Eagle Point Park Collectors Building AcceptanceTHE CTTY OF
DUB E
Masterpiece on the Mississippi
MEMORANDUM
September 8, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Fee Collector's Building Project, #1759
Leisure Services Manager Gil Spence is recommending acceptance of the Eagle Point
Park Fee Collector's Building Project, as completed by Klauer Construction Company,
in the final contract amount of $271,856, which was $42,052 over the bid amount. The
addition was due to eight change orders, with the majority of this expense covering
unexpected storm sewer repair, an additional retaining wall and replacement of
unsuitable soils.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~y ~~ ~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
THE CITY OF
' DUB E
Masterpiece on the Mississippi
MEMORANDUM
September 7, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manag
SUBJECT: Eagle Point Park Fee Collector's Building Project, #1759
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Eagle Point Park Fee Collector's Building Project.
DISCUSSION
The Eagle Point Park Fee Collector's Building Project has been completed by Klauer
Construction Company in the final contract amount of $271,856. A summary of the
project costs is as follows:
Bid Amount Final Cost
Construction contract $ 229,804 $ 229,804
Contingency 15,000 -
Change order #1 - 575
Change order #2 - 2,552
Change order #3 - 12,125
Change order #4 - 500
Change order #5 - 12,755
Change order #6 - 10,257
Change order #7 - 1,117
Change order #8 - 2,171
TOTAL $ 244,804 $ 271,856
continued
Eagle Point fee collector's building
page two
A summary of the change orders is as follows:
Change order #1. Provided for extra tree removal, $575.
Change order #2. Additional time and effort to excavate for water main and sanitary
sewer pipe lateral not identified on the plans, $2,562.
Change order #3. Labor, material, and equipment for storm sewer repair discovered
during road construction, $12,125.
Change order #4. Install clean stone under building slab in lieu of limestone, $500.
Change order#5. Construct additional retaining wall, north side of driveway, $12,755.
Change order #6. Remove unsuitable soils at driveway and replace with stone,
$10,257.
Change order #7. Install PVC conduit from building to island and under drive to
southeast, $1,117.
Change order #8. Add 50 sq. ft. to south retaining wall, $2,171.
The C.I.P. budget contains $150,000 for this project. The following is a summary of the
project costs:
Construction contract
Contingency
Design fees
TOTAL
Estimated
$ 158,000
15,000
16,425
$ 189,425
Actual
$ 229,804
42,052
25,201
$ 297,057
This project is $147,057 over budget with the overrun coming from the following
projects:
• Flora Park Storm Sewer Project $ 50,000
• Heron Pond Tree Removal Project $ 30,000
• Eagle Point Park Stone Work Project $ 31,229
• Schmitt Island Master Plan $ 35,828
ACTION STEP
The action requested is that the City Council adopt the attached resolutions accepting
the improvement and setting the final cost.
GDS:et
attachments
Preparers Gil D. Spence Address: 2200 Bunker Hill Rd Phone: 5563) 589-4263
RESOLUTION NO. 476-07
ACCEPTING IMPROVEMENT
WHEREAS, the contract for the Eagle Point Park Fee Collector's Building Project
has been completed and the City Manager has examined the work and filed his certificate
stating that the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the General Fund in amount equal to the amount of his
contract, less any retained percentage provided for therein.
Passed, approved and adopted this 17th day of September 2007
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparers Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO. 477-07
FINAL ESTIMATE
WHEREAS, the contract for the Eagle Point Park Fee Collector's Building Project
has been completed and the Engineer has submitted his final estimate showing the cost
thereof including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be $271,856,
and the said amount shall be paid from the General Fund of the City of Dubuque, Iowa.
Passed, approved and adopted this 17th day of September , 2007.
Roy D. Buol, Mayor
Attest:
eanne F. Schneider, City Clerk
PK