Public Works Fiscal Year 2016 Budget PresentationCity of Dubuque Public Hearings # 3.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS :
Description
❑ Public Work FY16 Recommended Budget
Copyright 2014
Public Works Fiscal Year 2016 Budget Presentation
Type
Supporting Documentation
Public Works
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PUBLIC WORKS DEPARTMENT
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Subtotal
Administrative/ Payroll
Overhead / Garage Stores
City Manager/City Clerk/
Legal/Finance/Planning
OH Charges
Less Recharges/Service Fund
Charges
Total Expenditures
Operating Revenue
Salt Operations Fund
Road Use Tax Fund
Sewer Utility Operating Fund
Stormwater User Fund
Refuse Collection Fund
Landfill Operating Fund
Total Resources
Debt Service on Equipment
Replacements (ST Fund)
Debt Service on Equipment
Replacements paid with Refuse
Total Non -Property Tax Debt
Property Tax Support
Percent Increase (Decrease)
Personnel - Authorized FTE
FY 2013/14
Actual
7,653,092
6,589,727
326,583
14, 569, 402
1,478,224
1,222,592
(2,625,610)
14, 644, 608
58,622
162,405
5,359,523
696,991
205,183
3,533,269
3,066,103
13, 082, 096
38,192
7,603
45,795
1,562,512
91.83
FY 2014/15
Adopted
7,840,421
6,462,114
190,554
14, 493, 089
1,439,695
1,317,789
(2,672,042)
14,578,531
50,600
147,063
5,095,721
715,369
205,413
3,664,554
3,128,792
13,007,512
132,468
7,607
140,075
1,571,019
91.92
FY 2014/15
Amended
7,828,105
7,149,755
244,571
15, 222, 431
1,439,695
1,317,789
(2,673,925)
15, 305, 990
50,600
147,063
5,504,119
731,465
205,482
3,694,646
3,379,259
13, 712, 634
132,468
7,607
FY 2015/16
Recomm'd
7,776,476
6,912,048
211,600
14, 900,124
1,468,606
1,399,491
(2,663,694)
15,104, 527
47,625
205,801
5,465,741
710,507
209,270
3,769,582
3,282,071
13, 690, 597
159,243
7,639
140,075 166,882
1,593,356 1,413,930
91.92 92.09
io unange
from Adopted
FY 2014/15
- 0.8%
7.0%
11.0%
2.8%
2.0%
6.2%
- 0.3%
3.6%
- 5.9%
39.9%
7.3%
- 0.7%
1.9%
2.9%
4.9%
5.3%
20.2%
0.4%
19.1%
(157, 089)
-10.0%
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Solid Waste Collection Fund FY 2013/14
Summary Actual
Administrative Overhead
Recharges/Utility Billing
Refuse Operations
Debt Service - Refuse
Payment to Depreciation
Total Requirements
Refuse Fees (Incl tipper
carts/other)
UBP Single Use Refuse Sticker
Sales Tax Collection
Yard Waste Stickers & Ties
Leaf Rake Out Fees
Food Scrap
Recycable Sales
Subscription Recycling
Large Item Pickup
Private Participation
Miscellaneous Revenue
Total Resources
Annual Operating Surplus
(Deficit)
Personnel - Authorized FTE
FY 2014/15
Adopted
FY 2014/15
Amended
913,891 969,321 969,321
2,619,378 2,695,233 2,717,718
7,603 7,607 7,607
221,300 200,000 200,000
3,762,172 3,872,161 3,894,646
3,265,712 3,428,837 3,431,837
99,691 101,400 101,400
8,933 9,240 9,240
128,902 135,500 132,500
5,060 3,900 3,900
9,344 10,000 10,000
112,440 106,000 106,000
2,971 2,900 2,900
22,740 27,000 27,000
57,953 51,930 51,930
3,713,746 3,876,707 3,876,707
(48,426) 4,546 (17,939)
20.74 20.58 20.58
FY 2015/16
Recomm'd
1,043,050
2,726,532
7,639
205,675
3,982,896
3,554,960
100,000
7,770
131,200
5,000
10,000
125,000
3,000
22,000
56,225
4,015,155
32,259
20.75
% Change
from Adopted
FY 2014/15
7.6%
1.2%
0.4%
2.8%
2.9%
3.7%
- 1.4%
- 15.9%
- 3.2%
28.2%
0.0%
17.9%
3.4%
- 18.5%
0.0%
8.3%
3.6%
27,713
**Solid Waste fees are based on $13.24 per month in FY 2015 and on $13.90 in FY 2016
increases can be found under significant line items.
*Detail on rate
Salt Operations Fund FY 2013/14
Summary Actual
Salt Purchase
Salt Handling Fees
Miscellaneous Fees
Administrative Overhead
Property Maintenance
Total Requirements
Interest Revenue
Salt Sales
Salt Storage Fees
Salt Handling Fees
Total Resources
107,866
29,245
972
9,855
14,467
162,405
111,127
11,736
31,555
154,418
Annual Operating Surplus
(Deficit) (7,987)
FY 2014/15
Adopted
98,000
33,500
1,084
9,479
5,000
147,063
98,000
13,900
11,000
122,900
FY 2014/15
Amended
98,000
33,500
1,084
9,479
8,395
150,458
98,000
13,900
11,000
122,900
io unange
FY 2015/16 from Adopted
Recomm'd FY 2014/15
179,400
17,660
83.1%
- 47.3%
0.0%
4,741 -50.0%
4,000 -20.0%
205,801
179,400
12,261
14,300
205,961
39.9%
0.0%
83.1%
- 11.8%
30.0%
67.6%
(24,163) (27,558) 160 24,323
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Improvement Package Summary
General
1 of 4
This decision package provides for the purchase of snow removal attachments for use by the Public
Works Department's two skid -steer loaders. The skid -steer loaders are used in the downtown and
Millwork District to remove snow. This request would allow for the purchase of one 8' snow bucket and
one 8' push -box plow for the department's two skid steer loaders. The snow bucket and push -box plow
would reduce the amount of time needed to remove snow in the noted areas, especially when working
around pedestrian "bumpouts" extending into normal parking and travel lanes. .
Related Cost: $6,500 Tax Funds — Non -Recurring
Property Tax Impact: +$.00291+.03%
Activity: Snow and Ice Control
Recommend - No
2 of 4
This decision package provides for the purchase of a utility forks attachment for the Public Works
Department's two street maintenance skid -steer loaders. The skid -steer loaders are equipped with
"quick -attach" systems, which allow their operators to quickly drop the usually -mounted buckets and
engage other attachments. A heavy-duty utility forks attachment available on a job site would allow our
workers to move materials with less manual lifting and thereby reduce the likelihood of job-related
injury. The estimated life of the utility forks attachment is twenty (20) years.
Related Cost: $900 Tax Funds — Non -Recurring
Property Tax Impact: +$.00041+.00%
Activity: Street Maintenance
Recommend - No
3 of 4
This decision package provides for the purchase of one walk -behind, reversible, hydraulic compactor
plate. This compactor plate would be used during curb, asphalt, and concrete section repair work to
compact various types of granular base materals. This type of walk -behind, reversible, hydraulic
compactor plate provides additional compaction, improved operator control, and increased
performanace over more conventional materials compactors. Proper base material compaction is one
of the most vital factors determining the longevity of street repair work involving excavations of any
appreciable depth. These are all key components for a durable, cost-effective, construction repair
project. The estimated life of the requested unit is ten (10) years.
Related Cost: $11,000 Tax Funds — Non -Recurring
Property Tax Impact: +$.00491+.04%
Activity: Street Maintenance
Recommend - No
4of4
This decision package provides for the purchase of backup camera systems, which would be installed
on three of the department's wheel -loader (endloader) units. Due to recent technology inprovements
and significantly lower costs, the Public Works Department is now able to order backup camera
systems for all new trucks and heavy equipment. Heavy equipment already equipped with backup
cameras include the department's newest John Deere motor grader and its new John Deere 644
wheel -loader. The requested camera systems would be installed by Public Works fleet maintenance
machnics on the department's three older wheel -loader units that are not scheduled for replacement in
the near future. The Public Works Department equipment operators who have already been operating
equipment equipped with backup camera systems have noted that the #1 reason for and benefit from
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their usage is protecting the lives and welfare of the motoring public, who all too frequently follow our
plow trucks and heavy equipment too closely during snow storms. Estimated life of the camera
systems would equal the remaining lives of the wheel -loaders..
Related Cost: $7,500 Tax Funds — Non -Recurring
Property Tax Impact: +$.00331+.03%
Activity: Street Maintenance
Recommend - No
Solid Waste Fund
1 of 2
This decision package would provide for funds to initially purchase 225 wheeled carts for the City's
recyclables curbside collection service. At the present time, hundreds of the City's 20,000 collection
customers set out three or more full 18 gallon recycling bins every week for collection. A number of
those customers are small businesses and small apartment complexes. It is staff's belief that those
customers would recycle even more if provided more convenient and greater capacity storage/setout
containers. In addition to encouraging and rewarding greater program participation by our customers,
carts would significantly reduce the likelihood of collection worker injury due to repetitive manual heavy
lifting. This pilot program is envisioned as the initial step in the conversion of many of the City's refuse,
recycling, and yard debris/compostables collection routes to the use of wheeled carts in the coming
years. Each recycling bin with lid costs the City $12.75 delivered. The City can currently purchase 48,
64, and 96 gallon wheeled carts for an average delivered price of $80.00.
Related Cost: $18,000 Solid Waste Funds — Recurring Recommend - Yes
Activity: Recycling Collection Program
2 of 2
This decision package would provide for the annual purchase of services from ReCollect Systems, a
technology company that provides digital solutions for the solid waste management sector.
Specifically, ReCollect would set up and maintain for the City of Dubuque's resource management and
collection activities two digital modules, "Collection Calendar" and "Waste Wizard", utilizing both online
and mobile app platforms. If approved and implemented, citizens would be able to instantly access
information 24/7 pertaining to their day of collection, holiday collection schedule, and, what to recycle —
and how and where. They could also subscribe to receive emails, automated phone calls, and text
messages pertaining to: schedule changes due to adverse weather; supplemental collection services
due to flooding and/or severe storms; special drop-off or collection events for hazardous materials,
used electronics, etc; changes regarding materials collected by the City; fee changes, etc. At the
present time, over 85% of the phone calls received on the Public Works Department's 589-4250 pertain
to the City's resource management and collection services. Even when it is snowing during the winter
months, at least half the incoming calls still concern collection services — mainly asking if there will be
schedule changes due to the storm occurring at the time. As a result, citizens trying to reach us for
those and other reasons are frustrated by the busy signal they frequently receive, since our main line is
called almost continuously on any given day. We also know that many of our collection customers are
trying to reach us after 4PM, which is when our secretary and clerks work day ends and our main line is
switched to a recording. It is noteworthy that ReCollect's digital modules have already been adopted by
over a hundred communities in the US and Canada, including the cities of Columbus/Ohio,
Olathe/Kansas, Vancouver/BC, Denver/CO, Gresham/OR, and, counties such as Sacramento/CA and
Vancouver/WA.
Related Cost: $10,300 Solid Waste Funds — Recurring Recommend - No
Activity: Refuse Collection
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Dubuque Metropolitan Area Solid Waste Agency (DMASWA)
1 of 4
This improvement package will provide funding for a full-tim Evnironmental Technician (GE -28). A
Dubuque Metropolitan Area Solid Waste Agency (DMASWA) Board of Directors strategic goal is to
increase the hazardous waste management participation rates of small businesses at the Agency's
Regional Collection Center (RCC). The foremost option identified for that purpose is expanding the
RCC's days/hours of service from the current April through October on Tuesdays, Thursdays and
Saturdays to Monday — Saturday year around. Staff is already applying for an Iowa Department of
Natural Resources (IDNR) Environmental Management System (EMS) grant for infrastructure
improvements to the Agency's buildings to make storage of chemicals through the cold winter months
feasible. However, full-time, year-round staffing of the RCC is not feasible with the Agency's current
employee allotment. The Agency's two full-time scale house operators currently perform the RCC's
collection and reporting duties when they are not working in the scale house itself. Scale house
operation requires 1.50 FTE for its six days per week, nine hours per day schedule. Expansion of RCC
operations to six days per week year round will require the service of an additional full-time employee.
By establishing and hiring a new full-time technical position, Environmental Technician, the Agency's
RCC program could be expanded to year round days/hours of service — and actively market the RCC's
services to eligible businesses in Dubuque and surrounding counties. The Environmental Technician
would develop a program with the near term focus of increasing conditionally exempt small quantity
generator (CESQG) (essentially institutions, small businesses, and small chemical usage large
businesses) participation, with the side benefit being more revenue to help offset residential (home and
farm) disposal costs. By Iowa administrative rules, Iowa farms and homes cannot be charged RCC
disposal fees, whereas CESQGs must be charged fees. The Environmental Technician would also
provide technical assistance, assist in making hazardous and non -hazardous waste determinations,
collect hazardous waste on and off site, monitor the Agency's used electronics recycling program,
coordinate the Agency's programs with private sector service providers, prepare the requisite federal
and State reports, and monitor adherence to the Agency's safety program at the site.
Based on the Occupational Outlook Handbook, the proposed annual compensation range for this
position is $40,000 - $53,000. The proposed salary level is GE -28 with a cap at $54,035. A chemistry
and/or hazardous waste management background would be preferred. This position is expected to
generate revenue through the CESQG program in future years, but not before FY17.
Related Cost: $71,806 DMASWA Funds — Recurring Recommend - No
Activity: Landfill / Household Hazardous Material RRC
2 of 4
This decision package provides for the purchase a heavy-duty utility truck that would replace three
trucks already in the Agency's fleet. The requested truck would replace the Agency's dust -suppression
water tanker truck (#3468 - 1989 International purchased used in 2004 which is budgeted for $150,000
in FY 2015; the cost of a tank is $50,000), the Agency's heavy-duty pickup truck (#3463 - 2008 Ford F-
350 purchased new in 2008) and its hook/lift trailer, and, the Agency's tandem dump truck (#3451 -
1998 GMC 46,000 GVW purchased used in 2007). The proposed utility truck would perform all of the
tasks currently assigned to the noted units, plus be able to service all of the Agency's drop-off recycling
rolloffs - and the rolloffs used at the Agency's Landfill small vehicle offloading area. The water tanker
truck and dump truck would be traded in for the utility truck as part of the purchase agreement. The
pickup truck and its trailer would be sold through the solicitation of sealed bid proposals.
In FY14, the Agency paid a local contractor $16,607 to haul its Landfill small vehicle offloading rolloffs.
This cost will only increase in the future, if a contracted service continues to be used, since the Agency
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plans to divert the majority of small vehicles traveling to the DMASWA Landfill from the active cell face
to the noted facility upon its planned improvement/expansion. Also, an additional $38,324 was paid to
a contractor in FY14 to service the Agency's large recycling drop-off station containers. Current
Agency staff would be able to perform both of the noted tasks, if equipped with the requested truck.
Related Cost: $166,000 DMASWA Funds — Non -Recurring
Related Cost: $6,000 DMASWA Funds - Recurring
Related Revenue: $54,600 DMASWA Funds - Recurring
Related Cost Savings: $100,000 — Non -Recurring
Net Cost: $17,400
Activity: Landfill
Recommend -Yes
3 of 4
This decision package provides for the upgrade of the Dubuque Metropolitan Area Solid Waste
Agency's website. DMASWA's website was first established fifteen years ago. A major upgrade was
implemented in 2008 to bring the site up to the standards of the time for $8,000. In 2011, the site was
updated again to meet changing communication styles and emerging electronic devices used to access
the website at a cost of $2,000.
The current site is functional and is somewhat presentable on mobile devices. The last upgrade
provided a solid website architecture code to provide a solid base and flexibility for future required
upgrades. Required improvements are related to the design and viewing capabilities. It is imperative
to keep the site fresh to keep current visitors coming back for information and attract future visitors. The
priority is the websites ability to be viewed on various platforms, from desktops to mobile devices, using
different operating systems and browsers used are required. The optimization for mobile users, tablets
and phones, will be a strong focus.
The website was visited by 9,000 users viewing over 35,000 pages during the last year. By making
these modifications the information available to the general public can be easily found at any time it is
needed. These modifications will address the Board of Directors goal of community engagement and
increase the awareness of diversion programs available to the customer, potentially increasing the
amount of material diverted from the landfill.
Related Cost: $15,000 DMASWA Funds — Non -Recurring Recommend - Yes
Activity: DMASWA
4of4
This decision package provides for a professional marketing firm to develop a marketing plan for the
Agency with a focused message, utilizing the various regional media available. The DMASWA
contracts with Loras College for the services of an Education and Communication Coordinator. The
contract agreement and position description are primarily focused on environmental education, with
additional position responsibilities similar to those of a public information officer. While environmental
education is one marketing tool used to create awareness of Agency programs, a professional
marketing plan is needed to effectively promote the Agency's many diversion, reuse, and recycling
programs.
This request is to provide funds to hire a professional marketing firm to develop a marketing plan for the
Agency with a focused message, utilizing the various regional media available. This approach has
already been implemented by many Iowa publicly -owned landfill agencies, including Scott County,
Linn/CR, and Metro (Polk County). In fact, those agencies also employ their own full-time marketing
staff, in addition to their full-time educators. Those agencies have related that they feel a fresh
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perspective from the outside is needed occasionally to make certain that their in-house promotional
programs are up to date regarding media usage and market coverage. Since the DMASWA is now
actively seeking new customers and additional tonnage, one way to attract them is by making them
more aware of the Agency's non -landfill ancillary services. This has proven especially effective for
other agencies when courting companies that have committed to reduce the amount of materials they
send to landfills.
Related Cost: $10,000 DMASWA Funds — Non -Recurring Recommend - No
Activity: DMASWA Education and Communication
Significant Line Items at Maintenance Level
(Without Recommended Improvement Packages)
Employee Expense
1. The City wage plan for non -bargaining unit employees will not increase and bargaining unit
employees will receive a 2.25% wage increase in FY 2016.
2. The Iowa Public Employee Retirement System (IPERS City contribution remains at 8.93% and
the employee contribution remains at 6.18% in FY 2016.
3. The City portion of health insurance expense decreased from $1,190 in FY 2015 to $1,040 in
FY 2016 per month per contract, resulting is a savings of $173,211.
4. Workers' Compensation decreased from $470,734 in FY 2015 to $460,571 in FY 2016 based on
FY 2014 actual.
5. One position in Public Works (Assistant Horticulturalist) will remain vacant in FY 2016 with a
savings of $23,723.
Supplies & Services
6. Safety Equipment increased from $14,293 in FY 2014 to $15,698 in FY 2015 based on FY 2013
and FY 2014 actuals.
7. Repair Parts and Supplies increased from $57,048 in FY 2015 to $69,777 in FY 2016. The
Sanitary Sewer Maintenance activity increased Repair Parts and Supplies by $9,691 which
represents FY 2014 actual minus 1%.
8. Construction Supplies increased from $32,329 in FY 2015 to $41,662 in FY 2016 based on FY
2014 actual plus 2%.
9. Printing and Binding increased from $16,983 in FY 2015 to $19,071 in FY 2016. The Yard
Waste Collection activity increased their Printing and Binding budget by $2,431; FY 2014 actual
was $9,438. This line item allows for printing citizen contact tags, crew sheets, annual decals,
informational brochures, flyers and brush tie tags.
10. Copying and Reproduction decreased from $5,925 in FY 2015 to $4,940 in FY 2016 based on a
27% reduction from FY 2014 due to the new multifunction machine contract.
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11. Dues and Memberships increased from $4,925 in FY 2015 to $8,694 in FY 2016. The increase
is due to the Carbon Credit Monitoring Association (CARB) annual variance and membership
dues for the Landfill. CARB now requires fees to be paid annually instead of at time of sales.
This is in response to generators holding their credits for a stronger market to sell in and CARB
needs the money for their operations.
12. Property Maintenance increased from $143,631 in FY 2015 to $158,877 in FY 2016. The
increase represents the replacement of shop heaters and increased mowing activities on the
closed landfill cap.
13. Motor Vehicle Fuel decreased from $390,230 in FY 2015 to $366,694 in FY 2016 based on a
three year average minus 20%.
14. Off Road Vehicle Fuel decreased from $241,345 in FY 2015 to $210,892 in FY 2016 based on a
three year average minus 20%.
15. Motor Vehicle Maintenance increased from $466,311 in FY 2014 to $500,540 in FY 2016 based
on a 10% increase in the Public Works Garage overhead rate.
16. Motor Vehicle Maintenance Outsourced decreased from $180,416 in FY 2015 to $152,995.
Street Maintenance decreased $6,159; Snow and Ice Control decreased $14,898; Refuse
Collection decreased $5,895 and Recycling Collection decreased $3,001.
17. Machinery and Equipment Maintenance increased from $529,664 in FY 2015 to $574,113 in FY
2016. Street Maintenance increased $24,726; Street Cleaning increased $2,520; Snow and Ice
Control increased $4,371; Storm Sewer Maintenance increased $1,626 and Landfill increased
$11,474
18. Equipment Maintenance Contract increased from $32,046 in FY 2015 to $41,522 in FY 2016. In
FY 16 the Port of Dubuque maintenance contract increased $6,603 and the Landfill
maintenance contract increased $2,569 over the FY 15 budget. These increases are due to
added coverage of cameras and equipment in the maintenance agreement that were covered
by the manufactures warranties. In the other Public Works activities the 800 MHZ radio,
AVL/GPS and camera equipment maintenance contracts increased by 2% based on FY 14
actual.
19. Machinery and Equipment Maintenance Outsourced increased from $71,134 in FY 2015 to
$78,180 in FY 2016. Floodwall Operations and Maintenance increased $3,331 and covers
service and maintenance repairs to the systems four auxiliary power generators and nine
electric powered pumps; Street Maintenance increased $2,551 based on FY 2014 actual plus
2% and Snow and Ice Control increased $1,556 and covers repairs to heavy equipment by
private specialty garages.
20. Traffic and Street Light Component decreased from $95,616 in FY 2015 to $80,920 in FY 2016
based on FY 2014 actual plus 2%.
21. Asphalt increased from $737,539 in FY 2015 to $752,290 in FY 2016 based on FY 2015 plus
2%.
22. Concrete increased from $157,940 in FY 2015 to $164,606 in FY 2016 based on FY 2015 plus
4%.
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23. Stone decreased from $97,625 in FY 2015 to $92,679 based on FY 2015 minus 5%.
24. Salt increased from $343,000 in FY 2015 to $593,400 in FY 2016. De-icing products increased
$169,000 based on the purchase of 6,000 tons or road deicer salt at $69.00 per ton (In FY 2015
budget is based on the purchase of 5,000 tons at $49.00 per ton). The purchase of salt for bid
partners increased $81,400 based on the purchase of 2,600 tons at $69.00 per ton which is off-
set from the revenue of salt purchased by bid partners.
25. Landfill Fees increased from $397,221 in FY 2015 to $402,950 in FY 2016 based on FY 2014
actual plus 5%.
26. Contractor Services decreased from $46,150 in FY 2015 to $32,278 in FY 2016. Floodwall
Operations and Maintenance decreased $10,000 and Street Maintenance decreased $3,105.
27. Consulting Services increased from $142,000 in FY 2015 to $153,000 in FY 2016 due to
services of the Solid Waste Consulting Engineering Firm for the Bi -Annual IDNR Engineer's
Report (2), Hydrologic Monitoring reports (4) and air permit reports for the Landfill.
28. Temporary Help Contract Services increased from $18,500 in FY 2015 to $59,859 in FY 2016
due to the Landfill hiring day laborers to assist with litter cleanup along US Highway 20.
29. Machinery Equipment Rental increased from $14,750 in FY 2015 to $34,750 in FY 2016 due to
the Landfill equipment rental for machinery equipped for special waste hauling (to replace
disabled agency equipment).
30. Street Lighting Electricity remains at $469,517 in FY 2016; however $267,340 has been shifted
from the General Fund to the Road Use Tax Fund in FY 2016.
