11 5 07 City Council Agenda - Icons
ROLL CALL ORDER
FOR MEETING OF
11/5/07
BRAIG
BUOL
CLINE
CONNORS
JONES
LYNCH
MICHALSKI
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
HISTORIC FEDERAL BUILDING
MONDAY, NOVEMBER 5, 2007
PLEDGE OF ALLEGIANCE
INVOCATION
Kenneth Daughters, President, Emmaus Bible College
PROCLAMATIONS
Philanthropy Day (November 15, 2007)
Hospice of Dubuque Month (November, 2007)
Dubuque National Family Week (November, 2007)
Allison Evans Day (November 5, 2007)
Philanthropy DayHospice of Dubuque National Family WeekAllison Evans Day
Month
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Submitted
Arts and Cultural Affairs Advisory Commission of 9/4 and 9/24; City Council of 10/15
and 10/22; Civil Service Commission of 10/11; Investment Oversight Advisory
Commission of 10/24; Library Board of Trustee’s of 6/15, 6/28, 7/26, 8/9, 8/23 and 9/14;
Park and Recreation Commission of 10/16
Proof of publication of City Council Proceedings of October 1, 8, and 15, 2007 and List
of Claims and Summary of Revenues for month ending September 30, 2007
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Investment Oversight Advisory Commission submitting the 58 Quarterly Report
Suggested Disposition: Receive and File
ACAAC of 9/4ACAAC of 9/25City CouncilCivil ServiceIOACLibrary Bd of 6/15
Library Bd of 6/28Library Bd of 7/26Library Bd of 8/9Library Bd of 8/23Library Bd of 9/14Park and Rec
58th Quarterly
Report
2. Notice of Claims/Suits
Robin Leib for property damage; Mike Moore/Holiday Inn Dubuque for property
damage; Terry Mozena for vehicle damage; James E. Newman for vehicle damage;
Ethel and Bill Schneider for property damage; Qwest/CMR Claims for property damage
ththththth
at 986 West 5, 996 West 5, 896 West 5, 999 West 5 and 995 West 5; Richard
Wright for vehicle damage; Robert E. Sabers et al. v. Callahan Construction, Inc. and
the City of Dubuque for personal injuries; Michael Burds and the Association of
Professional Firefighters, Local 353 v. City of Dubuque, an Iowa Municipal Corporation,
Michael C. Van Milligen, and Dan Brown; Latanji Threadgill for personal injury; Wesley
A. Heimke for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: James Newman
for property damage; Ethel and Bill Schneider for property damage; Richard L. Wright
for vehicle damage.
City Attorney recommending that the claim of Tom Hoffman for vehicle damage be
referred to Selco, Inc.; the claim of Robin Leib for vehicle damage be referred to River
City Paving; that the claims of Qwest for property damage be referred to Horsfield
Construction, Inc.; and that the claim of Holiday Inn Dubuque be referred to Portzen
Construction.
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City Attorney recommending settlement of the claim of Terry Mozena for vehicle
damage and directing the Finance Department to issue payment.
Suggested Disposition: Receive and File; Concur
Claims - ICAPClaims - ReferredClaim - Settled
3. Delta Queen
Communication from Neal Kapp urging support of legislation exempting the Delta
Queen from the provisions of the 1966 Safety at Sea Law.
Communication from Robert Blomberg requesting passage of a resolution in support of
the Delta Queen.
Suggested Disposition: Receive and File; Refer to City Manager
Kapp LtrBlomberg Ltr
4. Civil Service Commission
Civil Service Commission submitting the certified lists for the positions of Water
Pollution Control Plant Operator, Landfill Foreman, Water Plant Operator, Police
Lieutenant, Police Corporal, Fire Equipment Operator, Fire Lieutenant, Fire Captain,
Medical Officer, EMS Supervisor, Assistant Fire Marshal and Assistant Fire Chief.
Suggested Disposition: Receive and File; Make a Matter of Record
WPCP Operator LtrLandfill Foreman LtrWater Plant Police Lt LtrPolice Corporal LtrFEO Ltr
Operator Ltr
Fire Lieutenant LtrFire Captain LtrMedical Officer LtrEMS Supervisor LtrAsst Fire Marshal LtrAsst Fire Chief Ltr
5. GSS, Inc.
Communication from GSS, Inc., advising that U.S. Cellular Corp. (USCC) intends to file
an application to collocate antennas on an existing tower on an existing building at 1550
Clark Drive, Dubuque, Iowa.
