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3 12 15 Historical Full-Time Equivalents HandoutMasterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Historical Full -Time Equivalents DATE: March 11, 2015 Dubuque rAn-America City it '! 2007 •2012 •2013 The budget documents prior to Fiscal Year 2007 did not provide a summary of the number of full-time, part-time and seasonal employees; instead only full-time employees were used for comparisons. I could provide the number of full-time, part-time and seasonal employees from Fiscal Year 2001-2006; however it would require me to look up each department's budget documents for each fiscal year to create a summary. The following chart shows a comparison of the number of full-time, part-time and seasonal employees from Fiscal Year 2007 - 2016. Fiscal Year Full- Time FTE's Full- Time Change Part- Time FTE's Part- Time FTE Change Seasonal FTEs Seasonal FTE Change Total FTE's Total FTE's Change 2007 517.23 68.33 47.74 633.30 2008 515.00 -2.23 71.59 3.26 51.48 3.74 638.07 4.77 2009 532.67 17.67 73.06 1.47 52.32 0.84 658.05 19.98 2010 539.01 6.34 77.03 3.97 52.55 0.23 668.59 10.54 2011 547.59 8.58 80.09 3.06 51.25 -1.30 678.93 10.34 2012 549.25 1.66 82.57 2.48 51.44 0.19 683.26 4.33 2013 557.05 7.8 82.33 -0.24 52.14 0.70 691.52 8.26 2014 561.97 4.92 88.07 5.99 52.33 0.19 402.37 11.10 2015 568.42 6.45 82.30 -5.77 55.22 2.89 705.94 3.57 2016 566.00 -2.42 79.62 -2.68. 55.77 0.55 701.39 -4.55 The summary of full-time equivalent changes by year is attached. JML attachments FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2007 BUDGET The Fiscal Year 2007 budget recommendation decreases the full-time personnel complement by 0.94 FTE, increases the part-time equivalents by 12.42 FTE and increases the Seasonal by .17 FTE. The changes can be summarized as follows: DEPARTMENT POSITION Airport Stenographer Building Safety Custodian I Cable TV City Manager Civic Center Engineering Finance Dept Building Inspector Custodian I - Federal Bldg Lead Custodian - Federal Bldg Cable Franchise Administrator Cable Franchise Coordinator PT Camera Operator Secretary Assistant City Manager Utility Worker Engineering Assistant I Engineering Assistant II Engineering Technican Customer Service Supervisor Utility Billing Coordinator Cashier Account Clerk I Accountant Intern Human Rights PT City Solicitor Legal Dept Library Park Division Parking Police PT Secretary Assistant City Attorney City Solicitor Library Assistant Library Aide Laborer - Recreation Meter Checkers Captain Police Patrol Officer FULL-TIME PART-TIME SEASONAL EXPLANATION of INCREASE (DECREASE) 0.23 FT employee retiring will train replacement for 3 months 1.13 Added 2 PT positions for City Hall/Annex/Housing custodial services (no longer outsourced) 0.75 Adds 1 PT position for enforcing storage container ordinance & performing inspections 1.50 0.75 Adds 3 PT position for maintaining the Federal building (1.00) Full-time employee retired, and position title 1.00 changed (0.05) Robotic cameras added in City Council chambers; PT Camera Operators no longer required 0.50 Adds PT position for staff support 0.75 Adds 1 PT Assistant City manager for 1,560 hours (1.00) Employee transitioned over to SMG (private manager's of Civic Center) (1.00) (1.00) 2.00 (1.00) 1.00 (1.00) 1.00 0.38 1.00 (3.00) (0.50) 1 Reclass of positions to Engineering Technicians Customer Service Supervisor retired. Reorganized by adding FT Utility Billing Coordinator position and Financial Analyst assuming supervisor role.Eliminates vacant PT position in Utility Billing Upgrade of Account Clerk I position to Accountant 0.10 Increased intern hours by 216 (0.20) (0.14) FT Human Relations Specialist added in FY 2006 replaces the retired PT City Solicitor and seasonal Legal Intern (first full year reflected) 0.37 (0.60) FT Asst. City Attorney and PT Secretary added in FY 2006 replaces the retired PT City Solicitor (first full year reflected) 1.50 PT Library Assistant in Circulation (0.75) Reclassed PT Aide to Assistant 0.60 0.23 Adds PT position for maintaining additional parks and increases seasonal 0.29 Additional hours for meter checkers Established Community Oriented Policing Unit by upgrading positions from Corporalto Captain and 3 Officers to 3 Corporals. In addition, a Corporal position was added to make the COP Unit 1 Captain and 4 Corporals in total. DEPARTMENT POSITION Corporal FULL-TIME PART-TIME SEASONAL EXPLANATION of INCREASE (DECREASE) 3.00 Public Works Lead Mechanic (1.00) Reclass Lead Mechanic to Mechanic Mechanic 1.00 0.75 Adds PT Mechanic to service Transit Truck Driver 1.00 Reclass Laborer to Truck Driver Laborer - G.D. (1.00) (0.13) Recreation Division Maintenance Worker (1.00) 0.75 0.11 Replaced FT position with PT Transit Bus Operator 4.18 Adds PT Mini Bus drivers to for increased Mini Bus service Transit Service Workers (0.55) 0.70 