31. The administrative recharge increased from $1,317,789 in FY 2015 to $1,399,491 in FY 2016.
Machinery & Equipment
32. Equipment replacement items at maintenance level ($176,200) includes:
Riverfront Management
Shop Equipment $ 500
20" Mower $ 1,300
Lawn Tractor w/ Sweeper Broom $22,000
Leaf Blower $ 1,200
Street and Traffic Lighting
Signal Controllers
Shop Equipment
Street Signs and Markings
Shop Equipment
Port of Dubuque Maintenance
Utility Vehicle
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$12,000
$ 1,000
$ 500
$15,500
Street Maintenance
Air Compressor
Trailer
Hand Concrete Saw
Pavement Breaker
Barricades/Signs
$12,000
$ 9,000
$ 1,000
$ 2,000
$ 3,400
Street Cleaning
20" Push Mower $ 1,300
Weedeater $ 1,000
Sanitary Sewer Maintenance
CCTV Printer
3" trash pump
Root Cutter
Metal Detector
Gas monitor
Jet flusher hose
Storm Sewer Maintenance
Earth Compactor
Refuse Collection
Refuse Collection Carts (100)
$ 250
$ 1,350
$ 5,000
$ 900
$ 1,500
$ 3,500
$ 3,500
$ 8,000
Recycling Collection Program
Recycling Bins (1,800) $23,000
Public Works Garage
Shop Equipment
Pressure Washer
Annual Equipment Accrual Fund
Landfill
Shop Equipment
Waste Works Software
Landfill Trash Cover Tarp
Propane Filled Furnace (2)
Debt Service
$ 5,000
$ 6,500
$12,000
$ 2,000
$ 7,000
$ 3,000
$10,000
33. Public Works Equipment Replacement GO Bonds issued in FY 2011 and
FY 2016 are budgeted under Public Works. The debt service payment in
and is paid with Road Use Tax and Sales Tax Construction Funds.
34. Refuse Equipment Replacement Revenue Bonds issued in FY 2011 and
under Public Works. The debt service payment in FY 2016 is $7,639 and
Funds.
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planned issuances in
FY 2016 is $159,243
FY 2012 are budgeted
is paid with Refuse
Revenue
35. Solid Waste monthly base fees increased from the adopted FY 2015 budget of $3,009,637 to
$3,274,960 in FY 2016 based on FY 2014 actual of $3,000,490 and a $0.50 monthly fee
increase in FY 2015 and $0.66 monthly fee increase in FY 2016 and revenue projections based
on 19,504 full rate equivalent monthly base fee customers.
Ancillary Solid Waste changed as follows:
• Tipper Carts increased from $184,750 in FY 2015 to $212,200 in FY 2016 based on
FY 2015 plus 15%
• Refuse Single Use Stickers Decreased $101,400 in FY 2015 to $100,000 in FY 2016
based on FY 2015
• Yard Waste Annual Sticker decreased from $39,500 in FY 2015 to $35,000 in FY
2016 based on FY 2014 actual of $24,822
• Yard Waste Single Sticker increased from $90,000 in FY 2015 to $91,000 in FY 2016
based on FY 2014 actual of $90,978
• Food Scrap remained at $10,000 in FY 2016 based on FY 2014 actual of $9,344
• Recyclable Sales increased from 106,000 in FY 2015 to $125,000 in FY 2016 based
on FY 2015 year-to-date sales
36. Purina Drive Salt Operations represent the purchase and sale of salt for the City and the City's
bid partners. The FY 2016 budget includes $179,400 in salt sales, $14,300 in salt handling fees,
and $12,261 in salt storage fees.
37. The Solid Waste Agency payment increased from $3,128,792 in FY 2015 to $3,168,307 in FY
2016. Departmental employees operate the landfill, yard waste, e -waste, recycling drop-off and
household hazardous regional collection center facilities owned by the Dubuque Metropolitan
Area Solid Waste Agency (DMASWA). Department employees also provide education and
communication support services. The department is compensated for all operating expenses
incurred. Revenue estimates are based on anticipated tonnages and fee schedule for FY 2016.
38. Public Works Garage Specialized Services increased from $1,040,079 in FY 2015 to
$1,350,154 in FY 2016. Garage personnel maintain and repair vehicles and equipment of all city
departments and divisions except Airport. Labor costs are assessed using actual time charged
out to each department at projected FY 2016 overhead rate of $63.80 which is a 10.16%
increase from the FY 2015 overhead rate of $57.92. Estimated hours charged out increased
from 16,368 to 16,632.
39. Fuel and Parts Internal Service decreased from $1,400,000 in FY 2015 to $1,134,000 in FY
2016 based on a 20% reduction is the cost of fuel. Revenue is received from the recharge to
users for parts and fuel purchased from the vehicle maintenance garage inventory. Parts are
budgeted at $70,000 and Fuel is budgeted at $1,064,000.
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City of Dubuque
PUBLIC WORKS DEPARTMENT
Organizational Chart
1 Public Works Director
1 Accountant Clerk II
1 Secretary
.50 Part -Time Clerical
1 Street/Sewer Maintenance Supervisor
Street Maintenance
Street Signs &
Markings
0.17 Traffic Signal Techs II
4.48 Foremen
6.01 Equipment Operators II
1.16 Maintenance Workers
4.96 Equipment Operators 1
10.60 Truck Drivers
0.42 Asst. Horticulturalist
0.38 Part-time Custodian
1.78 Seasonal Laborers
Floodwall/
Sewer Maintenance
2.47 Foremen
0.88 Equip. Operators 11
0.02 Maintenance Workers
4.51 Equip. Operators 1
0.40 Truck Drivers
0.13 Seasonal Laborers
Riverfront Management/
Port of Dubuque Maint.
0.82 Maintenance Worker
0.01 Traffic Signal Techs 11
0.58 Equip. Operators
1.23 Seasonal Laborer
Street Lighting/
Signal Maintenance
1.82Traffic Signal Techs 11
0.02 Equip. Operators
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Refuse Collection/
Recycling
1.00 Resource Mgmt Coord
1.00 Lead San. Driver
17.00 Sanitation Drivers
1.00 Sanitation Laborer
0.67 Seasonal San. Driver
0.08 Part-time Custodian
Municipal Garage
1.0 Equip. Maint. Supv.
2.0 Lead Mechanic
7.0 Mechanics
2.0 Stock Clerks
0.15 Part-time Custodian
Landfill/Composting/H H MRCC
1.00 Landfill Supervisor
1.00 Administrator
6.00 Equipment Operators 11
2.00 Scale Operators
1.00 Mechanic
0.75 Seasonal Equip. Operator
PUBLIC WORKS
The Public Works Department provides for the timely and efficient delivery of numerous
essential public services, ensures a safe, pleasant and sustainable community
environment, and provides for the effective movement of goods and citizens on city
streets.
I
Public Works
Administration
Street
Maintenance
Sewer
Maintenance
Riverfront
Maintenance &
Operations
1
Vehicle
Maintenance
Resource
Management
Expenditures and Resources by Department and Category
DMASWA
Budget Highlights
Employee Expense
Supplies and Services
Machinery and Equipment
Subtotal
Administrative/ Payroll
Overhead / Garage Stores
City Manager/City Clerk/
Legal/Finance/Planning
OH Charges
Less Recharges/Service Fund
Charges
Total Expenditures
Operating Revenue
Salt Operations Fund
Road Use Tax Fund
Sewer Utility Operating Fund
Stormwater User Fund
Refuse Collection Fund
Landfill Operating Fund
Total Resources
Debt Service on Equipment
Replacements (ST Fund)
Debt Service on Equipment
Replacements paid with Refuse
Total Non -Property Tax Debt
Property Tax Support
Percent Increase (Decrease)
Personnel - Authorized FTE
FY 2013/14
Actual
7,653,092
6,589,727
326,583
14,569,402
1,478,224
1,222,592
(2,625,610)
14,644,608
58,622
162,405
5,359,523
696,991
205,183
3,533,269
3,066,103
13,082,096
38,192
7,603
45,795
1,562,512
91.83
FY 2014/15
Adopted
7,840,421
6,462,114
190,554
14,493,089
1,439,695
1,317,789
(2,672,042)
14,578,531
50,600
147,063
5,095,721
715,369
205,413
3,664,554
3,128,792
13,007,512
132,468
7,607
140,075
1,571,019
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91.92
FY 2014/15
Amended
7,828,105
7,149,755
244,571
15,222,431
1,439,695
1,317,789
(2,673,925)
15,305,990
50,600
147,063
5,504,119
731,465
205,482
3,694,646
3,379.259
13,712,634
132,468
7,607
140,075
1,593,356
91.92
to ..nange
FY 2015/16 from Adopted
Recomm'd FY 2014/15
7,776,476
6,912,048
211,600
14,900,124
1,468,606
1,399,491
(2,663,694)
15,104,527
47,625
205,801
5,465,741
710,507
209,270
3,769,582
3,282,071
13,690,597
159,243
7,639
166,882
1,413,930
92.09
-0.8%
7.0%
11.0%
2.8%
2.0%
6.2%
-0.3%
3.6%
-5.9%
39.9%
7.3%
-0.7%
1.9%
2.9%
4.9%
5.3%
20.2%
0.4%
19.1%
(157,089)
-10.0%
PUBLIC WORKS
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND
PEOPLE LEADING TO OUTCOMES
PEOPLE
Public Works staff are provided
professional development opportunities
to improve their knowledge and
expertise in order to provide for the
development and promotion of public
education and customer outreach
programs to schools, civic
organizations, city councils, county
supervisors, and citizens throughout
Dubuque and Delaware counties.
PLANNING
Department planning is focused on greater
effectiveness and efficiencies in the
maintenance of Dubuque's street, riverfront,
and sewer infrastructure, the maintenance of
the City's vehicles and heavy equipment, the
management of the municipal solid waste and
recyclables generated by our citizens, and,
the management and operation of the
DMASWA's facilities.
PARTNERSHIPS
In addition to its strong partnerships with the
Engineering, Water, Leisure Services, Fire, and
Police departments, the Public Works Department
partners with numerous state and federal agencies.
It also has contractual partnerships with the City of
Asbury, Dubuque County, Scott County, Delaware
County, Loras College, the University of Dubuque,
the Iowa Northland Regional Council of
Governments, Keep Iowa Beautiful, and the
Dubuque County Conservation Board.
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PUBLIC WORKS
Detail by Activity
Activity: Public Works Administration
Overview
The Public Works Director directs and supervises the activities of eighty-six (86) full-
time, one (1) full-time contract, four (4) part-time, and ten (10) seasonal workers. Those
workers are responsible for maintaining and cleaning Dubuque's streets, alleys, sanitary
sewers, storm sewers, retaining walls, sidewalks, steps and riverfront. Street and traffic
sign repairs, traffic signal and street Tight maintenance, utility location support, refuse
collection, floodwall operations, landfill operations, yard waste collection, DMASWA
administrative and education support, large item collection, curbside recycling
collection, e -scrap recycling, rural recycling drop-off facilities, composting operations,
household hazardous materials regional collection center, landfill methane
management, Port of Dubuque facility maintenance, JULE fleet maintenance, and City
fleet maintenance are also administered through this activity. The Street and Sewer
Maintenance Supervisor is also based in this activity, assisting the Public Works
Director and managing the department in his absence. Also based in this activity are
the department's Account Clerk II, Secretary, and part-time Clerical Assistant.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$14,424
$11,029
$0
Resources
$120
$200
$125
Position Summary
FY 2015/16 FTE's
Public Works Director
1.00
Street/Sewer Maintenance Supervisor
1.00
Account Clerk II
1.00
Secretary
1.00
Clerical Assistant
0.50
Total FTE's
4.50
Supporting City and Community Goals
Planned and Managed Growth
■ The Public Works Department provides management and planning services to
the Dubuque Metropolitan Area Solid Waste Agency (DMASWA). In order to
ensure that the DMASWA Landfill will continue to be in operation through the end
of the century, staff planning and budget preparation extends through 2036.
■ The Public Works Department is continually evaluating its curbside collection
operations for the purpose of improving operational efficiencies and diverting
more collected materials from landfill disposal.
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PUBLIC WORKS
• The Public Works Department is continually evaluating City fleet operations,
seeking to reduce operational costs, the fleet's dependence on fuels from other
countries, and the fleet's overall carbon footprint.
Partnering for a Better Dubuque
• The Public Works Department partners with the Engineering Department
regarding the maintenance, repair, and replacement of City streets, alleys, walls,
steps, walks, signs, lights, and sewers.
• The Public Works Department partners with the Engineering, Leisure Services,
Water, and Water and Resource Recovery Center departments, along with the
JULE Division, to provide snow and ice control services during winter storms. In
addition, area private contractors are hired to assist with snow removal
operations in the Port of Dubuque and downtown.
• The Public Works Department partners with the following federal, state, county,
and municipal agencies on various initiatives and responsibilities associated with
the department's twenty-four areas of responsibility: the Iowa Department of
Transportation (IDOT), the Iowa Department of Natural Resources (IDNR), the
U.S. Army Corps of Engineers, the City of Asbury, Dubuque County, Scott
County, Delaware County, the United States Environmental Protection Agency
(USEPA), the East Central Intergovernmental Association, the Bi -State Solid
Waste Management Coalition, the Federal Emergency Management Agency
(FEMA), Iowa Homeland Security, the University of Northern Iowa Center for
Energy and Environmental Education, the Dubuque County Conservation Board,
the Iowa Northland Regional Council of Governments, and Dubuque Community
Schools.
• The Public Works Department partners with the following civic and private
agencies on various initiatives and responsibilities associated with the
department's twenty-four areas of responsibility: the American Public Works
Association, the Iowa Society of Solid Waste Operations, the Iowa Recycling
Association, the Solid Waste Association of North America, the Dubuque
Chamber of Commerce, the Dubuque Main Street Association, Smarter
Sustainable Dubuque, the IBM Corporation, the Catfish Creek Watershed
Management Authority, the Iowa Water Environment Federation, Keep Iowa
Beautiful, Keep Dubuque County Clean and Green, the Dubuque Area Task
Force On Illegal Dumping and Illegal Littering, the Dubuque County
Environmental Task Force, the Dubuque County Soil Conservation Service, the
Dubuque Landlords Association, Loras College, the University of Dubuque, and
Holy Family Catholic Schools.
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PUBLIC WORKS
Improved Connectivity — Transportation and Telecommunications
• One of the Public Works Department's primary responsibilities is to ensure that
vehicles can safely and efficiently access Dubuque's residences, businesses,
institutions, and places of work. To that end, the Public Works Department
maintains Dubuque's street and alley surfaces, assuming a vital public safety role
during the winter months.
• The Public Works Department also facilitates safe vehicular travel within
Dubuque's corporate limits by maintaining the city's street and traffic signs, its
traffic signals, and approximately half of its street lights (the other half are
maintained by Alliant Energy).
• The Public Works Department also facilitates safe pedestrian travel by
maintaining City -owned walks, steps, and crosswalk signals.
• The Public Works Department also facilitates the safe and efficient transportation
of City personnel, equipment, and resources through its fueling, maintenance,
and repair of the City's fleet of vehicles, buses, and heavy equipment.
Financially Responsible City Government and High Performance Organization
• The Public Works Department constantly strives to improve its service delivery
performance through continuous review of its methods of operation, including the
use of labor-management operations review teams. The resource management
and collection team meets every two months and the landfill operations team
meets quarterly.
• The Public Works Department also improves its service delivery performance
through its increasing reliance upon private sector service providers, especially in
the areas of vehicle repair, snow removal, street repair, sewer repair, landfill
methane management, composting operations, and recyclables
processing/marketing. These partnerships with private sector service providers
have enabled the department to continue to provide optimum service delivery to
the citizens of Dubuque with a work force actually smaller in number compared to
that of thirty-five years ago.
• The Public Works Department's management of the DMASWA's facilities since
1991 has precluded the need for the Agency to seek supplemental funding from
its owners, the City and County of Dubuque. This financial independence of a
publicly -owned landfill is relatively rare — in Iowa or elsewhere.
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PUBLIC WORKS
Economic Prosperity
• The management of the DMASWA Landfill by the Public Works Department has
ensured equal and low-cost access to this invaluable and irreplaceable
component of public infrastructure to all Dubuque and Delaware county
businesses, industries, and institutions.
• The Public Works Department's year-round maintenance of safe and smooth
driving surfaces on Dubuque's streets ensures the efficient and effective
transportation of goods and services in the community.
• The many services provided by the Public Works Department contribute
substantially to heightening the community's aesthetics and livability, which in
turn make Dubuque more appealing as a place to live and raise a family.
Social/Cultural Vibrancy
• It is generally acknowledged that well-maintained streets, along with their
ancillary infrastructure such as signs and lights, help engender neighborhood
pride and sense of ownership. That neighborhood pride and ownership usually
translate into active social interaction. To that end, the Public Works
Department's asphalt street overlay program has been credited with improving
the self-image of many of Dubuque's older neighborhoods.
• The Port of Dubuque has become a focal point for many of Dubuque's major
warm -weather social events and festivals, such as the Taste of Dubuque,
America's Riverfest, and Irish Hooley. The Port also hosts the majority of
Dubuque's wedding receptions, auto/boat/sport shows, the National Mississippi
River Museum and Aquarium, and Dubuque's largest casino. As a result, the
Public Works Department's 24/7 maintenance of this vital section of the city's
riverfront is essential to maintaining the strong participation of Dubuque's citizens
and visitors in the many events that take place there.
Environmental Integrity
• The Public Works Department is a major municipal contributor to maintaining and
improving Dubuque's physical environment through:
• Maintaining Dubuque's sanitary sewer system in good working order;
• Maintaining Dubuque's storm water sewer system in good working
order;
• Mechanically sweeping Dubuque's streets and downtown alleys on a
regular schedule;
• Employing a 200 kilowatt -peak solar array system on the Municipal
Services Center's roof, which has already produced over 686,227
kilowatt hours of electricity since January of 2012 — reducing the City's
carbon footprint by over 858,666 pounds during that same time period.
• Operating the DMASWA's municipal solid waste landfill, composting
facility, and methane management system in conformance with all
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PUBLIC WORKS
• federal/state regulations in an environmentally -responsible manner;
and,
• Maintaining the City's fleet in good working order and fueling the fleet's
many vehicles with bio -fuels.
Performance Measures
Public Works Adm inistration — Activity Statement
Provides direction and supervision for all department service activities to provide a safe and
aesthetically—attractive community in which to live, work and play.
1
Goals
■ Improve the quality of life in the city of Dubuque by providing efficient, effective and timely
service delivery to ensure a safe and pleasant community environment.
• Provide effective and timely response to citizen requests for information and service in
order to avoid disruption in our citizens' daily activities.
Provide for the safe and effective movement of citizens and goods on city streets and
alleys.
J
Objective: 102 Public Works Department
workers providing 2417 citizen service
through twenty-four separate departmental
service centers in a timely and responsible
manner.
This objective is particularly important since the
department is not staffed for 24/7 operations
supervision. As a result, the workers on the streets
and in the sewers are trained to be problem -solvers
and authorized to make decisions when the Public Works Director and Street and Sewer
Maintenance Supervisor are not available for on-site command.
\
�1 ' DID YOU KNOW?
The Public Works Department
received and responded to 4,740
WEBQA requests for service in
FY14.
Objective: Respond to citizen requests for
Even though the Public Works Department is
not considered a public safety department, a
citizen who has raw sewage filling the
basement of his or her home, ora citizen trying
to get to work or the hospital during a blizzard
or ice storm, would likely assert that public
health, safety, and welfare are at stake. As a
result, departmental response must be
immediate no matter the time or day.
emergency action within one (1) hour.
H DID YOU ALSO KNOW?
The Public Works Department, originally
called the Street Department and later called
the Operations and Maintenance Department,
has more than doubled (from 10 to 25) the
number of services it provides the citizens of
Dubuque over the last 35 years.
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PUBLIC WORKS
Objective: Respond to citizen requests for information or non -emergency action
within 72 hours.
Citizens frequently assume that the many essential services provided by the Public Works
Department are supported by 24/7 staffing. Since that is not the case, responses to citizen
inquiries and requests for non-essential service can take as long as 72 hours to complete.
\!
H ' DID YOU KNOW?
The additional services added to the Public Works Department's responsibilities over the last
35 years are: Riverfront Maintenance, Floodwall Operations, Street and Traffic Lights, Utility
Location Support, Port of Dubuque Maintenance, Yard Debris and Food Scraps Collection,
Large Item Collection, Recyclables Collection, Purina Drive Barge Terminal Maintenance,
DMASWA Composting Operations, DMASWA Household Hazardous Materials Management,
DMASWA Education Outreach, DMASWA Discarded Electronics Recycling, DMASWA Rural
Recycling Drop-offs, and, DMASWA Landfill Methane Management.
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PUBLIC WORKS
Detail by Activity
Activity: Street Maintenance
Overview
Street Maintenance
Provides for maintaining and repairing 309.87 centerline miles of city streets, 2.9 million
lineal feet of curb and gutter, 29.07 centerline miles of alleys, 10 sets of City steps, 61
sets of City walks, and numerous guardrails and large retaining walls. It also provides
for the safe and functional mobility of pedestrians and motor vehicles.
Street Cleaning
Sweeping, flushing and cleaning 309.87 miles of city streets and cutting weeds and
brush on City properties and right-of-way ensures attractive and sanitary streets, alleys
and other City -owned properties through a systematic street cleaning program utilizing
mechanical and vacuum street sweepers, a street flusher/vacuum vehicle, a road
kill/litter/sweeper-debris collection truck, and weed/brush-cutting tractors and mowers.
Snow and Ice Control
This activity is responsible for maintaining an effective and efficient road transportation
network by systematically deicing and plowing Dubuque's public streets. It provides for
removing snow from the downtown area and from the City -owned steps and walks
noted above. Snow plow/deicer routes are determined in advance and priority routes
include the city's arterial street network. Anti -icing and deicing operations are initiated
and carried out in such a manner as to keep streets safe for motor vehicle travel.
Street/Traffic Light Maintenance
Street/Traffic Light Maintenance operates and maintains Dubuque's traffic signal
system, which currently contains 115 sets of traffic signals. Dubuque's street light
system is actually two separate subsystems, with separate ownership and responsibility
for maintenance and operation: Alliant-owned high pressure sodium and LED lights
(2,620) and City -owned high pressure sodium and LED lights (2,109). This activity
safeguards public health, safety, and general welfare through the installation and
maintenance of all traffic control equipment and related electrical systems, and, by
maintaining all City -owned street lighting equipment, including luminaires, poles and
wiring systems. It also conveys complaints from citizens regarding that portion of
Dubuque's street lighting system owned and maintained by Alliant Energy to Alliant
representatives.
Underground Utility Locations
This activity provides funding and logistical support to the Engineering Department's
Utility Location Activity. Under normal circumstances, the Engineering Department
locates City utilities for excavators through the Iowa One Call service. The Public
Works Department provides partial financial support to the Engineering
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PUBLIC WORKS
Department for this assistance. On the occasions when Engineering Department
personnel are unable to locate the City's underground electrical and fiber optic utility
lines in a timely manner, the Public Works Department's Traffic Signal Technicians
perform said tasks through this activity.
Street Signs and Markings
This activity is responsible for fabricating new street name signs, repairing damaged
traffic and street name signs and poles, and installing all street, traffic, tourist, and
informational signs in the city. It also provides for the safe and efficient movement of
pedestrians and traffic on Dubuque's streets and alleys through the proper placement,
installation and maintenance of the noted signs.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$6,410,614
$6,216,866
$6,401,663
Resources
$5,404,716
$5,138,221
$5,504,341
Position Summary
FY 2015/16 FTE's
Foreman
4.48
Truck Driver
10.60
Equipment Operator I
4.96
Equipment Operator II
6.03
Assistant Horticulturalist
0.42
Custodian I
0.38
Laborer
1.78
Maintenance Worker
1.16
Traffic Signal Technician II
1.99
Total FTE's
31.80
Supporting City and Community Goals
Planned and Managed Growth
■ Provide a level of street and associated ancillary infrastructure maintenance that
assures that the City's resources can be channeled to expansion of its street
system into newly -annexed areas.
