City of Dubuque Fiscal Year 2016 Recommended Budget Copyright 2014
City of Dubuque Public Hearings # 2.
ITEM TITLE: City of Dubuque Fiscal Year 2016 Recommended Budget
SUMMARY: Proof of publication on notice of public hearing to consider approval of the
Fiscal Year 2016 Recommended Operating Budget and Capital
Improvement Program (July 1 , 2016 through June 30, 2020) and the City
Manager recommending approval.
Correspondence from the Long Range Planning Advisory Commission
recommending approval of the Fiscal Year 2016-2020 Capital
Improvement Program advising that it is consistent with the 2008 Dubuque
Comprehensive Plan.
RESOLUTION Adopting the City of Dubuque Fiscal Year 2016 Annual
Budget
RESOLUTION Adopting the City of Dubuque Five-Year Capital
Improvement Program.
1 . Housing/Community Devel. 17. Transit Division
2. Purchases of Service 18. Parking Division
3. Library 19. Park Division
4. Emergency Services 20. Recreation Division
5. Emergency Communications 21 . Five Flags Center
6. Economic Development 22. Conference Center/CRG
7. City Manager's Office 23. Building Services
8. City Council 24. Health Services
9. City Clerk's Office 25. Police Department
10. Cable TV Division 26. Fire Department
11 . Information Services 27. Water Department
12. Planning Services 28. Water & Resource Recovery Ctr.
13. Finance Department 29. Public Works
14. Human Rights Department 30. Engineering Department
15. Airport 31 . Capital Improvement Program
16. City Attorney's Office
Suggested Disposition: Receive and File; Adopt Resolution(s);
Conduct Public Hearing
REINSTATE
THE RULES
This action limits discussion to the City Council
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
❑ FY16 Revised Budget Recommendation-MVM Memo City Manager Memo
❑ Correspondence from the Long Range Planning Advisory Commission Supporting Documentation
❑ FY 16 Recommended Operating Budget Resolution Resolutions
❑ FY 16 Recommended CIP Program Resolution Resolutions
❑ Proof of Publication FY16 Budget Supporting Documentation
THE CDubuque
DUj!B9aTE i"-Amt Cly
Masterpiece on the Mississippi 2009.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2016 Revised Budget Recommendation
DATE: March 11, 2015
The journey of establishing a Fiscal Year 2016 budget began on August 25, 2014, when
Mayor Buol and the City Council held the first of three goal setting sessions. At these
meetings you established the City Vision, Mission, 5-Year Goals and Near-Term
Priorities. You also created a Major Projects List and a Management Agenda.
(Attachment 1)
The City staff, Boards and Commissions, and I have attempted to respect this guidance
as items are identified for budget consideration. You have created a vision for Dubuque
that is the envy of cities across the country. We recently mailed out an edition of City
Focus which documents the outcomes the citizens of Dubuque have experienced.
I think it is valuable to review just a few.
In December 2014 there were 61,700 people working in Dubuque County with a 3.9%
unemployment rate. This is 1,800 net new jobs over December 2013, over 3% growth,
one of the highest growths of all state metropolitan areas. When you compare this to
the lows of the 1980s, over 24% unemployment, 38,600 people working in Dubuque
County, you can tell how much work has gone into achieving these results. With just
3% of Iowa's population, Dubuque County accounted for nearly 11% of the state's net
job growth from December 2013 to December 2014. From 2009-2013, Dubuque
County achieved 8.1% of the state's job growth.
Average Hourly Wage in Dubuque County:
The average hourly wage in Dubuque County rose from $18.00 in 2007 to $23.38 in
2013, an increase of 30% that exceeded inflation by 17.5%.
The national average hourly wage rose from $20.95 in 2007 to $23.96 in 2013, an
increase of only 14.4% that exceeded inflation by just 2%. In 2007, the average hourly
wage in Dubuque County ($18) was 14.1% below the national average hourly wage
($20.95). In 2013, the average hourly wage in Dubuque County ($23.38) was only 2.4%
below the national average hourly wage ($23.96).
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The Iowa Economic Development Authority said the average hourly wage in Dubuque
County grew by 103% from 1991 to 2014, exceeding inflation by 29%.
Employment: Dubuque County's total employment for 1983 was 37,700; it grew to
58,600 in 2013, and hit 59,900 in 2014, a 59% (22,200) increase in just over 31 years.
Regional Employment Comparison: From November 2012-2013, the number of jobs
in Dubuque increased by 1 .35%. During that same time period, Decatur, Illinois, saw a
4.3% decrease; Manhattan, Kansas, a 3.5% decrease, and Peoria, Illinois, a 2.2%
decrease.
Unemployment: Dubuque County's unemployment rate for 2013 was 4.5% while the
nation's was 7.4%. Dubuque County's unemployment rate for November 2014 was just
3.5% while Iowa's rate was 4.3% and the nation's was 5.8%.
Per Capita Income: Between 2000 and 2013, Dubuque's per capita income rose by
33.9%, exceeding the national growth by 3.5%.
Median Household Income: In 2000, Dubuque's Median Household Income (MHI)
($39,582) was 6% below the national MHI ($41 ,994). In 2012, Dubuque's MHI ($50,885)
was just 1% below the national MHI ($51 ,017.)
Home Price Appreciation: Between 2008 and 2013, the average home price in
Dubuque grew by 9.71%, more than Sioux City (8.83%), Waterloo (6.28%), Iowa City
(5.32%), the Quad Cities (3.93%), Cedar Rapids (1 .33%), Council Bluffs (1 .02%), Des
Moines/West Des Moines (-0.50%), Chicago (-18.56%), Daytona Beach (-24.08%), and
the national average (-0.15%).
The City is partnering with key organizations, most notably the Greater Dubuque
Development Corporation, to do the things that need to get done to partner with private
business to spur job growth. The City is also partnering with key organizations to create
the kind of community with the quality of life that will retain and attract a quality
workforce so local companies can continue to thrive and expand and new companies
will want to call Dubuque home.
The City has done this while trying to be fiscally responsible. In FY2016 Dubuque will
have the lowest property taxes per capita ($431) in the state for the city portion of the
property tax rate in comparison to the 10 cities in Iowa (using their FY2015 rate of
comparison) with a population over 50,000. The highest city (West Des Moines, $913)
would be 112% higher than Dubuque, and the average ($639) would be 48.3% higher.
In FY2016, Dubuque had the second-lowest property tax rate of the 11 cities in Iowa
with populations over 50,000. Comparing property tax rates shows the city with the
highest rate is Waterloo at $17.95. Dubuque's rate is the second lowest of the 11 cities
in Iowa with a population over 50,000. The highest rate (Waterloo, $17.95) is 62.7%
higher than Dubuque's rate, and the average ($15.39) is 39.5% higher.
I am recommending the City portion of the residential property tax rate to remain at
$11 .0259 per thousand, the same as FY2014 and FY2015. This will cause a 2.63%
2
increase for the average residential property, a 7.49% decrease for the average
commercial property, and a 6.68% decrease for the average industrial property. (Part of
the revenue loss from commercial and industrial will be reimbursed by the State.) If this
recommendation is approved, the City of Dubuque property tax rate will have remained
the same since FY2O14, three consecutive years. Dubuque's property tax rate in
FY1987 was $14.58, 24.4% higher than the FY2O16 recommended rate of$11.03.
