3 12 15 Historical Full-Time Equivalents HandoutMasterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Historical Full -Time Equivalents
DATE: March 11, 2015
Dubuque
rAn-America City
it '!
2007 •2012 •2013
The budget documents prior to Fiscal Year 2007 did not provide a summary of the
number of full-time, part-time and seasonal employees; instead only full-time employees
were used for comparisons.
I could provide the number of full-time, part-time and seasonal employees from Fiscal
Year 2001-2006; however it would require me to look up each department's budget
documents for each fiscal year to create a summary.
The following chart shows a comparison of the number of full-time, part-time and
seasonal employees from Fiscal Year 2007 - 2016.
Fiscal
Year
Full-
Time
FTE's
Full-
Time
Change
Part-
Time
FTE's
Part-
Time
FTE
Change
Seasonal
FTEs
Seasonal
FTE
Change
Total
FTE's
Total
FTE's
Change
2007
517.23
68.33
47.74
633.30
2008
515.00
-2.23
71.59
3.26
51.48
3.74
638.07
4.77
2009
532.67
17.67
73.06
1.47
52.32
0.84
658.05
19.98
2010
539.01
6.34
77.03
3.97
52.55
0.23
668.59
10.54
2011
547.59
8.58
80.09
3.06
51.25
-1.30
678.93
10.34
2012
549.25
1.66
82.57
2.48
51.44
0.19
683.26
4.33
2013
557.05
7.8
82.33
-0.24
52.14
0.70
691.52
8.26
2014
561.97
4.92
88.07
5.99
52.33
0.19
402.37
11.10
2015
568.42
6.45
82.30
-5.77
55.22
2.89
705.94
3.57
2016
566.00
-2.42
79.62
-2.68.
55.77
0.55
701.39
-4.55
The summary of full-time equivalent changes by year is attached.
JML
attachments
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2007 BUDGET
The Fiscal Year 2007 budget recommendation decreases the full-time personnel complement by 0.94 FTE, increases the part-time
equivalents by 12.42 FTE and increases the Seasonal by .17 FTE. The changes can be summarized as follows:
DEPARTMENT POSITION
Airport
Stenographer
Building Safety Custodian I
Cable TV
City Manager
Civic Center
Engineering
Finance Dept
Building Inspector
Custodian I - Federal Bldg
Lead Custodian - Federal Bldg
Cable Franchise Administrator
Cable Franchise Coordinator
PT Camera Operator
Secretary
Assistant City Manager
Utility Worker
Engineering Assistant I
Engineering Assistant II
Engineering Technican
Customer Service Supervisor
Utility Billing Coordinator
Cashier
Account Clerk I
Accountant
Intern
Human Rights PT City Solicitor
Legal Dept
Library
Park Division
Parking
Police
PT Secretary
Assistant City Attorney
City Solicitor
Library Assistant
Library Aide
Laborer - Recreation
Meter Checkers
Captain
Police Patrol Officer
FULL-TIME PART-TIME SEASONAL EXPLANATION of INCREASE (DECREASE)
0.23
FT employee retiring will train replacement for 3
months
1.13 Added 2 PT positions for City Hall/Annex/Housing
custodial services (no longer outsourced)
0.75 Adds 1 PT position for enforcing storage container
ordinance & performing inspections
1.50
0.75
Adds 3 PT position for maintaining the Federal
building
(1.00) Full-time employee retired, and position title
1.00 changed
(0.05) Robotic cameras added in City Council chambers;
PT Camera Operators no longer required
0.50 Adds PT position for staff support
0.75 Adds 1 PT Assistant City manager for 1,560 hours
(1.00) Employee transitioned over to SMG (private
manager's of Civic Center)
(1.00)
(1.00)
2.00
(1.00)
1.00
(1.00)
1.00
0.38
1.00
(3.00)
(0.50)
1 Reclass of positions to Engineering Technicians
Customer Service Supervisor retired. Reorganized
by adding FT Utility Billing Coordinator position and
Financial Analyst assuming supervisor
role.Eliminates vacant PT position in Utility Billing
Upgrade of Account Clerk I position to Accountant
0.10 Increased intern hours by 216
(0.20) (0.14) FT Human Relations Specialist added in FY 2006
replaces the retired PT City Solicitor and seasonal
Legal Intern (first full year reflected)
0.37
(0.60)
FT Asst. City Attorney and PT Secretary added in
FY 2006 replaces the retired PT City Solicitor (first
full year reflected)
1.50 PT Library Assistant in Circulation
(0.75) Reclassed PT Aide to Assistant
0.60 0.23 Adds PT position for maintaining additional parks
and increases seasonal
0.29 Additional hours for meter checkers
Established Community Oriented Policing Unit by
upgrading positions from Corporalto Captain and 3
Officers to 3 Corporals. In addition, a Corporal
position was added to make the COP Unit 1 Captain
and 4 Corporals in total.