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PUBLIC WORKS
Partnering for a Better Dubuque
• The Public Works Department partners with the Engineering Department
regarding the maintenance, repair, and replacement of City streets, alleys, walls,
steps, walks, signs, and lights.
• The Public Works Department partners with the Engineering, Leisure Services,
Water, and Water and Resource Recovery Center departments, along with the
JULE Division, to provide snow and ice control services during winter storms. In
addition, the department partners with area private contractors to remove snow
from the Port of Dubuque and the downtown.
Improved Connectivity — Transportation and Telecommunications
• Ensure that vehicles can safely and efficiently access Dubuque's residences,
businesses, institutions, and places of work by maintaining Dubuque's streets
and alleys, especially during the winter months.
• Facilitate safe vehicular travel by maintaining the city's street and traffic signs,
traffic signals, and approximately half of its street lights in good working order.
• Facilitate safe pedestrian travel by maintaining City -owned walks, steps, and
crosswalk signals.
• Facilitate the safe and efficient transportation of City personnel, equipment, and
resources through the department's fueling, maintenance, and repair of the City's
extensive fleet of vehicles, buses, and heavy equipment.
Financially Responsible City Government and High Performance Organization
• The Public Works Department strives to improve its service delivery performance
through continuous review of its street maintenance methods of operations.
• The Public Works Department has demonstrated its commitment to financial
responsibility by outsourcing work wherever operationally necessary and fiscally
feasible, including snow removal operations in the Port of Dubuque, the
downtown, and from City -owned parking lots.
Economic Prosperity
• The Public Works Department's year-round maintenance of safe and smooth
driving surfaces on Dubuque's streets ensures the efficient and effective
transportation of goods and services in the community.
• The many street maintenance services provided by the Public Works Department
contribute substantially to improving Dubuque's aesthetics and livability, thereby
making Dubuque a more desirable place to live and work.
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PUBLIC WORKS
Social/Cultural Vibrancy
■ Well-maintained streets help foster neighborhood pride and sense of ownership.
The Public Works Department's asphalt street overlay program has been
repeatedly credited with improving the self-image of many of Dubuque's older
neighborhoods.
Environmental Integrity
• The Public Works Department's programmed mechanized sweeping of
Dubuque's streets and downtown alleys substantially reduces the amount of
particulates, solids, litter, and debris that would otherwise be carried by storm
water runoff into its streams and the Mississippi River.
• The Public Works Department's policy of immediately collecting and properly
disposing of dead animals from public right-of-way reduces the likelihood of
vermin and carrion -feeders on Dubuque's streets.
Performance Measures
Street Maintenance — Activity Statement
Provide for the safe and efficient movement of motor vehicles on City streets and alleys
and the safe movement of pedestrians on public sidewalks and steps maintained by the
department. Also, safeguard public health and provide for the general welfare of residents
and visitors to the community through street sweeping and weed -cutting on City -owned
properties and along City right-of-way.
Goals
■ Repair asphalt and concrete streets, alleys and curbs/gutters on an as -needed basis.
■ Maintain an effective and efficient road transportation network during winter snow and
ice events through pre -storm anti -icer application and deicing and plowing streets
during and after storms.
■ Maintain an effective and efficient pedestrian walkway network by clearing City -
maintained walks in a timely and efficient manner after winter storms.
■ Provide for clean and attractive streets and neighborhoods by maintaining City -owned
lots, cutting weeds along street right-of-ways, and mechanically sweeping City streets,
downtown alleys and City parking lots.
■ Provide for the safe and efficient movement of pedestrians and vehicles on Dubuque's
streets and alleys through the proper placement, installation, and maintenance of
____)traffic signals, street lights, street signs, and traffic signs.
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PUBLIC WORKS
Obiective: Street Maintenance
Asphalt overlay five (5) centerline miles of streets in
The Public Works Department's asphalt paving
program provides for safe, smooth, and well-
maintained streets by correcting pavement
deficiencies, extending the useful life of City
streets, and thereby delaying the need for costly
street reconstruction projects. In FY16, five (5)
centerline miles of streets will be paved, along
with constructing ADA -compliant curb ramps to
meet the updated guidelines for curb ramp
construction on streets receiving an asphalt
overlay.
Obiective: Snow and Ice Control
Plow open arterial streets within 18 hours
and residential streets within 48 hours of the
cessation a winter storm.
This program provides for the safe and efficient
movement of motor vehicles and public safety
vehicles throughout the city during winter storm
events.
calendar year 2015.
\!
� J ' DID YOU KNOW?
In 2014, 399 tons of asphalt millings
from that year's 4.35 mile Public
Works Department asphalt overlay
program were sold back to the
asphalt company and were
subsequently recycled into the new
asphalt used to pave those same
Dubuque streets.
DID YOU KNOW?
The City has a new Snow Plow
Progress Mapping system. Visit
www.citvofdubuaue/snow for
additional information.
Winter Season
2010/2011
2011/2012
2012/2013
2013/2014
Num ber of
24
13
26
42
Storms
Total
63.5"
30.0"
54.5"
63.3"
Seasonal
Snowfall
Salt Used for
7,213.tons
3,069 tons
5,243 tons
13,411 tons
De-icing
Citizen Requests
During the winter of 2013/2014, the department received a total of 477 Web Q/A
requests for service related to snow and ice control. 274 of those requests were deicing
or plowing requests. The average time for closing those requests from the time
received and logged until closed in Web Q/A was 1.65 days.
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PUBLIC WORKS
Strategies
Anti -icing:
Under certain conditions, the use of liquid deicers for pre -storm anti -icing application
is often the most cost effective and environmentally safe practice for snow and ice
control. Pre -storm anti -icing operations require approximately 25% of the material at
10% of the overall cost when compared to standard storm post -onset de-icing
methods. The total amount of liquid deicer used for anti -icing operations during the
winter of 2013-2014 was 43,690 gallons.
De-icing:
The department's FY16 budget requests include funds for labor and equipment to
maintain 24/7 plowing and de-icing operations during winter storm events and for
the purchase of 8,000 tons of roadway deicer salt at an estimated cost of $69/ton.
Future Initiatives:
• Continue to research and implement new technologies which will improve the
effectiveness and efficiency of Dubuque's snow and ice control program.
• To continue to reduce the quantity of deicing chemicals applied per lane mile
without reducing the City's current high standard of service.
Objective: Street Cleaning
In order to provide our citizens and visitors
an attractive and clean city, Public Works
Department crews sweep streets and
downtown alleys, and also cut grass, weeds
and brush on City properties and along City
right-of-way.
Street cleaning removes debris and litter from street
gutters before those materials can enter the storm
sewer system, which drains into the Mississippi
River.
\
\J DID YOU KNOW?
Street sweeping is a best
management practice identified in the
City's National Pollutant Discharge
Elimination System (NPDES) Permit.
Obiective: Street Signs and Markings Maintenance
Annually, the Public Works Department repairs or replaces approximately 300
traffic signs, 300 informational signs, and 300 street name signs.
The signs are replaced to meet compliance standards stipulated in the Federal Manual
on Uniform Traffic Control Devices (MUTCD) and to provide for the safe and efficient
movement of vehicles and pedestrians on city streets and walks. in addition, the Public
Works Department maintains informational signs, such as historical neighborhood
signs, pedestrian way -finding signs, and JULE bus stop signs.
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PUBLIC WORKS
Sign Replacement Program
In FY14, 263 street name signs and 276 JULE
signs were replaced. In addition, 296 traffic law
signs and posts were replaced at various locations
throughout the city.
Obiective: Street and Traffic Light Maintenance
This activity safeguards public health, safety and
installation and maintenance of all traffic
control equipment and related electrical
systems
Public safety is also assured by maintaining all City -
owned street lighting equipment, including light
heads, poles, and wiring systems. 115 traffic signal
installations and 2,109 City -owned high pressure
sodium and LED street lights are maintained by the
department's two technicians.
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\
' DID YOU KNOW?
Old street name signs are
available for purchase for $25
each at the Municipal Services
Center at 925 Kerper Court.
general welfare through the
\
DID YOU KNOW?
The Public Works Department,
under the direction of the
Engineering Department, is
replacing City -owned high
pressure sodium street lights with
LED street lights. The new LED
street lights are more energy
efficient and have a longer life
span.
PUBLIC WORKS
Detail by Activity
Activity: Sewer Maintenance
Overview
Sewer Maintenance provides for a safe and clean municipal environment by inspecting,
cleaning and repairing Dubuque's sanitary and storm water sewers. Dubuque sanitary
sewer system has 277.37 miles of gravity -flow pipe and 6,852 manholes. Department
workers also inspect, clean and repair Dubuque's storm water sewer system, which has
139.5 miles of pipe, 5,621 catch basins, and 1,831 manholes.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$902,174
$920,782
$919,777
Resources
$902,174
$920,782
$919,777
Position Summary
FY 2015/15 FTE's
Foreman
1.96
Equipment Operator I
4.41
Equipment Operator II
0.82
Truck Driver
0.40
Total FTE's
7.59
Supporting City and Community Goals
Partnering for a Better Dubuque
• The Public Works Department partners with the Engineering Department
regarding the maintenance, repair, and replacement of City sanitary and storm
water sewer infrastructure.
• The Public Works Department partners with the Engineering, Legal, and Water
and Resource Recovery Center departments to ensure compliance with the
consent decree settlement signed with the USEPA and federal Department of
Justice in 2012.
Financially Responsible City Government and High Performance Organization
■ The Public Works Department continually strives to improve its service delivery in
a cost-effective manner through constant review of its sewer maintenance
methods of operations.
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PUBLIC WORKS
• The Public Works Department continually improves its service delivery in a cost-
effective manner to its citizen -customers through an increasing reliance on
private sector contractors. In this manner, the department's sewer maintenance
work force has been reduced from 11.0 to 8.0 FTEs over the last 35 years.
Environmental Integrity
• The Public Works Department works hard to protect our community's physical
environment by systematically inspecting and cleaning Dubuque's sanitary and
storm water sewer systems.
Performance Measures
(-Sewer Maintenance — Activity Statement
Provides for a safe and clean municipal environment by inspecting, cleaning and repairing
Dubuque's sanitary and storm water sewer systems.
Goals
■ Provide for systematically cleaning and inspecting 75 miles of sanitary sewer pipe each
year to reduce the number of basement back-ups and sanitary sewer overflows
attributable to compromised City sewer lines.
• Provide 24/7 service response to citizen requests for sanitary sewer problem assistance.
Objective: Timely Response to Sanitary Sewer Service Requests
The Public Works Department provides 24i7 response to sanitary sewer service requests. Most
requests are responded to in less than one hour from the time of receiving the request to
arriving at the scene, including nights, weekends and holidays.
Year
2010
2011
2012
2013
Total Service Requests:
90
135
122
116
Private Sewer Problems
81
111
101
98
City Sewer Problems
9
24
21
18
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1
PUBLIC WORKS
Objective: Systematic Sanitary Sewer Pipe Inspection
With the goal of reducing sanitary sewer overflows and basement back—ups, the Public Works
Department will routinely clean 25 miles of pipe classified as warranting predictive/preventive
maintenance. The department will also clean and inspect an additional 50 miles of the City's
gravity -flow sanitary sewer system that are not on a regular maintenance program annually.
200
180
160
140
120
100
80
60
40
20
0
r
'
Miles of Pipe
Inspected
_ 2011
2012
2013
Objective: Root Control
Intrusive tree roots in a sanitary sewer line are one
of the main causes of sanitary sewer overflows
and basement back-ups. The Public Works
Department manages an annual intrusive root -
killing program, with the actual work performed by
an expert private contractor.
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16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
�
■ zoll
■2012
—12013
0
Treated Footage
PUBLIC WORKS
Objective: Post -Construction Inspection of Sanitary and Storm Sewer
Infrastructure
In order to ensure contractor compliance with City
specifications, al! newly -constructed sanitary and
stotm sewer infrastructure will be inspected with
closed-circuit television equipment.
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\
�1 ' DID YOU KNOW?
The Public Works Department's
digital sewer inspection reports,
along with the sewers'
construction documents, are both
linked to the City's Geographic
Information System (GIS).
PUBLIC WORKS
Detail by Activity
Activity: Riverfront Maintenance and Operations
Overview
Riverfront Maintenance and Operations provides for the City's maintenance of over 6.5
miles of riverfront shoreline and two public boat ramps, ensuring accessible and
aesthetically -attractive municipal waterfront areas that can be fully utilized by
recreational, commercial and industrial interests. Through partnering with the United
States Army Corps of Engineers, this activity also ensures the proper operation and
maintenance of Dubuque's floodwall infrastructure. Dubuque is protected from flooding
conditions on the Mississippi River by its 6.4 mile long floodwall system, which includes
four permanent and one temporary pumping facilities, four auxiliary power generators,
one harbor closure gate system, twelve storm sewer closure gates, five 16' vehicle
access gates, and two 4' pedestrian access gates. The Public Works Department also
maintains the American Trust River's Edge Plaza, the Alliant Energy Amphitheater, the
Mississippi Riverwalk, the Port of Dubuque's parking lots, the Ice Harbor boat docks,
the Riverwalk boat -mooring quay, the Port's shoreline, and other City -owned
infrastructure in the Port of Dubuque. All work is performed in accordance with City
operational guidelines and maintenance agreements with Port of Dubuque businesses.
Lighting, sweeping, watering, landscaping, mowing, snow clearing, and other
maintenance along Dubuque's entire riverfront are also provided as needed and
required.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$718,024
$636,508
$731,434
Resources
$175,715
$154,963
$214,701
Position Summary
FY 2015/16 FTE's
Foreman
0.51
Equipment Operator I
0.63
Equipment Operator II
0.13
Maintenance Worker
0.84
Laborer
1.36
Traffic Signal Technician
0.01
Total FTE's
3.48
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PUBLIC WORKS
Supporting City and Community Goals
Partnering for a Better Dubuque
• The Public Works Department partners with the Leisure Services and
Engineering departments, along with expert private sector service providers, in
maintaining Dubuque's considerable investment in the Port of Dubuque.
• The Public Works Department also partners with the Water and Resource
Recovery Center, the Engineering Department, and the U.S. Army Corps of
Engineers in the maintenance and operation of Dubuque's 6.4 mile long
floodwall.
Financially Responsible City Government and High Performance Organization
• The Public Works Department constantly strives to improve its service delivery
performance through continuous review of its methods of operations along
Dubuque's riverfront. Through these efforts, many specialized tasks have been
outsourced over the last 35 years and the department's full-time riverfront
maintenance workforce has been reduced from 3.0 to 1.0 FTEs.
Economic Prosperity
• The Port of Dubuque's many tourist -oriented amenities contribute directly to our
community's relative prosperity. Ensuring that the City's considerable investment
in the Port's infrastructure is secure through 24/7 maintenance and vigilance is a
key mission of the Public Works Department's riverfront maintenance activity.
• The City of Dubuque's 6.4 mile long floodwall system protects many of its most
important employers and businesses from inundation during times of high
Mississippi River water levels. Proper and timely maintenance of the floodwall's
complicated infrastructure is vital to ensure that Dubuque's economy is not
detrimentally impacted by a flooding Mississippi River.
Social/Cultural Vibrancy
• The Port of Dubuque hosts numerous festivals and outdoor public gatherings
during the warm -weather months. It is also the home of Dubuque's most popular
events arena, its most popular convention center, Dubuque's most popular
casino, its world-class National Mississippi River Museum and Aquarium, one of
Dubuque's largest hotels, its only indoor water park, and its most popular
wedding reception venue. Timely and fastidious maintenance of the City's
infrastructure in the Port ensures that it will continue to be Dubuque's most
popular gathering place with Dubuque's residents and visitors.
• 24/7 maintenance of the City's two boat launch/landing facilities ensures that
river recreation is accessible and affordable for residents and visitors alike.
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PUBLIC WORKS
Performance Measures
if-Riverfront Maintenance and Operations - Activity Statement
Provide for safe, accessible and aesthetically -attractive municipal waterfront areas for full
utilization by recreational, commercial and industrial interests.
Goals
■ Provide maintenance of riverfront shoreline, including the Port of Dubuque, to ensure that
citizens and visitors can enjoy the Mississippi River and the Port's many amenities.
• Provide flood protection to the community by maintaining and operating the City's 6.4 mile
long floodwall through the timely closing of the floodwall's access gates and storm sewer
outlets, setting up and operating its portable 10" pumps, and operating the floodwall's four
permanent pumping stations — all vital components of Dubuque's flood control system.
Objective: Provide a high level of maintenance along Dubuque's riverfront and in
the Port of Dubuque.
A high level of maintenance at the City's two public boat launch/landing facilities, along
Dubuque's shoreline, and in the Pott of Dubuque provides our citizens and visitors aesthetic
and safe access to and enjoyment of the Mississippi River.
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PUBLIC WORKS
Objective: Provide 24/7 boat Iaunchllanding
ramp and dock maintenance.
The FY16 budget requests funds for the daily
maintenance of the City's two boat ramps and
associated docks throughout the boating season.
4 r ,.�g
Objective: To make continual improvements to the City's floodwall infrastructure
through the acquisition of temporary flood barriers, re-establishment of
operational easements, and conducting a study which would provide contingency
plans and secondary protection measures for essential public infrastructure.
Protecting Dubuque's tremendous
public and private investment in its
floodplain infrastructure is vital not
only to preserving its economic
base, but also ensuring that many
of its older residential
neighborhoods are not
compromised and rendered
unlivable.
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PUBLIC WORKS
Detail by Activity
Activity: Vehicle Maintenance
Overview
Vehicle Maintenance maintains and repairs the City's fleet of 561 trucks, buses, heavy
equipment, automobiles, and other machinery. Machinery, vehicles, and equipment
maintained include the major fleets belonging to the Public Works, Police, Fire, and
Water departments, along with the buses of the JULE public transit system.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$2,625,610
$2,672,042
$2,663,694
Resources
$2,625,610
$2,672,042
$2,663,694
Position Summary
FY 2015/16 FTE's
Equipment Maintenance Supervisor
1.00
Lead Mechanic
2.00
Mechanic
7.00
Stock Clerk
2.00
Custodian I
0.15
Total FTE's
12.15
Supporting City and Community Goals
Planned and Managed Growth
■ The Public Works Department is continually evaluating City fleet operations,
seeking to reduce operational costs, dependence on non-domestic fuels, and the
fleet's overall carbon footprint.
Partnering for a Better Dubuque
■ The Public Works Department partners with numerous private sector service
providers in the city to maintain and repair a City fleet that has doubled in size
over the last 40 years. Through these partnerships, the department's
complement of mechanics has actually been reduced from 12.0 to 10.0 FTEs
during the same time period.
Improved Connectivity — Transportation and Telecommunications
■ The Public Works Department facilitates the safe and efficient transportation of
City workers, equipment, and resources through its comprehensive City
vehicle/equipment fueling, maintenance, and repair programs.
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PUBLIC WORKS
Financially Responsible City Government and High Performance Organization
■ The Public Works Department constantly strives to improve the performance of
its vehicle maintenance activity through continuous review of its methods of
operations.
■ The Public Works Department also strives to improve its performance and
efficiency through outsourcing specialized repair work to expert private sector
garages in Dubuque.
■ The Public Works Department ensures optimal performance by the City's public
safety vehicles through their foremost priority within the activity's repair regimen.
Environmental Integrity
■ The Public Works Department's vehicle maintenance activity is constantly
striving to reduce the City fleet's carbon footprint through timely maintenance of
the City's vehicles and their use of bio -supplemented fuels.
■ The vehicle maintenance activity continues to explore alternative vehicle fuels
and powertrains, including the use of compressed natural gas, hybrid drivetrains,
and plug-in electric drivetrains.
Performance Measures
Vehicle Maintenance — Activity Statement
Maintain and repair the City's fleet to ensure safe and efficient operation of all City -owned
vehicles.
Goals
■ Ensure that City vehicles and heavy equipment are always ready to provide timely service
to the public in a cost-effective manner.
■ Ensure that the municipal fleet is constantly being improved to reduce its carbon footprint
and increase fuel efficiency.
Objective: Maintain the City fleet to the highest standards to ensure its readiness
to respond to any emergency at any time.
The Public Works Department maintains the entire City fleet, except for the vehicles belonging
to the Airport Department. Public .safety vehicles, Police/Fire year-round and Snow/lce
Control in the winter, must be ready to respond to any emergency at any time to protect the
public from bodily harm and property damage.
-111-
PUBLIC WORKS
Objective: The department's nine mechanics and two service workers will
receive training annually to keep them abreast with the maintenance and repair of
the latest automotive and equipment technologies.
While greater reliance on outsourcing vehicle repairs has allowed the department to reduce its
complement of mechanics over the last fifteen years, those private sector .service providers are
not available to .service an ambulance, fire truck, police car, or snow plow truck at 3AM on a
Sunday, Christmas Day, etc. Continual training of our mechanics, especially regarding the
technologies incorporated into those vehicles, is especially important.
Objective: The department will evaluate the use of compressed natural gas
(CNG) as a vehicle fuel for the City's heavy trucks, pickup trucks, SUVs, and
automobiles.
Three City/department goals are the commitment to reduce the City fleet's carbon footprint,
improve the fleet's overall fuel efficiency, and reduce the City's reliance (vulnerability) on fuels
from outside the USA.
Objective: The department will continue to explore/evaluate the use of CNG
vehicle fuel, hybrid power, and plug-in powertrain technologies for future City
vehicles.
The City already is using CNG -fueled and electric/gas-engine hybrid vehicles. Yet to be
evaluated are dieseUhydraulic-launch hybrid trucks and plug-in electric automobiles. While the
benefits of improved fuel efficiency and reduced carbon footprint are obvious, initial higher
purchase costs and constantly improving technologies argue for continued comparison before
fleet conversion.
-112-
PUBLIC WORKS
Detail by Activity
Activity: Resource Management
Overview
The Resource Management Activity provides City curbside collection services that
reduce public health risks and improve community livability, while seeking to optimize
materials diversion away from landfilling. The Public Works Department provides
efficient refuse collection and disposal service to over 20,000 customers through the
City's Pay -As -You Throw (PAYT) program. It also monitors City compliance with all
collection -related environmental and safety regulations, facilitates community aesthetics
improvements, and assists in the protection of Dubuque's environment. This activity
also provides for the efficient collection of recyclable materials from Dubuque's
municipal customers. Recycling bins are provided to the City's customers for the
recycling of a full spectrum of paper, plastic and metal materials. System operating
procedures determine activity costs, while recycling revenues are determined by the
City's contract with Dittmer Recycling and the Dubuque Metropolitan Area Solid Waste
Agency. Another activity service is the collection of furniture, appliances, and other
large and/or bulky items for subsequent disposal recycling or disposal. The curbside
collection of yard debris materials (grass, leaves and brush), food scraps, and
compostable paper is the activity's fourth service.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$3,762,172
$3,872,161
$3,982,896
Resources
$3,713,746
$3,876,707
$4,015455
Position Summary
FY 2015/16 FTE's
Resource Management Coordinator
1.00
Lead Sanitation Driver
1.00
Sanitation Driver
17.00
Sanitation Laborer
1.00
Custodial I
0.08
Seasonal Sanitation Driver
0.67
Total FTE's
20.75
Supporting City and Community Goals
Planned and Managed Growth
■ The department is continually evaluating its curbside collection services for the
purpose of improving operational efficiencies and diverting more materials from
landfill disposal.
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PUBLIC WORKS
• The department, in seeking to reduce the City fleet's overall carbon footprint and
improve the fleet's overall fuel efficiency, is considering the purchase of CNG -
fueled collection vehicles in future years.
• The department is proposing the greater use of wheeled City -owned carts for the
collection of refuse, recyclables, and yard/food debris. The carts could allow the
City to accommodate additional growth without adding more vehicles and
personnel, and also reduce work-related injuries.