Replaced shared FT position with PT for Bus Maintenance TOTAL FULL-TIME EQUIVALENT CHANGES (0.94) 12.42 0.17 11.65 Total increased FTE from FY 2006 TOTAL FULL-TIME EQUIVALENTS FOR FY 2007 517.23 68.33 47.74 633.30 Total FTE for FY 2007 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2008 BUDGET The Fiscal Year 2008 budget decreases the full-time personnel complement by 2.23 FTE, increases the part-time equivalents by 3.26 FTE and increases the Seasonal by 3.74 FTE. The changes can be summarized as follows: DEPARTMEN1 POSITION FULL-TIME PART-TIME SEASONAL EXPLANATION OF INCREASE (DECREASE) Airport Accountant Assistant FBO Supervisor Line Serviceworker Secretary Building Safety Inspector II City Manager Management Intern Secretary GIS Intern Engineering Engineering Aide Intern Engineering Assistant Finance Dept Intern Account Clerk Fire Health Fire Captain Fire Lieutenant Ambulance Medical Officer Animal Warden Animal Control Officer Information Lead Applications/ Services Network Analyst Library Intern Library Clerk Library Campaign Coordinator Library Clerk Park Division Maintenance Worker (0.23) 1.00 (2.00) 2.00 4.00 (6.00) 0.72 (0.40) Results of the restructuring of the Fixed Based Operating (FBO) activity 0.75 Adds 1 PT Inspector II position for 1,560 hours 0.75 Adds a PT Int. City/County Mgmt Assoc Local Govt Mgmt Fellow (LGMF) for 1,560 hours 0.25 Increase PT Secretary hours by 520 0.25 Adds a PT GIS Intern for 480 hours 0.71 (1.50) 1.90 Increase Sesaonal Staff by 1.09 FTEs 0.12 Increase intern hours by 240 0.03 Increase Account Clerk hours Reclass positions to Fire Captain & Fire Lieutenant (1.00) (0.06) Eliminates 1 FT Animal Warden and seasonal and replaces with 2 PT Animal 1.50 Control Officers Adds 1 FT Lead Applications/ 1.00 Network Analyst 0.50 Adds 1 intern for 1,044 hours 0.63 Add 1 PT Library Clerk for materials acquisition for 1,300 hours 0.50 Add 1 PT Campaign Coordinator 0.25 Increase Library Clerk for Youth Services hours by 520 0.20 Increase Maintenance Worker hours by 424 EXPLANATION OF INCREASE DEPARTMEN1 POSITION FULL-TIME PART-TIME SEASONAL (DECREASE) Parking Ramp Cashier Police Parking Enforcement Officer Police Patrol Officer Clerk Typist Public Works Mechanic Recreation Division Transit Custodian Recreation Program Supervisor Recreation Leader Laborer - Recreation Recreation Leader Transit Manager Bus Operator Transit Dispatcher Wastewater Asst Plant Water Pollutior Manager Water Plant Operator (NC/GR I C) Water Plant Oper Cert GR III & IV Chemist TOTAL FTE CHANGES (1.00) (0.46) Eliminates 1 FT Ramp Cashier and reduces PT with planned installation of auto pay equipment at at Locust Street Ramp 0.50 Adds 1 PT Parking Enforcement position for 1,044 hours 1.00 Adds 1 FT Police Patrol Officer 0.25 Increase Clerk Typist hours by 520 (0.75) Elimination of PTMechanic due to downsizing of the mini -buses from 15 to 0.37 Adds 1 PT Custodian for 780 hours Adds 12 PT positions for after school 0.29 programs at Lincoln and Marshall Elementary 1.46 (0.20) Reallocation of seasonal laborers 0.27 Reflects increase in C.D. Target Area Programs (1.00) Transit Manager contracted from First Transit in FY07 (2.23) 0.40 1.00 1.00 (1.00) (1.00) (2.23) 3.26 TOTAL F.T.E.s FOR FY 2008 515.00 3.74 71.59 51.48 Staff shifts due to transferring five mini- buses to Regional Transit Authority (RTA) Adds Wastewater Asst Planter Manager position and eliminates Chemist position. Total increased FTE from FY 2007 4.77 Total FTE for FY 2008 638.07 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2009 BUDGET The Fiscal Year 2009 budget increases the full-time personnel complement by 17.67 FTE, increases the part-time equivalents by 1.47 FTE and increases the Seasonal by 0.84 FTE. The changes can be summarized as follows: DEPARTMENT POSITION FULL-TIME PART-TIME SEASONAL EXPLANATION OF INCREASE (DECREASE) Airport Line Service Worker Building Safety Custodian I Maint Worker - Federal Bldg City Clerk City Manager Permit Clerk Intern Management Intern Secretary - City Manager Office Secretary - City Manager Office Sustainable Community Coord Training & Wkfce Develop Coord Secretary - Personnel Communications Assistant Emergency Communications Public Safety Dispatcher Engineering Finance Dept Health Housing Legal Park Division Parking Police Traffic Engineering Assistant Engineering Assistant II Engineering Technician Engineering Assistant I Utility Technician Payroll Specialist Account Clerk I Secretary Public Health Intern Housing Inspector Americorp Operation Paintbrush Rep Secretary Legal Intern Laborer Parking System Technician Business Education Student 0.25 Additional 10 hours per week 0.22 Increase Custodian I hours by 459 1.00 (0.75) Part-time position to full-time 0.25 Add part-time Permit Clerk for 20 hours per week and reduce Intern by 10 hours per (0.13)_week effective January 1, 2009 (0.20) Intern