DEPARTMENT POSITION
Corporal
FULL-TIME PART-TIME SEASONAL EXPLANATION of INCREASE (DECREASE)
3.00
Public Works Lead Mechanic (1.00) Reclass Lead Mechanic to Mechanic
Mechanic 1.00 0.75 Adds PT Mechanic to service Transit
Truck Driver 1.00 Reclass Laborer to Truck Driver
Laborer - G.D. (1.00) (0.13)
Recreation Division Maintenance Worker (1.00) 0.75 0.11 Replaced FT position with PT
Transit Bus Operator 4.18 Adds PT Mini Bus drivers to for increased Mini Bus
service
Transit Service Workers (0.55) 0.70 Replaced shared FT position with PT for Bus
Maintenance
TOTAL FULL-TIME EQUIVALENT CHANGES (0.94) 12.42 0.17 11.65 Total increased FTE from FY 2006
TOTAL FULL-TIME EQUIVALENTS FOR FY 2007 517.23 68.33 47.74 633.30 Total FTE for FY 2007
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2008 BUDGET
The Fiscal Year 2008 budget decreases the full-time personnel complement by 2.23 FTE, increases the part-time
equivalents by 3.26 FTE and increases the Seasonal by 3.74 FTE.
The changes can be summarized as follows:
DEPARTMEN1 POSITION
FULL-TIME PART-TIME SEASONAL
EXPLANATION OF INCREASE
(DECREASE)
Airport
Accountant
Assistant FBO Supervisor
Line Serviceworker
Secretary
Building Safety Inspector II
City Manager Management Intern
Secretary
GIS Intern
Engineering Engineering Aide
Intern
Engineering Assistant
Finance Dept Intern
Account Clerk
Fire
Health
Fire Captain
Fire Lieutenant
Ambulance Medical Officer
Animal Warden
Animal Control Officer
Information Lead Applications/
Services Network Analyst
Library
Intern
Library Clerk
Library Campaign Coordinator
Library Clerk
Park Division Maintenance Worker
(0.23)
1.00
(2.00)
2.00
4.00
(6.00)
0.72
(0.40)
Results of the restructuring of the Fixed
Based Operating (FBO) activity
0.75 Adds 1 PT Inspector II position for 1,560
hours
0.75
Adds a PT Int. City/County Mgmt Assoc
Local Govt Mgmt Fellow (LGMF) for
1,560 hours
0.25 Increase PT Secretary hours by 520
0.25 Adds a PT GIS Intern for 480 hours
0.71
(1.50)
1.90
Increase Sesaonal Staff by 1.09 FTEs
0.12 Increase intern hours by 240
0.03 Increase Account Clerk hours
Reclass positions to Fire Captain & Fire
Lieutenant
(1.00) (0.06) Eliminates 1 FT Animal Warden and
seasonal and replaces with 2 PT Animal
1.50 Control Officers
Adds 1 FT Lead Applications/
1.00 Network Analyst
0.50 Adds 1 intern for 1,044 hours
0.63 Add 1 PT Library Clerk for materials
acquisition for 1,300 hours
0.50 Add 1 PT Campaign Coordinator
0.25 Increase Library Clerk for Youth Services
hours by 520
0.20 Increase Maintenance Worker hours by
424
EXPLANATION OF INCREASE
DEPARTMEN1 POSITION FULL-TIME PART-TIME SEASONAL (DECREASE)
Parking Ramp Cashier
Police
Parking Enforcement Officer
Police Patrol Officer
Clerk Typist
Public Works Mechanic
Recreation
Division
Transit
Custodian
Recreation Program
Supervisor
Recreation Leader
Laborer - Recreation
Recreation Leader
Transit Manager
Bus Operator
Transit Dispatcher
Wastewater Asst Plant
Water Pollutior Manager
Water Plant Operator
(NC/GR I C)
Water Plant Oper Cert
GR III & IV
Chemist
TOTAL FTE CHANGES
(1.00) (0.46)
Eliminates 1 FT Ramp Cashier and
reduces PT with planned installation of
auto pay equipment at at Locust Street
Ramp
0.50 Adds 1 PT Parking Enforcement position
for 1,044 hours
1.00 Adds 1 FT Police Patrol Officer
0.25 Increase Clerk Typist hours by 520
(0.75) Elimination of PTMechanic due to
downsizing of the mini -buses from 15 to
0.37 Adds 1 PT Custodian for 780 hours
Adds 12 PT positions for after school
0.29 programs at Lincoln and Marshall
Elementary
1.46
(0.20) Reallocation of seasonal laborers
0.27 Reflects increase in C.D. Target Area
Programs
(1.00) Transit Manager contracted from First
Transit in FY07
(2.23)
0.40
1.00
1.00
(1.00)
(1.00)
(2.23) 3.26
TOTAL F.T.E.s FOR FY 2008 515.00
3.74
71.59 51.48
Staff shifts due to transferring five mini-
buses to Regional
Transit Authority (RTA)
Adds Wastewater Asst Planter Manager
position and eliminates Chemist position.
Total increased FTE from FY 2007
4.77
Total FTE for FY 2008
638.07
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2009 BUDGET
The Fiscal Year 2009 budget increases the full-time personnel complement by 17.67 FTE, increases the part-time equivalents by