Over that time period, the average homeowner has had an average annual increase in
the city portion of their property tax bill of 1.32%, most of those increased costs is
caused by the years the State of Iowa underfunded the homestead property tax credit.
The increases passed by the City Council would have only created an average annual
increase in the city portion of the property tax bill of 0.69% from FY1987 to FY2O16.
PROPERTY TAX RATES
(DUBUQUE'S RECOMMENDED fY2016 RATE VS.ADOPTED EY2015 RATES)
$26
$18 $1].88 $1].]6 $17.08
$16.% $16.71 818.18
$16 $16.22 $16.A
$14
$12.75
3$12 $1190
$10.08 $11 03
a$10
$8
$6
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$2
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Fbinee' Pe pltle .'e Melnef' filuRa
Dubuque
PROPERTY TAXES PER CAPITA
(DUBUQUE'S RECOMMENDED EY2016 RATE VS.ADOPTED FY2015 RATES)
61,000
$913
$000
$800- $))9
$)02 57]0
S]00
$639
$600
5661
6500 $450 $090
$431
$"0
6300
$200
$100
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Dubuque
If the FY2O16 budget recommendation is approved, there will be tax and fee increases.
Taking into consideration the impact on the average homeowner calculating property
taxes, water fee, stormwater fee, sanitary sewer fee, refuse fee, and utility franchise fee,
since FY1987 the average annual increase in the cost of city services is $37.07.
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Dubuque's Rankings among Iowa's 10 Largest Cities
Category Dubuque's Rank
Property Tax Rate Per Capita Lowest
City Portion of Property Tax Rate Second Lowest
Water Rate Third Lowest
Curbside Collection Rate Fifth Lowest
Sanitary Sewer Rate Fourth Highest
Stormwater Rate Second Highest
Before I spell out the budget issues the City is facing and the corresponding fee
increases that will be needed to help deal with these issues, I would like to first assure
you that the City will continue to first look internally at opportunities to operate more
efficiently and for sacrifices City employees can make, recognizing that citizens will be
asked to pay more.
STAFFING
The recommended budget for FY2016 includes 701.39 full-time equivalent (FTE)
employees, a net decrease of 4.55 FTEs, or 0.64% decrease from FY 2015. The
recommended budget provides funding for a net decrease of 3.39 FTEs related to
general fund departments.
Since 1981, the city has minimized the number of positions added. If the recommended
staffing changes are approved, the City will have reduced its workforce by 3.8% since
the 1980s. This is in spite of all the new services that have been added in that time
period including staffing-intense activities like recycling and combined county-wide
public safety dispatching. Also, the number of sworn Police Officer positions has
increased by 33 positions over that time period.
The FY2016 budget recommendation will make that staff reduction more pronounced
and includes the elimination of 11 full-time positions, 6 of these through lay-offs (with 2
of the employees able to be placed in other vacant positions). The five positions that
were eliminated due to not receiving the Lead Paint Hazard Mitigation grant results in a
reduction of $231,472 in employee expense. There is a budget savings of $415,966
resulting from the other six full-time positions eliminated ($220,731 general property tax
funded, $140,408 sanitary sewer funded and $54,827 water funded). These actions
result in a combined savings of $647,438.
The City of Dubuque's Fiscal Year 2016 budget is particularly challenging and
complicated.
The recommended budget submitted to the Mayor and City Council for their
consideration includes detailed fiscally responsible action steps to address the financial
challenges that Dubuque is facing while continuing to offer quality municipal services
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and maintaining community quality of life, within the context of the Council's long-term
vision for Dubuque -- including its five-year goals and one-year priorities.
The main issues impacting this year's budget are: decreased gaming revenues,
property revaluation of commercial and industrial properties, new multi-residential
property tax classification, water and sanitary sewer utility revenue shortfalls, the need
to increase the general fund reserve, a data entry error and lower-than-projected
property valuations.
My recommended budget includes the following actions to address these issues:
• Elimination of 13.9 full-time equivalent (FTE) positions.
• Continuation of the hiring freeze through at least June 30, 2016, for 11 .98 FTE
positions.
• Employee travel for most continuing education opportunities remains frozen.
• Non-bargaining unit employees will not receive a pay raise.
• A 10 percent reduction in most city purchase-of-service contracts and grant
programs.
• Delayed and canceled capital improvement projects.
• Increasing the Utility Franchise Fee on gas and electric bills from 3 percent to 5
percent.
• Increasing sanitary sewer and water fees by 10 percent, stormwater fees by 6.7
percent and solid waste collection fees by 5 percent.
• The property tax rate remains at $11 .0259 per thousand, the same as FY 2014
and FY 2015. This will generally cause a 2.63 percent increase for residential
property, a 7.49 percent decrease for commercial property and a 6.68 percent
decrease for industrial property, with some of these revenue issues being
reimbursed by state government.
• Recreation program fee increases.
• Parking fee increases.
• Rental license and inspection fee increases.
The rental license and inspection fee increases have been especially controversial. The
general fund taxpayers now subsidize the rental inspection and licensing program by
$157,614 per year. I am recommending that this subsidy end.
During the City Council public budget meeting on February 10, a landlord presented
information that showed the impact of the annual rental fee and inspection fee increase
on his rental units.
Under the proposed fee structure, there is a $22.31-per-unit annual increase. If this
additional cost was passed directly onto tenants by the landlord, rent would increase by
$1 .86 per month.
The good news for landlords is that, because of state property-tax reform, their property
taxes are going down.
5
The average Dubuque rental property has an assessed valuation of$169,990. The
owner of the average Dubuque rental unit will see a decrease in property taxes of$280
next year, with continuing decreases through 2024. Their property taxes would drop
from $5,732 in FY2014 to $3,129 in FY2024. (This reduction is for properties with three
or more rental units.)
It is important to understand that rental properties are critical to our community and I
have a great deal of respect for our landlords, especially those who serve as the officers
of the Dubuque Landlords Association.
For the past seven years, several city department managers and I have met monthly
with the leadership to resolve difficult issues. While my discussions with them did cause
me to delay the implementation of the increased rental licensing fee components of this
recommendation until January 1 , 2016, we were not able to reach agreement on the fee
increases.
Housing and Community Development Director Alvin Nash is working on an inspection
system that will recognize that some landlords have a more comprehensive
maintenance program that results in consistent positive inspection results, so they
should receive less inspections.
The FY2016 budget has been an especially difficult one. I have tried to balance staffing
and cost reductions with tax and fee increases.
The FY2016-FY2020 capital improvement program budget has undergone significant
modifications eliminating or delaying many projects and reducing future debt issuances.