Suggested Disposition: Receive and File
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GSS Ltr
6. Letter of Appreciation
Communication from Christine O. Corken, Assistant County Attorney, expressing
appreciation to the Police and Fire Departments for their assistance on Sunday,
October 14, 2007.
Suggested Disposition: Receive and File
Corken Ltr
7. Purchase of Property
City Manager recommending approval of the purchase of property at the corner of
White Street and US Hwy 61 from Plastic Center, Inc. for construction of a Port of
Dubuque sign.
RESOLUTION
Accepting the deed to certain real estate in Dubuque County, Iowa from
Plastic Center, Inc.
Suggested Disposition: Receive and File; Adopt Resolution
Purchase - MVM Purchase - Staff Purchase - Warranty Deed
MemoMemoResolution
8. Community Development Block Grant (CDBG) Fiscal Year 2007 Annual Action
Plan Amendment
City Manager recommending approval of an amendment to the Fiscal Year 2007 Annual
Action Plan to facilitate the reallocation of funds for the Cottingham and Butler economic
development project.
RESOLUTION
Approving amendment to the Fiscal Year 2007 (Program Year 2006)
Annual Action Plan for Community Development Block Grant funds
Suggested Disposition: Receive and File; Adopt Resolution
CDBG - MVM MemoCDBG - Staff MemoCDBG - Resolution
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9. Emerald Acres No. 1 and 2
City Manager recommending acceptance of public improvements that the developer, T-
Corp, has completed in Emerald Acres No. 1 and No. 2, which includes the sanitary
sewer along Heritage Trail from Peru Road north to the subdivision.
RESOLUTION
Accepting improvements in Emerald Acres No. 1 and 2
Suggested Disposition: Receive and File; Adopt Resolution
Emerald Acres - MVM Emerald Acres - Staff Emerald Acres - Emerald Acres - Emerald Acres -
MemoReportResolutionVicinity MapT-Corp Ltr
10. Iowa Finance Authority
Communication from the Iowa Finance Authority advising that an Affordable Housing
Tax Credit Application has been submitted for a project at St. Mary’s Apartments.
Suggested Disposition: Receive and File
IA Finance Authority
Ltr
11. UDAG – Genuine Genius Solutions, LLC
City Manager recommending approval of a $40,000 Urban Development Action Grant
(UDAG) loan agreement with Genuine Genius Solutions, LLC.
RESOLUTION
Approving a UDAG Loan of Forty Thousand Dollars ($40,000) to
Genuine Genius Solutions, LLC
Suggested Disposition: Receive and File; Adopt Resolution
UDAG - MVM MemoUDAG - Staff MemoUDAG - ResolutionUDAG Loan UDAG Loan - Exhibit UDAG Loan - Exhibit
AgreementAB
UDAG Loan - Exhibit UDAG Loan - Exhibit UDAG Loan - Exhibit
CDE
12. Medline Industries – CEBA Application
City Manager recommending approval of a resolution authorizing the submission of a
$480,000 Community Economic Betterment Account (CEBA) program application to the
Iowa Department of Economic Development on behalf of Medline Industries, Inc.
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RESOLUTION
Authorizing the filing of a Community Economic Betterment Account
(CEBA) application on behalf of Medline Industries, Inc.
Suggested Disposition: Receive and File; Adopt Resolution
CEBA - MVM MemoCEBA - Staff MemoCEBA - ResolutionCEBA Application
13. McFadden Right-of-Way Acquisition
City Manager recommending approval to purchase approximately 1.64 acres of land at
$50,000 per acre and .5 acres of easement for $5,400 from the McFadden family for a
proposed rail line.
Suggested Disposition: Receive and File; Approve
ROW - MVM MemoROW - Staff MemoDICW Lots - MapROW - Offer to ROW - Agreement
Purchase
14. McFadden 2001 Agreement
City Manager recommending approval to provide the McFadden family a $26,400
payment to be paid over three years, in lieu of the previous commitment to construct a
cattle underpass, at a projected cost of $50,000, as part of the Chavenelle Street
extension project.
Suggested Disposition: Receive and File; Approve
2001 Agr - MVM 2001 Agr - Staff
MemoMemo
15. Dubuque Industrial Center West – North Siegert Farm
City Manager recommending approval of the selection of IIW Engineers and Surveyors
for the preliminary and final design of the Dubuque Industrial Center West – North
Siegert Farm for a cost not to exceed $203,010.
Suggested Disposition: Receive and File; Approve
DICW - MVM MemoDICW - Staff MemoDICW - Proposal
Comparisons
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16. Hwy 151/61 Development LLC
City Manager recommending approval of a third amendment to the Development
Agreement with Hwy 151/61 Development, LLC that extends several deadlines based
on the timing issues related to the Bee Branch project and the site redevelopment.