1.47 FTE and increases the Seasonal by 0.84 FTE.
The changes can be summarized as follows:
DEPARTMENT POSITION
FULL-TIME PART-TIME SEASONAL
EXPLANATION OF INCREASE
(DECREASE)
Airport
Line Service Worker
Building Safety Custodian I
Maint Worker - Federal Bldg
City Clerk
City Manager
Permit Clerk
Intern
Management Intern
Secretary - City Manager Office
Secretary - City Manager Office
Sustainable Community Coord
Training & Wkfce Develop Coord
Secretary - Personnel
Communications Assistant
Emergency
Communications Public Safety Dispatcher
Engineering
Finance Dept
Health
Housing
Legal
Park Division
Parking
Police
Traffic Engineering Assistant
Engineering Assistant II
Engineering Technician
Engineering Assistant I
Utility Technician
Payroll Specialist
Account Clerk I
Secretary
Public Health Intern
Housing Inspector
Americorp
Operation Paintbrush Rep
Secretary
Legal Intern
Laborer
Parking System Technician
Business Education Student
0.25 Additional 10 hours per week
0.22 Increase Custodian I hours by 459
1.00 (0.75) Part-time position to full-time
0.25 Add part-time Permit Clerk for 20 hours per
week and reduce Intern by 10 hours per
(0.13)_week effective January 1, 2009
(0.20) Intern changed from 4 to 3 days per week
1.00 (0.75) Part-time position to full-time
0.50 Add part-time position
1.00 Add full-time
0.50 Add full-time effective January 1, 2009
Add part-time for 25 hrs per week effective
0.31 January 1, 2009
0.75 Add part-time for 30 hrs per week
2.00 Add 2 - full-time Dispatchers
(1.00)
(1.00)
4.00
(2.00)
1.00
Replace Traffic Engineering Assistant and
Engineering Assistant I & II with Engineering
Technicians
Additional full-time position
0.67 Account Clerk salary upgraded to Payroll
(0.67) Specialist
0.05 Additional 2 hours per week
0.14 Intern for 300 hours per year
Additional full-time position to decrease
1.00 years between inspections
0.75 New activity funded through grant
Position eliminated, handled by Lead -Paint
(0.34) Inspectors
1.00 (0.75) Part-time Secretary position to full-time
(0.28) Intern reduced to fund full-time Secretary
Increase Laborer hours to reflect level of
0.07 0.69 service required
0.50 Add full-time effective Janauary 1, 2009
Increased Business Education Student hours
0.19 by 397
DEPARTMENT POSITION
Police Lieutenant
Police Patrol Officer
Clerk Typist
Public Works Maintenance Worker
Recreation
Division
Transit
Laborer
Recreation Leader
Concession Worker II
Laborer - Rec
Recreation Prog Assist
Recreation Field Supervisor
Recreation Leader
Transportation Clerk
Bus Operators
Water Pollution Lab Technician II
Lab Technician I
TOTAL FTE CHANGES
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
(1.00) Net increase due to retirements and 5 year
8.67 staffing plan approved by City Council
0.25 Increase Secretary hours by 10 per week
1.00 Additional full-time position
Increase Laborer hours by 60 to reflect level
0.03 of service required
Recreation Leader hours decreased by 120
(0.06) to reflect change in programming
Concession Worker II hours increased by
0.06 120 to reflect increased business
0.06 Increase laborer pool hrs from 20 to 30 per wk
0.03 Add] supervision for After -School Sports Prog
0.17 After -School Program at Fulton School
0.31
Reflects Transportation Clerk being
(1.00) contracted from First Transit
Move part-time to full-time and decrease
1.00 0.49 hours for 18 Bus operators
1.00 Lab Technician I salary upgraded to Lab
(1.00) Technician II
17.67
TOTAL F.T.E.s FOR FY 2009 532.67
1.47 0.84
73.06 52.32
Total increased FTE from FY 2008
19.98
Total FTE for FY 2009
658.05
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2010 BUDGET
The Fiscal Year 2010 budget increases the full-time personnel complement by 6.34 FTE, increases the part-time equivalents by 3.97
FTE and decreases the Seasonal by 0.23 FTE.
The changes can be summarized as follows:
DEPARTMENT POSITION
FULL-TIME PART-TIME SEASONAL
EXPLANATION OF INCREASE
(DECREASE)
Building
Cable TV
City Clerk
City Manager
Engineering
Finance Dept
Housing
Legal
Library
Custodian
Intern
Secretary
Intern
Assistant Budget Director 1.00
Arts & Cultural Affairs Coordinator
Training & Wkfce Develop Coord 0.50
Secretary - Personnel
Budget
Management Intern
Confidential Account Clerk
Secretary
Secretary
Assistant City Attorney
Assistant City Attorney
Assistant City Attorney
Custodian
Library Campaign Coordinator
Park Division Laborer
Assistant Gardener
Parking
Parking System Technician
Laborer
Meter Checker
Ramp Cashier
Police Business Education Student
Police Captain
Police Lieutenant
Police Patrol Officer
Clerk Typist
Police Patrol Officer
Police Patrol Officer (Annexation)
Police Patrol Officer (COPS)
Public Works Laborer
0.37 15 hours per week at Multicultural Family
Center
(0.25)
0.25
0.32
0.05
0.75
0.03
0.75
0.25 Add new Intern Video Producer
Eliminate part-time Permit Clerk for 20 hours
per week and increase Intern by 10 hours per
0.13 _week effective January 1, 2009
Add full-time
Add part-time for 10 hours per week
Full-time effective January 1, 2009
Part-time effective January 1, 2009
(0.04) Decrease seasonal
Increase hours.
