Fiscal Year 15 Cured-in-Place-Pipe (CIPP) Lining Project Acceptance Copyright 2014
City of Dubuque Consent Items # 17.
ITEM TITLE: Fiscal Year 15 Cured-in-Place-Pipe (CIPP) Lining Project Acceptance
SUMMARY: City Manager recommending acceptance of the construction contract for
the FY15 Sanitary Sewer Cured-in-Place-Pipe (CIPP) Lining Project, as
completed by Visu-Sewer Clean & Seal.
RESOLUTION Accepting the FY15 Sanitary Sewer Cured-In-Place Pipe
Lining Project and authorizing the payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ FY2015 Sanitary Sewer Lining Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY2015 Sanitary Sewer Lining (CIPP) Project
CI P 7101637
DATE: March 9, 2015
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the FY15 Sanitary Sewer Cured-in-Place-Pipe (CIPP) Lining Project, as completed
by Visu-Sewer Clean & Seal, in the final contract amount of$277,727.20, which was
$22,902 over the bid award. This additional amount was due to change orders which
included the addition of manhole grouting at five manholes, the addition of televising 21
sanitary sewer laterals and an additional 120 lineal feet of 8-inch CIPP lining.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF .— Dubuque
DUB E All AmericaCiry
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Masterpiece on the Mississippi 200,, a
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer
DATE: March 9, 2015
SUBJECT: FY2015 Sanitary Sewer Lining (CIPP) Project
CIP 7101637
INTRODUCTION
The following resolution provides for the acceptance of the construction contract for the
FY15 Sanitary Sewer Cured-in-Place-Pipe (CIPP) Lining Project.
BACKGROUND
The FY15 Sanitary Sewer Cured-in-Place-Pipe (CIPP) Lining Project was initiated under
Resolution No. 150-14 on May 19th, 2014.
The original scope of the project included 8,887 linear feet of sanitary sewer
rehabilitated by the cured-in-place pipe method as identified in the Corrective Action
plans for the Sewershed 5 and 7, and at locations determined during public works
maintenance activities.
As the project is specialized in terms of contraction practices, including the type of
materials used and the installation technique, pre-qualification statements are requested
prior to the bid letting. The pre-qualification standards follow those listed in the City's
adopted standards, SUDAS. The City has pre-qualified six contractors for CIPP lining.
Visu-Sewer Clean & Seal of Pewaukee, Wisconsin was the successful bidder and
awarded a contract in the amount of$254,825.20.
DISCUSSION
The project was designed, inspected, and managed by City engineering staff and was
completed on time.
Staff worked closely with the contractor to manage in the field and agreed to changes.
Original line item additions and deletions due to actual installed quantities resulted in an
increase of $2,467.00. The project extended to include one change order which
included the addition of manhole grouting at five manholes located along the Granger
Creek Interceptor sewer line, which were infiltrating groundwater; the addition of
televising 21 sanitary sewer laterals along Kaufmann Avenue in Sewershed 7 to
determine which laterals were allowing direct inflow of storm water into the sanitary
sewer system; and an additional 120 lineal feet of 8-inch CIPP lining in the Carter Road
detention basin area. The total amount of approved change orders was $24,122.00. Not
all approved change order quantities were used to complete the work resulting in a
reduction of$3,687.00 to the approved change order.
The final sanitary sewer length rehabilitated, including base contract line items additions
and deletions and the additional lineal footage included in the change order was 9,233
lineal feet and 76 service reinstallations. The final construction cost totals $277,727.20.
BUDGET IMPACT
Resolution No. 150-14 authorizing the FY2015 Sanitary Sewer Cured-in-Place-Pipe
(CIPP) Ling Project showed an estimated project cost including construction,
contingency, and engineering of$394,600.00. The City received a competitive bid
significantly less than the original engineer's estimate and completed all design and
inspection with City staff, thereby reducing the projected costs and the actual costs as
follows:
Phase Award Final (Actual)
Construction (Visu-Sewer) $ 254,825.20 $ 277,727.20
Contingency $ 25,482.52 $ -
Engineering $ 38,223.78 $ 22,272.80
$ 318,531.50 $ 300,000.00
The project funding is as follows:
CIP Funding Source Original Final (Actual)
7101637 FY15 Sanitary Sewer Lining Program $ 300,000.00 $ 300,000.00
7101294 FY15 I&I Prevention Program $ 18,531.50 $ -
$ 318,531.50 $ 300,000.00
REQUESTED ACTION
I respectfully request City Council accept the improvement in the final amount of
$277,727.20 to Visu-Sewer Clean and Seal of Pewaukee, WI for the FY2015 Sewer
Cured —in-Place-Pipe (CIPP) Lining Project by adoption of the attached resolution.
Cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer II
Charlie Gau, Engineering Technician
2
RESOLUTION NO. 86-15
ACCEPTING THE FY15 SANITARY SEWER CURED -IN-PLACE PIPE LINING
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
Whereas, the public improvement contract for the FY15 Sanitary Sewer Cured- in -
Place Pipe Lining Project (the Project) has been completed has been completed by the
Contractor, Visu Sewer Clean and Seal (Contractor), the City Engineer has examined the
work and recommends that the Project be accepted; and
Whereas, the final contract amount for the Project is $277,727.20;
Whereas, the Contractor has previously been paid $263,840.84, leaving a
balance of $13,886.36; and
Whereas, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $13,886.36 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 16th day of March, 2015.
Attest:
Trish L. Gleason, CMC, Asst. City Clerk
oy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FY15
SANITARY SEWER CURED -IN-PLACE PIPE (CIPP) LINING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the FY15 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project,
that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $300,000.00.
Dated this I (044' day of 1 " , 2015.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the IL:- day of (Y c.rei, , 2015.
Trish L. Gleason, CMC, City Clerk