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University of Dubuque FireworksTO: JEANNE F. SCHNEIDER CITY CLERK YOU ARE HEREBY DIRECTED TO CALL A SPECIAL SESSION OF THE CITY COUNCIL TO BE HELD ON MONDAY, OCTOBER 22, 2007, AT 6:30 P.M., IN THE HISTORIC FEDERAL BUILDING FOR THE PURPOSE OF CONSIDERING A REQUEST FROM THE UNIVERSITY OF DUBUQUE TO CONDUCT A FIREWORKS DISPLAY ON OCTOBER 26, 2007. l'!..~ MA CITY COUNCIL SPECIAL SESSION, OCTOBER 22, 2007 COUNCIL MET IN REGULAR SESSION AT 5:00 P.M. IN THE HISTORIC FEDERAL BUILDING / 1 , PRES~ NT: M YOR B OL, COUNCIL MEMBERS BRAIG, CLINE, CONNORS, JOIyES, LYN~H, M~ALSKI CITY MANAGER VAN MILLIGEN; CITY ATTORNEY LINDAHL ABSENT: Mayor Buol read the call and stated this is a special meeting for the purpose of considering a request from the University of Dubuque to conduct a fireworks display on October 26, 2007. Ayes Nays Michalski ~ '~ Braig ~ ~~ ~~ Buol ~;,~1, line +~'~~ r 1 Jones Lynch Motion to adjourn at .~ ~ ~~ ~gtye Nays ,/ Michalski Braig ,% .. Buol ,/ ~ Cline ~ Jones Lynch cITY of DUBUQUE CITY COUNCIL PROCEEDINGS The Dubuque City Council met in special session at 5:00 p.m. on October 22, 2007, in the Historic Federal Building Present: Mayor Buol, City Council Members Braig, Cline, Jones, Lynch, Michalski Absent: City Council Member Connors, City Manager Van Milligen; City Attorney Barry Lindahl Mayor Buol read the call and stated this is a special session called for the purpose of approving a request from the University of Dubuque to display fireworks on Friday, October 26, 2007 on the University of Dubuque campus. Communication from Rick Merfeld, University of Dubuque Director of Residence Life, requesting permission to display fireworks on October 26, 2007 on the University of Dubuque campus. Upon motion the communication was received and filed and the request approved. There being no further business, upon motion the meeting was adjourned at 5:01 p. m. /s/Jeanne F. Schneider, CMC City Clerk 1 t 10/31 CITY OF DUBUQUE, IOWA PUBLIC NOTICE OF MEETING Government Body: City Council Date: Monday, October 22, 2007 Time: 5:00 p.m. Place of Meeting: Historic Federal Building NOTICE IS HEREBY GIVEN that the above identified governmental body will meet at the time, date and place as set forth above. The TENTATIVE AGENDA for the meeting is as follows: Request from the University of Dubuque to Display Fireworks on Friday, October 26, 2007 at the University Practice Field. This notice is given pursuant to Chapter 21, Code of Iowa, 2007, and applicable local regulations of the City of Dubuque, Iowa andlor governmental body holding the meeting. _,~ Jeanne F. Schneider, CMC City Clerk ANY VISUAL OR HEARING IMPAIRED PERSONS NEEDING SPECIAL ASSISTANCE OR PERSONS WITH SPECIAL ACCESSIBILITY NEEDS SHOULD CONTACT THE CITY CLERK'S