Add part-time for 30 hours per week
Additional 2 hours per week
Section 8 part-time secretary
0.50 Part-time to full-time effective January 1, 2010
(0.20) Part-time to full-time effective January 1, 2010
0.16 Add full-time for 2 months
0.13 Additional 5 hours per week
Fundraising postion completed December 31,
(0.50) 2009
Increase Laborer hours by 42 to reflect level
0.02 of service required
0.59 Reclassified from Public Works
0.50 Full-time effective January 1, 2009
1.00 Addition of 2 downtown parking ramps
0.01 Increase hours.
0.04 Increase hours.
1.00
1.00
(1.67)
0.12 Increase seasonal
Net increase due to retirements and positions
added in FY 2009
(0.25) Decrease Secretary hours by 10 per week
0.84 Full-time effective September 1, 2009
0.50 Full-time effective January 1, 2010
0.50 Full-time effective January 1, 2010
(0.67) 7 Reclassify Assistant Gardener and allocate to
DEPARTMENT POSITION
Assistant Gardener
Custodian I
Maintenance Worker
Recreation
Division
Transit
—Water
Recreation Field Supervisor
Lifeguard
Recreation Leader
Laborer
Recreation Prog Assist
Director Multicultural Family Ctr
Recreation Leader - Seasonal
Transit Operations Supervisor
Bus Operator
GIS CoordlnatiTAnalyWt
TOTAL FTE CHANGES
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
0.42 J Park Division
Increase Custodian I hours to reflect level of
0.01 service required
Reduction due to FT Utility Locator added in
Engineering in FY 2009
(1.00)
Decrease Laborer hours by 230 to reflect
(0.11) level of service required
Lifeguard hours increased by 1002 to reflect
0.48 change in programming
Decrease Recreation Leader hours by 480 to
(0.23) reflect level of service required
0.06 Laborer hours increased by 125 to reflect
(0.03) Decrease Recreation Prog Assist hours by
0.50 Full-time effective January 1, 2010
0.25 Seasonal effective January 1, 2010 (20 hours
per week)
(1.00)
2.46
1.00
6.34
TOTAL F.T.E.s FOR FY 2010 539.01
3.97
0.23
77.03 52.55
Reflects Transit Operations Supervisor being
contracted from First Transit
Increase PT Bus Operators for new routes
Add full-time
Total increased FTE from FY 2009
10.54
Total FTE for FY 2010
668.59
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2011 BUDGET
The Fiscal Year 2011 budget increases the full-time personnel complement by 8.58 FTE, increases the part-time equivalents by 3.06
FTE and decreases the Seasonal by 1.30 FTE.
The changes can be summarized as follows:
DEPARTMENT POSITION
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
Building Custodian I
Engineering Civil Engineer I
Engineering Assistant
Housing Assisted Housing Specialist
Lead Paint Hazard Cont Prog Sup
Lead Paint Inspector
Lead Paint Assistant
AmeriCorp Director
Legal Assistant City Attorney
Assistant City Attorney
Library Library Assistant
Library Clerk
Library Aide
Park Division Laborer
Assistant Gardener
Police Police Captain
Police Lieutenant
Police Corporal
Police Patrol Officer
Police Patrol Officer
Police Patrol Officer (Annexation)
Clerk Typist
Recreation
Division
Transit
Water
Dir Multicultural Family Center
Assist Dir Multicultural Family Ctr
Laborer
Recreation Field Supervisor
Head Lifeguard
Lifeguard
Recreation Leader
Preschool Instructor
Snack Bar Manager
Transit Dispatcher
Water Meter Repairworker I
TOTAL FTE CHANGES
1.00 (0.90) Replace PT Custodian I with FT Custodian I
1.00 Replace FT limited term Engineering Assistant
(1.00) - Seasonal with FT Civil Engineer
1.00
(0.25)
(0.25)
(0.25) •
1.00
Family Self -Sufficiency Coordinator
Lead Paint Grant will be closed out March 31,
2011
(0.75) AmeriCorp Director Full -Time
0.34 Part-time to full-time effective January 1, 2010
(0.20) Part-time to full-time effective January 1, 2010
5.00 Increase in staffing due to renovation
(1.73) Replace with PT Library Assistant's
1.50 Increase in staffing due to renovation
Increase Laborer hours by 21 to reflect level of
0.01 service required
(0.01) Reclassified from Public Works
(1.00)
3.00
(1.00)
0.16
0.84
0.50
0.50
Net increase due to retirements and positions
added in FY 2010
Effective September 1, 2010
Effective January 1, 2011
0.62 Effective June 1, 2010
0.50
0.02
0.05
0.01
(0.02)
(0.37)
0.01
0.01
Director and Assistant Director budgeted to
begin January 1, 2010
Laborer hours increased by 42 to reflect
change in programming
Increase Laborer hours by 105 to reflect level
of service required
Head Lifeguard hours increased by 21 to
reflect change in programming
Lifeguard hours decreased by 42 to reflect
change in programming
Decrease Recreation Leader hours by 775 to
reflect level of service required
Increase hours by 21 to reflect level of service
required
Increase hours by 21 to reflect level of service
required
Replace PT Transit Dispatcher's (2 @ .50
1.00 (1.00) FTE) with FT Transit Dispatcher
1.00
8.58
3.06 (1.30)
TOTAL F.T.E.s FOR FY 2011 547.59 80.09 51.25
Effective June 1, 2010
Total increased FTE from FY 2010
10.34
Total FTE for FY 2011
678.93
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2012 BUDGET
The Fiscal Year 2012 budget increases the full-time personnel complement by 1.66 FTE, increases the part-time equivalents by 2.48
FTE and increases the Seasonal by 0.19 FTE.