changed from 4 to 3 days per week 1.00 (0.75) Part-time position to full-time 0.50 Add part-time position 1.00 Add full-time 0.50 Add full-time effective January 1, 2009 Add part-time for 25 hrs per week effective 0.31 January 1, 2009 0.75 Add part-time for 30 hrs per week 2.00 Add 2 - full-time Dispatchers (1.00) (1.00) 4.00 (2.00) 1.00 Replace Traffic Engineering Assistant and Engineering Assistant I & II with Engineering Technicians Additional full-time position 0.67 Account Clerk salary upgraded to Payroll (0.67) Specialist 0.05 Additional 2 hours per week 0.14 Intern for 300 hours per year Additional full-time position to decrease 1.00 years between inspections 0.75 New activity funded through grant Position eliminated, handled by Lead -Paint (0.34) Inspectors 1.00 (0.75) Part-time Secretary position to full-time (0.28) Intern reduced to fund full-time Secretary Increase Laborer hours to reflect level of 0.07 0.69 service required 0.50 Add full-time effective Janauary 1, 2009 Increased Business Education Student hours 0.19 by 397 DEPARTMENT POSITION Police Lieutenant Police Patrol Officer Clerk Typist Public Works Maintenance Worker Recreation Division Transit Laborer Recreation Leader Concession Worker II Laborer - Rec Recreation Prog Assist Recreation Field Supervisor Recreation Leader Transportation Clerk Bus Operators Water Pollution Lab Technician II Lab Technician I TOTAL FTE CHANGES EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) (1.00) Net increase due to retirements and 5 year 8.67 staffing plan approved by City Council 0.25 Increase Secretary hours by 10 per week 1.00 Additional full-time position Increase Laborer hours by 60 to reflect level 0.03 of service required Recreation Leader hours decreased by 120 (0.06) to reflect change in programming Concession Worker II hours increased by 0.06 120 to reflect increased business 0.06 Increase laborer pool hrs from 20 to 30 per wk 0.03 Add] supervision for After -School Sports Prog 0.17 After -School Program at Fulton School 0.31 Reflects Transportation Clerk being (1.00) contracted from First Transit Move part-time to full-time and decrease 1.00 0.49 hours for 18 Bus operators 1.00 Lab Technician I salary upgraded to Lab (1.00) Technician II 17.67 TOTAL F.T.E.s FOR FY 2009 532.67 1.47 0.84 73.06 52.32 Total increased FTE from FY 2008 19.98 Total FTE for FY 2009 658.05 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2010 BUDGET The Fiscal Year 2010 budget increases the full-time personnel complement by 6.34 FTE, increases the part-time equivalents by 3.97 FTE and decreases the Seasonal by 0.23 FTE. The changes can be summarized as follows: DEPARTMENT POSITION FULL-TIME PART-TIME SEASONAL EXPLANATION OF INCREASE (DECREASE) Building Cable TV City Clerk City Manager Engineering Finance Dept Housing Legal Library Custodian Intern Secretary Intern Assistant Budget Director 1.00 Arts & Cultural Affairs Coordinator Training & Wkfce Develop Coord 0.50 Secretary - Personnel Budget Management Intern Confidential Account Clerk Secretary Secretary Assistant City Attorney Assistant City Attorney Assistant City Attorney Custodian Library Campaign Coordinator Park Division Laborer Assistant Gardener Parking Parking System Technician Laborer Meter Checker Ramp Cashier Police Business Education Student Police Captain Police Lieutenant Police Patrol Officer Clerk Typist Police Patrol Officer Police Patrol Officer (Annexation) Police Patrol Officer (COPS) Public Works Laborer 0.37 15 hours per week at Multicultural Family Center (0.25) 0.25 0.32 0.05 0.75 0.03 0.75 0.25 Add new Intern Video Producer Eliminate part-time Permit Clerk for 20 hours per week and increase Intern by 10 hours per 0.13 _week effective January 1, 2009 Add full-time Add part-time for 10 hours per week Full-time effective January 1, 2009 Part-time effective January 1, 2009 (0.04) Decrease seasonal Increase hours. Add part-time for 30 hours per week Additional 2 hours per week Section 8 part-time secretary 0.50 Part-time to full-time effective January 1, 2010 (0.20) Part-time to full-time effective January 1, 2010 0.16 Add full-time for 2 months 0.13 Additional 5 hours per week Fundraising postion completed December 31, (0.50) 2009 Increase Laborer hours by 42 to reflect level 0.02 of service required 0.59 Reclassified from Public Works 0.50 Full-time effective January 1, 2009 1.00 Addition of 2 downtown parking ramps 0.01 Increase hours. 0.04 Increase hours. 