Partnering for a Better Dubuque
• The department's Resource Management activity partners with the Dubuque
Metropolitan Area Solid Waste Agency and Dittmer Recycling to provide low-cost
recycling collection service to Dubuque's residents.
• The Resource Management activity partners with Full Circle Organics in Farley,
Iowa to provide low-cost yard debris and food scrap collection and composting
service to Dubuque's residents and some businesses and institutions.
Financially Responsible City Government and High Performance Organization
• The Resource Management activity constantly strives to improve its service
delivery performance through continuous review of its methods of operation.
This includes the deliberations and recommendations of the activity's labor-
management Operations Review Team, which has been meeting every two
months since 1998.
• In continually seeking to improve operational efficiencies, the Resource
Management activity has proposed consideration of the purchase of CNG -fueled
collection vehicles in future years. These vehicles could prove to be less costly
to own and operate, while also reducing the City fleet's carbon footprint.
Economic Prosperity
• The Resource Management activity contributes towards ensuring Dubuque's
continued economic prosperity by providing comprehensive low-cost collection
services to residents, thereby enhancing Dubuque's livability and protecting its
high standard of community aesthetics.
Environmental Integrity
• The Resource Management activity contributes towards preserving Dubuque's
physical environment through providing comprehensive, low-cost curbside
collection services, thereby reducing the frequency of illegal dumping.
• The Resource Management activity's recent expansion of its food scrap
collection -for -composting service has diverted additional materials from landfill
disposal and helped reduce greenhouse gas emissions at the DMASWA Landfill.
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PUBLIC WORKS
Performance Measures
Resource Management—Activity Statement
Provides efficient and comprehensive residential curbside collection services for the disposal
of garbage and bulky items, and, the diversion and reuse of recyclables, yard debris, food
scraps and other food -related compostables.
Goals
■ Reduce landfill disposal costs and increase recycling through the incentivized Pay -As -
You -Throw Program.
- Increase diversion of compostable materials from landfilling.
• Comply with all federal and state environmental and safety regulations.
• Improve operational efficiencies.
J
Objective: Provide additional opportunities to residents to recycle more of the
materials they currently set out at curbside for collection.
increased diversion from landfilling will reduce program costs
for the City and its customers, while likely further reducing the
City's carbon footprint.
\ /
DID YOU KNOW?
Dubuque was the first large city
in Iowa to provide curbside
recycling collection service to its
citizens — over twenty years ago!
Objective: Evaluate feasibility of expanding the City's compostables collection
service to include additional materials - and additional city residents, businesses,
and institutions currently unable to access a collection service similar to the
City's.
More materials composted and fewer materials landfilled reduces the DMA S WA's greenhouse
gas emissions and likely reduces the City's collection service cost.
-115-
PUBLIC WORKS
Objective: Evaluate and implement t
wheeled collection carts.
The use of wheeled collection catts
would allow the City to reduce activity
costs through reduced workers
compensation costs. Catts would also
reduce litter and thereby improve
neighborhood aesthetics in many areas
of the city.
he expansion of the use of City -owned,
\ /
' DID YOU KNOW?
Wheeled refuse collection carts are already
being used in many of Dubuque's alleys to
accommodate multi -family housing
customers and to improve neighborhood
aesthetics.
Objective: Purchase more fuel-efficient and environmentally -friendly collection
vehicles in future years.
One option already endorsed by the private sector more than half of all new collection vehicles
purchased in the USA by private and public sector service providers are CNG -fueled.
DID YOU KNOW?
More than half of all new solid
waste collection vehicles sold in
the USA use CNG for their engine
fuel.
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PUBLIC WORKS
Detail by Activity
Activity: Dubuque Metropolitan Area Solid Waste Agency (DMASWA)
Overview
This activity provides for a clean, attractive, and sanitary regional environment through
the operation and management of the DMASWA Landfill, which is owned by the 28E
partnership of the City and County of Dubuque. The DMASWA Landfill is designed for
the disposal of municipal solid waste, serves Dubuque and Delaware counties, and is
operated in conformance with state and federal environmental laws and permits. The
DMASWA composting facility processes and composts yard waste, food scraps, and
compostable paper brought to it by some of its Dubuque and Delaware county
customers. The operation and management of the DMASWA's Household Hazardous
Materials Regional Collection Center (HHMRCC) provides convenient, no -cost, drop-off
disposal services to Dubuque and Delaware county residents from April through
October.
The HHMRCC also accepts for recycling old/unused electronic items (e -scrap), such as
old TVs, cell phones, and batteries, year round. That E -scrap is subsequently recycled
at the Scott County (Iowa) Solid Waste Commission electronics recycling facility in
Davenport, one of only two R2 -certified electronics recycling facilities in Iowa.
Management and operational support of the DMASWA's ten (10) recyclables drop-off
facilities in Dubuque County (Cascade, Key West, Dyersville, Farley, Epworth, Durango,
St. Catherine, and Dubuque (3)) enhances the diversion and recycling of paper,
cardboard, metals, and plastics. Those materials are transported to the Dittmer
Recycling Center for subsequent processing. This activity also manages and operates
the DMASWA's landfill methane collection system. The Agency's methane collection
system currently burns the methane to ensure destruction of this most potent
greenhouse gas. The Agency's near-term plans/options for the methane's future
beneficial use include marketing its methane in partnership with the Greater Dubuque
Development Corporation to attract new employers to Dubuque's newest industrial park
adjoining the DMASWA Landfill, generating "green electricity" in partnership with
Central Iowa Power Cooperative, heating the Agency's own buildings, and/or, producing
and selling compressed natural gas (Bio -CNG) vehicle fuel.
Funding Summary
FY 2013/14
Actual
FY 2014/15
Adopted
FY 2015/16
Recommended
Expenditures
$3,066,103
$3,128,792
$3,282,071
Resources
$3,066,103
$3,128,792
$3,282,071
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PUBLIC WORKS
Position Summary
FY 2015/16 FTE's
Solid Waste Agency Administrator
1.00
Landfill Supervisor
1.00
Equipment Operator II
6.75
Mechanic
1.00
Scale House Operator
2.00
Total FTE's
11.75
Supporting City and Community Goals
Planned and Managed Growth
■ The Public Works Department, by contract, provides management and planning
services to the DMASWA. In order to ensure that the DMASWA Landfill will
continue to be a community utility and resource in future years, land has been
purchased and plans prepared/approved for additional landfill cells with a total
life of forty more years.
■ The DMASWA's facilities now have the capacity to not only remain in business
for decades to come, but to serve a larger population base and expanded
industrial/commercial development.
■ The DMASWA is implementing expansion of its customer base into Illinois and
Wisconsin in order to increase its revenue stream and thereby keep future fee
increases moderate and within the means of its current customers.
Partnering for a Better Dubuque
■ The DMASWA activity partners with the Iowa Department of Natural Resources
(IDNR) as one of IDNR's charter members of the Iowa Environmental
Management System. This partnership has not only engendered DMASWA
service enhancements, but also brought over $100,000 in grant monies to the
DMASWA service area.
■ The DMASWA activity has a strong partnership with the City of Dubuque's
Resource Management activity through its three-way contract with Dittmer
Recycling. This contract has brought recyclables' sales revenues to the City,
helping keep the cost of the City's curbside collection services among the lowest
in the state. It also has allowed the Agency to minimize its investment in
infrastructure and operations, by not having to own and operate its own materials
recycling facility.
■ The Public Works Department partners with County of Dubuque staff in
managing the DMASWA's facilities and programs, in a manner similar to the joint
ownership and management of the Dubuque Law Enforcement Center. These
cooperative regional governmental service efforts have proven to be more
efficient than individual initiatives and result in lower costs for Dubuque's
taxpayers.
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PUBLIC WORKS
• The DMASWA partners by contract with Delaware County to provide Delaware's
residents and businesses disposal and recycling services. In turn, DMASWA's
costs are proportionately shared by Delaware County, thereby lessening the cost
burden on Dubuque residents and businesses.
• Other partnerships established and currently maintained between the DMASWA
and other agencies include those with Scott County (electronics recycling), the
Bi -State Solid Waste Management Coalition (planning and IDNR grants), the
University of Northern Iowa Center for Energy and Environmental Education
(waste diversion coaching and teaching curriculums), the Dubuque County
Conservation Board (illegal dumping enforcement officer and the Dubuque Area
Task Force On Illegal Dumping and Illegal Littering), T&W Grinding (composting
operations), LL Pelling Company (asphalt roofing shingle recycling), Unison
Solutions LLC (methane system management), the Iowa Northland Regional
Council of Governments (area small business waste reduction counseling), Keep
Iowa Beautiful (Keep Dubuque County Clean and Green), Loras College
(Education and Communication Coordinator), the University of Dubuque (surface
water monitoring program), and, Dubuque Community Schools/West Dubuque
Community Schools/Holy Family Catholic Schools (Green Vision Education
Program).
Financially Responsible City Government and High Performance Organization
• The Public Works Department staff assigned to the DMASWA activity are
constantly striving to reduce Agency costs and increase Agency revenues. The
Agency is not tax or per -capita fee supported and does not have franchise or
regulatory control over the disposal/diversion/reuse of materials generated in its
service area. A constant challenge for staff is keeping Agency gate fees cost -
competitive with those of the large landfills in Illinois.
• The DMASWA Environmental Management System (EMS) labor-management
team meets quarterly to review current operations to address service deficiencies
and also discuss future service improvements and efficiencies.
• The DMASWA relies more heavily on private sector service providers each year
in order to continually add more services without adding more staff and
equipment.
Economic Prosperity
• The public ownership and management of the DMASWA's facilities has
continually assured equal access at low cost to all businesses, industries, and
institutions in the Agency's service area.
• Recent property acquisitions by the DMASWA and subsequent approval from the
IDNR to use some of those properties for future landfill cells assure area
businesses and industries that they can plan for future DMASWA capacity to
•
-119-
PUBLIC WORKS
• accommodate any expansions they may have planned through the end of the
twenty-first century.
Environmental Integrity
• The DMASWA constructs, operates, and maintains its facilities in strict
compliance with federal and state environmental protection regulations.
• The DMASWA constantly monitors underlying ground waters and surface waters
to assure compliance with all relevant federal and state water quality regulations.
• The DMASWA complies with federal Title V Air Permit regulations.
Performance Measures
Dubuque Metropolitan Area Solid Waste Agency — Activity Statement
Provide administrative, planning and operational support to the Dubuque Metropolitan Area
Solid Waste Agency (DMASWA), a 28E partnership of the City and County of Dubuque,
through the operation of the DMASWA's municipal solid waste landfill, yard debris and food
scraps composting facility, household hazardous materials management facility, recycling
drop-off facilities, landfill methane system, and, appliance/metals/tire/electronics recycling
programs.
Goals
■ Increase diversion of recyclables and compostables from landfilling.
Comply with all state and federal environmental regulations.
Adhere to all stipulations in the Agency's Iowa Department of Natural Resources
operating permit.
Objective: Increase diversion of materials from landfilling to recycling or
composting.
Diversion of materials from landfilling for reuse reduces our community's impact upon the
environment, extends the life of the DMASWA Landfill, and delays the onerous costs of
constructing new landfill cells.
Objective: Maintain the financial integrity of
the DMASWA.
The Agency faces the daunting prospect of spending
$10,000,000 on major capital projects over the next
-120-
��� DID YOU KNOW?
The amount of materials buried in
the DMASWA Landfill dropped
over 23% from FY12 to FY14,
from 120,371 tons to 92,570 tons.
PUBLIC WORKS
five years. As a result, it will have to borrow most of those monies. Increased diversion of
materials from landfilling, if not managed properly, could result in a significant loss of revenue
and even more Agency debt.
Objective: Identify a financially -
sustainable use for the Agency's landfill
methane.
Whether burned now in the Agency's flare
station or used in future years to fuel vehicles,
heat Agency buildings, heat the building of a
new employer in Dubuque's adjoining industrial
park, or generate electricity, the DMASWA's
methane is not being vented into the
atmosphere — thereby significantly reducing
the DMASWA Landfill's greenhouse gas
emissions. The key challenge is to ensure that
any future methane beneficial use system is
one that the Agency can afford.
Objective: Expand the DMASWA's customer
In order to ensure that the Agency's facilities and
services are financially sustainable in future years,
its current customer base must be maintained and
new customers added. If the Agency's substantial
near-term capital project costs are not supported
by a broader customer base, more monies will
have to be borrowed and future fee increases will
be more frequent and substantial.
\!
' DID YOU KNOW?
The DMASWA Landfill and its
other facilities and services are
not tax -supported. The fees
charged the Agency's customers
at its facilities are the only
revenue it receives.
-121-
base.
\Li
DID YOU KNOW?
The DMASWA Landfill serves not
only all of Dubuque county, but also
all of Delaware county and many
homes and businesses in Grant
and Jo Daviess counties.
43,137 52,405 44,560 50,525
2,095 9,631 3,000 6,300
3,579 0 0 0
2,760,880 3,000,490 3,181,527 3,274,960
(36,694) (46,393) (37,000) (45,000)
163,920 196,039 184,750 212,200
73,686 115,576 102,560 115,000
82,660 99,691 101,400 100,000
33,759 34,822 39,500 35,000
66,771 90,978 90,000 91,000
3,004 3,102 3,000 3,000
5,414 2,971 2,900 3,000
5,785 9,344 10,000 10,000
20,940 17,429 20,000 20,000
3,006 5,060 3,900 5,000
16,686 22,740 27,000 22,000
15,699 32,569 17,500 20,000
0 0 2,996,158 3,168,307
99,252 112,440 106,000 125,000
2,476 569 5,000 4,000
7,273 3,287 3,500 2,000
9,959 10,222 10,000 11,300
1,600 13,186 12,000 13,000
5,562 11,510 7,000 8,000
0 27,495 10,000 10,000
0 11,454 0 0
50,169 111,127 98,000 179,400
199,431 31,071 11,000 14,300
91,580 11,736 13,900 12,261
160 0 20 0
51 - CHARGES FOR SERVICES 3,731,790 3,990,550 7,067,175 7,470,553
100 53201 REFUNDS 1,035 0 0 0
940 53202 SALES TAX REFUNDS 405 0 0 0
1
Recommended Operating Revenue Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY16 Recomm'd
Revenue
Revenue
Budget
Budget
670 43110
940 43110
940 43115
100 43230
940 43230
INVESTMENT EARNINGS
INVESTMENT EARNINGS
INTEREST -ACCOUNTS REC
LEASE, PROPERTY
LEASE, PROPERTY
12,095
0
0
0
750
4,876
0
0
1,800
3,000
7,000
15,000
2,500
900
3,000
5,000
17,000
2,000
900
3,100
43 - USE OF MONEY AND PROPERTY
12,845 9,676 28,400 28,0001
940 45731 IA DNR RCC OPERATION
28,580 23,941
30,000 25,000
45 - STATE GRANTS
28,580 23,941 30,000 25,000
810 46105 FUEL SALES, COUNTY
135,164 154,882
147,500 143,400
46 - LOCAL GRANT AND REIMBURSE
135,164 154,882 147,500 143,400 I
670 51215 PENALTIES
610 51250 SEWER TV SERVICE CHARGES
940 51310 MONTHLY RENTAL
670 51605 SOLID WASTE MONTHLY FEE
670 51606 SOLID WASTE REFUSE CREDIT
670 51610 TIPPER CARTS
670 51615 EXTRA/OVERSIZE CAN SUBSCR
670 51620 REFUSE SINGLE USE REFUSE
670 51630 YARD WASTE STICKER ANNUAL
670 51635 YARD WASTE SINGLE USE STI
670 51640 YARD WASTE BRUSH TIE SALE
670 51641 SUBSCRIPTION RECYCLING
670 51642 FOOD SCRAP
940 51643 E -SCRAP RECYCLING FEES
670 51645 LEAF RAKE OUT FEES
670 51650 LARGE ITEM PICKUP FEES
940 51655 CUSTOMER FEES, HHMRCC
940 51660 SOLID WASTE AGENCY PMT
670 51665 RECYCABLE SALES
940 51670 GOVERNMENT FEES, HHMRCC
940 51685 COMPOST LANDFILL FEES
940 51687 MRF REVENUE
100 51910 STATE HIGHWAY MAINT
100 51956 PAVILION FEES
940 51965 EVENTS REVENUE
250 51975 SALE OF SALT
680 51975 SALE OF SALT
680 51976 SALT HANDLING FEE
680 51977 SALT STORAGE FEE
670 54647 ROW VIOLATION - COLLECT.
1
-122-
Recommended Operating Revenue Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY16 Recomm'd
Revenue
Revenue
Budget
Budget
810
940
810
810
610
670
100
100
250
620
100
250
670
680
810
940
670
53204
53204
53530
53570
53605
53605
53610
53615
53615
53615
53620
53620
53620
53620
53620
53620
53630
IOWA FUEL TAX REFUND
IOWA FUEL TAX REFUND
SPECIALIZED SERVICES
FUEL/PARTS INTERNAL SVC
MISCELLANEOUS REVENUE
MISCELLANEOUS REVENUE
INSURANCE CLAIMS
DAMAGE CLAIMS
DAMAGE CLAIMS
DAMAGE CLAIMS
REIMBURSEMENTS -GENERAL
REIMBURSEMENTS -GENERAL
REIMBURSEMENTS -GENERAL
REIMBURSEMENTS -GENERAL
REIMBURSEMENTS -GENERAL
REIMBURSEMENTS -GENERAL
SALES TAX COLLECTION
36,351
237
939,905
1,339,175
95
(2,615)
260
26,424
0
0
156
21,156
366
1,099
34
342
8,317
36,596
0
963,895
1,345,830
419
0
2,926
22,059
166
72
141
26,788
670
309
837
35,577
8,933
36,500
0
1,040,079
1,400,000
0
0
0
18,500
0
0
200
1,250
350
0
0
0
9,240
36,500
0
1,350,154
1,134,000
0
0
0
18,500
0
0
125
3,690
700
0
840
100
7,770
1 53 - MISCELLANEOUS 2,372,743 2,445,220 2,506,119 2,552,379
940 54106 EQUIPMENT SALES 20,500 0 0 0
100 54109 SALVAGE SALES 2,421 2,625 5,000 3,100
610 54109 SALVAGE SALES 17,430 5,963 15,000 10,000
680 54109 SALVAGE SALES 644 175 0 0
810 54109 SALVAGE SALES 7,329 6,632 7,500 6,000
940 54109 SALVAGE SALES 2,195 4,541 3,000 7,500
100 54110 SALE OF SIGNS AND MARKING 27,259 4,375 7,000 4,000
54 - OTHER FINANCING SOURCES
77,779 24,312 37,500 30,600
250 59100 FR GENERAL 0 181,485 0 0
400 59250 FR ROAD USE TAX 38,368 38,191 38,465 38,724
400 59300 FR STREET CONSTRUCTION 0 0 94,003 120,519
100 59610 FR WPC OPERATING 7,756 0 0 0
250 59640 FR WATER UTILITY 0 80,000 80,000 0
100 59670 FR REFUSE COLLECTION 2,909 0 0 0
100 59940 FR DMASWA 7,756 0 0 0
59- TRANSFER IN AND INTERNAL
56,789 299,676 212,468 159,243
54 - PUBLIC WORKS TOTAL 6,415,690 6,948,257 10,029,162 10,409,175