The changes can be summarized as follows:
DEPARTMENT POSITION
Building
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
City Manager's
Office
Emergency
Communications
Human Rights
Library
Housing
Police
Public Works
Parking Division
Park Division
Recreation
Division
Transit
Custodian I
ICMA Fellow Intern
Northern Illinois University Master
of Public Administration Intern
Training and Workforce
Development Coordinator
Public Safety Dispatcher
Lead Public Safety Dispatcher
Training and Workforce
Development Coordinator
Library Assistant
Library Aide
Lead Paint Hazard Cont Prog Sup
Lead Paint Inspector
Lead Paint Assistant
Circles Coach
AmeriCorps Program Director
Police Patrol Officer
Additional PT Custodian for 522 hours
0.25 annually to clean the newly renovated 18th
Street Building
Replace PT ICMA Fellow Internship at $22 per
(0.60) hour with a Northern Illinois University Master
of Public Administration Internship at $15 per
0.60 hour
(1.00) Shifted to Human Rights Department
(1.00)
1.00
Replace FT Public Safety Dispatcher with a FT
Lead Public Safety Dispatcher
1.00 Shifted from City Manager's Office
(1.00)
1.00
0.25
0.25
0.25
Replace FT Library Assistant in Circulation
with FT Library Aide
New Lead Paint Grant received January 2011
0.35 PT position funded by grants
(1.00) Shifted to Recreation Division
0.66 Net increase due to positions added in FY
Police Patrol Officer 0.25
Seasonal Clerk
Custodian I
Custodian I
Custodian I
PT Ramp Cashier
Assistant Gardener
Multicultural Family Center
Recreation Field Site Supervisor
Multicultural Family Center
Assistant Director
AmeriCorps Program Director
Preschool Instructor
Dispatcher
Water Distribution Custodian I
Effective April 2, 2012
Increase Clerk hours by 522 hours annually to
0.25 reflect level of service required
(0.07) Shifted to Water Distribution
Increase in Custodian hours of 522 hours
0.25 annually to reflect level of service required
Addition PT Custodian (104 hours annually) to
0.05 clean the Landfill Office.
Reduction of the PT Ramp Cashiers in the
Locust and Fourth Street ramps due to the
(0.42) installation of automated ramp equipment
Additional FT Assistant Gardener to maintain
1.00 the wetlands and native prairie areas
Additional FT Recreation Field Site Supervisor
0.75 for the Multicultural Family Center.
Increase Assistant Director hours by 522 hours
0.25 annually to reflect level of service required
1.00 Shifted from Housing
Decrease hours by 125 hours annually to
(0.06) reflect level of service required
(1.00) 1.00 Shifted from Public Works
0.07 Shifted from Public Works
EXPLANATION OF INCREASE
DEPARTMENT POSITION FULL-TIME PART-TIME SEASONAL (DECREASE)
TOTAL FTE CHANGES t66
TOTAL F.T.E.s FOR FY 2012 549.25
Total increased FTE from FY 2011
2.48 0.19 4.33
Total FTE for FY 2012
82.57 51.44 683.26
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2013 BUDGET
The Fiscal Year 2013 budget increases the full-time personnel complement by 7.80 FTE, reduces the part-time equivalents by
024 FTE and increases the Seasonal by .70 FTE.
The changes can be summarized as follows:
FULL-TIME PART-TIME SEASONAL
DEPARTMENT POSITION
EXPLANATION OF INCREASE
(DECREASE)
Police Police Patrol Officer
Emergency
Communications Public Safety Dispatcher
Park Division PT Secretary
Recreation
Division
Laborer I
Multicultural Family Center
Recreation Field Site Supervisor
Preschool Instructor
Recreation Classes Laborer I
Recreation Field Supervisor
Recreation Supervisor
Laborer
Recreation Leader
Recreation Leader
Recreational Field Site Supervisor
Recreational Field Site Supervisor
(Children's Activities)
PT Secretary
0.75
Net increase due to positions added in FY
Additional PT Public Safety Dispatcher for 957
0.46 hours annually.
Additional PT Secretary shared between Park
and Recreation effective January 1, 2013 (520
0.13 hours)
0.93
Additional Seasonal Laborer l's to maintain
streetscape planters, annual flowers and
hanging baskets for Multicultural Family
Center, Washington Street traffic diverters,
Bee Branch and Historic Millwork District
(1,934 hours annually)
Additional PT Recreation Field Site Supervisor
for the Multicultural Family Center (1,040 hours
0.50 annually)
Elimination of "Just for Kids" program and
related Preschool Instructor (603 hours
(0.29) annually)
Replaced by Loras College work study
(0.32) students (478 hours)
Replaced by Loras College work study
0.26 students (478 hours)
0.47 Increased Hours
0.09 Increased hours
(0.10) Reduce Hours
(0.12)
(0.63) (0.11)
Elimination of Open Gym Program at Lincoln
School due to low participation
Additional Seasonal Recreation Field Site
Supervisor for Lincoln School recreation
0.07 programs (146 hours annually)
Additional PT Secretary shared between Park
0.12 and Recreation effective January 1, 2013 (520
hours)
DEPARTMENT POSITION
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
Library
Engineering
Library Aide
Information Services Intern
1.00 (1.00)
Inflow & Infiltration (I&I) Inspectors 2.00
Resource and Energy
Public Works Management Analyst
Housing
Sanitation Driver
DMASWA Solid Waste Educator
Clerical Assistant
Circles Coach
Family Self -Sufficiency Coordinator
Healthy Homes Program Supervisor
Health Homes Lead Paint Hazard
Control
Healthy Homes Program Inspector
Healthy Homes Lead Paint
Assistant
Healthy Homes Lead Paint
Inspector
City Manager's
Office Arts & Cultural Affairs Coordinator
Assistant City Manager
Human Rights Community Relations Coordinator
Information
Services
Helpdesk Technical Support
TOTAL FTE CHANGES
TOTAL F.T.E.s FOR FY 2013
0.50
Increase PT Library Aide in Adult Services to
FT and reduction of PT Library Aide
New PT Position (1,040 hours annually)
2 New FT l&I Inspector positions to help the
City comply with the EPA Consent Decree;
added in FY 2012
New Resource and Energy Management
0.75 Analyst FT position effective October 1, 2012
Elimination of one Recycling Collection route
due to the elimnation of curbside glass
collection
(1.00)
(1.00)
0.50 (0.50)
0.30
Contracted position
New PT Position
Increase PT Circles Coach to FT effective
January 1, 2013 (312 hours)
0.50 (Additional FT Family Self -Sufficiency
Coordinator effective January 1, 2013
0.75
0.10
New Healty Homes Grant effective FY 2012
0.75
0.20
0.20
Increase PT Arts & Cultural Affairs Coordinator
0.25 by 520 hours annually
Increase PT Assistant City Manager to FT
1.00 (0.75) (additional 520 hours annually)
New Community Relations Coordinator FT
position to continue work begun by the
AmeriCorps VISTA Volunteer
1.00 Coordnator/Chief Service Officer
New Helpdesk Position for Smarter
Sustainable Dubuque programs & activities
0.50 effective January 1, 2013.