OFFICE AT (563) 589-4120 OR TDD (563) 690-6678 AT LEAST 48 HOURS PRIOR TO THE MEETING ~ P, 01 ~ ~c TRANSACTION REPORT ~ ~c OCT-19-2007 FRI 04 07 PM ~ ~ ~c ~ FOR DBQ, CITY CLERK 563 589 0890 ~ ~c ~ ~ ~ ~K FAX BROADCAST ~c ~c ~ ~ DATE START RECEIVER TX TIME PAGES TYPE NOTE M# DP ~ ~ ~ ~ OCT-19 04 05 PM TH 14" 1 FAX TX OK 595 ~ ~c 04 ; 06 PM KDTH 14" 1 FAX TX OK 595 ~c ~ 04;07 PM WDBO 25" 1 FAX TX OK 595 ~ ~ ~ ~c TOTAL ~ 53S PAGES; 3 ~ ~ ~ ~~~ ~~~~~c~~~~K~K~~~c~~~~~~~~c~~~~~~~~~~c~c~~~K~~~~~c~~K~c~~~~~c~~~~~~~~~~~~~~c~~~c~~~~~c~~~K~~~~c~~~K~~~~~~~K~~c~~~~K~~~c~ CITY OF DUBU4UE, IOWA PUBLIC NOTICE OF MEETING Government Body: City Council Date: Monday, October 22, 2007 Time: 5:00 p.m. Place of Meeting: Historic Federal Building NOTICE IS HEREBY GIVEN that the above IdentNied governmental body will meet at the time, date and place as eat forth above. The TENTATNE AGENDA for the meeting Is as follows: Request from the University of Dubuque to Display Fireworks on Friday, October 26, 2007 at the University Practice Field. This notice is given purauarrt to Chapter 21, Code of Iowa, 2007, and applicable local regulations of the City of Dubuque, bwe andlor governmental body holding the meeting. _ G~ ^~ Jeanne F. Schneider, CMC City Clerk ANY VISUAL OR HEARING IMPAIRED PERSONS NEEDING SPECIAL ASSISTANCE OR PERSONS WITH SPECIAL ACCESSIBiUTY NEEDS SHOULD CONTACT THE CITY CLERK'S OFFICE AT (683) 688.4120 OR TDD (663) 880.6878 AT LEAST 48 HOURS PRIOR TO THE MEETING 10/19/2007 FRI 17:06 FAX O cce o Residence Li e University of Dubuque October 20, 2007 Dubuquc Cily Council City Hall 50 West 13°i St Dubuquc, l'owa 52001 Dear Dubuque Ciry Council, Relating to our request for the fireworks display on October 28, 2007 the University of Dubuque request a special hearing of the City Council in order to consider the request for a permit for our fireworks display. We apprecirte your time and consideration. Sincerely, ~~~v `.J iT:.~ Rick Mcrfcld, M.S.E. Director of Residence Life RM/MJ fdjOD2/042 C7 ° -~ p~ ~~ o ~ ~ '?i ~, ?> C: -v r -T] ~ ~ c ti - •., Office of the Director of Residence Life 211 Peters Commons Universiry of Dubuque 2000 University Avenue Dubuque,lowa 52001-5099 Sb3-589-3438 Fax: 563-589-3419 Email: rmcrfcld(adby.cdu ~~ ~~ /~ ~`'~ rt 6 ~' C 4 ~ ~ ~ L? --- ~/ Gvj i ~ cl~~ ~ 1 u ~ v ~ 4 c ~-r ~-- c' A ~-t GYt G ~ r October 17, 2007 University of Dubuque ATTN: Rick Merfeld Dear Rick, I have received the application for a fireworks permit from the University of Dubuque. I have contacted J & M Displays and made sure they are compliant to NFPA 1123 ~ 1126 for fireworks displays. I understand that the University is supplying the necessary security for the event. The University and J 8~ M have met the requirements of the permit as far as the Fire Department is concerned. Once