1.00 1.00 (1.67) 0.12 Increase seasonal Net increase due to retirements and positions added in FY 2009 (0.25) Decrease Secretary hours by 10 per week 0.84 Full-time effective September 1, 2009 0.50 Full-time effective January 1, 2010 0.50 Full-time effective January 1, 2010 (0.67) 7 Reclassify Assistant Gardener and allocate to DEPARTMENT POSITION Assistant Gardener Custodian I Maintenance Worker Recreation Division Transit —Water Recreation Field Supervisor Lifeguard Recreation Leader Laborer Recreation Prog Assist Director Multicultural Family Ctr Recreation Leader - Seasonal Transit Operations Supervisor Bus Operator GIS CoordlnatiTAnalyWt TOTAL FTE CHANGES EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) 0.42 J Park Division Increase Custodian I hours to reflect level of 0.01 service required Reduction due to FT Utility Locator added in Engineering in FY 2009 (1.00) Decrease Laborer hours by 230 to reflect (0.11) level of service required Lifeguard hours increased by 1002 to reflect 0.48 change in programming Decrease Recreation Leader hours by 480 to (0.23) reflect level of service required 0.06 Laborer hours increased by 125 to reflect (0.03) Decrease Recreation Prog Assist hours by 0.50 Full-time effective January 1, 2010 0.25 Seasonal effective January 1, 2010 (20 hours per week) (1.00) 2.46 1.00 6.34 TOTAL F.T.E.s FOR FY 2010 539.01 3.97 0.23 77.03 52.55 Reflects Transit Operations Supervisor being contracted from First Transit Increase PT Bus Operators for new routes Add full-time Total increased FTE from FY 2009 10.54 Total FTE for FY 2010 668.59 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2011 BUDGET The Fiscal Year 2011 budget increases the full-time personnel complement by 8.58 FTE, increases the part-time equivalents by 3.06 FTE and decreases the Seasonal by 1.30 FTE. The changes can be summarized as follows: DEPARTMENT POSITION EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) Building Custodian I Engineering Civil Engineer I Engineering Assistant Housing Assisted Housing Specialist Lead Paint Hazard Cont Prog Sup Lead Paint Inspector Lead Paint Assistant AmeriCorp Director Legal Assistant City Attorney Assistant City Attorney Library Library Assistant Library Clerk Library Aide Park Division Laborer Assistant Gardener Police Police Captain Police Lieutenant Police Corporal Police Patrol Officer Police Patrol Officer Police Patrol Officer (Annexation) Clerk Typist Recreation Division Transit Water Dir Multicultural Family Center Assist Dir Multicultural Family Ctr Laborer Recreation Field Supervisor Head Lifeguard Lifeguard Recreation Leader Preschool Instructor Snack Bar Manager Transit Dispatcher Water Meter Repairworker I TOTAL FTE CHANGES 1.00 (0.90) Replace PT Custodian I with FT Custodian I 1.00 Replace FT limited term Engineering Assistant (1.00) - Seasonal with FT Civil Engineer 1.00 (0.25) (0.25) (0.25) • 1.00 Family Self -Sufficiency Coordinator Lead Paint Grant will be closed out March 31, 2011 (0.75) AmeriCorp Director Full -Time 0.34 Part-time to full-time effective January 1, 2010 (0.20) Part-time to full-time effective January 1, 2010 5.00 Increase in staffing due to renovation (1.73) Replace with PT Library Assistant's 1.50 Increase in staffing due to renovation Increase Laborer hours by 21 to reflect level of 0.01 service required (0.01) Reclassified from Public Works (1.00) 3.00 (1.00) 0.16 0.84 0.50 0.50 Net increase due to retirements and positions added in FY 2010 Effective September 1, 2010 Effective January 1, 2011 0.62 Effective June 1, 2010 0.50 0.02 0.05 0.01 (0.02) (0.37) 0.01 0.01 Director and Assistant Director budgeted to begin January 1, 2010 Laborer hours increased by 42 to reflect change in programming Increase Laborer hours by 105 to reflect level of service required Head Lifeguard hours increased by 21 to reflect change in programming Lifeguard hours decreased by 42 to reflect change in programming Decrease Recreation Leader hours by 775 to reflect level of service required Increase hours by 21 to reflect level of service required Increase hours by 21 to reflect level of service required Replace PT Transit Dispatcher's (2 @ .50 1.00 (1.00) FTE) with FT Transit Dispatcher 1.00 8.58 3.06 (1.30) TOTAL F.T.E.s FOR FY 2011 547.59 80.09 51.25 Effective June 1, 2010 Total increased FTE from FY 2010 10.34 Total FTE for FY 2011 678.93 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2012 BUDGET The Fiscal Year 2012 budget increases the full-time personnel complement by 1.66 FTE, increases the part-time equivalents by 2.48 FTE and increases the Seasonal by 0.19 FTE. The changes can be summarized as follows: DEPARTMENT POSITION Building EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) City Manager's Office Emergency Communications Human Rights Library Housing Police Public Works Parking Division Park Division Recreation Division Transit Custodian I ICMA Fellow Intern Northern Illinois University Master of Public Administration Intern Training and Workforce Development Coordinator Public Safety Dispatcher Lead Public Safety Dispatcher Training and Workforce Development Coordinator Library Assistant Library Aide Lead Paint Hazard Cont Prog Sup Lead Paint Inspector Lead Paint Assistant Circles Coach AmeriCorps Program Director Police Patrol Officer Additional