-123-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
100
250
610
620
670
680
810
820
940
100
250
670
810
100
250
610
620
670
680
940
100
250
610
620
670
810
820
940
100
250
610
620
670
810
940
250
810
940
250
670
810
940
100
250
61010
61010
61010
61010
61010
61010
61010
61010
61010
61020
61020
61020
61020
61030
61030
61030
61030
61030
61030
61030
61050
61050
61050
61050
61050
61050
61050
61050
61071
61071
61071
61071
61071
61071
61071
61091
61091
61091
61092
61092
61092
61092
61099
61099
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
FULL-TIME EMPLOYEES
PART-TIME EMPLOYEES
PART-TIME EMPLOYEES
PART-TIME EMPLOYEES
PART-TIME EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
SEASONAL EMPLOYEES
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
OVERTIME PAY
HOLIDAY PAY -OVERTIME
HOLIDAY PAY -OVERTIME
HOLIDAY PAY -OVERTIME
HOLIDAY PAY -OVERTIME
HOLIDAY PAY -OVERTIME
HOLIDAY PAY -OVERTIME
HOLIDAY PAY -OVERTIME
SICK LEAVE PAYOFF
SICK LEAVE PAYOFF
SICK LEAVE PAYOFF
VACATION PAYOFF
VACATION PAYOFF
VACATION PAYOFF
VACATION PAYOFF
WAGE ADJUSTMENT
WAGE ADJUSTMENT
526,508
1,336,577
291,747
85,428
942,073
1,684
594,513
0
549,544
10,368
10,848
7,684
0
35,037
5,681
61
41
24,386
15
26,443
35,829
189,904
9,126
786
16,955
24,518
0
61,174
2,650
5,316
275
93
18,364
1,355
13,774
410
2,262
0
13,063
0
7,459
0
0
0
-124-
649,407
1,270,017
287,450
94,474
938,939
612
605,595
6,725
544,353
11,089
11,142
7,892
0
32,599
5,233
0
0
21,783
0
8,869
65,202
221,303
9,522
1,365
20,490
25,404
420
89,266
3,799
52,667
88
0
17,562
4,931
14,856
2,146
4,947
3,439
11,983
2,502
15,391
10,483
0
0
605,051
1,308,677
310,813
93,396
1,013,560
0
641,334
1,120
598,918
11,474
15,472
3,257
6,107
44,282
26,041
0
0
19,488
0
21,814
40,210
176,200
10,250
2,050
18,600
28,250
100
71,200
3,025
13,050
750
0
25,700
3,000
16,100
1,427
2,451
4,253
0
0
0
0
13,439
27,639
632,604
1,337,448
310,511
97,303
1,061,140
0
656,700
5,010
619,696
11,675
16,388
3,459
6,356
43,352
29,874
0
0
20,307
0
22,731
40,210
176,200
10,250
2,050
18,600
28,250
100
71,200
3,681
13,050
750
0
25,700
3,000
16,100
9,107
21,088
9,135
0
0
0
0
0
0
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
610
620
670
810
820
940
100
250
610
620
670
680
810
820
940
100
250
610
620
670
680
810
820
940
100
250
610
620
670
810
820
940
100
250
610
620
670
810
820
940
100
250
610
620
61099
61099
61099
61099
61099
61099
61310
61310
61310
61310
61310
61310
61310
61310
61310
61320
61320
61320
61320
61320
61320
61320
61320
61320
61410
61410
61410
61410
61410
61410
61410
61410
61415
61415
61415
61415
61415
61415
61415
61415
61416
61416
61416
61416
WAGE ADJUSTMENT
WAGE ADJUSTMENT
WAGE ADJUSTMENT
WAGE ADJUSTMENT
WAGE ADJUSTMENT
WAGE ADJUSTMENT
IPERS
IPERS
IPERS
IPERS
IPERS
IPERS
IPERS
IPERS
IPERS
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
SOCIAL SECURITY
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
HEALTH INSURANCE
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
WORKM ENS' COMPENSATION
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
0
0
0
0
0
0
51,643
133,960
26,110
7,483
86,465
147
53,787
0
55,755
45,512
116,256
22,501
6,462
74,611
126
47,053
0
48,511
117,731
288,376
61,709
24,210
222,001
133,200
438
111,000
8,341
140,723
8,094
3,674
139,657
25,337
3,666
80,349
435
1,104
228
68
-125-
0
0
0
0
0
0
67,696
139,032
26,527
8,558
88,072
55
56,788
638
58,667
56,863
117,708
22,149
7,165
74,560
44
49,079
530
49,586
136,631
381,100
80,157
28,827
288,818
173,287
251
158,831
22,257
152,551
11,177
3,833
151,906
29,992
136
89,806
511
1,023
207
72
6,399
1,924
21,248
13,262
22
12,699
62,104
137,474
28,734
8,340
96,451
0
60,605
109
63,201
53,865
117,876
24,617
7,302
82,668
0
52,106
94
54,515
137,950
369,858
86,682
25,276
285,600
185,640
286
157,080
22,948
157,853
11,565
3,976
150,350
29,458
136
94,448
1,210
2,611
624
187
0
0
0
0
0
0
65,326
140,460
28,711
8,871
100,750
0
62,001
456
65,141
55,961
121,031
24,594
7,601
86,309
0
53,116
391
55,805
121,936
318,866
73,882
22,714
249,600
149,760
1,123
137,280
25,443
156,432
13,028
3,887
142,780
27,486
157
91,358
1,263
2,670
620
193
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
670
680
810
820
940
100
250
670
810
100
250
610
620
670
810
940
810
940
100
250
610
620
670
810
940
100
250
610
620
670
810
940
61416
61416
61416
61416
61416
61417
61417
61417
61417
61640
61640
61640
61640
61640
61640
61640
61645
61645
61650
61650
61650
61650
61650
61650
61650
61660
61660
61660
61660
61660
61660
61660
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
LIFE INSURANCE
UNEMPLOYMENT INSURANCE
UNEMPLOYMENT INSURANCE
UNEMPLOYMENT INSURANCE
UNEMPLOYMENT INSURANCE
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
SAFETY EQUIPMENT
TOOL ALLOWANCE
TOOL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
MEAL ALLOWANCE
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
EMPLOYEE PHYSICALS
807
0
481
0
460
4,519
3,266
1,572
7,891
346
3,818
1,524
229
3,586
1,251
4,252
1,600
200
336
6,204
174
6
42
630
48
0
816
591
396
228
210
1,478
771
0
466
0
436
5,516
1,691
9,839
28
720
2,950
1,960
222
2,337
863
2,802
1,800
200
1,038
6,396
156
18
54
600
72
69
505
426
246
546
336
993
2,027
0
1,283
2
1,199
0
0
0
0
1,187
3,509
1,130
234
3,902
1,276
4,460
1,800
200
425
5,812
275
37
0
980
100
128
704
600
300
475
200
325
2,120
0
1,313
10
1,240
0
0
3,000
0
994
3,500
2,000
226
3,760
1,300
4,800
1,800
200
325
5,959
159
37
60
980
100
141
515
435
300
475
350
350
61 - WAGES AND BENEFITS 7,045,640 7,653,092 7,840,421 7,776,476
100 62010 OFFICE SUPPLIES 2,454 1,684 2,553 2,475
250 62010 OFFICE SUPPLIES 114 0 50 50
610 62010 OFFICE SUPPLIES 982 214 524 400
670 62010 OFFICE SUPPLIES 208 57 275 275
810 62010 OFFICE SUPPLIES 87 157 134 160
940 62010 OFFICE SUPPLIES 2,739 3,297 3,300 3,451
100 62011 UNIFORM PURCHASES 304 1,794 955 1,150
250 62011 UNIFORM PURCHASES 4,061 8,882 4,914 5,000
610 62011 UNIFORM PURCHASES 213 1,520 1,000 1,000
620 62011 UNIFORM PURCHASES 283 730 353 360
670 62011 UNIFORM PURCHASES 1,729 4,112 3,750 3,750
-126-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
810 62011 UNIFORM PURCHASES
940 62011 UNIFORM PURCHASES
810 62013 UNIFORM MAINTENANCE
940 62013 UNIFORM MAINTENANCE
100 62030 POSTAGE AND SHIPPING
250 62030 POSTAGE AND SHIPPING
610 62030 POSTAGE AND SHIPPING
670 62030 POSTAGE AND SHIPPING
810 62030 POSTAGE AND SHIPPING
940 62030 POSTAGE AND SHIPPING
100 62033 HAND TOOLS/EQUIPMENT
250 62033 HAND TOOLS/EQUIPMENT
610 62033 HAND TOOLS/EQUIPMENT
620 62033 HAND TOOLS/EQUIPMENT
670 62033 HAND TOOLS/EQUIPMENT
810 62033 HAND TOOLS/EQUIPMENT
940 62033 HAND TOOLS/EQUIPMENT
100 62034 REPAIR PARTS/SUPPLIES
250 62034 REPAIR PARTS/SUPPLIES
610 62034 REPAIR PARTS/SUPPLIES
620 62034 REPAIR PARTS/SUPPLIES
670 62034 REPAIR PARTS/SUPPLIES
680 62034 REPAIR PARTS/SUPPLIES
810 62034 REPAIR PARTS/SUPPLIES
940 62034 REPAIR PARTS/SUPPLIES
250 62036 CONSTRUCTION SUPPLIES
940 62050 OFFICE EQUIPMENT MAINT
100 62060 O/E MAINT CONTRACTS
610 62060 O/E MAINT CONTRACTS
940 62060 O/E MAINT CONTRACTS
100 62061 DP EQUIP. MAINT CONTRACTS
810 62061 DP EQUIP. MAINT CONTRACTS
250 62062 JANITORIAL SUPPLIES
670 62062 JANITORIAL SUPPLIES
810 62062 JANITORIAL SUPPLIES
940 62062 JANITORIAL SUPPLIES
100 62064 ELECTRICAL SUPPLIES
250 62064 ELECTRICAL SUPPLIES
670 62064 ELECTRICAL SUPPLIES
680 62064 ELECTRICAL SUPPLIES
810 62064 ELECTRICAL SUPPLIES
940 62064 ELECTRICAL SUPPLIES
100 62090 PRINTING & BINDING
250 62090 PRINTING & BINDING
3,797
921
2,951
909
3,935
385
2,061
555
21
1,068
356
8,603
2,338
292
5
59
1,566
18,727
10,419
10,057
3,231
699
103
1,884
27,549
37,577
0
0
2,900
450
2,693
1,387
6,647
1,254
2,791
1,527
3,232
1,856
350
21
678
4,015
446
1,919
-127-
2,203
3,221
3,403
960
1,564
249
881
79
0
754
240
7,552
1,627
22
22
199
3,424
9,830
12,791
19,558
8,669
1,313
88
1,343
16,556
40,845
0
0
0
0
5,847
2,718
7,966
1,499
3,257
946
2,249
692
131
0
248
1,569
383
277
2,500
1,545
3,010
904
3,743
0
1,220
144
22
1,139
2,350
8,776
2,385
500
50
0
2,000
9,998
10,628
10,258
4,122
950
0
1,922
19,170
38,329
50
4,678
2,958
0
6,521
3,359
6,780
1,500
2,895
1,558
3,297
1,893
140
0
200
400
455
1,957
2,500
2,450
3,471
979
3,614
0
1,220
125
22
1,056
480
7,921
1,660
300
50
0
2,000
11,624
12,717
19,949
5,287
1,050
0
2,000
17,150
41,662
0
4,772
3,017
0
5,243
3,700
8,125
1,529
2,895
1,600
2,294
706
140
0
200
412
450
1,996
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
670 62090 PRINTING & BINDING
810 62090 PRINTING & BINDING
940 62090 PRINTING & BINDING
100 62110 COPYING/REPRODUCTION
810 62110 COPYING/REPRODUCTION
940 62110 COPYING/REPRODUCTION
100 62130 LEGAL NOTICES &ADS
250 62130 LEGAL NOTICES &ADS
670 62130 LEGAL NOTICES &ADS
810 62130 LEGAL NOTICES &ADS
940 62130 LEGAL NOTICES &ADS
670 62140 PROMOTION
940 62140 PROMOTION
100 62170 SUBSCRIPTIONS -BOOKS -MAPS
610 62170 SUBSCRIPTIONS -BOOKS -MAPS
670 62170 SUBSCRIPTIONS -BOOKS -MAPS
940 62170 SUBSCRIPTIONS -BOOKS -MAPS
100 62190 DUES & MEMBERSHIPS
250 62190 DUES & MEMBERSHIPS
670 62190 DUES & MEMBERSHIPS
810 62190 DUES & MEMBERSHIPS
940 62190 DUES & MEMBERSHIPS
610 62204 REFUNDS
940 62204 REFUNDS
100 62206 PROPERTY INSURANCE
250 62206 PROPERTY INSURANCE
810 62206 PROPERTY INSURANCE
940 62206 PROPERTY INSURANCE
100 62207 BOILER INSURANCE
810 62207 BOILER INSURANCE
100 62208 GENERAL LIABILITY INSURAN
250 62208 GENERAL LIABILITY INSURAN
610 62208 GENERAL LIABILITY INSURAN
620 62208 GENERAL LIABILITY INSURAN
670 62208 GENERAL LIABILITY INSURAN
810 62208 GENERAL LIABILITY INSURAN
940 62208 GENERAL LIABILITY INSURAN
670 62210 SALES TAX
940 62210 SALES TAX
940 62211 PROPERTY TAX
250 62230 COURT COSTS & RECORD FEES
100 62310 TRAVEL -CONFERENCES
670 62310 TRAVEL -CONFERENCES
810 62310 TRAVEL -CONFERENCES
11,150
64
1,723
5,430
215
164
0
0
1,363
400
1,868
6,668
17,479
941
0
210
325
1,100
160
264
164
1,392
1,213
0
92
10,455
4,537
23,542
5,341
4,208
7,763
45,019
8,691
10,511
22,797
12,393
28,895
8,058
5,298
0
0
7,700
389
872
-128-
15,656
407
236
6,439
228
108
0
416
4,668
396
4,523
7,172
20,262
963
0
79
153
1,464
0
195
169
2,380
1,000
211
142
16,251
7,023
60,212
5,347
4,210
14,286
35,748
8,238
9,964
21,610
12,656
34,179
8,594
5,473
2,245
0
8,679
775
240
12,694
20
1,857
5,539
219
167
373
0
1,550
400
2,405
10,000
18,781
960
50
230
340
1,322
0
270
169
3,164
2,000
0
149
16,988
7,374
25,955
5,347
4,210
14,435
36,121
8,324
10,068
21,836
12,843
35,205
8,219
5,404
0
0
9,325
1,650
1,050
14,625
100
1,900
4,507
233
200
200
0
1,800
400
2,000
9,000
20,000
982
0
241
379
1,488
0
275
177
6,754
2,000
0
178
20,249
8,790
28,847
5,555
4,374
13,891
34,759
8,010
9,688
21,013
13,091
38,536
8,766
5,582
2,800
2,000
9,512
1,650
1,108
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
940
100
670
940
100
670
940
100
250
610
620
670
810
940
100
250
620
670
680
810
940
250
670
810
940
100
250
100
250
610
620
670
810
940
940
100
250
610
620
670
810
940
100
250
62310
62320
62320
62320
62340
62340
62340
62360
62360
62360
62360
62360
62360
62360
62411
62411
62411
62411
62411
62411
62411
62412
62412
62412
62412
62419
62419
62421
62421
62421
62421
62421
62421
62421
62423
62424
62424
62424
62424
62424
62424
62424
62431
62431
TRAVEL -CONFERENCES
TRAVEL -CITY BUSINESS
TRAVEL -CITY BUSINESS
TRAVEL -CITY BUSINESS
MILEAGE/LOCAL TRANSP
MILEAGE/LOCAL TRANSP
MILEAGE/LOCAL TRANSP
EDUCATION &TRAINING
EDUCATION &TRAINING
EDUCATION &TRAINING
EDUCATION &TRAINING
EDUCATION &TRAINING
EDUCATION &TRAINING
EDUCATION &TRAINING
UTILITY EXP -ELECTRICITY
UTILITY EXP -ELECTRICITY
UTILITY EXP -ELECTRICITY
UTILITY EXP -ELECTRICITY
UTILITY EXP -ELECTRICITY
UTILITY EXP -ELECTRICITY
UTILITY EXP -ELECTRICITY
UTILITY EXP -GAS
UTILITY EXP -GAS
UTILITY EXP -GAS
UTILITY EXP -GAS
UTILITY EXP-ELEC ST LTNG
UTILITY EXP-ELEC ST LTNG
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELECOMMUNICATION CG
RADIO/PAGER FEE
RADIO/PAGER FEE
RADIO/PAGER FEE
RADIO/PAGER FEE
RADIO/PAGER FEE
RADIO/PAGER FEE
RADIO/PAGER FEE
PROPERTY MAINTENANCE
PROPERTY MAINTENANCE
3,132
0
7
1,052
309
0
1,136
21
3,960
5,326
60
75
1,990
8,942
23,707
46,376
1,261
8,054
2,051
17,236
22,176
16,411
2,499
5,674
11,002
142,988
317,625
7,178
4,281
1,101
0
1,837
1,636
5,612
1,531
1,815
9,968
1,478
739
4,346
739
2,800
430
43,184
-129-
3,640
306
0
3,921
314
0
1,215
40
1,957
4,439
0
25
2,218
11,629
41,668
56,469
1,365
9,836
1,032
19,435
26,023
19,937
3,060
5,930
20,080
484,127
0
7,785
3,397
1,659
520
914
2,538
5,271
1,233
2,668
11,380
1,779
889
5,017
889
3,763
2,085
35,453
3,150
250
75
1,184
315
75
1,401
1,950
4,440
5,000
300
500
2,500
5,000
26,140
49,600
2,102
8,215
0
17,581
23,102
16,903
2,574
5,844
15,000
469,517
0
7,892
3,566
300
0
1,212
2,136
6,258
1,640
2,335
9,756
1,508
822
4,470
754
2,856
4,500
38,569
3,324
312
75
3,300
320
75
1,290
1,950
2,000
5,000
300
500
2,500
7,000
26,140
49,600
1,500
8,215
0
17,581
24,586
13,522
2,059
4,675
14,400
331,517
138,000
7,785
3,397
1,659
0
914
2,538
5,322
1,200
2,722
11,608
1,815
904
5,117
907
3,838
2,127
39,050
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
670 62431 PROPERTY MAINTENANCE
680 62431 PROPERTY MAINTENANCE
810 62431 PROPERTY MAINTENANCE
940 62431 PROPERTY MAINTENANCE
100 62436 RENTAL OF SPACE
250 62436 RENTAL OF SPACE
940 62436 RENTAL OF SPACE
100 62437 BARRICADE RENTAL
250 62437 BARRICADE RENTAL
610 62437 BARRICADE RENTAL
620 62437 BARRICADE RENTAL
100 62511 FUEL, MOTOR VEHICLE
250 62511 FUEL, MOTOR VEHICLE
610 62511 FUEL, MOTOR VEHICLE
620 62511 FUEL, MOTOR VEHICLE
670 62511 FUEL, MOTOR VEHICLE
810 62511 FUEL, MOTOR VEHICLE
940 62511 FUEL, MOTOR VEHICLE
100 62512 FUEL, OFF ROAD VEHICLE
810 62512 FUEL, OFF ROAD VEHICLE
940 62512 FUEL, OFF ROAD VEHICLE
250 62520 WARRANTY - VEHICLE/PARTS
670 62520 WARRANTY - VEHICLE/PARTS
940 62520 WARRANTY - VEHICLE/PARTS
100 62521 MOTOR VEHICLE MAINT.
250 62521 MOTOR VEHICLE MAINT.
610 62521 MOTOR VEHICLE MAINT.
620 62521 MOTOR VEHICLE MAINT.
670 62521 MOTOR VEHICLE MAINT.
810 62521 MOTOR VEHICLE MAINT.
940 62521 MOTOR VEHICLE MAINT.
100 62528 MOTOR VEH. MAINT. OUTSOUR
250 62528 MOTOR VEH. MAINT. OUTSOUR
610 62528 MOTOR VEH. MAINT. OUTSOUR
620 62528 MOTOR VEH. MAINT. OUTSOUR
670 62528 MOTOR VEH. MAINT. OUTSOUR
810 62528 MOTOR VEH. MAINT. OUTSOUR
940 62528 MOTOR VEH. MAINT. OUTSOUR
100 62611 MACH/EQUIP MAINTENANCE
250 62611 MACH/EQUIP MAINTENANCE
610 62611 MACH/EQUIP MAINTENANCE
620 62611 MACH/EQUIP MAINTENANCE
670 62611 MACH/EQUIP MAINTENANCE
810 62611 MACH/EQUIP MAINTENANCE
7,953
5,206
16,237
64,136
564
819
1,750
0
11,028
0
0
13,636
234,784
20,933
8,498
166,609
7,565
4,299
504
74
189,781
0
0
500
18,776
235,164
25,885
9,967
213,042
7,873
8,661
8,608
64,246
3,212
2,465
71,566
4,476
9,320
8,672
483,789
4,394
10,266
0
9,488
-130-
6,280
12,284
11,701
70,082
540
336
1,750
344
5,814
380
0
20,634
239,036
20,710
7,574
170,472
7,003
3,440
3,715
602
206,575
(170)
166
1,482
20,333
293,329
37,192
7,880
186,085
5,279
10,618
7,857
57,439
5,023
0
62,335
1,397
31,617
21,374
477,077
5,141
4,374
54
12,703
9,000
5,000
16,562
70,000
540
560
1,750
343
8,297
300
250
16,333
194,286
17,868
6,819
143,857
6,817
4,250
3,292
203
237,859
0
0
0
15,558
194,071
23,820
10,166
191,540
4,896
6,260
12,439
82,385
3,276
1,716
75,000
500
5,100
12,726
393,321
4,617
2,835
0
9,678
8,000
3,000
16,500
90,200
540
343
1,750
351
5,930
300
250
15,854
175,029
17,396
6,362
143,196
5,883
2,974
3,715
602
206,575
0
0
0
18,130
262,398
34,100
8,842
209,234
5,923
11,913
13,268
60,448
3,500
1,750
66,104
1,425
6,500
11,753
424,938
5,000
4,461
0
10,000
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
940 62611 MACH/EQUIP MAINTENANCE
100 62614 EQUIP MAINT CONTRACT
250 62614 EQUIP MAINT CONTRACT
610 62614 EQUIP MAINT CONTRACT
620 62614 EQUIP MAINT CONTRACT
670 62614 EQUIP MAINT CONTRACT
680 62614 EQUIP MAINT CONTRACT
810 62614 EQUIP MAINT CONTRACT
940 62614 EQUIP MAINT CONTRACT
100 62615 MACH/EQUIP MAINT. OUTSOUR
250 62615 MACH/EQUIP MAINT. OUTSOUR
620 62615 MACH/EQUIP MAINT. OUTSOUR
810 62615 MACH/EQUIP MAINT. OUTSOUR
940 62615 MACH/EQUIP MAINT. OUTSOUR
100 62616 TRAFFIC & ST LT COMPONENT
250 62616 TRAFFIC & ST LT COMPONENT
100 62617 TRAFFIC CONTROLLER REPAIR
250 62617 TRAFFIC CONTROLLER REPAIR
250 62618 ASPHALT
610 62618 ASPHALT
620 62618 ASPHALT
680 62618 ASPHALT
100 62619 CONCRETE
250 62619 CONCRETE
610 62619 CONCRETE
620 62619 CONCRETE
100 62620 STONE
250 62620 STONE
610 62620 STONE
620 62620 STONE
670 62620 STONE
940 62620 STONE
250 62636 DE-ICING PRODUCTS
940 62636 DE-ICING PRODUCTS
100 62637 LANDSCAPE/FERT/PLANTS
250 62637 LANDSCAPE/FERT/PLANTS
250 62640 SALT
680 62640 SALT
940 62649 BEVERAGE/ICE
100 62663 SOFTWARE LICENSE EXP
810 62663 SOFTWARE LICENSE EXP
940 62663 SOFTWARE LICENSE EXP
680 62664 LICENSE/PERMIT FEES
810 62664 LICENSE/PERMIT FEES
94,903
12,551
10,151
1,246
623
4,048
0
1,167
1,642
4,110
9,477
0
0
64,411
59,532
34,209
2,580
150
966,379
3,494
2,917
2,420
0
104,541
10,764
3,558
2,508
32,059
111
0
176
72,483
12,499
799
12,059
314
0
0
880
499
4,462
1,250
84
220
-131-
116,543
7,644
11,328
1,633
816
7,603
1,063
852
2,279
6,411
11,854
48
1,379
26,675
79,333
0
4,198
0
891,009
0
0
0
1,152
57,118
14,171
3,836
2,857
29,829
150
0
0
53,788
27,873
5,243
12,735
517
34,112
107,866
942
0
4,462
1,800
0
220
106,487
13,225
9,932
1,271
624
4,129
0
1,190
1,675
3,208
9,359
0
250
58,317
95,616
0
2,785
0
731,000
3,564
2,975
0
236
142,785
10,979
3,940
5,212
33,200
113
100
0
59,000
15,215
1,000
12,300
1,000
245,000
98,000
0
2,362
4,551
1,800
84
220
117,961
14,281
11,554
1,666
832
7,755
0
1,190
4,244
6,539
13,341
0
300
58,000
80,920
0
4,282
0
745,620
3,635
3,035
0
598
145,641
14,454
3,913
2,750
30,676
153
100
0
59,000
15,519
1,000
12,990
527
414,000
179,400
961
2,409
4,551
1,800
0
220
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
940 62664 LICENSE/PERMIT FEES
940 62666 CREDIT CARD CHARGE
100 62667 INTERNET SERVICES
610 62667 INTERNET SERVICES
620 62667 INTERNET SERVICES
670 62667 INTERNET SERVICES
810 62667 INTERNET SERVICES
940 62667 INTERNET SERVICES
810 62669 PROGRAMMING
100 62671 MISC. OPERATING SUPPLIES
250 62671 MISC. OPERATING SUPPLIES
810 62671 MISC. OPERATING SUPPLIES
670 62673 FOOD SCRAP SUPPLIES
670 62674 BRUSH TIES
610 62680 MANHOLE COMPONENTS
100 62685 SIGN SUPPLIES
940 62685 SIGN SUPPLIES
250 62686 CRACKSEAL MATERIALS
250 62687 TAC OIL
250 62692 LANDFILL FEES
670 62692 LANDFILL FEES
680 62692 LANDFILL FEES
100 62696 OUTSIDE COLLECTOR EXPENSE
670 62696 OUTSIDE COLLECTOR EXPENSE
940 62697 LABOR RELATIONS
940 62699 CASH SHORT AND OVER
100 62710 CONTRACTOR SERVICES
250 62710 CONTRACTOR SERVICES
610 62710 CONTRACTOR SERVICES
670 62710 CONTRACTOR SERVICES
810 62710 CONTRACTOR SERVICES
940 62710 CONTRACTOR SERVICES
100 62712 CONSULTING ENGINEERS
680 62712 CONSULTING ENGINEERS
940 62712 CONSULTING ENGINEERS
100 62713 LEGAL SERVICES
940 62713 LEGAL SERVICES
250 62715 FORECASTING SERVICE
940 62716 CONSULTANT SERVICES
670 62726 AUDIT SERVICES
940 62726 AUDIT SERVICES
940 62727 FINANCIAL SERVICE FEES
100 62731 MISCELLANEOUS SERVICES
250 62731 MISCELLANEOUS SERVICES
1,085
4,437
0
0
0
0
0
0
1,848
861
128
166
5
0
68,940
94,018
0
9,314
16,212
40,396
333,049
0
72
2,855
1,692
184
34,914
7,362
10,093
5,241
21
14,600
1,348
3,811
149,427
5,210
18,978
5,858
43,400
550
3,100
664
0
119
-132-
1,493
3,977
0
0
0
0
0
0
1,848
118
104
0
0
3,975
96,288
38,679
0
9,392
10,962
53,571
327,763
973
37
2,522
2,525
231
15,297
3,458
3,182
90
750
12,582
295
0
78,178
9,753
2,444
4,718
60,971
600
3,250
740
0
0
1,120
3,600
1,440
960
480
480
480
960
1,848
0
0
0
0
0
70,319
95,898
500
19,000
10,726
54,818
342,403
0
500
2,912
0
0
25,029
6,632
6,789
100
100
7,500
3,000
0
139,000
5,000
3,000
5,975
15,000
650
3,500
814
0
0
1,569
3,800
1,440
960
480
480
0
960
1,848
0
0
0
0
4,000
71,725
70,000
2,000
19,380
11,181
54,642
347,308
1,000
0
2,572
0
0
15,886
3,527
5,000
100
765
8,000
3,000
0
150,000
5,000
3,000
6,373
15,000
700
3,600
814
0
0
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
670 62732 TEMP HELPCONTRACT SERV.