the permit application is accepted by the city review committee, I will issue the fireworks permit. Sincerely, Mark Ludescher Assistant Chief/Fire Marshal MLrI Page 1 of 1 Sue Winter - Fwd: U of D Fireworks From: Sue Winter To: Assist City Manager Cindy Steinhauser; Bill Schlickman; Grabill, Scott; DAPASSTCHIEF@AOL.COM; Don Vrotsos; Ludescher, Mark; Murphy, Mark Date: 10/17/2007 4:23 PM Subject: Fwd: U of D Fireworks Attachments: U of D Fireworks Cindy, This application was dropped off by Steve Kelley from the U of D. on 10-4. Later that afternoon I was told to not process, Steve was picking it back up for addition information. The addition info was fax to me and the fireworks display is schedule for October 26th. According to the City Code fireworks has to be approved by Council. What can we do to fast track this request from the University. Your help is greatly appreciated. Sue Su.~ww M. W iv~ter Permit Clerk City Clerk's Office 50 W. 13th St Dubuque IA 52001 (563) 589-4122 Fax No. (563) 589-0890 swinter@cityofdubuque.orq G~Ubt~gWe jAll-gym ~r 1 ~~~~ Dubuque: Masterpiece on the Mississippi file://C:\Documents and Settings\swinter\Local Settings\Temp\XPgrpwise\47163706DBQ_DODBQ_PO... 10/19/2007 THE CITY dF DUB E Masterpiece urr fire Missrs5ippi October 17, 2007 MEMORANDUM To: Cindy Steinhauser, Assist City Manager Mark Ludescher, Fire Marshall Don Vrotsos, Dubuque County Scott Grabill, Police Captain Mark Murphy, Emergency Communication Supervisor Dan Kern, Auxiliary Police Bill Schlickman, Traffic Engineer From: Susan Winter, City Clerk's Office Re: University of Dubuque Fireworks Display Attached are the Special Event Peniit application forms from Rick Merfeld on behalf of the University of Dubuque requesting to have a fireworks display. This event is to be held on their private property, at their practice field on Friday, October 26th. This event will be in conjunction with their Homecoming activities for the weekend. The event is scheduled to start at 6:00 p.m. and end at 9:00 p.m. Thank You, Susan Winter City Clerk's Office f~rr~•-,~'~F SPECIAL EVENT PERMIT APPLICATION FORM 07 DCT -t~ pt~ 3: ~~ 1. SPONSOR P i ,~ ~.^S r v ~ t ~j '.; '~ ~~ -v JL' -•1 ! ©! ~ V~,t'~.~ ,,, ADDRESS :~ C'Cx=' C~' n ~Ls i 11 L' ~ ' ~ PHONE ~' ~: ~ ti .~,=-1-_ s ~%.s~~ 2. EVENT TYPE: ^ Parade ^ Festival [] Assembly ^Street Closure ^ Block Party ^ Rally ^ Marches ^ Walks [^ Fund Raiserss City Property Rental ©Other _ _ _ --~-;~~' k,L4 z~v~~ 3. EVENT CONTACT PERSON(S) ~~L• ~ i~l ~ r` ~- (L~ <c' ~ PHONE ~:~ Sc~'r~' j `~a,~ ~, ' ; 3 ~ f L r M - ~ ~_ ~ • J• h < ~ Cb' 1r, , ,; t_ -`~ . ADDRESS ;: u~.: ~ ~. ; . - E-MAI _, ~ . _ 4.ONSITE CONTACT PERSON(S) ~r ~. K ~ °~~: ~ ~ ! r_ t. c~ PHONE ~ `~' `~:~ ~ •- . ~: c~ir LOCATION DURING EVENT c --~~ > ~ ~ ~ ', .. + ~- , ~~ ~- ~-va ~ ~~ > %~-c• '~... 