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STATEGIC USE OF DEBT
Statutory Debt Limit Used
(as of June 30th)
95%
90.49%
90%
84.55 _!L49% 87.49/
85%
83.87% 84.69 82.03%
80% 78.83% 79.4
77'29 74.3 4.47%
75% 76.12
70% 72.66% 77.7 71.26 70.20%
66.04% 65.91%
.48X
65% 67 . 3%
63.69 63.890 60% 61.56%
FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
— FY1611ecommended �Rls dopted
Total Debt
(In Millions)
E310 $309.1
302.3
2 $290.1
$290 82.0
' E279.9
271. 5276.
$270 $265.5e,e !9267.A
$269.1 E267.0 $268.8 $270. $255.9
E250 $258.4
$248.0 244.3
E242.0 $241.4
$230
26.2
$217.
$210
FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
�FY16Remmmended �FY16 Adopted
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Top 10 Capital Projects 0997-2020)*
# Project Description FY2015 Adopted Cost FY2016 Recommended Cost Change
1997-2019 1997-2020
1 Streets Project(Engineering&Public Works) $104,247,794 $120,006,524 $15,758,730
2 Bee Branch Creek Watershed Project $52,969,221 $98,376,440 $45,407,219
3 Sanitary Sewer-Maintain &Install $66,436,188 $81,388,070 $14,951,882
4 Parking Ramps $73,476,725 $76,171,243 $2,694,518
5 Water and Resource Rewvery Center $67,885,000 $74,285,000 $6,400,000
6 America's River Project $70,674,035 $70,674,035 $0
7 Southwest Arterial $43,447,955 $40,476,841 ($2,971,114)
8 Airport Terminal Project $37,781,620 $37,518,004 ($263,616)
9 Industrial Parks $36,096,331 $35,683,418 ($412,913)
10 Stormwater-Maintain&Install $28,488,986 $33,059,715 $4,570,729
Total $581,503,855 $667,639,290 $86,135,435
These am total expenses on projects whether debt was used ornot.
Rw.1I26Nfi
City of Dubuque
Top 10 Debt Uses
(As of June 30, 2016)
unt I
utstandin
1FaterResource Recove Center 70,287,700 77,333,000
R1
2 Stormwater Improvements 69,865,626 77,133,791
3 Parking Im rovements 38,057,492 44,611,714
4 Water Improvements 26,681,510 34,807,242
5 TIF Rebates/Bonds to Businesses 19,266,286 24,483,989
6 GDTIF Incentives/Im provements 18,066,669 21,805,968
7,Sanitary Improvements 12,274,471 14,193,270
8 DICW Expansions 11,176,274 18,620,412
9 Roshek Building Loan Guaranty 10,000,000 10,000,000
10 Street Improvements 6,652,790 7,319,967
Total 282,328,818 330,309,353
Data Entry Error
There has been some concern expressed in regard to the property lease for the ABC
Building being inadvertently entered as $455,894 instead of $45,894 during the FY2015
budget process, which resulted in a revenue shortfall of $410,000.
There are procedures already in place to try and prevent this type of error. The City of
Dubuque has a decentralized budget process in which departments and divisions enter
their own operating budgets online in the budget system. This decentralized budget
system has worked well for years. The budget process starts with departments
8
formulating, entering and reviewing the budget information that they enter prior to formal
submittal to the budget office. The budget office comprised of two employees review
thousands and thousands of line items in each department's budget. The information is
summarized and reviewed in a meeting with the department and City Manager. Then
the budget is finalized and the recommended budget documents are prepared. The
departments are sent their section of the recommended budget documents for their
review prior to the recommended budget documents being sent to City Council. Any
errors are intended to be corrected prior to the recommended budget being presented
to the City Council.
I apologize this error was made, but being the only major error in the budget in over 20
years shows we have a system that works and highly talented people implementing that
system.
Administrative Overhead
The principle of overhead cost allocation is that overhead costs should be charged to
the areas of the City which indirectly cause the costs to be incurred and that would have
reduced benefit if that work was not done. The enterprise funds have contributed to
administrative overhead previous to fiscal year 2013, but the majority has been paid by
the general fund. This is not reasonable and unduly impacts property taxes causing a
subsidy to the enterprise funds. Prior to fiscal year 2013, the overhead rate that each
enterprise fund was charged was calculated by taking each enterprise fund's operating
expense as a percentage of total city-wide operating expense. This calculation did not
evenly distribute administrative overhead to the enterprise funds because the time
required by administrative staff does not correlate to the size of the enterprise fund's
budget.
Beginning in FY 2013, a new overhead recharge calculation was implemented to the
utility funds with the intent to be phased in over several years. Engineering
administrative and project management expenses that are not recharged to capital
projects will be split evenly between the water, sewer, stormwater and general funds,
not refuse because they rarely have a capital project. Finance utility billing expenses will
be split evenly between water, sewer, stormwater and refuse with the exception of the
parking ticket cashier position which will be allocated to parking. Finance accounting
expenses and all other administrative departments such as Economic Development,
Planning, Workforce Development, City Clerk, Legal Services and City Manager's Office
will be split evenly between Water, Sewer, Stormwater, Refuse Collection and General
Funds, with overhead costs being shared by the Landfill and Parking. This is being
implemented overtime.
When the overhead recharges are fully implemented, the Enterprise Funds will split the
cost of administrative overhead excluding engineering and utility billing to Water
(16.67%); Sewer (16.67%); Stormwater (16.67%); Refuse (16.67%); Parking (8.33%);
and Landfill (8.33%).
Engineering Administration and Engineering Project Management will be split evenly
between General Fund (25%), Water (25%), Sewer (25%) and Stormwater (25%).
9
Utility Billing will be split evenly between Water (25%), Sewer (25%), Stormwater (25%)
and Refuse (25%) with the exception of the parking ticket cashier position charged to
Parking ($57,877).
In Fiscal Year 2016, there is $5,928,664 in administrative cost, $1 ,327,017 in
engineering administrative cost and $799,227 in utility billing cost which would be split
between the funds as follows:
Fully FY16 Allocation
Fully Implemented FY16 Allocation To be
Fund Implemented % Allocation % Implemented
General $1 ,318,877 16.37% $5,403,245 67.08% -50.71 %
Sewer $1 ,505,400 18.69% $607,036 7.54% 11 .15%
Storm $1 ,505,400 18.69% $479,667 5.95% 12.74%
Water $1 ,505,400 18.69% $0 0% 18.69%
Refuse $1 ,173,646 14.57% $1 ,041 ,636 12.93% 1 .64°k
Parking $552,031 6.85% $171 ,558 2.13% 4.72%
Landfill 1 $494,1541 6.14% 1 $351 ,766 1 4.37% 1 1 .77%
Total 1 $8,054,908 1 100% 1 $8,054,908 1 100%
In Fiscal Year 2016 it was necessary to reduce both the Water and Sewer
administrative overhead recharges until all obligations can be met. These obligations
include revenue bond debt covenant requirements and sufficient fund reserves. The
administrative overhead recharges for Water will not be fully reinstated until Fiscal Year
2023 and the Sewer administrative overhead recharges will be fully reinstated in Fiscal
Year 2017.
Greater Dubuque Development Corporation Funding
The Fiscal Year 2016 Budget Recommendation Transmittal Memo, written January 29,
2015, noted on page 8 and 9 that there were generally 10% funding reductions in grant
programs and contracted services.