810 62732 TEMP HELPCONTRACT SERV.
940 62732 TEMP HELPCONTRACT SERV.
940 62737 CONTRACT ADM SERVICE
670 62743 CT PEOPLE W/DISABILITIES
100 62746 ONE CALL OPERATION
100 62747 MACH/EQUIPMENT RENTAL
250 62747 MACH/EQUIPMENT RENTAL
940 62747 MACH/EQUIPMENT RENTAL
940 62748 APPLIANCE RECYCLING
670 62750 TIRE RECYCLING
940 62750 TIRE RECYCLING
670 62761 PAY TO OTHER AGENCY
940 62761 PAY TO OTHER AGENCY
940 62763 PAYMENT TO IOWA DNR
940 62767 ENVIRON. TESTING/MON.
670 62770 GRIND/COMPOST SERVICE
940 62770 GRIND/COMPOST SERVICE
100 62771 FLOODWALL OPERATIONS
940 62775 SERVICE ROLLOFF CONTAINER
100 62778 SERVICES - OTHER DEPTS
100 62780 HAULING SERVICES
250 62780 HAULING SERVICES
610 62780 HAULING SERVICES
680 62780 HAULING SERVICES
940 62780 HAULING SERVICES
100 62781 LAWN CARE SERVICES
940 62781 LAWN CARE SERVICES
250 62782 HANDLING FEES
680 62782 HANDLING FEES
680 62783 TARPING FEES
940 62784 ASPHALT SHINGLE RECYCLING
100 62811 ENG. DIVISION SERVICES
100 62833 SERVICE FROM WPC
2,255
0
28,726
82,846
1,532
3,599
680
351
27,109
1,940
288
14,935
23,500
197,239
210,623
54,167
4,052
54,428
1,012
6,074
0
44,542
72,261
0
0
22,960
28,843
1,025
22,488
183,191
6,768
38,711
0
0
9,666
15,111
85,033
87,398
0
3,491
3,174
0
20,811
2,210
178
13,290
13,890
165,168
194,686
49,987
12,116
42,976
0
0
42
62,447
46,311
0
0
19,417
23,417
600
20,450
25,167
4,078
34,122
0
0
8,500
0
10,000
87,987
0
3,671
1,000
3,750
10,000
2,000
0
16,050
0
202,167
210,000
54,883
16,000
23,200
0
0
0
31,387
50,000
1,000
1,000
23,356
29,419
0
38,500
11,000
22,500
40,000
34,998
2,000
9,859
0
50,000
90,527
0
3,561
1,000
3,750
30,000
2,000
182
14,000
0
221,285
210,000
51,737
12,358
41,600
0
0
0
37,965
50,000
1,000
0
23,350
23,885
0
44,000
14,300
3,360
40,000
33,224
2,000
62 - SUPPLIES AND SERVICES 6,682,132 6,589,727 6,462,114 6,912,048
810 63210 STORES -GARAGE
100 63311 ADMIN. OVERHEAD
250 63311 ADMIN. OVERHEAD
610 63311 ADMIN. OVERHEAD
620 63311 ADMIN. OVERHEAD
670 63311 ADMIN. OVERHEAD
680 63311 ADMIN. OVERHEAD
810 63311 ADMIN. OVERHEAD
820 63311 ADMIN. OVERHEAD
1,414,116
48,598
187,770
26,509
13,254
66,272
0
24,300
2,209
-133-
1,478,224
50,292
196,598
27,432
13,716
64,008
9,144
22,860
2,286
1,442,398
52,136
203,796
28,437
14,219
66,354
9,479
23,698
2,370
1,478,224
52,155
213,362
28,448
14,224
66,380
4,741
23,707
2,371
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
940
100
820
670
940
610
63311
63312
63313
63314
63314
63316
ADMIN. OVERHEAD
LESS ADMIN. RECHARGES
LESS SERVICE FD CHARGES
PAYROLL OVERHEAD
PAYROLL OVERHEAD
LESS OPER. & MAINT.RECHRG
63 - ADMIN/OVERHEAD/STORES GAR
810 71117 TIME CLOCK
100 71120 PERIPHERALS, COMPUTER
670 71120 PERIPHERALS, COMPUTER
810 71120 PERIPHERALS, COMPUTER
940 71120 PERIPHERALS, COMPUTER
610 71122 PRINTER
940 71122 PRINTER
670 71123 SOFTWARE
810 71123 SOFTWARE
940 71123 SOFTWARE
100 71124 MICRO -COMPUTER
940 71211 DESKS/CHAIRS
940 71215 STORAGE CABINETS
670 71221 CARTS
250 71313 TRACTOR -REPLACEMENT
250 71314 TRUCK -REPLACEMENT
810 71314 TRUCK -REPLACEMENT
940 71314 TRUCK -REPLACEMENT
250 71328 TRAILERS
940 71328 TRAILERS
100 71410 SHOP EQUIPMENT
250 71410 SHOP EQUIPMENT
810 71410 SHOP EQUIPMENT
940 71410 SHOP EQUIPMENT
100 71411 TRAFFIC CONTROL EQUIPMENT
250 71411 TRAFFIC CONTROL EQUIPMENT
250 71415 SAWS
610 71415 SAWS
250 71416 PLOWS
250 71418 SALT SPREADERS
250 71420 EARTH COMPACTOR
620 71420 EARTH COMPACTOR
810 71421 HIGH PRESSURE SPRAY
940 71421 HIGH PRESSURE SPRAY
250 71425 CURB FORMS
610 71511 PUMPS
250 71512 COMPRESSORS
72,898
(441,810)
0
1,484
1,506
(1,528)
70,866
(457,202)
0
0
0
0
73,465
(473,954)
(4,239)
0
1,536
0
68,752
(474,140)
(9,618)
0
0
0
1,415,578 1,478, 224 1,439,695 1,468,606
379 0 0 0
0 0 1,083 0
0 0 1,083 18,000
0 0 1,083 0
966 968 1,083 0
0 0 250 250
326 291 0 0
5,000 3,500 0 0
950 2,638 0 0
2,356 8 7,000 7,000
0 897 0 0
155 1,603 0 0
1,308 0 0 0
3,479 14,314 6,000 8,000
19,667 0 0 0
386,952 129,712 0 0
40,717 0 0 0
0 0 0 17,400
0 6,175 8,000 9,000
2,395 0 0 0
1,696 5,058 2,000 2,000
3,145 0 0 0
4,619 4,083 5,000 5,000
539 1,690 2,000 2,000
21,910 21,352 12,000 12,000
8,938 0 0 0
0 1,019 0 1,000
0 378 0 0
23,200 23,200 0 0
12,000 12,000 0 0
2,400 0 0 0
0 0 0 3,500
0 0 9,900 6,500
6,794 0 0 0
0 0 2,000 0
0 1,179 1,350 1,350
7,871 0 12,000 12,000
-134-
Recommended Operating Expenditure Budget - Department Total
54 - PUBLIC WORKS
Fund
Account
Account Title
FY13 Actual
FY14 Actual
FY15 Adopted
FY 16 Recomm'd
Expense
Expense
Budget
Budget
940 71512 COMPRESSORS
940 71520 HVAC
810 71535 VEHICLE HOIST
100 71550 MISCELLANEOUS EQUIPMENT
250 71550 MISCELLANEOUS EQUIPMENT
810 71550 MISCELLANEOUS EQUIPMENT
810 71610 CUSTODIAL EQUIPMENT
100 71611 MOWING EQUIPMENT
250 71611 MOWING EQUIPMENT
940 71611 MOWING EQUIPMENT
100 71612 WEED WHIPS/SICKLE BAR
250 71612 WEED WHIPS/SICKLE BAR
100 71615 LEAF BLOWER
250 71616 SNOW BLOWER
100 71619 OTHER MAINT. EQUIPMENT
250 71619 OTHER MAINT. EQUIPMENT
610 71619 OTHER MAINT. EQUIPMENT
940 71619 OTHER MAINT. EQUIPMENT
610 72111 GAS SAFETY MONITOR
940 72410 PAGER/RADIO EQUIPMENT
940 72417 CAMERA RELATED EQUIPMENT
100 72418 TELEPHONE RELATED
250 72418 TELEPHONE RELATED
610 72418 TELEPHONE RELATED
670 72418 TELEPHONE RELATED
810 72418 TELEPHONE RELATED
940 72418 TELEPHONE RELATED
610 72816 JET FLUSHER HOSE
670 72818 RECYCLING CONTAINER
10,137
0
0
0
0
0
6,530
835
530
14,068
930
0
0
1,206
0
0
0
0
1,602
13,977
1,867
0
0
0
0
0
0
0
19,836
0
0
0
1,560
0
0
0
0
0
0
0
960
0
0
0
63,327
0
1,044
754
0
0
0
0
0
0
0
0
2,075
22,877
0
0
29,000
12,400
2,000
12,000
0
1,000
1,000
3,900
1,000
0
1,200
0
0
0
15,500
3,000
1,500
0
0
1,040
240
240
520
640
892
5,250
23,000
0
10,000
0
0
2,000
12,000
0
23,300
1,300
0
0
1,000
1,200
0
15,500
0
5,900
3,000
1,500
0
0
0
0
0
0
0
0
3,500
23,000
71 - EQUIPMENT
629,279 322,663 187,154 208,200
250 72115 BARRICADES/WARN SIGNALS
610 72115 BARRICADES/WARN SIGNALS
2,356 3,353 3,400 3,400
0 568 0 0
72 - EQUIPMENT
2,356 3,920 3,400 3,400
400 74111 PRINCIPAL PAYMENT
670 74111 PRINCIPAL PAYMENT
400 74112 INTEREST PAYMENT
670 74112 INTEREST PAYMENT
22,334
4,384
16,304
3,278
22,334
4,412
15,858
3,190
84,223
4,505
48,245
3,102
97,992
4,627
61,251
3,012
74 - DEBT SERVICE 46,300 45,794 140,075 166,882
670 91100 TO GENERAL
810 91100 TO GENERAL
940 91100 TO GENERAL
631,315
4,134
281,712
913,891
4,134
304,567
969,321
4,134
344,334
1,043,050
4,134
352,307
91 - TRANSFER TO
917,161 1,222,592 1,317,789 1,399,491
54 - PUBLIC WORKS TOTAL 16,738,445 17,316,013 17,390,648 17,935,103 I
-135-
Recommended Expenditure Budget Report by Activity & Funding Sounce
54 - PUBLIC WORKS
ADMINISTRATION - 54100
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR (441,810) (457,202) (473,954) (474440)
DEBT SERVICE 7,662 7,603 7,607 7,639
EQUIPMENT 0 0 1,883 0
SUPPLIES AND SERVICES 43,376 48,786 49,103 46,849
TRANSFER TO 618,877 913,891 969,321 1,043,050
WAGES AND BENEFITS 406,365 422,840 433,997 427,291
ADMINISTRATION 634,470 935,918 987,957 1,050,689
LANDFILL M- 54200
FUNDING SOURCE: DMASWA-GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 45,687 41,148 44,192 37,931
EQUIPMENT 42,356 4,561 17,875 39,400
SUPPLIES AND SERVICES 1,230,647 1,252,793 1,212,455 1,319,165
TRANSFER TO 281,712 304,567 344,334 352,307
WAGES AND BENEFITS 811,898 898,096 913,544 898,234
LANDFILL 2,412,300 2,501,165 2,532,400 2,647,037
COMPOSTING LANDFILL 54210
FUNDING SOURCE: DMASWA-GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 4,418 4,572 4,740 4,742
SUPPLIES AND SERVICES 70,009 46,678 28,946 47,136
WAGES AND BENEFITS 26,603 24,138 30,818 22,817
COMPOSTING LANDFILL 101,030 75,388 64,504 74,695
GM HOUSEHOLD HAZ. MAT. R.C.C- 54220
FUNDING SOURCE: DMASWA-GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 4,418 4,572 4,740 4,742
EQUIPMENT 0 1,044 0 0
SUPPLIES AND SERVICES 111,625 82,376 106,784 109,508
WAGES AND BENEFITS 46,104 38,799 63,050 91,127
HOUSEHOLD HAZ. MAT. R.C.0 162,146 126,790 174,574 205,377
DMASWA EDUCATION & COMM. - 54230
FUNDING SOURCE: DMASWA-GENERAL
Account
FY13 Actual FY14 Actual FY15 Adopted
Expense Expense Budget
FY16 Recomm'd
Budget
ADMIN/OVERHEAD/STORES GAR 4,418 4,572 4,740 4,742
EQUIPM ENT 2,395 0 0 0
SUPPLIES AND SERVICES 100,494 105,122 107,669 110,803
DMASWA EDUCATION & COMM. 107,307 109,694 112,409 115,545
-136-
Recommended Expenditure Budget Report by Activity & Funding Sounce
54 - PUBLIC WORKS
E -WASTE - 54240
FUNDING SOURCE: DMASWA-GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 4,418 4,572 4,740 4,741
SUPPLIES AND SERVICES 54,371 38,589 56,616 56,050
WAGES AND BENEFITS 37,351 33,805 48,942 42,000
E -WASTE 96,140 76,965 110,298 102,791
RURAL RECYCLING - 54250
FUNDING SOURCE: DMASWA-GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 2,209 2,286 2,370 2,371
SUPPLIES AND SERVICES 49,665 38,070 42,450 45,500
WAGES AND BENEFITS 12,289 11,746 14,142 13,250
RURAL RECYCLING 64,163 52,102 58,962 61,121
LANDFILL GAS SYSTEM - 54260
FUNDING SOURCE: DMASWA-GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 8,836 9,144 9,479 9,483
EQUIPMENT 10,137 0 0 0
SUPPLIES AND SERVICES 55,166 88,778 36,150 38,314
WAGES AND BENEFITS 18,744 26,076 30,016 27,708
LANDFILL GAS SYSTEM 92,883 123,998 75,645 75,505
SAN- SEWER MNTNCE - 54300
FUNDING SOURCE: SEWAGE FACILITY OPERATION
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 24,981 27,432 28,437 28,448
EQUIPMENT 1,602 4,953 24,090 12,500
SUPPLIES AND SERVICES 185,435 224,785 180,403 204,619
WAGES AND BENEFITS 422,139 439,820 482,439 464,940
SAN- SEWER MNTNCE 634,157 696,991 715,369 710,507
STORM SEWER MAINT - 54310
FUNDING SOURCE: STORM WATER OPERATION
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 13,254 13,716 14,219 14,224
EQUIPMENT 0 0 0 3,500
SUPPLIES AND SERVICES 54,673 46,688 48,172 48,364
WAGES AND BENEFITS 128,877 144,779 143,022 143,182
STORM SEWER MAINT 196,804 205,183 205,413 209,270
RIVERFRONT MANAGEMNT. - 54330
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR
4,418 4,572
-137-
4,740 4,741
Recommended Expenditure Budget Report by Activity & Funding Sounce
54 - PUBLIC WORKS
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
EQUIPMENT 2,122 0 3,700 25,000
SUPPLIES AND SERVICES 21,689 36,486 21,440 22,500
WAGES AND BENEFITS 62,674 60,090 60,507 59,011
RIVERFRONT MANAGEMNT. 90,904 101,148 90,387 111,252
FLOODWALL OPER./MAINT. - 54340
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 13,254 13,716 14,219 14,224
SUPPLIES AND SERVICES 104,336 96,197 100,409 87,175
WAGES AND BENEFITS 67,871 113,380 60,479 72,771
FLOODWALL OPER./MAI NT. 185,462 223,293 175,107 174,170
STREET MAINTENANCE - 54400
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 81,735 86,869 85,810 85,210
EQUIPM ENT 300,579 203,586 19,400 27,400
SUPPLIES AND SERVICES 1,659,001 1,544,770 1,433,258 1,501,704
WAGES AND BENEFITS 1,274,193 1,315,470 1,416,053 1,408,558
STREET MAINTENANCE 3,315,508 3,150,694 2,954,521 3,022,872
STREET CLEANING - 54410
FUNDING SOURCE: ROAD USE TAX
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 26,509 27,432 28,437 28,448
EQUIPM ENT 119,197 960 9,000 2,300
SUPPLIES AND SERVICES 361,942 364,278 300,765 321,587
WAGES AND BENEFITS 302,487 317,346 370,723 336,684
STREET CLEANING 810,134 710,017 708,925 689,019
SNOW & ICE CONTROL - 54420
FUNDING SOURCE: ROAD USE TAX
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 81,735 84,583 87,680 92,457
EQUIPM ENT 36,406 35,200 240 0
SUPPLIES AND SERVICES 543,709 636,685 765,059 929,888
WAGES AND BENEFITS 554,623 753,330 579,296 593,505
SNOW & ICE CONTROL 1,216,474 1,509,798 1,432,275 1,615,850
SALT OPS - PURINA DRIVE - 54425
FUNDING SOURCE: SALT OPERATIONS
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 0 9,144 9,479 4,741
SUPPLIES AND SERVICES 203,653 152,550 137,584 201,060
WAGES AND BENEFITS 1,973 711 0 0
-138-
Recommended Expenditure Budget Report by Activity & Funding Sounce
54 - PUBLIC WORKS
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
SALT OPS - PURINA DRIVE
205,627 162,405 147,063 205,801
ST. & TRAFFIC LTNG - 54430
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 8,836 9,144 9,479 9,483
EQUIPMENT 34,474 27,832 25,640 13,000
SUPPLIES AND SERVICES 570,115 579,502 579,398 567,206
WAGES AND BENEFITS 183,882 200,422 188,925 190,018
ST. & TRAFFIC LTNG 797,307 816,900 803,442 779,707
ST. SIGNS & MARKINGS - 54435
FUNDING SOURCE: GENERAL
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 8,836 9,144 9,479 9,483
EQUIPMENT 858 1,036 500 500
SUPPLIES AND SERVICES 116,148 54,007 130,066 106,031
WAGES AND BENEFITS 138,623 146,059 150,756 153,416
ST. SIGNS & MARKINGS 264,465 210,246 290,801 269,430
ONE CALL LOCATION SERVICE- 54440
FUNDING SOURCE: GENERAL
Account
FY13 Actual FY14 Actual FY15 Adopted
Expense Expense Budget
FY16 Recomm'd
Budget
SUPPLIES AND SERVICES 3,599 3,491 26,902 24,785
WAGES AND BENEFITS 22,775 20,453 0 0
ONE CALL LOCATION 26,374 23,944 26,902 24,785
SERVICE
PORT OF DUB. MAINTENANCE - 54450
FUNDING SOURCE: GENERAL
Account
FY13 Actual FY14 Actual FY15 Adopted
Expense Expense Budget
FY16 Recomm'd
Budget
ADMIN/OVERHEAD/STORES GAR 13,254 13,716 14,219 14,224
EQUIPMENT 0 0 0 15,500
SUPPLIES AND SERVICES 115,860 127,312 107,098 110,083
WAGES AND BENEFITS 86,186 90,150 102,634 100,404
PORT OF DUB. MAINTENANCE 215,301 231,178 223,951 240,211
DEBT SERVICE - 54490
FUNDING SOURCE: DEBT SERVICE
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
DEBT SERVICE 38,638 38,191 132,468 159,243
DEBT SERVICE 38,638 38,191 132,468 159,243
REFUSE COLLECTION - 54500
FUNDING SOURCE: REFUSE COLLECTION
-139-
Recommended Expenditure Budget Report by Activity & Funding Sounce
54 - PUBLIC WORKS
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 23,575 22,860 23,698 23,707
EQUIPMENT 3,479 0 6,520 8,000
SUPPLIES AND SERVICES 594,209 584452 613,908 604,462
TRANSFER TO 12,438 0 0 0
WAGES AND BENEFITS 818,497 879,543 877,988 875,070
REFUSE COLLECTION 1,452,198 1,486,555 1,522,114 1,511,239
YARD WASTE COLLECTION - 54510
FUNDING SOURCE: REFUSE COLLECTION
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 8,836 9,144 9,479 9,483
SUPPLIES AND SERVICES 64,532 72,305 64,482 73,012
WAGES AND BENEFITS 109,533 126,840 122,572 127,453
YARD WASTE COLLECTION 182,902 208,288 196,533 209,948
LARGE ITEM COLLECTION - 54520
FUNDING SOURCE: REFUSE COLLECTION
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 13,254 13,716 14,219 14,224
SUPPLIES AND SERVICES 9,796 2,737 9,767 3,602
WAGES AND BENEFITS 14,415 11,768 14,542 15,423
LARGE ITEM COLLECTION 37,465 28,221 38,528 33,249
RECYCLING COLL. PROG. - 54530
FUNDING SOURCE: REFUSE COLLECTION
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 22,091 18,288 18,958 18,966
EQUIPM ENT 19,836 37,191 24,083 41,000
SUPPLIES AND SERVICES 211,970 215,333 186,793 212,016
WAGES AND BENEFITS 595,987 607,920 708,224 700,114
RECYCLING COLL. PROG. 849,883 878,732 938,058 972,096
INTILLIGENT DISCARD MGMT - 54550
FUNDING SOURCE: REFUSE COLLECTION
Account
FY13 Actual FY14 Actual FY15 Adopted
Expense Expense Budget
FY16 Recomm'd
Budget
EQUIPMENT 5,000 3,500 0 0
SUPPLIES AND SERVICES 28,730 14,082 0 0
INTILLIGENT DISCARD MGMT 33,730 17,582 0 0
PUBLIC WORKS GARAGE - 54600
FUNDING SOURCE: GARAGE SERVICE
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR 1,438,416 1,501,084 1,466,096 1,501,931
EQUIPM ENT 53,195 6,721 57,623 23,500
SUPPLIES AND SERVICES 117,381 133,178 116,437 120,629
TRANSFER TO 4,134 4,134 4,134 4,134
-140-
Recommended Expenditure Budget Report by Activity & Funding Sounce
54 - PUBLIC WORKS
Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget
WAGES AND BENEFITS
PUBLIC WORKS GARAGE
PUBLIC WORKS TOTAL
901,549
2,514,674
$16,738,445.49
969,508
2,614,624
$17,316,012.74
-141-
1,027,752
2,672,042
$17,390,648.00
1,013,500
2,663,694
$17,935,103.00
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
54 PUBLIC WORKS DEPARTMENT
FD JC WP -GR JOB CLASS
61010 Full Time Employee Expense
FY 2014
FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