5. EVENT LOCATION l~. ,~ c~'(`"i C t.. ` ( }- r c'-) ~ ~ ;J,'; ~ ~ c.• C.-~..~ ~ ~y "~ l ci~ 1~ ~~ D ~ ~ 1 ~Jl. 6. PARKING AND TRAFFIC PLAN z-~1 .~.. c ~ n _. I "'t~Y_ ~'L. ~ t'_~r c ! ~ Ct .~_. ~~ k ; ~. - , J;t,~ STREET CLOSURE [^ YES [~ NO "LOCATION S fviETER BAG ^ YES [~ NO LOCATION ~ ;~.ti ~. 7. EVENT DATE . ~~ .. ' : •f ' EVENT START TIME ~ , ~~'(;- ~ EVENT END TIME `I ~'~~ 8. SETUP TIME ~~ ~• ~..• ~ TAKE DOWN TIME i -' ' ~~~. +~-~ ~ 9. RAIN DATEITIME ,4,';~ r r r'- 10. SIZE OF EVENT (estimated number of people on-site at one time) ( ) 1 - 25 ( ) T01 - 900 ( ) 5001 - 7000 ( ) 26 -100 ( ) 901 -1000 ( ) 7001 - 9000 ( ) 101 - 200 ( } 1001 -1500 ( ) 9001 -10,000 ( ) 201 - 300 ( } 1601 -1700 ( } 10,001 -15,000 (x~ 300 - 500 ( ) 1701 - 2000 ( ) 15,001 - 20,000 ( ) 500 - 700 ( } 2001 - 5000 ( ) over 20,000 11. PORTABLE TOILETS: NUMBER OF TOILETS C~'i`~ .ti c~ LOCATIONS} OF TOILETS T//~_ 12. TYPES OF ACTNITIESNENUES ~- : r e :~;c ~~ k ~ . s n ~~ ys <-t ~ ~E'- ~~ ~'~~ ~ ~ ~-{ 12a. NON-FOOD VENDORS, CONCESSIONAIRES, RIDES (name, address, phone for each -J C't.:~ ~ fl'~ ~ rS i1 ~4U S ~17 ~.~~C7~f / /~ ~l ~• i ~~ ~o--Fr ~ 3~Y~ 12b. FOOD VENDORS (name, address, phone for each ~C ~vN ~ 12c. TENTS ~J~ N ~ 13. UTILITIES TO BE USED (LIST EQUIPMENT TYPES} ~t/G ~t/ 13a. ELECTRICAL SOURCE wc,.c; ~ 13b. WATER SOURCE N o,c: ~ ~ r•re. ~-.i ~i n cr ;,tS ~ P r 14. ALCOHOLIC BEVERAGES SERVED AND CLASS ~'~ ~:3 ,ti •~'~ ALCOHOLIC BEVERAGE LICENSE OBTAINED? ~-' i r~ ~ YES C] NO t r 15. SECURITY T',~; -., . ~~ ~ b ,., ~ .' r~ ~ ~'.~. ~ i ~a~ .+'*_~ ~~ ~~ ~~ :~ t, +' HAVE THE POLICE BEEN CONTACTED ABOUT CROWD OR TRAFFIC CONTROL? YES [~ NO 16. SITE PLAN ATTACHED. 17. INDEMNITY AGREEMENT SIGNED AND ATTACHED. 18. INSURANCE CERTIFICATE ATTACHED. DAMS GE DEPOSIT INCLUDED {AMOUNTS ? ®1YES 0 NO YES ~~ NO ~~ YES ~ NO 0 YES C3 NO 1 have read this Special Event Agreement and Permit Application booklet and have accurately and truthfully completed the Application. 1 agree that 1 wi11 obtain any other permits necessary and will follow the guidelines and requirements set forth in the booklet. f - ~ ~'`~; Date 10/17/2007 WED 1Gt 52 FA)S INDEiNINITY AGREEMENT In consideration for the granting of permission by the City of Dubuque, Iowa to the undersigned for the use of the following described property: For the following purpose only: On the following date(s): The undersigned agrees to defend, indemnify and hold harmless the Cry of Dubuque, its agents, officers and employees, from and against any and all claims for injury or damages to persons or property arising out of or caused by the use of such property. The undersigned further agrees upon receipt of notice from the City of Dubuque to defend at its own expense the City of Dubuque, its agents, afttoers and employees from any action or proceeding