PT Custodian for 522 hours 0.25 annually to clean the newly renovated 18th Street Building Replace PT ICMA Fellow Internship at $22 per (0.60) hour with a Northern Illinois University Master of Public Administration Internship at $15 per 0.60 hour (1.00) Shifted to Human Rights Department (1.00) 1.00 Replace FT Public Safety Dispatcher with a FT Lead Public Safety Dispatcher 1.00 Shifted from City Manager's Office (1.00) 1.00 0.25 0.25 0.25 Replace FT Library Assistant in Circulation with FT Library Aide New Lead Paint Grant received January 2011 0.35 PT position funded by grants (1.00) Shifted to Recreation Division 0.66 Net increase due to positions added in FY Police Patrol Officer 0.25 Seasonal Clerk Custodian I Custodian I Custodian I PT Ramp Cashier Assistant Gardener Multicultural Family Center Recreation Field Site Supervisor Multicultural Family Center Assistant Director AmeriCorps Program Director Preschool Instructor Dispatcher Water Distribution Custodian I Effective April 2, 2012 Increase Clerk hours by 522 hours annually to 0.25 reflect level of service required (0.07) Shifted to Water Distribution Increase in Custodian hours of 522 hours 0.25 annually to reflect level of service required Addition PT Custodian (104 hours annually) to 0.05 clean the Landfill Office. Reduction of the PT Ramp Cashiers in the Locust and Fourth Street ramps due to the (0.42) installation of automated ramp equipment Additional FT Assistant Gardener to maintain 1.00 the wetlands and native prairie areas Additional FT Recreation Field Site Supervisor 0.75 for the Multicultural Family Center. Increase Assistant Director hours by 522 hours 0.25 annually to reflect level of service required 1.00 Shifted from Housing Decrease hours by 125 hours annually to (0.06) reflect level of service required (1.00) 1.00 Shifted from Public Works 0.07 Shifted from Public Works EXPLANATION OF INCREASE DEPARTMENT POSITION FULL-TIME PART-TIME SEASONAL (DECREASE) TOTAL FTE CHANGES t66 TOTAL F.T.E.s FOR FY 2012 549.25 Total increased FTE from FY 2011 2.48 0.19 4.33 Total FTE for FY 2012 82.57 51.44 683.26 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN ADOPTED FY 2013 BUDGET The Fiscal Year 2013 budget increases the full-time personnel complement by 7.80 FTE, reduces the part-time equivalents by 024 FTE and increases the Seasonal by .70 FTE. The changes can be summarized as follows: FULL-TIME PART-TIME SEASONAL DEPARTMENT POSITION EXPLANATION OF INCREASE (DECREASE) Police Police Patrol Officer Emergency Communications Public Safety Dispatcher Park Division PT Secretary Recreation Division Laborer I Multicultural Family Center Recreation Field Site Supervisor Preschool Instructor Recreation Classes Laborer I Recreation Field Supervisor Recreation Supervisor Laborer Recreation Leader Recreation Leader Recreational Field Site Supervisor Recreational Field Site Supervisor (Children's Activities) PT Secretary 0.75 Net increase due to positions added in FY Additional PT Public Safety Dispatcher for 957 0.46 hours annually. Additional PT Secretary shared between Park and Recreation effective January 1, 2013 (520 0.13 hours) 0.93 Additional Seasonal Laborer l's to maintain streetscape planters, annual flowers and hanging baskets for Multicultural Family Center, Washington Street traffic diverters, Bee Branch and Historic Millwork District (1,934 hours annually) Additional PT Recreation Field Site Supervisor for the Multicultural Family Center (1,040 hours 0.50 annually) Elimination of "Just for Kids" program and related Preschool Instructor (603 hours (0.29) annually) Replaced by Loras College work study (0.32) students (478 hours) Replaced by Loras College work study 0.26 students (478 hours) 0.47 Increased Hours 0.09 Increased hours (0.10) Reduce Hours (0.12) (0.63) (0.11) Elimination of Open Gym Program at Lincoln School due to low participation Additional Seasonal Recreation Field Site Supervisor for Lincoln School recreation 0.07 programs (146 hours annually) Additional PT Secretary shared between Park 0.12 and Recreation effective January 1, 2013 (520 hours) DEPARTMENT POSITION EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) Library Engineering Library Aide Information Services Intern 1.00 (1.00) Inflow & Infiltration (I&I) Inspectors 2.00 Resource and Energy Public Works Management Analyst Housing Sanitation Driver DMASWA Solid Waste Educator Clerical Assistant Circles Coach Family Self -Sufficiency Coordinator Healthy Homes Program Supervisor Health Homes Lead Paint Hazard Control Healthy Homes Program Inspector Healthy Homes Lead Paint Assistant Healthy Homes Lead Paint Inspector City Manager's Office Arts & Cultural Affairs Coordinator Assistant City Manager Human Rights Community Relations Coordinator Information Services Helpdesk Technical Support TOTAL FTE CHANGES TOTAL F.T.E.s FOR FY 2013 0.50 Increase PT Library