7.80
(0.24) 0.70
557.05 82.33 52.14
Total increased FTE from FY 2012
8.26
Total FTE for FY 2013
691.52
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN RECOMMENDED FY 2014 BUDGET
The Fiscal Year 2014 budget increases the full-time personnel complement by 4.92 FTE, increases the part-time equivalents by
5.99 FTE and increases seasonal equivalents by 0.19.
The changes can be summarized as follows:
FULL-TIME PART-TIME SEASONAL
DEPARTMENT POSITION
EXPLANATION OF INCREASE
(DECREASE)
Airport Line Service Worker
Building Services Custodian I
Building Services Custodian I
Building Services Custodian I
Building Services Custodian
City Clerk Intern
City Manager's
Office
City Manager's
Office
Economic Dev.
Engineering
Engineering
Engineering
Finance
Housing
Housing
Housing
Information
Services
Landfill
Intern
Communications Assistant
Economic Development Coordinato
Confidential Account Clerk
Seasonal Engineering Aide
Seasonal Engineering Aide
Cashier
Secretary
Circles Coach
FSS Coordinator
Help Desk Technical Support
Equipment Operator II
(0.42)
0.08 (0.06)
0.08 (0.06)
0.08 (0.06)
Decrease PT Line Service Worker effective
July 1, 2014.
Increase PT Custodian Ito FT effective June
1, 2014.
Increase PT Custodian Ito FT effective June
1, 2014.
Increase PT Custodian Ito FT effective June
1, 2014.
Eliminate PT Custodian I for 18th Street
(0.25) Building.
Eliminate Seasonal Intern scanning position
(0.25) during FY 2013 to fund additional hours of
Communications Assistant.
Eliminate Seasonal Intern scanning position
(0.25) during FY 2013 to fund additional hours of
Communications Assistant.
Increase Hours
0.25
1.00 New FT Position
Additional PT Confidential Account Clerk to
0.62 assist stormwater approved during FY 2013.
0.08 (0.06)
0.70
0.50
0.50
1.00
1.50
0.14
Six additional seasonal interns to assist with
home inspections approved during FY 2013.
Increase in seasonal intern to assist with street
projects approved during FY 2013.
Increase PT Cashier to FT effective June 1,
2014.
Upgrade PT Receptionist to PT Secretary
effective January 1, 2014 and reduce hours
(0.03) from 1,560 annually to 1,500 annually.
(0.10) Circles Coach FT effective January 1, 2013.
Additional FSS Coordinator FT effective
January 1, 2013.
New Help Desk Technical Support FT effective
January 1, 2013.
Additional Equipment Operator II approved
during FY 2013.
DEPARTMENT POSITION
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
Upgraded PT Library Assistant to PT Library
Library Library Aide 0.50 Aide during FY 2013.
Upgraded PT Library Assistant to PT Library
Library Library Assistant (0.50) Aide during FY 2013.
Park Secretary 0.12 New PT Secretary effective January 1, 2013.
Upgraded FT Maintenance Worker to FT
Park Assistant Horticulturalist 1.00 Assistant Horticulturalist during FY 2013.
Upgraded FT Maintenance Worker to FT
Park Maintenance Worker (1.00) Assistant Horticulturalist during FY 2013.
Two additional PT Laborers for the Intermodal
Parking Laborer 0.50 Facility effective January 1, 2014.
Increase PT Clerk Typist to FT effective June
Police Clerk Typist 0.08 (0.06) 1, 2014.
Eliminate Research and Energy Analyst
position approved in FY 2013 due to funding
Public Works Research and Energy Analyst (0.75) source not secured.
Public Works Sanitation Driver (0.75) (0.25) Decrease hours.
Public Works Laborer 1.00 Landfill additional staff
Public Works Laborer (0.63) Decreased hours
Recreation Secretary 0.13
Recreation Golf Professional 0.94
Recreation Recreation Field Supervisor
(0.07)
New PT Secretary effective January 1, 2013.