There are two programs for Greater Dubuque Development Corporation that were listed
as having a 10% funding reduction of$31 ,000 that were not actually reduced. The two
programs include the NEXT Campaign 2013 and Workforce Solutions Initiative. Both of
these programs are funded by land sales in the Workforce Initiatives capital
improvement project in the City's Five Year Capital Improvement Program.
The use of land sales cannot be used for general fund purposes; therefore these two
programs were not reduced.
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Library
The Fiscal Year 2016 recommended budget includes five frozen Library positions which
include:
Part-Time Library Assistant 0.75 FTE
Part-Time Library Assistant 0.50 FTE
Part-Time Library Assistant 0.75 FTE
Part-Time Library Aide 0.50 FTE
Part-Time Library Clerks 0.1847 FTE
In order to increase the hours that the Carnegie Stout Public Library in the downtown is
open from 55 hours per week to 61 hours per week (the minimum required meeting the
standard for accreditation), the following positions are required:
Part-Time Library Assistant 0.50 FTE
Part-Time Library Assistant 0.50 FTE
Part-Time Library Assistant 0.50 FTE
Part-Time Library Clerks 0.123 FTE
The City Council expressed interest in preserving state accreditation. If these positions
were filled effective January 4, 2016 in order to meet accreditation, the cost in Fiscal
Year 2016 would be $31 ,148.
I submitted a February 11 , 2015 request to the Library Board and received the attached
(Attachment II) March 5, 2015 response from Library Board President Michael Willis.
While they will not provide funds they have available to keep the Carnegie Stout Public
Library in the downtown open more hours, they do plan to open a west end library that
will create the necessary library service hours to maintain state accreditation. Therefore,
there is no need to allocate more City funds to these positions in Fiscal Year 2016.
Arts and Cultural Affairs
The Fiscal Year 2016 recommended budget includes a 10% reduction to purchase of
services agencies including Arts and Cultural Affairs grants. The total previously
recommended reduction to the Arts and Cultural Affairs grants include:
Arts and Culture Grant Program for Special Projects -$3,500, going from $35,000
to $26,500
Arts Operating Support Funding -$21 ,000, going from $210,000 to $189,000
The City Council has expressed support in restoring the $24,500 in funding to the Arts
and Cultural Affairs grant programs; therefore I am recommending amending the Fiscal
Year 2016 budget recommendation to include the funding. The organizations the City
partners with through grants and purchase of service will still see a funding reduction of
$105,900.
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DuRide
The Fiscal Year 2016 recommended budget includes a 32.54% reduction to the
purchase of service agreement with DuRide (-$13,768). The funding of Duride was
recommended to be cut to the amount of Federal Transit Authority and State Transit
Authority funding that the City receives from the ridership of DuRide ($16,866). This cut
exceeded the 10% cut for other purchase of service providers.
I am recommending amending the Fiscal Year 2016 budget recommendation to restore
the funding of DuRide to a 10% cut which will be a cost of$5,634.
Out of Town Ambulance Transport Service
The Fiscal Year 2016 recommended budget includes the addition of ambulance service
to transport patients from Dubuque healthcare facilities to destinations outside the
Dubuque Metro area. This improvement package included $163,250 in additional
expense for employee overtime, ambulance maintenance and fuel. In addition,
$170,000 was included for ambulance revenue related to out of town ambulance
transport service.
I am recommending amending the Fiscal Year 2016 budget recommendation to deny
this improvement level request. The loss of$6,750 in net revenue will be covered by the
Fiscal Year 2016 ambulance trade-in of approximately $10,000, leaving $3,250 to be
reprogrammed.
Additional Road Use Tax Funds
On February 25, 2015, the Iowa Governor signed into law a ten cent increase in the gas
tax effective February 29, 2015. The Fiscal Year 2016 budget recommendation had
already anticipated a partial increase of two cents in the gas tax which is estimated to
fund $138,000 in public street lighting and $58,596 in traffic control equipment and
engineering department computer replacements.
The City cannot exceed the amount published for planned expenditures in each of the
eight program areas in the final adopted budget. The eight program areas defined by
the State for reporting purposes include: Public Safety, Public Works, Health and Social
Services, Culture and Recreation, Community and Economic Development, General
Government, Debt Service, and Capital Projects. The City must assign their various
cost centers to one of these programs based on reporting guidelines prepared by the
Iowa Department of Management. Therefore, $784,066 in additional road use tax fund
revenues will appear in a future budget amendment in Fiscal Year 2016.
The additional eight cents in road use tax funds is estimated to generate $784,066. 1 will
be recommending amending the Fiscal Year 2016 budget recommendation to include
funding for the following:
1 . Increase the Public Works Asphalt Paving program from five miles to six miles for
an increase in expense of$229,925.
2. Provide a local match of$200,000 to be eligible for $800,000 in Dubuque
Metropolitan Area Transportation Study (DMATS) funds in order to begin
implementation of the East West Corridor study.
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3. City staff will develop a recommendation for the remaining $354,141 in the gas
tax increase by the date of the first budget amendment in Fiscal Year 2016.
RECOMMENDATION
I respectfully recommend Mayor and City Council approval to restore the funding for
Arts and Cultural Affairs grants in the amount of$24,500 and reduce the cut in funding
for DuRide from 32.54% to 10.00% at a cost of$5,634. The total increased expense in
FY 2016 is $30,134.
The source of funding will be $3,250 from the trade-in of the ambulance that was going
to be retained if out of town ambulance transports had been implemented, savings of
$23,300 with a slight delay in the City comprehensive plan update (March 4, 2015
memorandum from Laura Carstens — Attachment III), and the Community Foundation of
Greater Dubuque has identified the capacity to complete the Fiscal Year 2016 All-
America City award application process related to achievement in third grade reading
for a savings of$15,000 (March 9, 2015 Eric Dregne letter— Attachment IV). The total
funding available in FY 2016 is $41 ,550.
There is $11 ,416 in funding remaining in Fiscal Year 2016.
There were some assertions made about turnover in the Emergency Communications
Center. In the last two years, four part-time dispatchers have left. Of the three part-time
dispatchers remaining, two have been employed since 2008 and one since 2007, which
is an average of seven years. We will be recruiting for replacements of the vacant
dispatcher positions because the hiring freeze does not apply to the Emergency
Communications Center or to sworn personnel in the Police and Fire departments.
The twelve full-time dispatchers average over fifteen years of service. The longest term
of service is twenty-eight years, with two dispatchers at twenty-seven years, one at
twenty-six years, one at seventeen years, one at sixteen years, one at thirteen years,
one at ten years, one at seven years, two at six years, and one at four years.
I do not believe that there is a turnover problem at the Emergency Communications
Center.
While I believe the Emergency Communications Center is well staffed (Attachment V) I
do agree that the added complexities of the duties warrant additional staffing. I am
amending my budget recommendation to include adding one of the requested positions.