against the City of Dubuque, its agents, ofticers or employees arising out of or caused by the use of such property. The undersigned agrees that a judgment obtained in any such action or proceeding shall be conclusive in any action by the City, its agents, officers or employees against the undersigned, when so notified as to the undersigned's cause of the injury or damage, as to the liability of the City, its agents, officers and employees to the plaintiff in the first named action, and as to the amount of the damage or injury, The City of Dubuque, its agents, officers and employees may maintain an action against the undersigned to recover the amount of the judgment together with all the expenses incurred by the City, its agents, offioers and employees in the action. HAVE READ THIS INDEMNITY AGREEMENT, 1 UNDERSTAND THE EFFECT OF THIS INDEMNITY AGREEMENT, I AM AUTHORIZED TO SIGN THIS INDEMNITY AGREEMENT, AND I AM SIGNING THIS INDEMNITY AGREEMENT VOLUNTARILY. Dated this ~ day of ~Cf' . 20~ ®9D2/092 By: ~ l~-- ~ , . City of Dubuque FIRE DEPARTMENT PERMIT ~~~~ Application having been made in accordance with the laws of the State of Iowa and the City of Dubuque Iowa This permit is issued to J & M DISPLAYS Giving them the right to exhibit a ^ Fireworks display ^ Pyrotechnics display On this date OCTOBER 26, 2007 All displays will be conducted in accordance with all applicable fire codes and standards as required by the Fire Marshal. U OF D CAMPUS, PRACTICE FOOTBALL FEILD Located in the City of Dubuque Dubuque County Iowa Issued this date 22 day of October 2007 Issued By At the following location Fire Marshal's Office ACOR_D._ CERTIFICATE OF LIABILITY INSURANCE OP1D P °A'~`I~"°°"""f` vrrlDVal 10!03/07 ~0~~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CLrRTIFlCATE Cottingham i Butler , Iac . HOLDER. 7NIS CERTIFICATE DOES NOT AMEND, EXTEND OR 300 SECURITY SUII.DIIZO PO BX 28 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. DUBUQUE IA 52001 Phone:563-587-5000 Fax:563-583-7339 ~INSURERSAFFORDINGCOVERAGE ~NAICik a+surzeo - -- - -. -. -- -- --'----- - -----'----- - -- - - -- --- mJSl~ceaA sc. rwl ri=. a u+rLr» tr,s eo 24?67 rJV iPE:t F. INSURER C ~ I - - _- -_ Univers.}ty o~ Dubuque ~ -{- _ _ _ 2000 11n1versltY Avenue ~';~R~ - --'-"-'- - - -" - - Dubuque IA 52001 ---.T -_ -- -.-.-- __ ._._ - -.-~ .- -.- ___ _.._ ~ INSUHFR r l: V V LKAIsC~Y T$ COI. .PIES OF 3.S,t(JJV•A'F L.<TLU BELGVV IIAYE BEEN ISSUCO TO 7`iE INSLIFTEU NAMED ABOVE FOR THE PGLICY PF.RI00 IM1DICATED NOTWfTM+TANDIN"i ANY Frtf11IRFMf_NI, T(:RM :17 CONDITION OF AI•i'f CONTRPGT OR OTftiR DCk'1-eE.Nf WrM RESPEC f TC WF9CH ?Ills CERIIFICA'TF MAY (IE :SSUEfr ~}{t MPY FERTAM 1HE tJSIIRANC£ AFFORDED RY TF6' HOLIC'ES fiES(:RIBEO -1EREIN IS Sl1BJEC;T TG AIL 1 HE TERMS. EXCLUSIONS NJO COhLr1110N ; t~F ,,^d1C,H F'Ol !r_ IE: AGla1tECJlTt L'MITS SrTtMRa MAY HAVE BEEN iiEDUCED B" PAID CLAIAfi ~ LTR TYPE OF INSURANCE POLICY NUMBER DATE (MMroD/YYl DATE (MMtDOJYYI ' -'--. - ~~S -...