100 3325 GE -41 PUBLIC WORKS DIRECTOR 1.00 109,291 1.00 110,930 1.00 111,317
100 3100 GE -37 STREET MAINTENANCE SUPERVISOR 1.00 88,244 1.00 89,568 1.00 89,859
810 3225 GE -35 EQUIP MAINT. SUPERVISOR 1.00 76,173 1.00 77,316 1.00 77,565
670 6100 GE -35 RESOURCE MANAGEMENT COORDINF 1.00 77,681 1.00 76,550 1.00 76,798
940 2625 GE -35 DMASWA ADM I NISTRATOR 1.00 76,174 1.00 76,550 1.00 77,834
940 2625 GE -35 LANDFILL SUPERVISOR 1.00 71,221 1.00 76,325 1.00 76,798
100 2925 GE -31 TRAFFIC SIGNAL TECHNICIAN II 1.85 117,493 1.83 118,727 1.83 121,997
250 2925 GE -31 TRAFFIC SIGNAL TECHNICIAN II 0.15 9,806 0.17 10,962 0.17 11,290
100 0225 GE -25 SECRETARY 1.00 45,066 1.00 45,742 1.00 46,200
100 2655 GD -11 FOREMAN 0.54 30,007 0.36 20,460 0.87 49,173
250 2655 GD -11 FOREMAN 4.81 258,209 4.62 259,939 4.12 234,822
610 2655 GD -11 FOREMAN 1.50 83,992 1.20 68,125 1.16 67,542
620 2655 GD -11 FOREMAN 0.15 16,788 0.80 45,467 0.80 46,657
820 2655 GD -11 FOREMAN 0.00 0 0.02 1,137 0.05 2,916
670 2655 GD -11 LEAD SANITATION DRIVER 1.00 56,022 1.00 56,835 1.00 58,322
810 7250 GD -11 LEAD MECHANIC 2.00 110,497 2.00 112,573 2.00 112,836
810 2525 GD -10 MECHANIC 7.00 362,765 7.00 371,958 7.00 374,820
940 2525 GD -10 MECHANIC 1.00 54,876 1.00 55,699 1.00 54,454
100 2300 GD -08 EQUIPMENT OPERATOR II 1.00 50,731 0.93 47,960 0.88 46,580
250 2300 GD -08 EQUIPMENT OPERATOR II 5.17 262,857 5.25 271,041 5.26 278,923
610 2300 GD -08 EQUIPMENT OPERATOR II 0.75 39,167 0.77 40,815 0.77 41,891
620 2300 GD -08 EQUIPMENT OPERATOR II 0.08 4,350 0.05 2,650 0.05 2,721
820 2300 GD -08 EQUIPMENT OPERATOR II 0.00 0 0.00 0 0.04 2,094
940 2300 GD -08 EQUIPMENT OPERATOR II 6.00 296,710 6.00 303,329 6.00 313,897
670 GD -04 SANITATION LABORER 1.00 48,239 1.00 49,240 1.00 50,747
810 0835 GD -03 STOCK CLERK 2.00 87,791 2.00 89,108 2.00 91,479
61010 Full Time Employee Expense
100 2375 GD -06 EQUIPMENT OPERATOR I 0.00 0 0.80 39,587 1.35 69,242
250 2375 GD -06 EQUIPMENT OPERATOR I 5.30 286,410 4.82 240,549 4.24 214,706
610 2375 GD -06 EQUIPMENT OPERATOR I 3.77 164,333 3.46 174,879 3.49 181,053
620 2375 GD -06 EQUIPMENT OPERATOR I 0.93 46,631 0.92 46,680 0.92 47,925
670 1300 GD -06 SANITATION DRIVER 17.25 845,125 17.00 846,139 17.00 875,273
100 2205 GD -06 MAINTENANCE WORKER 0.81 41,022 0.84 43,498 0.84 44,646
250 2205 GD -06 MAINTENANCE WORKER 1.19 60,977 1.16 60,069 1.16 61,653
250 GD -06 ASSISTANT HORTICULTURALIST 0.42 19,050 0.42 19,264 0.42 0
100 1475 GD -05 TRUCK DRIVER 1.28 60,265 0.90 44,248 0.00 0
250 1475 GD -05 TRUCK DRIVER 9.02 435,391 9.46 463,052 10.60 536,330
610 1475 GD -05 TRUCK DRIVER 0.00 0 0.64 31,656 0.40 20,025
620 1475 GD -05 TRUCK DRIVER 0.68 31,722 0.00 0 0.00 0
820 1475 GD -05 TRUCK DRIVER 0.02 1,008 0.00 0 0.00 0
940 0870 GD -04 SCALE HOUSE OPERATOR 2.00 93,576 2.00 95,999 2.00 96,437
100 0811 NA -50 ACCOUNT CLERK II 1.00 52,618 1.00 53,407 1.00 53,590
TOTAL FULL TIME EMPLOYEES 86.67 4,572,278 86.42 4,638,030 86.42 4,720,412
-142-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
54 PUBLIC WORKS DEPARTMENT
FD JC WP -GR JOB CLASS
61020 Part Time Employee Expense
FY 2014
FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
250 OE -06 CUSTODIAN I 0.38 15,130 0.38 15,704 0.38 16,388
670 OE -06 CUSTODIAN I 0.08 3,183 0.08 3,306 0.08 3,459
810 OE -06 CUSTODIAN I 0.15 5,976 0.15 6,199 0.15 6,356
100 NA -22 CLERICAL ASSISTANT 0.50 10,337 0.50 11,646 0.50 11,675
TOTAL PART TIME EMPLOYEES 1.11 34,626 1.11 36,855 1.11 37,878
61030 Seasonal Employee Expense
670 1325 NA -26 SANITATION DRIVER 0.42 12,999 0.50 14,761 0.67 20,307
940 1325 NA -26 EQUIPMENT OPERATOR 0.75 21,813 0.75 22,141 0.75 22,731
100 0898 NA -01 LABORER-ST/VVNWV-SEASONAL 1.12 40,982 1.95 44,946 1.83 43,352
250 0898 NA -01 LABORER-ST/VVNWV-SEASONAL 1.34 28,998 1.19 26,432 1.31 29,874
610 0898 NA -01 LABORER-ST/VVNWV-SEASONAL 0.02 503 0.00 0 0.00 0
620 0898 NA -01 LABORER-ST/VVNWV-SEASONAL 0.02 503 0.00 0 0.00 0
820 0898 NA -01 LABORER-ST/VVNWV-SEASONAL 0.00 0 0.00 0 0.00 0
TOTAL SEASONAL EMPLOYEES 3.67 105,798 4.39 108,280 4.56 116,264
TOTAL PUBLIC WORKS DEPARTMENT
91.45 4,712,702 91.92 4,783,165 92.09 4,874,554
-143-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
Public Works Administration -FT
10054100 61010 100 3325 GE -41 PUBLIC WORKS DIRECTOR 1.00 109,291 1.00 110,930 1.00 111,317
10054100 61010 100 0225 GE -25 SECRETARY 1.00 45,066 1.00 45,742 1.00 46,200
10054100 61010 100 0811 NA -50 ACCOUNT CLERK II 1.00 52,618 1.00 53,407 1.00 53,590
10054100 61010 100 3100 GE -37 STREET MAINTENANCE SUPERVI: 1.00 88,244 1.00 89,568 1.00 89,859
Total 4.00 295,219 4.00 299,647 4.00 300,966
Run Date: 01/15/15
FY 2014 FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
Public Works Administration -Part -Time
10054100 61030 100 0400 NA -22 CLERICAL ASSISTANT 0.50 10,337 0.50 11,646 0.50 11,675
Total 0.50 10,337 0.50 11,646 0.50 11,675
Riverfront Management -FT General Fund
10054330 61010 100 1475 GD -05 TRUCK DRIVER 0.00 0 0.60 29,823 0.00 0
10054330 61010 100 2375 GD -06 EQUPMENT OPERATOR I 0.00 0 0.00 0 0.28 14,598
10054330 61010 100 2205 GD -06 MAINTENANCE WORKER 0.63 32,008 0.08 4,142 0.35 18,602
Total 0.63 32,008 0.68 33,965 0.63 33,200
Riverfront Management -Seasonal General Fund
10054330 61030 100 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.19 4,502 0.18 4,125 0.21 5,119
Total 0A9 4,502 0.18 4,125 0.21 5,119
Floodwall Oper./Maintenance
10054340 61010 100 2205 GD -06 MAINTENANCE WORKER 0.00 0 0.02 1,036 0.02 1,063
10054340 61010 100 2300 GD -08 EQUIPMENT OPERATOR II 0.00 0 0.06 3,111 0.06 3,191
10054340 61010 100 2655 GD -11 FOREMAN 0.54 30,007 0.36 20,460 0.51 29,746
10054340 61010 100 2375 GD -06 EQUPMENT OPERATOR I 0.00 0 0.10 5,062 0.10 5,196
Total 0.54 30,007 0.54 29,669 0.69 39,196
Floodwall Oper./Maintenance-Seasonal
10054340 61030 100 0898 NA -01 LABORER SEASONAL 0.21 4,997 0.15 3,331 0.13 2,965
Total 0.21 4,997 0.15 3,331 0.13 2,965
Street & Traffic Lighting -FT General Fund
10054430 61010 100 2300 GD -08 EQUIPMENT OPERATOR II 0.00 0 0.02 1,030 0.02 1,057
10054430 61010 100 2925 GE -31 TRAFFIC SIGNAL TECHNICIAN II 1.85 117,493 1.82 118,065 1.82 121,318
Total 1.85 117,493 1.84 119,095 1.84 122,375
Street Signs & Markings -FT General Fund
10054435 61010 100 1475 GD -05 TRUCK DRIVER 0.59 29,264 0.30 14,425 0.00 0
10054435 61010 100 2655 GD -11 FOREMAN 0.00 0 0.00 0 0.36 19,427
10054435 61010 100 2375 GD -06 EQUIPMENT OPERATOR I 0.00 0 0.70 34,525 0.72 36,413
10054435 61010 100 2300 GD -08 EQUIPMENT OPERATOR II 1.00 50,731 0.75 38,619 0.75 39,637
Total 1.59 79,995 1.75 87,569 1.83 95,477
Street Signs & Markings -Seasonal General Fund
10054435 61030 100 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.55 13,004 0.67 14,881 0.47 10,718
Total 0.55 13,004 0.67 14,881 0.47 10,718
-144-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
Port of Dubuque Maintenance -FT
10054450 61010
10054450 61010
10054450 61010
10054450 61010
100 2205 GD -06
100 2925 GE -31
100 2300 GD -08
100 1475 GD -05
Run Date:
01/15/15
FY 2014 FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
MAINTENANCE WORKER
TRAFFIC SIGNAL TECHNICIAN II
EQUIPMENT OPERATOR II
EQUIPMENT OPERATOR I
Total
Port of Dubuque Maintenance -Seasonal
10054450 61030 100 0898 NA -01 LABORER -SEASONAL
Total
Street Maintenance -FT Road Use Tax Fund
25054400 61010 250 GD -06 ASSISTANT HORTICULTURALIST
25054400 61010 250 2300 GD -08 EQUIPMENT OPERATOR II
25054400 61010 250 2375 GD -06 EQUIPMENT OPERATOR I
25054400 61010 250 2655 GD -11 FOREMAN
25054400 61010 250 1475 GD -05 TRUCK DRIVER
Total
Street Maintenance -PT Road Use Tax Fund
25054400 61020 250 OE -06 CUSTODIAN I
Total
Street Maintenance -Seasonal Road Use Tax Fund
25054400 61030 250 0898 NA -01 LABORER-STNVNWV-SEASONAL
Total
Street Cleaning -Full Time Road Use Tax Fund
25054410 61010 250 1475 GD -05 TRUCK DRIVER
25054410 61010 250 2205 GD -06 MAINTENANCE WORKER
25054410 61010 250 2375 GD -06 EQUIPMENT OPERATOR I
25054410 61010 250 2300 GD -08 EQUIPMENT OPERATOR II
Total
Street Cleaning -Seasonal -Road Use Tax Fund
25054410 61030 250 0898 NA -01 LABORER-STNVNWV-SEASONAL
Total
Snow Removal -FT
25054420 61010
25054420 61010
25054420 61010
25054420 61010
25054420 61010
25054420 61010
25054420 61010
250 2925 GE -31
250 GD -06
250 2205 GD -06
250 2655 GD -11
250 2300 GD -08
250 2375 GD -06
250 1475 GD -05
TRAFFIC SIGNAL TECH II
ASSISTANT HORTICULTURALIST
MAINTENANCE WORKER
FOREMAN
EQUIPMENT OPERATOR II
EQUIPMENT OPERATOR I
TRUCK DRIVER
Total
0.18
0.00
0.00
0.69
0.87
0.17
9,014
0
0
31,001
40,015
0.17
0.25
2.59
3.33
3.70
6.49
16.36
0.38
0.74
0.01
0.10
0.00
0.85
18,479 0.95
18,479 0.95
11,491
130,266
164,382
204,551
311,938
822,628
0.38
0.55
0.55
0.80
0.83
0.83
1.67
4.13
0.55
0.26
2.11
2.19
3.83
7.72
16.11
15,130 0.38
15,130 0.38
12,000 0.72
12,000 0.72
40,047
42,465
42,512
84,962
209,986
0.55
0.15
0.17
0.36
0.97
0.93
1.60
1.74
5.92
Snow Removal -Seasonal
25054420 61030 250 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.23
0.20
0.84
1.25
2.13
4.42
12,000 0.47
12,000 0.47
9,806
7,559
18,512
53,658
47,629
79,516
83,406
300,086
0.17
0.16
0.32
0.79
1.01
1.38
1.54
5.37
4,998 0.00
38,319 0.47
662 0.01
5,200 0.05
0 0.25
44,181 0.78
22,609
24,981
679
2,695
13,035
41,390
1.02 24,550
22,609
11,927
107,961
109,314
215,476
377,709
822,389
15,704
1.02 24,550
0.26
2.47
2.00
3.22
8.25
16.20
0
130,527
101,066
183,464
418,541
833,598
0.38 16,388
15,704
15,992
0.38 16,388
0.65 14,823
15,992
10,134
43,498
62,357
110,858
226,846
10,439
0.65 14,823
0.70
0.84
0.75
1.68
3.97
34,670
44,645
37,517
89,390
206,222
0.66 15,051
10,439
10,962
7,336
16,571
44,463
52,221
68,878
75,209
275,641
0.66 15,051
0.17
0.16
0.32
0.90
1.11
1.49
1.65
5.80
11,290
0
17,008
51,358
59,006
76,123
82,843
297,628
0 0.00 0
Total 0.23
-145-
4,998 0.00
0 0.00 0
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
Sanitary Sewer Maintenance -FT Sewer Use Fund
61054300 61010 610 2375 GD -06 EQUIPMENT OPERATOR I 3.30 164,333 3.46 174,879 3.49 181,353
61054300 61010 610 2300 GD -08 EQUIPMENT OPERATOR II 0.75 39,167 0.77 40,815 0.77 41,891
61054300 61010 610 1475 GD -05 TRUCK DRIVER 0.00 0 0.64 31,656 0.40 20,025
61054300 61010 610 2655 GD -11 FOREMAN 1.50 83,992 1.20 68,125 1.16 67,542
Total 5.55 287,492 6.07 315,475 5.82 310,811
Run Date: 01/15/15
FY 2014 FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
Sanitary Sewer Maintenance -Seasonal Sewer Use Fund
61054300 61030 610 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.02 503 0.00 0 0.00 0
Total 0.02 503 0.00 0 0.00 0
Storm Sewer Maintenance -FT Stormwater Fund
62054310 61010 620 2300 GD -08 EQUIPMENT OPERATOR II 0.08 4,350 0.05 2,650 0.05 2,721
62054310 61010 620 2375 GD -06 EQUIPMENT OPERATOR I 0.93 46,631 0.92 46,680 0.92 47,925
62054310 61010 620 1475 GD -05 TRUCK DRIVER 0.68 31,722 0.00 0 0.00 0
62054310 61010 620 2655 GD -11 FOREMAN 0.30 16,788 0.80 45,467 0.80 46,657
Total 1.99 99,491 1.77 94,797 1.77 97,303
Storm Sewer Maintenance -Seasonal Stormwater Fund
62054310 61030 620 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.02 503 0.00 0 0.00
0
Total 0.02 503 0.00 0 0.00
0
Refuse Collection -FT Refuse Fund
67054500 61010 670 6100 GE -35 SOLID WASTE MGMT SUPVSR 0.24 18,605 0.25 19,138 0.40 30,719
67054500 61010 670 2655 GD -11 LEAD SANITATION DRIVER 0.24 13,411 0.25 14,209 0.40 23,329
67054500 61010 670 GD -04F SANITATION LABORER 0.72 34,587 1.00 49,240 1.00 50,747
67054500 61010 670 1300 GD -06 SANITATION DRIVER 9.15 454,950 8.75 441,430 8.35 437,985
Total 10.35 521,553 10.25 524,016 10.15 542,780
Refuse Collection -PT
67054500 61020 670 OE -06 CUSTODIAN I
Total
0.08
0.08
Refuse Collection -Seasonal Refuse Fund
67054500 61030 670 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.00
Total 0.00
3,183 0.08
3,183 0.08
0 0.00
3,306
0.08 3,459
3,306
0 0.00
0.08 3,459
0 0.09 2,728
0 0.09 2,728
Yard Waste Collection -FT Refuse Fund
67054510 61010 670 2655 GD -11 LEAD SANITATION DRIVER 0.20 10,969 0.20 11,367 0.10 5,832
67054510 61010 670 1300 GD -06 SANITATION DRIVER 0.77 35,286 0.75 37,357 1.05 52,960
67054510 61010 670 6100 GE -35 SOLID WASTE MGMT SUPVSR 0.21 16,515 0.20 15,310 0.10 7,680
Total 1.18 62,770 1.15 64,034 1.25 66,472
Yard Waste Collection -Seasonal Refuse Fund
67054510 61030 670 1325 NA -26 SANITATION DRIVER 0.42 12,999 0.50
Total 0.42 12,999 0.50
14,761
0.50 15,154
14,761
0.50 15,154
Large Item Collection -FT
67054520 61010 670 2655 GD -11 LEAD SANITATION DRIVER 0.10 5,364 0.10 5,684 0.10 5,832
67054520 61010 670 1300 GD -06 SANITATION DRIVER 0.00 0 0.00 0 0.00
67054520 61010 670 6100 GE -35 SOLID WASTE MGMT SUPVSR 0.05 4,132 0.05 3,828 0.06 4,608
Total 0.15 9,496 0.15 9,512 0.16 10,440
-146-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
Run Date: 01/15/15
FY 2014 FY 2015 FY 2016
ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Recycling Collection Program -FT Refuse Fund
67054530 61010 670 6100 GE -35 SOLID WASTE MGMT SUPVSR 0.49 38,429 0.50 38,275 0.44 33,791
67054530 61010 670 2655 GD -11 LEAD SANITATION DRIVER 0.47 26,278 0.45 25,575 0.40 23,329
67054530 61010 670 GD -04 SANITATION LABORER 0.28 13,652 0.00 0 0.00
67054530 61010 670 1300 GD -06 SANITATION DRIVER 7.32 354,889 7.50 367,352 7.60 384,328
Total 8.56 433,248 8.45 431,201 8.44 441,448
Recycling Collection Program -Seasonal Refuse Fund
67054530 61030 670 0898 NA -01 LABORER-STNVNWV-SEASONAL 0.00 0 0.00 0 0.08 2,425
Total 0.00 0 0.00 0 0.08 2,425
City Garage -FT Service Fund
81054600 61010 810 3225 GE -35 EQUIP MAINT. SUPERVISOR 1.00 76,173 1.00 77,316 1.00 77,565
81054600 61010 810 2525 GD -10 MECHANIC 7.00 362,765 7.00 371,958 7.00 374,820
81054600 61010 810 0835 GD -03 STOCK CLERK 2.00 87,791 2.00 89,108 2.00 91,479
81054600 61010 810 7250 GD -11 LEAD MECHANIC 2.00 110,497 2.00 112,573 2.00 112,836
Total 12.00 637,226 12.00 650,954 12.00 656,700
City Garage -PT Service Fund
81054600 61020 810 3056 OE -06 CUSTODIAN I 0.15 5,976 0.15 6,199 0.15 6,356
Total 0A5 5,976 0.15 6,199 0.15 6,356
Street Maintenance -FT
82054400 61010 820 1475 GD -05 TRUCK DRIVER 0.02 1,008 0.02 1,137 0.05 2,916
Total 0.02 1,008 0.02 1,137 0.05 2,916
Street Maintenance -Seasonal
82054400 61030 820 898 NA -01 LABORER -SEASONAL 0.00 0 0.00 0 0.04 2,094
Total 0.00 0 0.00 0 0.04 2,094
Landfill -FT
94054200 61010 940 2625 GE -35 DMASWA ADMINISTRATOR 0.75 57,130 0.75 57,412 0.75 58,377
94054200 61010 940 2625 GE -35 LANDFILL SUPERVISOR 0.65 46,309 0.70 53,392 0.70 53,758
94054200 61010 940 2655 GD -11 FOREMAN 0.00 0 0.00 0 0.00
94054200 61010 940 2525 GD -10 MECHANIC 1.00 54,876 1.00 55,699 1.00 54,454
94054200 61010 940 2300 GD -08 EQUIPMENT OPERATOR II 4.62 226,986 5.00 253,641 5.21 272,823
94054200 61010 940 0870 GD -04 LABORER-G.D. 1.92 89,716 1.60 77,560 1.20 57,825
Total 8.94 475,017 9.05 497,705 8.86 497,237
Landfill -Seasonal
94054200 61030 940 1325 NA -26 EQUIPMENT OPERATOR 0.45 13,065 0.75 22,141 0.75 22,731
Total 0.45 13,065 0.75 22,141 0.75 22,731
Composting -Landfill Program -FT
94054210 61010 940 2625 GE -35 DMASWA ADMINISTRATOR 0.05 3,794 0.03 2,297 0.03 2,339
94054210 61010 940 2300 GD -08 EQUIPMENT OPERATOR II 0.25 12,633 0.25 11,992 0.15 7,535
94054210 61010 940 2625 GE -35 LANDFILL SUPERVISOR 0.05 3,549 0.05 3,835 0.05 3,840
Total 0.35 19,976 0.33 18,124 0.23 13,714
Composting -Landfill Program -Seasonal
94054210 61030 940 1325 NA -26 EQUIPMENT OPERATOR 0.14 3,999 0.00 0 0.00 0
Total 0.14 3,999 0.00 0 0.00 0
-147-
ACCT
HHMRCC-Landfill
94054220 61010
94054220 61010
94054220 61010
94054220 61010
HHMRCC-Landfill
94054220 61030
FD JC WP -GR
Program -FT
940 2625 GE -35
940 2625 GE -35
940 2300 GD -08
940 0870 GD -04
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
POSITION CLASS
Run Date:
01/15/15
FY 2014 FY 2015 FY 2016
FTE BUDGET FTE BUDGET FTE BUDGET
DMASWA ADMINISTRATOR
LANDFILL SUPERVISOR
EQUIPMENT OPERATOR II
LABORER-G.D.