The request was for $50,438 in City funding for the entire year. I am recommending
creation of the new position effective January 1 , 2016, for a City cost of$25,437 in
Fiscal Year 2016. A match is required from Dubuque County, so they will make the final
decision. The source of City funds will be the $11 ,416 previously described in the
memorandum with the additional $14,021 of City funds coming from increased Dubuque
Racing Association rent revenue due to the projections being revised for January and
February actuals. It is estimated that there is $55,132 more in DRA rent revenue in
Fiscal Year 2016 compared to what was originally projected. Since this is only based on
this two month actual experience, I do not have a high confidence level in the projection
so I am not recommending allocating all of the money.
13
I want to thank everyone who has participated in this year's budgeting process. I
believe this maintains the City's strong foundation for future progress and growth.
Michael C. Van Milligen
MVM:sv
Attachments
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
14
Attachment I
DUBUQUE I
MAYOR
oyr
Becker Ct.
Dubuque,Iowa 52001
Phone:(563)564-5455
Term Expires: Dec.31,2017 GOALS & PRIORITIES
'SRicW.Jones Each year, the Dubuque City Council completes its annual goal-setting sessions. Over the
1270 Dunleith Ct. course of three sessions, City Council members reaffirmed the 15-year vision statement,
"
Dubuque,Iowa 52003
Phone: mission statement, and goals. They also identified top and high priorities for a 2014-
Dec.Term Expires:
g 2016 policy agenda.
2029 VISION STATEMENT
David I Resnick The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
375 Dine Iowaubuque, expanding global connections.The Dubuque community is an inclusive community celebrating
Phone:(563)582-9217 culture and heritage and has actively preserved our Masterpiece on the Mississippi. Dubuque
citizens experience healthy living and retirement through quality, livable neighborhoods with
Term Expires: Dec. 2015 an abundance of fun things to do;and are engaged in the community,achieving goals through
FIRST WARD partnerships. Dubuque City government is financially sound and is providing services with
Kevin J.Lynch citizens getting value for their tax dollar.
749 Brookview Sq.Dubuque,
Phone:(563)582-2655 CITY MISSION STATEMENT
klynch@cityotdrec. g The City's mission is to deliver excellent municipal services that support urban living and a
Term Expires: sustainable city plan for the community's future and facilitate access to critical human services
SECOND WARD which result in financially sound government and citizens getting services and value for their tax
Karla A.Braig dollar.
1795 Foras Blvd.
Dubuque, FIVE-YEAR COMMUNITY GOALS FIVE-YEAR CITY GOALS
r , FOR A SUSTAINABLE DUBUQUE Planned and Managed Growth
Term Expires: • Economic Prosperity Partnering fora otter Dubuque
THIRD ' ' r • Social/Cultural Vibrancy mprovedConnectivity—
• Environmentallntegrity Transportation and Telecommunications
a660 Edith St.
Dubuque,
FIVE-YEAR ORGANIZATIONAL GOAL
r� 52001
Dec.
g Financially Responsible City Government and High Performance Organization
FOURTH WARD
Lynn V.Sutton
Dubuque, POLICY AGENDA 2014-2016
Iowa 52001
Phone:(563)845-0252 Top Priorities (in alphabetical order)
g • Arts and Culture Master Plan
Dec.Term Expires:
• Central Iowa Water Association: Direction, Funding
• City Staffing Level: Evaluation, Direction, Funding
• Five Flags Center: Evaluation, Direction
• Inclusive Community:Action Plan
CITY COUNCIL MEETINGS 0 Police: Review Best Practices
The Dubuque City Council meets on the first and third Monday of each month in • Street Improvement Program: Funding
the City Council Chambers on the second floor of the Historic Federal Building
at 350 West Sixth Street. Meetings begin at 6:30 p.m.and are broadcast live High Priorities (in alphabetical order)
on CityChannel, Dubuque's local government access channel (85.2 digital,8 • Annexation: Direction on Specific Actions
analog)on the Mediacom cable system. Meetings are also streamed live and • Emerald Ash Borer: Policy, Program,and Funding
• Housing Code and Inspections: Review, Update/Upgrade
archived on the City website,www.cityotdubuque.org/media. For agenda and . Indoor Aquatic Center
minutes information,visit www.cityotdubuque.org/citycouncil or contact the City 0 Port of Dubuque Park: Development
Clerk's Office at(563)589-4120 or cityclerk@cityofdubuque.org. • Skate Park
0 Workforce Market-Rate Housing
MANAGEMENT AGENDA 2014-2016 Partnering for a Better Dubuque Goal
Economic Prosperity Goal Four Mounds Foundation/HEART Program City Support
Domicubuque lnitiatiperves:ixt Go City Volunteerstor Economic Opportunity Programs:Project Concern,Circles,
• Operation New View,Workforce Development Intern Program
Project HOPE:Access Point,Performance Evaluation
• Port of Dubuque Marina:Performance Report,City Action Sister s Out t Pove Visittoam City
•
Greater Dubuque Development Corporation:Sustainable Innovation
Bridges0utofPoveffyProgram:CitySuppoff
• Industrial Park Expansion: Land Acquisition,Infrastructure
• Smarter Sustainable Dubuque Improved Connectivity:
• St.Mary's Church/School/Rectory Preservation:Involvementwith Developer, Transportation and Telecommunications
Housing,City Partnership Tax Credits/Grants
• Riverfront Lease Agreements Smarter Transportation Program:Parmershipwith ECIAand IBM
• Air Service Expansion:Advocacy Traffic Signal Synchronization:Citywide,Connectwith Fiber
• Marketing AirServicetoBusiness Community:Financial Support
• East—West Corridor Study:Review
Environmental/Ecological Integrity Goal Highway 20:Four-Landing Advocacy
• Clean Air Attainment Strategy:Draft Plan,EPA Approval Historic Millwork District:Parking,Acquisition,City Funding
• Plastic Bag Reduction Strategy:Council Direction
•
Smarter
onmentards and Section Financially Responsible City Government and High
• Environmental and Sustainability Management System:ISO 15,000Ceffification
For Municipal Services Center;Audit Completion Performance Organization
• America's River III Task Force:Funding Plan Comprehensive Law Enforcement Software
• Green and Healthy Homes Initiative:Direction Healthcare Cost Containment:Agreement with Hospitals
• Iowa Economic Development Authority Community Energy Managements Emergency Police and Fire Dispatch Software/Fraining
Program:Energy Data Input and Training Disaster Preparedness and Recovery Plan:Update Evacuation Plan
• Community Climate Action and Resiliency Plan—50%Green House Gas Hiring Freeze/ServiceLevel:Direction
Reduction by 2030:Implementation Update City Facility Protocol and Safety
• Fats/Oils/Grease(FOG)Program:Inspections Mobile Radio Units:Replacement
• Methane Gas Plan:Evaluation,Direction Medic Unit:Purchase
• Effective City Online Presence:Review,Strategy,Staffing,Guidelines
Social/Cultural Vibrancy Goal Website Content Management
• City Lite:Evaluation Report, Revised Version Employee Involvement Team Engagement:Expansion
• 3rd Grade Reading Program:New Grant,Reading Program in Summer Program Police Officers Recruitment and Retention
Report Affordable Care Act:Analysis ofImpacts,City Actions