Golf Professional reclassified as part-time from
contracted services during FY 2013.
Reduced Children Activities Recreation Field
Supervisor to reflect actual programming.
Increase 4 PT Bus Operators to FT effective
Transit Bus Operator 0.32 (0.24) June 1, 2014
Additional PT Bus Operators approved during
Transit Bus Operator 0.98 FY 2013.
of Nightrider and Midtown routes funded
primarily by Iowa Clean Air Attainment
Transit Bus Operator 3.79 Program.
Additional FT Plant Operator effective July 1,
Water Plant Operator 1.00 2013.
TOTAL FTE CHANGES
TOTAL F.T.E.s FOR FY 2014
Total increased FTE from FY 2013
4.92 5.99 0.19 11.10
Total FTE for FY 2014
561.97 88.07 52.33 702.37
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN RECOMMENDED FY 2015 BUDGET
The Fiscal Year 2015 budget increases the full-time personnel complement by 6.45 FTE, decreases the part-time equivalents by
5.77 FTE and increases seasonal equivalents by 2.89.
The changes can be summarized as follows:
DEPARTMEN- POSITION
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
Police
Building
Services
Health
Services
Recreation
Recreation
Recreation
Recreation
Recreation
Recreation
Clerk Typist
Custodian I
Animal Control Officer
Facilities Supervisor
Marina Cashier/Clerk
Dock Worker
Maintenance Worker
Assistant Director of
Multicultural Family
Center
Recreation Field
Supervisor
Recreation Assistant Golf Pro
Recreation
Recreation
Recreation
Library
Library
Library
Transit Dispatcher
Pro Shop Attendant
Assistant Golf Pro
Concession Worker
Library Aide
Library Assistant
Librarian I
Increase PT Clerk Typist to FT effective
0.80 (0.69) January 1, 2015 as part of the Affordable
Health Care Act.
Increase PT Custodian Ito FT effective
2.42 (2.14) January 1, 2015 as part of the Affordable
Health Care Act.
1.00
(1.00)
1.00
(0.06)
(0.03)
(0.03)
(0.03)
0.97
0.67
Reduced Animal Control Officers to 29 hours
per week.
New Facilities Supervisor for Port of Dubuque
Marina approved during FY 2013.
New Port of Dubuque Marina Cashier/Clerk
approved during FY 2013.
New Port of Dubuque Marina Dock Worker
approved during FY 2013.
Reduced Maintenance Worker to 29 hours per
week.
Reduced Assistant Director to 29 hours per
week.
Reduced Recreation Field Supervisor to 29
hours per week.
Increased Assistant Golf Pro 647 hours
annually to account for an increase in
0.31 weekend tournaments and events and/or
winter rentals; this increase is offset by
revenue that the golf tournaments provide.
Reduced Pro Shop Attendant to 29 hours per
week.
(0.03)
Shifted Concession Worker hours (981 hours
0.47 annually) to Assistant Golf Pro to reflect
position actually working hours
Shifted Concession Worker hours (981 hours
(0.44) annually) to Assistant Golf Pro to reflect
position actually working hours
Reduced Library Aide due to reorganization of
staff.
Increased Library Assistant due to
reorganization of staff.
0.01 Increased Librarian Ito reflect actual hours.
(0.02) Reduced to reflect actual hours.
DEPARTMEN- POSITION
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
Transit
Transit
Bus Operator
Bus Operator
Public Works Sanitation Driver
Public Works Sanitation Driver
Public Works Laborer
Parking
Parking
Laborer
Ramp Cashier
Economic Arts & Cultural Affairs
Development Coordinator
Housing
Housing
Public
Information
Office/GIS
Public
Information
Office/GIS
City
Manager's
Office
Finance
Section 8 Inspector
Section 8 Receptionist
Communications
Specialist
Architectural Intern
Arts & Cultural Affairs
Coordinator
Cashier
TOTAL FTE CHANGES
1.68
(0.25)
0.25
0.08
0.61
Increased Full-time Bus Operator 1.68 FTE
effective January 1, 2015 as part of the
Affordable Health Care Act.
Increased for an additional 8 hours of Saturday
paratransit service weekly.
Reduced Sanitation Driver .25 FTE to reflect
actual hours.
Increased Sanitation Driver .08 FTE to reflect
actual hours.
Increased Laborer .64 FTE to reflect actual
hours.
Decreased Laborer due to reflect Intermodal
(0.50) Facility construction schedule. 2 part-time
laborers will be added when the facility opens.
(1.12)
Decreased cashier office hours in the Iowa
Street Ramp from 52.5 hours per week to 15
hours per week with a cashier only on duty
during peak hours of 3:00 p.m. until 6:00 p.m.
Shifted Arts & Cultural Affairs Coordinator from
0.50 City Manager's Office to Economic
Development.
Eliminated Section 8 Voucher Inspector I
position due to the decrease in the number of
(1.00) budgeted housing vouchers in FY 2015 which
also impacts the number of units that are to be
inspected.
1.00
(0.72)
Eliminated part-time Receptionist in Section 8
Voucher due to Housing staff now having
direct lines which has reduced the amount of
incoming calls to the receptionist.
Addition of a full-time Communication
Specialist for efforts related to major City
projects, beginning with the Bee Branch
Watershed Flood Mitigation Project.
Addition of two seasonal Architectural Interns
to implement the Transition plan required by
0.25 the United States Department of Justice in
response to the 2010 ADA Standards for
Accessible Design.