Total
Program -Seasonal
940 1325 NA -26 EQUIPMENT OPERATOR
E -Scrap Recycling -Landfill Program -FT
94054240 61010 940 2625 GE -35
94054240 61010 940 2625 GE -33
94054240 61010 940 2300 GD -08
DMASWA ADMINISTRATOR
LANDFILL SUPERVISOR
EQUIPMENT OPERATOR II
Total
E -Scrap Recycling -Landfill Program -Seasonal
94054240 61030 940 1325 NA -26 EQUIPMENT OPERATOR I
Total
DMASWA Rural Recycling Program - FT
94054250 61010 940 2625 GE -35 DMASWA ADMINISTRATOR
94054250 61010 940 2300 GD -08 EQUIPMENT OPERATOR II
Total
DMASWA Rural Recycling Program - Seasonal
94054250 61030 940 1325 NA -26 EQUIPMENT OPERATOR
Total
DMASWA Gas Collection - FT
94054260 61010 940 2625 GE -35 DMASWA ADMINISTRATOR
94054260 61010 940 2625 GE -35 LANDFILL SUPERVISOR
94054260 61010 940 2300 GD -08 EQUIPMENT OPERATOR II
Total
0.10
0.10
0.25
0.08
0.53
0.03
7,624
7,132
12,633
3,860
31,249
0.10
0.10
0.05
0.40
0.65
1,003 0.00
7,655
7,632
2,389
18,438
36,115
0.10
0.10
0.05
0.80
1.05
0 0.00
7,799
7,680
2,520
38,612
56,611
0
0.03
0.03
0.05
0.37
0.45
0.03
1,003 0.00
2,301
3,549
19,159
25,009
0.03
0.05
0.45
0.53
1,003 0.00
0 0.00
2,297
3,835
23,000
29,132
0.03
0.05
0.35
0.43
0 0.00
0
2,339
3,840
18,679
24,858
0
0.03
0.02
0.13
0.15
0.09
1,003 0.00
1,531
5,979
7,510
0.02
0.15
0.17
2,743 0.00
0 0.00
1,531
7,190
8,721
0.02
0.14
0.16
0 0.00
0
1,559
7,031
8,590
0
0.09
0.05
0.15
0.38
0.58
2,743 0.00
3,794
10,682
19,320
33,796
0.07
0.10
0.10
0.27
0 0.00
5,358
7,632
5,116
18,106
0.07
0.10
0.10
0.27
0
5,421
7,680
5,285
18,386
TOTAL PUBLIC WORKS DEPT. 91.45 4,712,702 91.92 4,783,165 92.09 4,874,554
-148-
Capital Improvement Projects by Department/Division
PUBLIC WORKS
CIP Capital Improvement Project FY 13 Actual FY 14 Actual FY 15 Adopted FY 16 Recomm'd
Number Title Expense Expense Budget Budget
1002169 BI -LINGUAL TRAIL SIGNAGE 0 0 0 0
2501938 DT SIGN POST REPLAC PROD 47,885 0 0 0
2502476 MSC MAINTENANCE 0 5,446 0 0
2502477 MSC EXHAUST FAN 0 0 0 0
3001006 CONCRETE SECTION REPAIR 15,082 1,496 25,000 25,000
3001209 ST SWEEPER REPL PROJECT 195,583 0 187,879 0
3001226 CURB REPLACEMENT PROGRAM 52,582 25,028 25,000 25,000
3001227 CURB RAMP PROGRAM 71,372 90,857 496,800 460,000
3001230 ASPHALT MILLING PROGRAM 128,263 112,427 70,345 113,300
3001445 FLOODWALL POST FLOOD REPA 0 0 25,000 25,000
3001936 ENDLOADER PURCHASES 234,271 0 0 190,000
3001938 DT SIGN POST REPLAC PROD 0 15,489 40,000 0
3002038 PORT AMENITIES MAINT 0 0 10,000 10,000
3002039 DUMP TRUCK REPLACEMENT 24,380 0 0 288,070
3002151 WAYFINDING SIGN REPLACE 0 0 5,000 2,500
3002221 TRUCK-1OUNTED NEW 30,400 30,400 16,125 7,000
CONCEPT
3002225 MOBILE GIS SYSTEM 0 23,588 35,000 20,000
3002476 MSC MAINTENANCE 0 0 5,000 0
3002539 DUMP TRK REPLC 0 0 111,010 354,690
3002540 FLOODWALL MANHOLE INSTALL 0 0 51,750 45,000
3002541 MSC LED LIGHTING 0 0 34,400 20,400
3002542 MSC SECUIRTY CAMERAS 0 0 19,834 0
3002604 RADIO REPLACEMENT 0 0 0 30,690
3501445 FLOODWALL POST FLOOD REPA 76,133 102,652 0 0
3502037 COLD STORAGE BLDG MEZZ 0 34,761 0 0
3502038 PORT AMENITIES MAINT 48,126 46,980 0 0
3502151 WAYFINDING SIGN REPLACE 0 10,000 0 0
3502605 MOORING DOLPHIN INSTALL 0 0 0 15,917
6701533 DUAL PACKER RECYCLE VEH 926,923 223,878 260,306 205,675
6701935 PW FLEET GPS PROJECT 15,389 0 0 0
6702226 LITTER & RECYC RECEPTACLE 60,000 0 0 0
6702476 MSC MAINTENANCE 0 5,446 5,000 0
6702477 MSC EXHAUST FAN 0 0 0 0
6702542 MSC SECUIRTY CAMERAS 0 0 19,833 0
6802320 PURINA DR BARGE FAC TR SC 21,394 15,000 0 0
6802479 PURINA DRIVE DOCKING REP 0 655,901 0 0
7101341 SANITARY SEWER ROOT FOAM 27,209 10,786 30,000 30,000
7101840 SEWER PIPELINE INSPC EQUP 12,027 0 23,050 0
7102225 MOBILE GIS SYSTEM 2,448 0 0 0
7102405 HIGH PRESSURE SEWER JET 0 206,918 0 0
7102543 ACOUSTIC SANITARY INSPECT 0 0 23,000 0
7201840 SEWER PIPELINE INSPC EQUP 5,404 0 23,050 0
7201935 PW FLEET GPS PROJECT 0 0 0 0
-149-
Capital Improvement Projects by Department/Division
CIP Capital Improvement Project FY 13 Actual FY 14 Actual FY 15 Adopted FY 16 Recomm'd
Number Title Expense Expense Budget Budget
7202044 GREEN ALLEY PILOT PROJECT 48,046 18,306 0 0
7202155 FLOOD CONTROL LEVEE CERT 4,280 1,084 0 0
7202225 MOBILE GIS SYSTEM 2,448 0 0 0
7202319 BEE BRANCH PMP STA PRIM E 0 0 0 0
7202335 HESCO FLOOD CONTROL UNITS 281,362 0 285,000 0
7202404 FLOOD HIGH WATER ALARM 5,000 8,732 9,775 0
7202478 BEE BRANCH GATE REPLC 0 0 0 0
7202480 PURINA DRIVE FLOODWALL 0 0 0 0
7402476 MSC MAINTENANCE 0 5,611 5,000 0
7402477 MSC EXHAUST FAN 0 0 0 0
7402542 MSC SECUIRTY CAMERAS 0 0 19,833 0
PUBLIC WORKS TOTAL 2,336,007 1,650,786 1,861,990 1,868,242
-150-
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2016-2020
PROGRAM/DEPT PROJECT DESCRIPTION
SOURCE OF FUNDS
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
TOTAL PAGE
PUBLIC WORKS
Public Works
Business Type
Curb Ramp Program
35,000 GVW Dump Truck
Replacement Project
56,000 Gross Vehicle Weight (GVW)
Dump Truck Replacement Project
Endloader Purchase
Asphalt Milling Program
Floodwall Manhole Installation Project
City Radio Replacement Project
Curb Replacement Program
Floodwall Post -Flood Repair Program
Concrete Street Section Repair
Program
Municipal Services Center Lighting
Retrofit Project
Mobile Asset Management
Mooring Dolphin Installation Project
Port of Dubuque - Amenities
Maintenance Project
Truck -Mounted, New Concept Snow
Plow
Steps, Hand Railings and Wall -Top
Fencing Program
Wayfnding Sign Replacement Project
Street Sign and Post Replacement
Project
Municipal Services Center Facility
Maintenance Project
Municipal Services Center Facility Roof
Maintenance Project
Aerial Bucket Truck Replacement
Project
Conversion of JULE Building Into Next
City Equipment and Vehicle Storage
Facility
Hawthorne Street Boat Ramp Repair
Project
CNG/BioCNG/Clean Diesel Solid
Waste Collection Vehicles
Sanitary Sewer Root Foaming Project
Municipal Services Center Facility
Maintenance Project
Municipal Services Center Roof
Maintenance Project
City Radio Replacement Project
Sales Tax Const (30%)/Road $
Use Tax/GO Borrowing (ST
30%)
Sales Tax Const (30%) $
Road Use Tax/Sales Tax
Const (30%)
GO Borrowing (ST 30%)
Road Use Tax/Sales Tax
Const (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%) $
Sales Tax Fund (30%)
DRA Distribution/Sales Tax
Fund (20%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (20%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Sales Tax Fund (30%)
Refuse Collection Fund $
Sanitary Sewer Const Fund
Refuse Collection Fund
Refuse Collection Fund
Sanitary Sewer Const
Fund/Storm Sewer Const
Fund/Refuse Collection
Fund/Garage Service Fund
460,000 $
354,690 $
288,070 $
190,000 $
113,300 $
45,000 $
30,690 $
25,000 $
25,000 $
25,000 $
20,400 $
20,000 $
15,917 $
10,000 $
7,000 $
5,000 $
2,500 $
$
$
$
$
$
$
205,675 $
30,000 $
$
-151-
473,800 $
365,330 $
148,356 $
$
116,699 $
45,000 $
$
25,000 $
25,000 $
25,000 $
70,800 $
$
$
5,000 $
54,384 $
5,000 $
2,500 $
40,000 $
5,000 $
5,000 $
$
$
$
139,424 $
30,000 $
5,000 $
5,000 $
$
488,014 $
$
$
120,199 $
$
126,805 $
25,000 $
25,000 $
25,000 $
22,400 $
$
$
5,000 $
$
5,000 $
2,500 $
40,000 $
5,000 $
5,000 $
122,210 $
115,442 $
$
288,606 $
30,000 $
5,000 $
5,000 $
90,860 $
502,655 $
129,193 $
157,319 $
123,806 $
$
$
25,000 $
25,000 $
25,000 $
$
$
$
5,000 $
$
5,000 $
2,500 $
40,000 $
5,000 $
5,000 $
168,729 $
$
$
30,000 $
5,000 $
5,000 $
$
517,734 $ 2,442,203 146
324,226
127,520
25,000
25,000
25,000
$ 849,213 147
$ 917,971 148
$ 190,000 149
$ 601,524 150
$ 90,000 151
$ 157,495 152
$ 125,000 153
$ 125,000 154
$ 125,000 155
- $ 113,600
- $ 20,000
212,230 $ 228,147
15,000 $ 40,000
- $ 61,384
25,000 $ 45,000
5,000 $ 15,000
40,000 $ 160,000
5,000 $ 20,000
5,000 $ 20,000
- $ 290,939
- $ 115,442
156
157
158
159
160
161
162
163
164
165
166
167
41,410 $ 41,410 168
462,978 $ 1,096,683 169
30,000 $ 150,000 171
5,000 $ 20,000 172
5,000 $ 20,000 173
- $ 90,860 174
City of Dubuque
Recommended Capital Improvement Program Summary
Fiscal Year 2016-2020
PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS
FY 2016 FY 2017
FY 2018 FY 2019
FY 2020 TOTAL PAGE
Sewer JetNac Combination Unit GO Borrowing $ - $ - $ - $ 277,750 $ - $ 277,750 175
Replacement Project (Sanilary)/Stormwater Const
Fund
Total - Public Works
1,873,242 $ 1,591,293 $
-152-
1,552,036 $ 1,536,952 $
1,896,098 $ 8,449,621
CITY OF DUBUQUE
PUBLIC WORKS
DEPARTMENT
FY16
BUDGET
PRESENTATION
ACTIVITY SUPERVISORS
STREET AND
SEWER
MAINTENANCE
SUPERVISOR
JOHN
KLOSTERMANN
ACTIVITY SUPERVISORS
AGENCY
FACILITY
SUPERVISOR
DOUG
HUGHES
No
mit
MN
-:r
S2IOSIA2I�dRS A,I,IAI,LDV
ACTIVITY SUPERVISORS
AGENCY
ADMINISTRATOR
JOHN FOSTER
SUPPORT STAFF
RESOURCE
MANAGEMENT
INTERN
ANDERSON
SAINCI
PUBLIC WORKS DEPARTMENT
• 87 FULL-TIME WORKERS
1 FULL-TIME CONTRACT EMPLOYEE
• 4 PART-TIME WORKERS
• 10 SEASONAL WORKERS
• 26 ACTIVITIES/COST CENTERS
• 35 NON -CITY OPERATING PARTNERS
PUBLIC WORKS DEPARTMENT
• PROPOSED FY16 OPERATING BUDGET:
$15,104,527 - 3.6% INCREASE FROM
FY15 ADOPTED BUDGET
• $1,413,930 (9.4%) OF THE PROPOSED FY16
BUDGET WOULD BE PROPERTY TAX
SUPPORTED - 10.0% DECREASE
FROM FY15 ADOPTED BUDGET
PUBLIC WORKS DEPARTMENT
10.0% DECREASE IN RELIANCE ON
PROPERTY TAX SUPPORT FROM
FY15 TO FY1G DUE TO PASSAGE OF
IOWA FUEL TAX INCREASE AND
RESULTANT ADDITIONAL $980,662
IN RUTF FOR CITY IN FY16 - $130,000
FOR STREET LIGHTING COSTS
WILL BE CHARGED TO RUTF
INSTEAD OF TO GENERAL FUND
Sa'IINi
HNI'I2IMI,NRD
5£'b
OEEEAVd
SJ2Eflh1S 9Z
`JNIAVd HONNNMLNIVYN
11 _ S 1710Z UVGMEFTVD
1993 - 2014 ASPHALT OVERLAYS
■ 194.90 MILES
PAVED
■ 63% OF
DUBUQUE'S
TOTAL
STREET
MILEAGE
CALENDAR 2014 STREET
MAINTENANCE CONCRETE
STREET PANEL REPLACEMENTS
■ CAMELOT DRIVE
• CHAVENELLE
ROAD
CLARKS DRIVE
HUMMINGBIRD
DRIVE
■ LOCUST STREET
CALENDAR 2014 STREET
MAINTENANCE CONCRETE
STREET PANEL REPLACEMENTS
■ LORAS
BOULEVARD
■ RAMONA STREET
■ SEIPPEL ROAD
■ VIOLA STREET
■ WESTRIDGE
DRIVE
FISCAL YEAR 2014
ACCOMPLISHMENT
COMPLETION OF
THE PURINA
DRIVE TERMINAL
DOCK
RECONSTRUCTION
PROJECT
Total Project Cost:
$710,259
City Share:
$671,380
CALENDAR YEARS 2012-2014
ACCOMPLISHMENT
TO DATE:
MUNICIPAL
SERVICES
CENTER'S SOLJVE{
PANEL SYSTEM
HAS PRODUCED
712,864 KWH OF
ELECTRICITY
AND REDUCED
CITY'S CARBON
FOOTPRINT BY
891,997 LBS
FISCAL YEAR 2014
ACCOMPLISHMENT
KEPT TRAFFIC
MOVING AND
BUSINESSES
OPEN DURING
ONE OF THE
MOST SEVERE
WINTERS IN
LAST 40 YEARS
FISCAL YEAR 2014
ACCOMPLISHMENT
• 3RD COLDEST JANUARY -
FEBRUARY IN HISTORY
• MORE -20 IliKeltiolml
DAYS THAN IN
PREVIOUS 14 WINTERS
COMBINED
• 42 SNOW AND/OR ICE
STORMS
• OVER 5' OF SNOW
• RECORD DEICER
USAGE
• STAYED WITHIN
BUDGET
FISCAL YEAR 2014 RESOURCE
MANAGEMENT
ACCOMPLISHMENT
IBM/CITY
SMARTER
DISCARD
PILOT
PROJECT
SUCCESSFULLY
CONCLUDED
What is it?
• Designed to give people what
they
need so they can do what they
want
• Save money and
Reliable resources
information •Improve environment
specific to them and local economy
Smarter Discard Volunteer Portal
Savings due to this
customer's "diversion"
Green points & ranking for
"competitions"
■
r
.a>l�trr
rhala
_Witkur
tan
err
•wI
Noah
1 •p'1 Y
Example Use
1i Wren re. Ore
$12.11
tr.
14
l!e 17 ...nom
265
•
•
•
•
Actual weights of this
customer's discards
Oilald w-igbt by weds
lee"e.
"Wm ale w.srtioa ti porn: csese r ipeere
e erws:=nom IIw�'H�
1taawi d_.• biYi/ of wt /M eaille1 Yrvtbw da..
Gsow
pares dtislsus n yrdaiat atrr :Ines L _I
tealao fe eeKtla cvwi
reeyie
Visualization of how
much was discarded
Volunteer Group -Smarter
Discard Weekly Login Profile
additional citizen
engagement
started
1--1 N 1--1 N \ N \ N \ N
\O \1-1 \N \\\\N \M
1--1 O 1-1 r-1 1--1 N N 1--1 1--1 x N 24 00
44 1-1 44 44 44
1. Effect of the additional citizen engagement that started 11/24/13 can be seen in the login
profiles.
2. Majority of survey respondents said that the citizen engagement emails provided useful tips
(68%) and reminded them to visit the Portal (59%); only 3°/o found the emails annoying
3. 125 volunteers logged into the portal at least one time (41.6%) and 72 volunteers logged in more
than once (25%) .
Setout rate of customer
BO -
70
00
50
ro
a 40
30
20
10
' 9
r, ✓
°�•
\\\
✓ 9rJ afJ -�yy -ory �jy ry
•(1) Site:Washingion Neighborhood Discard:recycle Process: Container:
12)Site:OtherAggr Neighborhood Discard:recycle Process:Container:
Avora.e weight per customer
Weight units: lbs
50 -
40 -
20
10
(1) Site:Washington Neighborhood Discard:recycle Process: Container:
Q (2) SltebtherAggr Neighborhood Discard:recycle Process: Container:
1. Setout rate of the Washington neighborhood (tan) is lower than Other area (blue) due to ease of access
• recycle services.
FISCAL YEAR 2014
MAJOR EQUIPMENT
REPLACEMENT PURCHASE
SEWER
MAINTENANCE
JET FLUSHER
VEHICLE
$206,918
FISCAL YEAR 2015
MAJOR EQUIPMENT
REPLACEMENT PURCHASE
STREET
MAINTENANCE
STREET
SWEEPER
$190,315
FY15 PENDING MAJOR
EQUIPMENT PURCHASES
• 10,000' OF TEMPORARY FLOOD
BARRIERS
$285,000
• TWO SOLID WASTE COLLECTION
VEHICLES
$130,153 EACH
FY16 REQUESTED MAJOR
EQUIPMENT REPLACEMENT
PURCHASES
- ENDLOADER $190,000
• TWO 56,000 GVW DUMP TRUCKS
$144,035 EACH
THREE 35,000 GVW DUMP TRUCKS
$118,230 EACH
• SOLID WASTE COLLECTION VEHICLE
$205,675
RE t UESTED SOLID WASTE
COLLECTION VEHICLE
REPLACEMENT PURCHASES
• TWO CLEAN DIESEL REAR -LOADER
COLLECTION VEHICLES (FY15) AND
ONE CLEAN DIESEL SIDE -LOADER
COLLECTION VEHICLE (FY16)
THE VIABILITY OF ALTERNATE
POWER AND FUEL TECHNOLOGIES
WILL BE EVALUATED ANNUALLY
PUBLIC WORKS DEPARTMENT'S
TRUCK AND HEAVY EQUIPMENT
FLEETS' AVERAGE AGES IN YEARS
16
14
12
10 -
8
6 -
4
2
0
1
i
FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
■ TRUCK FLEET HEAVY EQUIPMENT FLEET
FY14 FORWARD MUNICIPAL
SERVICES CENTER ESMS
PR 1 RAM
• ENVIRONMENTAL
SUSTAINABILITY
MANAGEMENT
SYSTEM
• ISO 14001
INTERNATIONAL
STANDARD
• TRAINING OF FIVE
CORE TEAM MEMBERS
COMPLETED IN JULY
OF 2014
t t O Ut.1rhnir �s .
anb. 1rlcjt
fah! ]tniirrsitg
(Crti cr For Q)rgantzatinnal ar11 l.crintologiral Alvanrcmrnf
award; this certifca'e to
City of Dubuque Municipal Service Center
for successful completion of
Environmental & Sustainability
Management System Institute
July 17, 2014
CiiaalL Rose W �. d
Project . pager
W. Robert Herbert
COTA Fellow
FY14 FORWARD MUNICIPAL
SERVICES CENTER ESMS
. t ._ u
• INTERIM (GAP) AUDIT BY VIRGINIA TECH
STAFF COMPLETED IN DECEMBER 2014
• ONE DAY ASSESSMENT OF ESMS
DEVELOPMENT, IMPLEMENTATION AND
PROGRESS
FY14 FORWARD MUNICIPAL
PROGRAM
GAP AUDIT SCORE
18 ELEMENTS OF
THE
MANAGEMENT
SYSTEM
OVERALL SCORE -
60%
0
MET
■ PARTIALLY
MET
■ NOT MET
FY14 FORWARD MUNICIPAL
SERVICES CENTER ESMS
111
FINAL AUDIT BY
VIRGINIA TECH STAFF
NEXT MONTH
EMPLOYEE TRAINING
AND DEVELOPMENT
OF FACILITY
STANDARD
OPERATING
PROCEDURES
MANUAL UNDERWAY
Environmental & Sustainability
Management System
WE COMMIT TO:
PROTECT THE ENVIRONMENT.
PREVENT POLLUTION.
COMPLY WITH ALL LAWS.
MINIMIZE SIGNIFICANT ENVIRONMENTAL ASPECTS.
CONTINUOUSLY IMPROVE.
WE'RE WORKING ON THE FOLLOWING ASPECTS:
ELECTRICITY & NATURAL GAS USE.
SMALL CONTAINER MANAGEMENT.
STORMWATER MANAGEMENT.
DEICER MATERIALS HANDLING.
FUEL DELIVERY AND SPII ,I . CLEANUP.
CITY OF DUBUQUE
A copy of the Environmental & Sustainability Commitment is found
at the ESMS Employee Information Station. on the City of Dubuque ,��
r� A•
website, and in the Street Supervisors office. t Iv'•S
FY15-FY18 MSC LED LIGHTING
RETROFIT PROJECT
. I ! . i
MI
= REPLACE MSC'S 295
INTERIOR AND
EXTERIOR METAL
HALIDE AND T12
FLUORESCENT
LIGHT FIXTURES
• WORK DONE BY
STAFF
• 6 YEAR AVERAGE
PAYBACK
FY15 FLOODWALL PROJECTS
REPLACE BEE BRANCH PUMPING
STATION'S FLOODWALL GATES -
PHASE I: $180,000
THREE (3) PUMPING STATION ALARM
SYSTEMS: $18,575
TOE DRAIN MANHOLE PROJECT:
$51,750 IN FY15 WITH ADDITIONAL
$90,000 REQUESTED FOR FY1G/FY17
FY16 IMPROVEMENT
INCREMENT REQUEST
PURCHASE 225 CARTS FOR CURBSIDE
RECYCLING PILOT PROGRAM
• FIRST STEP IN MULTI-YEAR PROGRAM TO
CONVERT CITY'S RECYCLING COLLECTION
ROUTES TO CARTS
• ALSO INITIAL STEP IN CONVERSION OF ALL
COLLECTION PROGRAMS TO CARTS
FY16: REQUESTED
CONTINUANCE OF STREET
MAINTENANCE PAVING
PROGRAM
INCREASE IN IOWA
FUEL TAX WILL
ALLOW EXPANSION
OF ASPHALT
PAVING PROGRAM
IN FY16 FROM 5 TO 6
CENTERLINE
MILES
FY16: REQUESTED
CONTINUANCE OF STREET
MAINTENANCE PAVING
PROGRAM
50% REDUCTION IN ANNUAL STREET
MILEAGE PAVED IN CALENDAR 2014 DUE TO
FEDERAL DEPARTMENT OF JUSTICE'S
CLARIFICATION REGARDING ADA
SPECIFICATIONS FOR CURB RAMPS RELATED
TO ASPHALT OVERLAY PROGRAMS -
RESULTING IN $950,000 COST INCREASE FOR
CITY'S PREVIOUS (TEN (10) CENTERLINE
MILE PAVING PROGRAM
PROPOSED FY16 MATERIALS
COLLECTION SERVICES
MONTHLY BASE FEE
FY16 MATERIALS COLLECTION
SERVICES MONTHLY BASE FEE
PROPOSED TO INCREASE BY 5%
FROM $13.24 TO $13.90
2/15 IOWA COLLECTION FEE SURVEY
CITIES > 50,000 POPULATION
MONTHLY BASE FEE
CITY ANTICIPATED FY16 FEE
AMES
CEDAR RAPIDS
COUNCIL BLUFFS
ANKENY
IOWA CITY
SIOUX CITY
DUBUQUE
WEST DES MOINES
DES MOINES
WATERLOO
DAVENPORT
$26.25*
$20.31**
$18.00
$16.11*
$15.90
$15.30
$13.90
$13.16
$13.00
$12.00*
$11.92
AVERAGE WITHOUT DUBUQUE = $16.20
*FY15 FEE - FY16 FEE YET TO BE DETERMINED
**INCLUDES YARD DEBRIS AND LARGE ITEM COLLECTION SERVICE
ANTICIPATED FY16
MONTHLY COLLECTION FEE
COMPARISONS
• HIGHEST -COST CITY'S (AMES) CURRENT
AVERAGE FEE 89% HIGHER THAN
DUBUQUE'S PROPOSED FY16 FEE
• AVERAGE OF OTHER SEVEN CITIES
THAT HAVE ESTABLISHED THEIR FY16
FEES: $15.37 - 11% HIGHER THAN
DUBUQUE'S PROPOSED FY16 FEE
PUBLIC WORKS DEPARTMENT
FY16 BUDGET PRESENTATION