• Fair Housing:Impediments Analysis,Action Plan Records Management and Retention
• Police—Race Dialog:Evaluation Report,Future Direction Succession Planning Process:Development
• Voluntary Compliance Agreement:Action Plan and Follow Up Reporting Labor Negotiations and Contract:Police,Fire
• Surveillance Cameras:Network Design;Camera Installation;Construction Project
• Safe Community Initiative:Progress Report Major Projects
• Racial Profiling:Problem Analysis,Action Plan,Evaluation Report,Meeting with E.B.Lyons Development
"For the People" State Revolving Fund(SRO Green Alley Projects
• Multicultural Family Center Building Expansion:Design,Construction Bee Branch Project(Garfield to Comiskey)
• Fair Housing Training(Annual) North Softening Basin Renovation Project
• Intercultural Competency Program for Community:Marketing to School District, Locust and Iowa Parking Ramps:Renovation Project
Non Profit and Community Organizations,Businesses Train the Trainer(Annual); Miller Riverview Park
Ambassadors Network quarterly;Senior High School Program Development Bunker Hill Golf Course Irrigation Improvements(1/2)
• Intercultural Competency Program within City Government:Recruitment and Comiskey Park Improvements
Retention,Steering Committee Northwest Arterial Trail—BergfeldRecreationTrailConnection
• Circles Program:Coordination Elm Street Reconstruction Project
• Housing Choice Voucher Program(Section 8):Administrative Plan Submitted, One-Way to Two-Way Conversion Project
Application/Marketing Plan Implementation White Street Traffic Signal and Improvements Reconstruction(at 14th and 20th)
• US20/Fremont Avenue Traffic Signal:Upgrades
Planned & Managed Growth Goal Wacker and LEK Traffic Signalization Project
• Central Avenue Corridor Plan:Assessment,Direction Wilbur Street Retaining Wall
• EPA Consent Decree Implementation:Inflow,and Infiltration Program/Home Intermodal Transportation Facility in Historic Millwork District
Inspections North Cascade Road:Design,Property Acquisition
• Comprehensive Plan:Phase I Community Assessment;Phase II Community Utility Extension Project to Airport: Easement,Design(11/14)Property Acquisition
Input
• New Bus Facility(The Jule)
• Flood Wall:Funding of Evaluation Study for Cell Protection Airport Terminal Project
• Historic Preservation Program:Implementation of Annual Work Program Iowa 32 Bike/Hike Trail Phase 4
• Downtown Loan Program:Implementation Southwest Arterial Project:Design,Land Acquisition,Intersecting Road,Bridge
• Alliant Energy Plant Site:Council Decision on Acquisition
• West Third Street Reservoir Study
• Challenged Properties Acquisition:Funding,Direction
6buqw
a7r'i'a�crrr�on
For more information,call 563.589.4120 LUB E
or visitwww.cityofdubuque.org/councilgoals M'"IrrPiem M the
Rev.11/14
Page 1 of 2
Attachment II
Mike Van Milligen -Re: Library staffing proposal
From: Mike Willis <michaelpaulwillis(a),gmail.com>
To: Mike Van Milligen<ctymgr@cityofdubuque.org>
Date: 3/5/2015 4:18 PM
Subject: Re: Library staffing proposal
CC: Susan Henricks <shenricks@dubuque.lib.ia.us>
Mike,
You're correct--the trust funds do,in fact,have enough interest earnings to cover the$31,148,but only if we use the James Mutschler trust
which the board has already voted to use for the west-end project.Looking at the big picture,the board has agreed that any and all gifts--
principal and interest--should be used to supplement city funding,not replace it.We feel confident that using the Mutschler fund to create
a west-end presence will not only honor the spirit of the gift,but it will also meet the state accreditation requirements without discouraging
future gifts to support the library's mission.
Mike
On Wed, Mar 4, 2015 at 9:17 AM, Mike Van Milligen<ctymgr@cityofdubugue.org>wrote:
Mike,
f I will check the numbers.I would like to try and understand your response.Are you saying that there was not
enough interest available in any, or all, of those accounts to afford to pay the $31,148 in hours needed
between January 4, 2016 and June 30, 2016?
Mike
>>> Mike Willis <michaelpaulwillis@gmail.com> 3/4/2015 8:35 AM >>>
Dear Mike,
j I apologize form dela in responding to our letter of February 11.The library board of trustees met on Thursday,
Y Y� p 9 Y rY rY Y,
February 26th and one of the items on the agenda was your proposal for restoring staff to meet state accreditation
requirements through interest earned on the library's investment accounts. Unfortunately,the spreadsheet that listed
interest received since FY 2006 on the accounts was not accurate,and the board voted against the proposal because in
some cases the funds simply don't have enough money,and in other instances we would be spending principal, not
I
interest.As Susan may have told you by now,some of the trust funds were used for the library's renovation in 2008-2009.
She may have also mentioned that the Lull Fund is a trust restricted by the donor for the purchase and maintenance of art.
The Board agreed that the proposed west-side library branch funded by the Mutschler trust would be able to meet the
accreditation staffing standards if we schedule hours that are not offered at the main branch.
I
I appreciate the challenges you face with the city budget and on behalf of the board,I want to thank you for your interest
in helping the library re-establish accreditation.If you have any questions, please feel free to call or email me.
Sincerely,
Mike
Mike Willis
563-589-3350 (office)
563-495-2536 (cell)
michaelpaulwillis@qmail.com
I
Click here to report this email as spam.
file:///C:/Users/mvanmill/AppData/Local/Temp/XPgrpwise/54F881 CCDBQ_DODBQ_POI... 3/8/2015
THE CDubuque OF q City Manager's Office
All AmeYICe Cily City Hall
DtUB L , ' 50 West 13th Street
I IV Dubuque,Iowa 52001-4805
Office(563)589-4110
Masterpiece on the Mississippi Fax(563)589-4149
PP 2007 TTY(563)690-6678
ctymgr@cityofdubuque.org
www.cityofdubuque.org
February 11, 2015
Via E-mail &
1St Class Mail
Mr. Mike Willis
President
Library Board of Trustees
1365 W. 5t" Street
Dubuque, IA 52001
Dear Mike,
The City Council has directed me to try to identify a funding source to provide staffing to
the library to meet the accreditation minimum of 61 weekly hours.
You currently have nine separate trust funds (excluding the endowed Lacy Library
Trust). I respect the Board's right to decide how to spend gifts you receive from
donations/bequests. I understand part of the decision is to not spend this money on the
current needs of the existing Carnegie-Stout Public Library, either from an operational
or capital perspective.
To avoid losing accreditation, I would ask you to consider spending some of the interest
earned on those funds, not the gift, that has accumulated since Fiscal Year 2006
(Attachment 1). The amount of that interest is $91,775, with another $15,000 in
earnings expected between now and June 30, 2016.
If you were to fund the number of hours needed to meet accreditation (Attachment 11)
beginning April 6, 2015, and continuing this funding through June 30, 2016, it would
cost $80,635. To fund these number of hours beginning January 4, 2016 through
June 30, 2016 would cost $31,148.