Aide in Adult Services to FT and reduction of PT Library Aide New PT Position (1,040 hours annually) 2 New FT l&I Inspector positions to help the City comply with the EPA Consent Decree; added in FY 2012 New Resource and Energy Management 0.75 Analyst FT position effective October 1, 2012 Elimination of one Recycling Collection route due to the elimnation of curbside glass collection (1.00) (1.00) 0.50 (0.50) 0.30 Contracted position New PT Position Increase PT Circles Coach to FT effective January 1, 2013 (312 hours) 0.50 (Additional FT Family Self -Sufficiency Coordinator effective January 1, 2013 0.75 0.10 New Healty Homes Grant effective FY 2012 0.75 0.20 0.20 Increase PT Arts & Cultural Affairs Coordinator 0.25 by 520 hours annually Increase PT Assistant City Manager to FT 1.00 (0.75) (additional 520 hours annually) New Community Relations Coordinator FT position to continue work begun by the AmeriCorps VISTA Volunteer 1.00 Coordnator/Chief Service Officer New Helpdesk Position for Smarter Sustainable Dubuque programs & activities 0.50 effective January 1, 2013. 7.80 (0.24) 0.70 557.05 82.33 52.14 Total increased FTE from FY 2012 8.26 Total FTE for FY 2013 691.52 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN RECOMMENDED FY 2014 BUDGET The Fiscal Year 2014 budget increases the full-time personnel complement by 4.92 FTE, increases the part-time equivalents by 5.99 FTE and increases seasonal equivalents by 0.19. The changes can be summarized as follows: FULL-TIME PART-TIME SEASONAL DEPARTMENT POSITION EXPLANATION OF INCREASE (DECREASE) Airport Line Service Worker Building Services Custodian I Building Services Custodian I Building Services Custodian I Building Services Custodian City Clerk Intern City Manager's Office City Manager's Office Economic Dev. Engineering Engineering Engineering Finance Housing Housing Housing Information Services Landfill Intern Communications Assistant Economic Development Coordinato Confidential Account Clerk Seasonal Engineering Aide Seasonal Engineering Aide Cashier Secretary Circles Coach FSS Coordinator Help Desk Technical Support Equipment Operator II (0.42) 0.08 (0.06) 0.08 (0.06) 0.08 (0.06) Decrease PT Line Service Worker effective July 1, 2014. Increase PT Custodian Ito FT effective June 1, 2014. Increase PT Custodian Ito FT effective June 1, 2014. Increase PT Custodian Ito FT effective June 1, 2014. Eliminate PT Custodian I for 18th Street (0.25) Building. Eliminate Seasonal Intern scanning position (0.25) during FY 2013 to fund additional hours of Communications Assistant. Eliminate Seasonal Intern scanning position (0.25) during FY 2013 to fund additional hours of Communications Assistant. Increase Hours 0.25 1.00 New FT Position Additional PT Confidential Account Clerk to 0.62 assist stormwater approved during FY 2013. 0.08 (0.06) 0.70 0.50 0.50 1.00 1.50 0.14 Six additional seasonal interns to assist with home inspections approved during FY 2013. Increase in seasonal intern to assist with street projects approved during FY 2013. Increase PT Cashier to FT effective June 1, 2014. Upgrade PT Receptionist to PT Secretary effective January 1, 2014 and reduce hours (0.03) from 1,560 annually to 1,500 annually. (0.10) Circles Coach FT effective January 1, 2013. Additional FSS Coordinator FT effective January 1, 2013. New Help Desk Technical Support FT effective January 1, 2013. Additional Equipment Operator II approved during FY 2013. DEPARTMENT POSITION EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) Upgraded PT Library Assistant to PT Library Library Library Aide 0.50 Aide during FY 2013. Upgraded PT Library Assistant to PT Library Library Library Assistant (0.50) Aide during FY 2013. Park Secretary 0.12 New PT Secretary effective January 1, 2013. Upgraded FT Maintenance Worker to FT Park Assistant Horticulturalist 1.00 Assistant Horticulturalist during FY 2013. Upgraded FT Maintenance Worker to FT Park Maintenance Worker (1.00) Assistant Horticulturalist during FY 2013. Two additional PT Laborers for the Intermodal Parking Laborer 0.50 Facility effective January 1, 2014. Increase PT Clerk Typist to FT effective June Police Clerk Typist 0.08 (0.06) 1, 2014. Eliminate Research and Energy Analyst position approved in FY 2013 due to funding Public Works Research and Energy Analyst (0.75) source not secured. Public Works Sanitation Driver (0.75) (0.25) Decrease hours. Public Works Laborer 1.00 Landfill additional staff Public Works Laborer (0.63) Decreased hours Recreation Secretary 0.13 Recreation Golf Professional 0.94 Recreation Recreation Field Supervisor (0.07) New PT Secretary effective January 1, 2013. Golf Professional reclassified as part-time from contracted services during FY 2013. Reduced Children Activities Recreation Field Supervisor to reflect actual programming. Increase 4 PT Bus Operators to FT effective Transit Bus Operator 0.32 (0.24) June 1, 2014 Additional PT Bus Operators approved during Transit Bus Operator 0.98 FY 2013. of Nightrider and Midtown routes funded primarily by Iowa Clean Air Attainment Transit Bus Operator 3.79 Program. Additional FT Plant Operator effective July 1, Water Plant Operator 1.00 2013. TOTAL FTE CHANGES TOTAL F.T.E.s FOR FY 2014 Total increased FTE from FY 2013 4.92 5.99 0.19 11.10 Total FTE for FY 2014 561.97 88.07 52.33 702.37 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN RECOMMENDED FY 2015 BUDGET The Fiscal Year 2015 budget increases the full-time personnel complement by 6.45 FTE, decreases the part-time equivalents by 5.77 FTE and increases seasonal equivalents by 2.89. The changes can be summarized as follows: DEPARTMEN- POSITION EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) Police Building Services Health Services Recreation Recreation Recreation Recreation Recreation Recreation Clerk Typist Custodian I Animal Control Officer Facilities Supervisor Marina Cashier/Clerk Dock Worker Maintenance Worker Assistant Director of Multicultural Family Center Recreation Field Supervisor Recreation Assistant Golf Pro Recreation Recreation Recreation Library Library Library Transit Dispatcher Pro Shop Attendant Assistant Golf Pro Concession Worker Library Aide Library Assistant Librarian I Increase PT Clerk Typist to FT effective 0.80 (0.69) January 1, 2015 as part of the Affordable Health Care Act. Increase PT Custodian Ito FT effective 2.42 (2.14) January 1, 2015 as part of the Affordable Health Care Act. 1.00 (1.00) 1.00 (0.06) (0.03) (0.03) (0.03) 0.97 0.67 Reduced Animal Control Officers to 29 hours per week. New Facilities Supervisor for Port of Dubuque Marina approved during FY 2013. New Port of Dubuque Marina Cashier/Clerk approved during FY 2013. New Port of Dubuque Marina Dock Worker approved during FY 2013. Reduced Maintenance Worker to 29 hours per week. Reduced Assistant Director to 29 hours per week. Reduced Recreation Field Supervisor to 29 hours per week. Increased Assistant Golf Pro 647 hours annually to account for an increase in 0.31 weekend tournaments and events and/or winter rentals; this increase is offset by revenue that the golf tournaments provide. Reduced Pro Shop Attendant to 29 hours per week. (0.03) Shifted Concession Worker hours (981 hours 0.47 annually) to Assistant Golf Pro to reflect position actually working hours Shifted Concession Worker hours (981 hours (0.44) annually) to Assistant Golf Pro to reflect position actually working hours Reduced Library Aide due to reorganization of staff. Increased Library Assistant due to reorganization of staff. 0.01 Increased Librarian Ito reflect actual hours. (0.02) Reduced to reflect actual hours. DEPARTMEN- POSITION EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) Transit Transit Bus Operator Bus Operator Public Works Sanitation Driver Public Works Sanitation Driver Public Works Laborer Parking Parking Laborer Ramp Cashier Economic Arts & Cultural Affairs Development Coordinator Housing Housing Public Information Office/GIS Public Information Office/GIS City Manager's Office Finance Section 8 Inspector Section 8 Receptionist Communications Specialist Architectural Intern Arts & Cultural Affairs Coordinator Cashier TOTAL FTE CHANGES 1.68 (0.25) 0.25 0.08 0.61 Increased Full-time Bus Operator 1.68 FTE effective January 1, 2015 as part of the Affordable Health Care Act. Increased for an additional 8 hours of Saturday paratransit service weekly. Reduced Sanitation Driver .25 FTE to reflect actual hours. Increased Sanitation Driver .08 FTE to reflect actual hours. Increased Laborer .64 FTE to reflect actual hours. Decreased Laborer due to reflect Intermodal (0.50) Facility construction schedule. 2 part-time laborers will be added when the facility opens. (1.12) Decreased cashier office hours in the Iowa Street Ramp from 52.5 hours per week to 15 hours per week with a cashier only on duty during peak hours of 3:00 p.m. until 6:00 p.m. Shifted Arts & Cultural Affairs Coordinator from 0.50 City Manager's Office to Economic Development. Eliminated Section 8 Voucher Inspector I position due to the decrease in the number of (1.00) budgeted housing vouchers in FY 2015 which also impacts the number of units that are to be inspected. 