
4,300
1,548
74 - DEBT SERVICE 1,590
6,020
5,934
5,848
33 - CONF CENTER OPERATION TOTAL 326,569 382,761 268,705 297,348
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Recommended Expenditure Budget Report by Activity & Funding Sounce
33- CONF CENTER OPERATION
GRC WINDOW CLEANING SYS - 2497
FUNDING SOURCE: DRA DISTRIBUTION
Account FY13 Actual FY14 Actual FY15 Adopted
Expense Expense Budget
FY16 Recomm'd
Budget
EQUIPMENT
GRC WINDOW CLEANING SYS
0 6,808 0 0
0 6,808 0 0
CONF CENTER OPERATIONS - 33300
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
SUPPLIES AND SERVICES
CONF CENTER OPERATIONS
324,979 369,933 262,771 291,500
324,979 369,933 262,771 291,500
DEBT SERVICE - 33400
FUNDING SOURCE: DEBT SERVICE
Account FY13 Actual FY14 Actual FY15 Adopted
Expense Expense Budget
FY16 Recomm'd
Budget
DEBT SERVICE 1,590 6,020 5,934 5,848
DEBT SERVICE 1,590 6,020 5,934 5,848
CONF CENTER OPERATION $326,569.04 $382,760.79 $268,705.00 $297,348.00
TOTAL
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Capital Improvement Projects by Department/Division
CONF CENTER OPERATION
CIP Capital Improvement Project FY 13 Actual FY 14 Actual FY 15 Adopted FY 16 Recomm'd
Number Title Expense Expense Budget Budget
1002390 GRC - SL AND BN CONCRETE 0 5,700 0 0
1012392 GRC - SECURITY CAMERAS 8,641 5,068 0 0
1012466 GRC FLOOR VACUUMS 0 9,734 0 0
1012468 GRC COPY MACHINE 0 8,000 0 0
1022305 GRC - REPLACE CLOUDS 76,564 0 0 0
1022306 GRC - OUTDOOR FURN REPL 0 13,963 0 0
1022307 GRC - RIVER RM COOL STUDY 0 0 0 0
1022389 GRC - UPGRDE AV EQUIP 0 49,858 0 8,000
1022445 GRC WIRELESS 38,661 0 0 0
1022467 GRC RECYCLING CONTAINERS 0 4,170 0 0
1022521 HVAC HANDLING UNITS 0 0 27,500 0
1022522 BOOKDROP 0 0 15,500 0
1022523 LIBRARY SANITARY LINE 0 0 10,500 0
1022588 GRC KITCHEN EQUIPMENT 0 0 0 44,000
1022589 GRC PAINT BRIDGE 0 0 0 30,000
3501598 GRAND RIVER CTR MAINTENAN 60,144 74,885 70,000 70,000
3501990 GRAND RIVER CTR CHAIRS 5,305 29,345 0 30,000
3501991 GRAND RIVER CTR LVL FLOOR 573,471 39,659 0 0
3502110 GRC - PAINT BALLROOMS 0 2,460 0 0
3502112 GRC-FABRIC WALL COVERING 0 27,737 0 100,000
3502113 GRC - REPLACE CARPET 0 0 0 80,000
3502388 GRC OUTDOOR SIGN 232 78,745 0 0
3502391 GRC - PAINT OFFICE 0 0 12,000 35,000
3502465 GRC RPLC SINK URINAL CONT 0 29,233 0 0
3502519 GRC TECH REPLC SUPPORT 0 0 50,000 2,700
3502520 GRC MAIN EQUIP RPLC 0 0 8,000 26,000
3502590 GRC ENERGY EFFICIENCY IMP 0 0 0 20,000
3502591 GRC LANDSCAPE IMPROVEMENT 0 0 0 15,000
CONF CENTER OPERATION TOTAL 763,019 378,556 193,500 460,700
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City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2016-2020
PROGRAM/DEPT PROJECT DESCRIPTION
SOURCE OF FUNDS
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
TOTAL PAGE
CONFERENCE CENTER
General Government
Grand River Center - Replace Fabric
Wall Covering
Grand River Center - Replace Carpet
Grand River Center - General Building
Maintenance
Grand River Center - Kitchen
Equipment Replacement / Rebuild
Grand River Center - Paint Interior
Rooms and Areas
Grand River Center -
Table/Chair/Podium Replacement
Grand River Center - Paint Bridge
Grand River Center - Maintenance
Equipment Replacement
Grand River Center - Energy Efficiency
Improvements
Grand River Center - Landscape
Renovation
Grand River Center - Upgrade AV
Equipment
Grand River Center - Technology
Replacement
Grand River Center - Paint Exterior
Metal
Grand River Center - Portable Bar
Replacement
Grand River Center - Replace Electric
Floor Boxes
Grand River Center - Digital Directional
and Room Sign Replacement
Grand River Center - Market Study and
Facility Assessment
Grand River Center - Network Switch
Upgrade Phase 2
Total - Conference Center
Sales Tax Fund (20%)/DRA $
Distribution
GDTIF Borrowing/Sales Tax $
Fund (20%)/DRA Distribution
Sales Tax Fund (20%) $
DRA Distribution
Sales Tax Fund (20%)
Sales Tax Fund (20%)
DRA Distribution
Sales Tax Fund (20%)
Sales Tax Fund (20%)
Sales Tax Fund (20%)
DRA Distribution
Sales Tax Fund (20%)
Sales Tax Fund (20%)
Sales Tax Fund (20%)
DRA Distribution
GDTIF Borrowing
GDTIF Borrowing
Sales Tax Fund (20%)
100,000 $
80,000 $
70,000
44,000
35,000
30,000
30,000 $
26,000 $
20,000
15,000
8,000
2,700
70,000 $
$
$
10,000 $
$
$
20,000 $
$
$
2,100 $
100,000 $
15,000 $
$
$
$
$
460,700 $ 217,100 $
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20,000 $ 35,000 $ - $ 155,000 84
270,000 $ 96,000 $ 173,000 $ 619,000 85
70,000 $ 70,000 $ 75,000 $ 355,000 86
30,000 $ - $ 139,000 $ 213,000 87
15,000 $ 15,000 $ 15,000 $ 80,000 88
- $ - $ 175,000 $ 215,000 89
- $ - $ - $ 30,000 90
- $ 32,000 $ - $ 58,000 91
20,000 $ 20,000 $ 100,000 $ 180,000 92
- $ - $ 15,000 $ 30,000 93
- $ 90,000 $ - $ 98,000 94
16,100 $ 48,600 $ 17,700 $ 87,200 95
- $ - $ - $ 100,000 96
15,000 $ - $ - $ 30,000 97
33,000 $ 33,000 $ - $ 66,000 98
- $ - $ 125,000 $ 125,000 99
- $ - $ 65,000 $ 65,000 100
- $ - $ 23,000 $ 23,000 101
489,100 $
439,600 $ 922,700 $ 2,529,200
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