Service People Integrity Responsibility Innovation Teamwork
Mr. Mike Willis
February 11, 2015
Page 2
While I cannot make any absolute promises today, it is my intent to recommend,
through the Fiscal Year 2017 budgeting process, the restoration of the number of hours
needed for accreditation with City funding beginning July 1, 2016.
1 respectfully request that this issue be considered at the February 26, 2015 meeting of
the Carnegie-Stout Public Library Board of Trustees, so I will know the response before
the March 12, 2015 public hearing the City Council will hold on the Fiscal Year 2016
budget recommendation.
I apologize that I will not be able to attend your meeting because I will be out of town. I
will be available by phone at 590-1659 to answer any questions from the Board. If you
need any additional information now, please feel free to contact me.
Thank you for giving this request consideration.
Sincerely,
Michael C. Van Milligen
City Manager
i
MCVM:jh
Enclosure
Cc: Susan Henricks, Library Director, w/enc.
Dan Boice, Member of Library Board of Trustees, w/enc.
Paula Connors, Member of Library Board of Trustees, w/enc.
Patricia Poggemiller, Member of Library Board of Trustees, w/enc.
Jenny Weiss, Member of Library Board of Trustees, w/enc.
Jon Trotter, Member of Library Board of Trustees, w/enc.
Mayor Roy Buol, w/enc.
Dubuque City Council, w/enc.
Barry Lindahl, City Attorney, w/enc.
Jennifer Larson, Budget Director, w/enc.
r
THE CITY OF Dubuque
DuBE A"MeftCfty
Masterpiece on the Mississippi
rP PP
2007.2012•2013
MEMORANDUM
Attachment III
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager -Vic-
SUBJECT: FY2016 Budget Issues — Comprehensive Plan Update
DATE: March 4, 2015
INTRODUCTION
This memo transmits a recommendation for possibly addressing FY2016 budget issues.
DISCUSSION
The Planning Services staff is committed to delivering an updated Comprehensive Plan
that includes the content and engages the community as approved by the City Council.
In the FY2016 budget, the Planning Services Department requested $23,300 for the
City's community engagement process to update the 2012 Comprehensive Plan.
Now, the City's community engagement process for the Comprehensive Plan update
will follow the Chamber of Commerce's planned Envision community visioning process.
Since this Chamber process is estimated to take 9-10 months, and begin in May or
June 2015, Planning Services staff likely will not need funding for our update process in
FY2016.
Planning Services staff will complete the community assessment phase in FY 2016, and
then request funding for the Comprehensive Plan update in the FY2017 budget cycle.
We feel that this change will not impede the Comprehensive Plan update, and perhaps
will allow the City to address a budget issue.
RECOMMENDATION
Planning Services staff recommends that the $23,300 Fiscal Year 2016 budget request
be rescinded.
Please let us know if you have any questions or need additional information. Thanks.
cc: David Johnson, Assistant Planner
Eric Van Buskirk, Planning Technician
FAUSERS\LCARSTEN\WP\Comp Plan Update 2013\Memo Comp Plan funds MVM.doc
March 9, 2015
Mike Van Milligen
City Manager
City of Dubuque Attachment IV
50 West 13th Street
Dubuque, IA 52001
RE: 2016 All-America City Award
Dear Mike,
am writing today to inform you of the Community Foundation's intent to lead the
application process for the 2016 All-America City Awards, in partnership with Every Child
/ Every Promise (ECEP) and the Dubuque Campaign for Grade-Level Reading.
As you are aware, the Foundation and ECEP launched the Campaign for Grade-Level
Reading in 2012 with a successful bid for the All-America City Award. In 2016, the
National Civic League and the Annie E Casey Foundation will once again focus the All-
America City Awards attention on grade-level reading.
The award will recognize communities who have made progress towards reducing
chronic absence, improving school readiness, reducing the summer slide and increasing
the number of students who read proficiently by 3 grade. We expect to be able to show
progress in each area.
Based on our previous experience in 2012, we believe the City will not need to allocate
funds for this process. The one exception I can foresee is that if our application is
successful the City may want representation at the event in Denver in July and this
would require funding for travel, etc. for a couple of people.
Today, Dubuque's Campaign for Grade-Level Reading work is recognized nationally.
I am excited about our progress and grateful for the support of the Mayor, City Council
and City Staff, along with all of our partners.
Sincerely,
Eric Dregne
Vice President of Strategic Initiatives
Rashek BakingPhone:563.59&2700 0 0wwwdbqfuundatiorLorg
COMMUNYN FOEPMff[ON700 Locust Street.Sufte 195
Dubuque, E I ufficeGdbqfbundatiunarg
Attachment V
time of day Sunday MondayTuesday Wednesda Thursday Friday Saturday
12:00-1:00 am 3
1:00-2:00 am 3 3 3 3 3 3 3
2:00-3:00 am 3 2 2 2 2 3
3:00-4:00 am 2 2 2 2 2 2
4:00-5:00 am 2 2 2 2 2 2
5:00-6:00 am 2 2 2 2 2 2 2
6:00-7:00 am 2 2 2 2 2 2 2
7:00-8:00 am 2 2 2 2 2 2 2
8:00-9:00 am 21 3 3 3 3 3
9:00-10:00 am 2 3 3 3 3 3 3
10:00-11:00 am 3 3 3 3 3 3 3
11:00-12:00 pm 3 3 3 3 3 3 3
12:00-1:00 pm 3 3 3 3 3 3 3
1:00-2:00 pm 3 3 3 3 3 31 3
2:00-3:00 pm 31 3 3 3 3 3 3
3:00-4:00 pm 3
4:00-5:00 pm 3
5:00-6:00 pm 3
6:00-7:00 pm 3
7:00-8:00 pm 3
8:00-9:00 pm 3 1
9:00-10:00 pm 3
10:00-11:00 pm 3
11:00-12:00 am 3
2 dispatchers on duty
3 = 3 dispatchers on duty
= 4 dispatchers on duty
Flexability to drop to 3 for training and sick time off during red times
Current Staffin_g Levels of the Dubuque Emergency Communications Center(911 Center)
Dubuque Planning Services Department
THE CITY OF � City Hall-50 West 13th Street
]DUB E A114merica City Dubuque,IA 52001-4805
1 I I I I/ (563)589-4210 phone
(563)589-4221 fax
Masterpiece on the Mississippi (s6s)690-667s TDD
zoos•zou•zois 1annin-@d!yofdubu ue.or-,
February 19, 2015
The Honorable Mayor and City Council
City of Dubuque
50 W-13 th Street
Dubuque, IA 52001
RE: FY2016 - 2020 Recommended Capital Improvement Program
Dear Mayor and City Council Members:
Introduction
On February 18, 2015, the Long Range Planning Advisory Commission reviewed the
City Manager's recommended Fiscal Year 2016 - 2020 Capital Improvement Program
(CIP).
Discussion
0
One of the duties of the Commission is to offer the Commission's opinion as to the
consistency of the recommended CIP with the adopted Comprehensive Plan.