1.00 (0.72) Eliminated part-time Receptionist in Section 8 Voucher due to Housing staff now having direct lines which has reduced the amount of incoming calls to the receptionist. Addition of a full-time Communication Specialist for efforts related to major City projects, beginning with the Bee Branch Watershed Flood Mitigation Project. Addition of two seasonal Architectural Interns to implement the Transition plan required by 0.25 the United States Department of Justice in response to the 2010 ADA Standards for Accessible Design. Shifted Arts & Cultural Affairs Coordinator from (0.50) City Manager's Office to Economic Development. Increase Cashier to Full -Time effective 0.80 (0.69) January 1, 2015 as part of the Affordable Health Care Act. 6.45 (5/7) 2.89 TOTAL F.T.E.s FOR FY 2015 568.42 82.30 55.22 Total increased FTE from FY 2014 3.57 Total FTE for FY 2015 705.94 FULL-TIME EQUIVALENT (FTE) PERSONNEL CHANGES IN RECOMMENDED FY 2016 BUDGET The Fiscal Year 2016 budget decreases the full-time personnel complement by 2.42 FTE, decreases the part-time equivalents by 2.68 FTE and increases seasonal equivalents by 0.55. The changes can be summarized as follows: FULL-TIME PART-TIME SEASONAL DEPARTMEN- POSITION EXPLANATION OF INCREASE (DECREASE) Police Building Services Park Recreation Recreation Recreation Recreation Recreation Recreation Recreation Transit Transit Transit Transit Clerk Typist Custodian I Laborer I Hssistani uirector or Multicultural Family Coni -or Custodian I Recreation Field Supervisor Recreation Supervisor Preschool Teacher Concession Worker II Pro Shop Attendant Transit Manager Transit Operations Supervisor Confidential Account Clerk Bus Operator 0.12 0.33 Increase PT Clerk Typist to FT effective January 1, 2015 as part of the Affordable Health Care Act. Increase PT Custodian Ito FT effective January 1, 2015 as part of the Affordable Health Care Act. Increase Seasonal Laborer 1208 hours for 0.10 maintenance of Dubuque Industrial Center South. 1.00 (0.72) Upgrade Assistant Multicultural Family Center Director to full-time funded by three years by the Board of Directors. 1.00 1.00 1.00 2.00 (0.32) (3.84) Transit Transit Dispatcher 0.03 1.01 Reduce Custodian I hours to actual hours required. Adult Athletics +0.36 FTE; Youth Sports +0.75; and Recreation Classes -0.10 FTE. (0.65) Recreation Classes Recreation Supervisor eliminated -0.65 FTE 0.10 (0.21) (0.47) Increase Preschool Teacher hours to actual hours required. Reduce Concession I hours to actual hours required. Reduce Pro Shop Attendant to actual hours required. Transit management contract not renewed; transit management will be done internally for a realized cost savings. Transit management contract not renewed; transit management will be done internally for a realized cost savings. Transit management contract not renewed; transit management will be done internally for a realized cost savings. Increased Full-time Bus Operator effective January 1, 2015 as part of the Affordable Health Care Act (-2.0 FTE PT/+2.0 FTE FT); increased driver hours for training (+.08 FTE); Modified bus routes and summer trolley (-1.92 FTE) Increased Transit Dispatcher for ICAAP grant received. DEPARTMEN- POSITION EXPLANATION OF INCREASE FULL-TIME PART-TIME SEASONAL (DECREASE) Transit Transit Transit Water W&RRC W&RRC Operations Assistant Service Worker Marketing Intern Secretary Environmental Coordinator Plant Operator Certification Grade II Public Works Sanitation Driver Parking Parking Laborer Ramp Cashier Economic Assistant Economic Development Development Director Economic Project Manager Development Economic Economic Development Development Coordinator Economic Confidential Account Development Clerk Housing Lead Paint Supervisor Housing Housing Housing Housing Finance Healthy Homes Program Supervisor Healthy Homes Program Inspector Lead Paint Inspector Lead Paint Assistant Cashier TOTAL FTE CHANGES (1.00) 1.00 (1.00) (1.00) (1.00) (1.00) 0.13 Transit management contract not renewed; 0.50 transit management will be done internally for a realized cost savings. Additional Part -Time Service Worker to 0.50 maintain the Transit portion of the Intermodal Facility. Transit management contract not renewed; 0.50 transit management will be done internally for a realized cost savings. 0.50 0.17 0.50 Water Secretary changed from full-time to part- time with a reduction of 1,044 hours annually. New full-time position. Eliminated positions due to efficiency of new plant. Increased Sanitation Driver .17 FTE to reflect actual hours. Addional Part -Time Laborer for the Intermodal Facility. Cashier office hours in the Iowa Street Ramp (0.33) were reduced to 104 hours annually for special events at Five Flags and downtown events. 0.50 (2.42) TOTAL F.T.E.s FOR FY 2016 566.00 (2.68) 0.55 79.62 55.77 Restructuring of Economic Development which results in realized savings. Restructuring of Economic Development which results in realized savings. Restructuring of Economic Development which results in realized savings. Restructuring of Economic Development which results in realized savings. Lead Paint Grant not received in FY 2015. Lead Paint Grant not received in FY 2015. Lead Paint Grant not received in FY 2015. Lead Paint Grant not received in FY 2015. Lead Paint Grant not received in FY 2015. Increase P I Cashier to I- I effective January 1, 2015 as part of the Affordable Health Care Act. Total increased FTE from FY 2015 (4.55) Total FTE for FY 2016 701.39 ii