Shifted Arts & Cultural Affairs Coordinator from
(0.50) City Manager's Office to Economic
Development.
Increase Cashier to Full -Time effective
0.80 (0.69) January 1, 2015 as part of the Affordable
Health Care Act.
6.45
(5/7)
2.89
TOTAL F.T.E.s FOR FY 2015 568.42 82.30 55.22
Total increased FTE from FY 2014
3.57
Total FTE for FY 2015
705.94
FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN RECOMMENDED FY 2016 BUDGET
The Fiscal Year 2016 budget decreases the full-time personnel complement by 2.42 FTE, decreases the part-time equivalents by
2.68 FTE and increases seasonal equivalents by 0.55.
The changes can be summarized as follows:
FULL-TIME PART-TIME SEASONAL
DEPARTMEN- POSITION
EXPLANATION OF INCREASE
(DECREASE)
Police
Building
Services
Park
Recreation
Recreation
Recreation
Recreation
Recreation
Recreation
Recreation
Transit
Transit
Transit
Transit
Clerk Typist
Custodian I
Laborer I
Hssistani uirector or
Multicultural Family
Coni -or
Custodian I
Recreation Field
Supervisor
Recreation Supervisor
Preschool Teacher
Concession Worker II
Pro Shop Attendant
Transit Manager
Transit Operations
Supervisor
Confidential Account
Clerk
Bus Operator
0.12
0.33
Increase PT Clerk Typist to FT effective
January 1, 2015 as part of the Affordable
Health Care Act.
Increase PT Custodian Ito FT effective
January 1, 2015 as part of the Affordable
Health Care Act.
Increase Seasonal Laborer 1208 hours for
0.10 maintenance of Dubuque Industrial Center
South.
1.00 (0.72) Upgrade Assistant Multicultural Family Center
Director to full-time funded by three years by
the Board of Directors.
1.00
1.00
1.00
2.00
(0.32)
(3.84)
Transit Transit Dispatcher 0.03
1.01
Reduce Custodian I hours to actual hours
required.
Adult Athletics +0.36 FTE; Youth Sports +0.75;
and Recreation Classes -0.10 FTE.
(0.65) Recreation Classes Recreation Supervisor
eliminated -0.65 FTE
0.10
(0.21)
(0.47)
Increase Preschool Teacher hours to actual
hours required.
Reduce Concession I hours to actual hours
required.
Reduce Pro Shop Attendant to actual hours
required.
Transit management contract not renewed;
transit management will be done internally for
a realized cost savings.
Transit management contract not renewed;
transit management will be done internally for
a realized cost savings.
Transit management contract not renewed;
transit management will be done internally for
a realized cost savings.
Increased Full-time Bus Operator effective
January 1, 2015 as part of the Affordable
Health Care Act (-2.0 FTE PT/+2.0 FTE FT);
increased driver hours for training (+.08 FTE);
Modified bus routes and summer trolley (-1.92
FTE)
Increased Transit Dispatcher for ICAAP grant
received.
DEPARTMEN- POSITION
EXPLANATION OF INCREASE
FULL-TIME PART-TIME SEASONAL (DECREASE)
Transit
Transit
Transit
Water
W&RRC
W&RRC
Operations Assistant
Service Worker
Marketing Intern
Secretary
Environmental
Coordinator
Plant Operator
Certification Grade II
Public Works Sanitation Driver
Parking
Parking
Laborer
Ramp Cashier
Economic Assistant Economic
Development Development Director
Economic Project Manager
Development
Economic Economic Development
Development Coordinator
Economic Confidential Account
Development Clerk
Housing Lead Paint Supervisor
Housing
Housing
Housing
Housing
Finance
Healthy Homes Program
Supervisor
Healthy Homes Program
Inspector
Lead Paint Inspector
Lead Paint Assistant
Cashier
TOTAL FTE CHANGES
(1.00)
1.00
(1.00)
(1.00)
(1.00)
(1.00)
0.13
Transit management contract not renewed;
0.50 transit management will be done internally for
a realized cost savings.
Additional Part -Time Service Worker to
0.50 maintain the Transit portion of the Intermodal
Facility.
Transit management contract not renewed;
0.50 transit management will be done internally for
a realized cost savings.
0.50
0.17
0.50
Water Secretary changed from full-time to part-
time with a reduction of 1,044 hours annually.
New full-time position.
Eliminated positions due to efficiency of new
plant.
Increased Sanitation Driver .17 FTE to reflect
actual hours.
Addional Part -Time Laborer for the Intermodal
Facility.
Cashier office hours in the Iowa Street Ramp
(0.33) were reduced to 104 hours annually for special
events at Five Flags and downtown events.
0.50
(2.42)
TOTAL F.T.E.s FOR FY 2016 566.00
(2.68)
0.55
79.62 55.77
Restructuring of Economic Development which
results in realized savings.
Restructuring of Economic Development which
results in realized savings.
Restructuring of Economic Development which
results in realized savings.
Restructuring of Economic Development which
results in realized savings.
Lead Paint Grant not received in FY 2015.
Lead Paint Grant not received in FY 2015.
Lead Paint Grant not received in FY 2015.
Lead Paint Grant not received in FY 2015.
Lead Paint Grant not received in FY 2015.
Increase P I Cashier to I- I effective January 1,
2015 as part of the Affordable Health Care
Act.
Total increased FTE from FY 2015
(4.55)
Total FTE for FY 2016
701.39
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