At the Commission meeting, Planning Services staff noted that under the heading
"Relationship to Other Projects" are listed the elements of the Comprehensive Plan that
relate to each CIP project as one step in implementation of the Comprehensive Plan.
The Commission reviewed the Fiscal Year 2016 - 2020 recommended CIP, and
discussed several projects in more detail. Commissioners also discussed the City
Manager's FY2016 budget message and the FY 2016 Citizen's Guide. The Commission
noted the CIP is consistent with the Comprehensive Plan.
Recommendation
By a vote of 4-0, the Long Range Planning Advisory Commission recommends approval
of the City Manager's Fiscal Year 2016 - 2020 recommended CIP, as it is consistent
with the 2012 Dubuque Comprehensive Plan.
Respectfully submitted,
Jim Prochaska, Chairperson Pro Tem
Long Range Planning Advisory Commission
cc: Michael Van Milligen, City Manager
Service People Integrity Responsibility Innovation Teamwork
PreparedbyCityManager'sOffice; Address:CityHa11,50W.13thStreet;Telephone:589-4110
RESOLUTION NO. 73-15
ADOPTING THE CITY OF DUBUQUE FISCAL YEAR 2016 ANNUAL BUDGET AS
AMENDED
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section1. That the annual budget for the fiscal year ending June 30, 2016, as
set forth in the Adoption of Budget and Certification of Taxes and supporting state
budget forms showing the revenue estimates and appropriation expenditures and
allocations to programs and activities for said fiscal year, is adopted.
Section2. The City Clerk is directed to make the filings required by law.
Passed, approved and adopted this 12th day of March, 2015.
Attest:
Trish L. Gleason, Assistant City Clerk
Roy D. Buol, Mayor
RESOLUTION NO. 74-15
ADOPTING THE CITY OF DUBUQUE FIVE YEAR CAPITAL IMPROVEMENT
PROGRAM
WHEREAS, a recommended five year Capital Improvement Program for the
period beginning July 1, 2015, and ending June 30, 2020, for the City of Dubuque has
been prepared and submitted to the City Council; and
WHEREAS, the five year Capital Improvement Program describes specific
capital improvement projects, provides estimated costs for those projects, proposes
sources of funds for each of them, and schedules the year during which each project
will be undertaken; and
WHEREAS, the capital improvement projects for the first year are included in the
Fiscal Year 2016 budget for the City of Dubuque; and
WHEREAS, the five year Capital Improvement Program will be reconsidered
annually by the City Council and appropriately revised; and
WHEREAS, the adoption of the five year Capital Improvement Program is a
prudent measure to provide continuity of programs and is in the best interest of the City
of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the five year Capital Improvement Program for the period
beginning July 1, 2015, set out in the Fiscal Year 2016-2020 Recommended Capital
Improvement Budget as amended, is hereby approved and adopted as the proposed
allocation of City resources for capital improvements as scheduled in the years shown,
subject to annual review and revision.
Passed, approved and adopted this 12th day of March, '015.
Roy D. B
Attest:
Kevin Firnstahl, City Clerk
Trish L. Gleason, Assistant City Clerk
, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: February 25, 2015, and for which the charge is $126.25.
j
�i
i
7
Subscribed to before me, a Notary P blic in and for Dubuque County, Iowa,
this day of J , 2015
i
I
Notary Public in and for Dubuque County, Iowa.
u
I
PEAL P,.iiAAY K,'
.y,ES..ER M
n
CoI11Pi91aalo(!Number 154885
w g. c...
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u
Form 631.1 Department of Management
NOTICE OF PUBLIC HEARING
BUDGET ESTIMATE
r
p
FISCAL YEAR BEGINNING JULY 1,2015-ENDING JUNE'30,2016 i
L
City of Dubuque Iowa j
The City Council will conduct a public hearing on the proposed Budget at Historic Federal Building it
on 8[124018, at. 6:30 p.m. l
(Date)xx/xx(xx, (hour)
The Budget Estimate Summary of proposed receipts and expenditures is shown below.
Copies of the the detailed.proposed Budget may be obtained or viewed at the offices',of the Mayor, 4
ii
CityClerk,and,at the Library. It
.,The estimated Total tax levy rate per,$1000 valuation on regular property, $ 11.29190
The'estimated tax levye public hrate per$10oo valuation on Agricultural land is .,.,......$ 3.00375
At ttearing,any resident or taxi ayer may present objections to,or arguments in favor of,any part ¢
of the proposed budget.' 333'
'I
563=589 4121
Kevin Firnstahl
phone number City Clerk/Finance Officer's NAME
Budget FY Re-estimated FY. Actual FY
2016 2®15 2014
Revenues&Other Financing Sources
Taxes Levied on Property 1 24,662 740 24,833,961' 23,197,623
Less:Uncollected Property Taxes-Levy Year 2 0 z 0 713,426 i
Net Current Property„Taxes, 3' 24,662,740 24;833,951`: 22,484,197 i
,
Delinquent Property Taxes
4 Q Q 456,367
TIF;Revenues'. 5 9,866,823 10,622,261 9,140,254
Other Cary Texes 6I
16;713,270 .14,136,458 11,777,694
Licenses.&'P.ermits- 7 1;652,955 1,344,102 4,355;829
Use of Moneyand Property 8 12,244,812 13,038,511 12,432,663
Intergovernmental 9. 37,530,955 67,339,296 28,413;715
Charges for Fees&Service 40,545,398 37.705,466 32,523,827
Special Assessments 11 54,000 806,748 215'949
Miscellaneous
12 8,409,001 110,153,090 13,154;910
Other Financing Sources 13 50,372,376 79,154,531 19,332,994
Transfers In 14 24,0,17,186 43,462,457 24,452;203
Total Revenues and Other Sources 15 226;0,69,516 302,596,871. 178,740;642
Expenditures&Other Finanaria Uses
Public Safety; 'G6, 28,040,270 28,449,104 26,779,344
Public Works 17 13,087,732 13,005,661 12,103;932
Health and,Sociai Services' 8 1,1,61,444 - 1,153,693 1,070 846
Culture and Recreation 1;9 11 403,320 11,879,258 11,252;882
Community and Economic Development -20 12,812,312 13,636,211 12,716;967
General Governmeht 21 7,886,723' 7863,059 7,513,382
Debt Service 22 9,948,088 8,982,2A1 .7,836;113
Capital Projects` 23 39,829;212 105,015,562 26,026;001
Total Government Activities Expenditures 24 124,143,101 189,984,769 105,299;467
Business Type/Enterprises 25 78,788,552 106,824,870 58,089,787
Total ALL Expenditures 26 202,931,,653 296,809,659 163,389;254
Transfers Out 27 24017,186 43,462,457 24;452203
Total ALL Expenditures/Transfers Out 28, - 226;948,839 '34Q,272,146 187,841,457
Excess Revenues S Other Sources Over +,
(Under)Expenditurei/Transfers;Out 29 879,323 37,675,245 9,100,855
Beginning Fund Balance July 1 30 22,664,094 60,339,339 T9,440,194Ending Fund Balance June 30 21,784,771 22,664,094 339;339
1t dno=605434 01
2/25
9