-.-.-- 6ENERALLIABILRY FACHCX;CUJIJENCC S 1000000 A X ~~x+MEJx~IALGF.NERALLIABIUI~ 63085728663 06/01/07 06/01/08 aRf~D79°r~,uE,,,a; s 1000000 I t A1Mi MA1)F X OCCUR .~ ~~ ' MtD F'>;N IMy Mme µ.rsrr~) _ _ - -..-. ~- - 5 SOOO _ _ .~ .__ ._. ._ . i _ ~ - ~ rFr.:NAL.s:vJV muuRV T S 1000000 GtNERAL nccR~i•ATe ~S 2000000 _ _ _ _ _ _ _ ~CiVtAxiiFLC;a.Tf LIWT APPLIES PLK. PRO[V_Tg_^;jMP!JP AGri - $ ZOOOOOO i PRr. -l F tt Y I-- _ ----`- : 4R ,IF~T UJC ALlrartoBlL~LwaAm I 1 hAl1NED'.~NC~tFUM1T F I c 1000000 Ate:, fl..rn A i X 8108572B653 06/01/07 awntlerq 1 06/01/08 f r ~ hLl ~ VrtIFG AI rn~ - _ - ~ k3~ C)IL f HJJlNJ1' - -- - ~ ~~ r7~f.l'L`:'•:d.f-~. tF'tr wrim~ _, i - -.. ~ -._~- 11 1 r.. :... ~ ~WhCC• A rt~ .. i I Fri VIP-+IN.!Fr ~ IYer a-tuhn t; F I -- ~-.. LT=Hiw•.~RTV ' _. ---_. -. -- - - -. - CAAV~ >F S ;Per 3t:CWern) C"~~ W~~ AUfO CP11 1_- FA A1;C111ENT S r ~ Ar•.i AI TO ~C EA P -_ 5 . ' iIT`q_R T14aN ,_ AU'~) ONI ( AGIi _ $ EXCESS.LI.A LUBLLRY CACH OCCUFFtENCt S 10000000 A X~ ~~;t:!r. ~.J aA1MSrw>t CUP8572B663 06/01/07 06/01/08 (Af~ChEGAIt S 10000000 ~ I S OL~•.JCfl6. f_ _ _ _ I T 44 REl_MwV '{ -.-..-._-- -~-- 5 WORKERS COMPENSATION AND X ~1CRY LIMIT;; ER EMPLOYERS' LIABILITY A AIJY i~F20r'RIFTXr.'PIJJTN'eFiExE~'rJ'IVE Ua85?28663 05/01/07 06/01/08 FI EACH A.^f:'DENT _ _ _ ~ - x500000 L'F`i~t1~.'MLMflEN t!:CL.A7FU'~' j _ _ i C 1. C'IShAS[ - En EMFtOYF[ _ _ 5 500000 nhL•_'AI I•I.r.V1Sl'JFJS Gelnw F l U1.'-7ASF ~;R I:'Y I IMII S SOOOOO O11~ER DESCRWTION QF OPERATIONS 1 L TKNIS J VENICE S J E7fCLUSKNYS ADDED BY EiJDURSEMENT! SPECIAL PROVISIONS October 26, 2007 Fireworks CIDUTA7 SHOJA.6 ANY OF TIE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPRI1T10N DATE THEREOF. THE ISSVq'JG INSURER WILL ENDEAVOR TO MML 1 O _ GAYS WRff'IEN NOTICE TO THE CERTFICAT@ HOLDEiT NAMEp TO THE LEFT, BUT FAM.lA2E TO OO $O MALL City Of Dubuque IMPOSE NO OBLIGATgN OR LIABILRY OF ANY KpJD UPON TT1E WSVRER, ITS AGENTS OR 50 W 13th St Dubuque IA 520Q1-9845 R~-aE~NrA'nvES. _ IMPORTANT If the certificate holder is an AIX3lTiONAL INSURED, the policy{ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s) If SUBROGATION 1S WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DlSCt.AfMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negativery amend, extend or alter the coverage afforded by the policies listed thereon. fMPORTANT If the certificate holder is an ADDITIGNAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) If SUBROGATION IS 1NAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder. nor does it affirmatively or negatively amend, extend or after the coverage afforded by the policies listed thereon. zs