RESOLUTION
Authorizing Amendment #3 to a Development Agreement with Hwy
151/61 Development, LLC
Suggested Disposition: Receive and File; Approve
Hwy 151/61 - MVM Hwy 151/61 - Staff Hwy 151/61- Hwy 151/61 -
MemoMemoResolutionAmendment #3
17. Economic Development Administration Grant
City Manager recommending approval of the submittal of an application to the
Economic Development Administration (EDA) for $75,000 in financial assistance for a
Master Plan of the Warehouse District.
RESOLUTION
Approving an application for funding assistance from the Economic
Development Administration
Suggested Disposition: Receive and File; Adopt Resolution
EDA Grant - MVM EDA Grant - Staff EDA Grant - EDA Grant
MemoMemoResolutionApplication
18. Agreement with Hillcrest Family Services
City Manager recommending approval of an agreement with Hillcrest Family Services
for the use of Murphy Park from October 26, 2007 through January 10, 2008 for a
holiday light display.
Suggested Disposition: Receive and File; Approve
Hillcrest - MVM MemoHillcrest - Staff MemoHillcrest - Agreement
19. Grand River Center Carpet Replacement Project
City Manager recommending acceptance of the Grand River Center Carpet
Replacement Project as completed by Commercial Flooring in the final contract amount
of $119,245.
RESOLUTION
Accepting improvement
RESOLUTION
Approving final estimate
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Suggested Disposition: Receive and File; Adopt Resolution
Carpet - MVM MemoCarpet - Staff MemoCarpet - Resolutions
20. Authorized Depository Institutions
City Manager recommending approval of a depository resolution that increases the
maximum balance for U.S. Bank from $20,000,000 to $40,000,000.
RESOLUTION
Naming Depositories
Suggested Disposition: Receive and File; Adopt Resolution
Institutions - MVM Institutions - Staff Institutions -
MemoMemoResolution
21. Quarterly Investment Report
City Manager submitting the Quarterly Investment Report for the period ending
September 30, 2007.
Suggested Disposition: Receive and File
Report - MVM MemoReport - Staff MemoEarnings SummaryInvestment SummarySchedule of CD'sSchedule of City
Funds
22. Floodwall Pumping Station Improvement Projects
City Manager recommending acceptance of the construction contract for the Floodwall
Pumping Station Improvement Projects, as completed by Kluck Construction, in the final
contract amount of $465,730.81.
RESOLUTION
Accepting Floodwall Pumping Station Improvement Project and
authorizing payment
Suggested Disposition: Receive and File; Adopt Resolution
Floodwall - MVM Floodwall - Staff Floodwall -
MemoMemoResolution
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23. Planning Excellence Award
Communication from the Iowa Chapter of the American Planning Association advising
that the City of Dubuque has been selected to receive the Iowa APA Planning
Excellence Award for implementation of the Port of Dubuque Master Plan.
Suggested Disposition: Receive and File
Iowa APA Award
24. Iowa League of Cities
Communication from the Iowa League of Cities expressing gratitude to the City of
Dubuque for the assistance and support provided for the recent Iowa League of Cities
Annual Conference.
Suggested Disposition: Receive and File
Iowa League of
Cities Ltr
25. NICC Small Business Director Award
Press release announcing that Terry Sullivan, Iowa Small Business Development
Center Director at NICC, was named the 2007 Iowa State Star by the Association of
Small Business Development Centers.
Suggested Disposition: Receive and File
NICC Press Release
26. Vehicle Maintenance Activity Replacement Truck
City Manager recommending approval to replace Public Works Department Vehicle
#3301, a ½ ton 4-wheel drive service truck.
Suggested Disposition: Receive and File; Approve
Truck - MVM MemoTruck - Staff Memo
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27. Vehicle Maintenance Activity Software Purchase
City Manager recommending approval to replace software for the Public Works
Department’s Vehicle Maintenance Activity.
Suggested Disposition: Receive and File; Approve
Software - MVM Software - Staff
MemoMemo
28. Downtown Area Parking Needs Assessment Study
City Manager recommending approval of awarding the contract for the Downtown Area
Parking Needs Assessment Study to Walker Parking and Associates in the amount of
$91,000.00.
Suggested Disposition: Receive and File; Approve
Study - MVM MemoStudy - Staff MemoParking Study
Contract
29. Business Licenses
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION
Granting the issuance of one permit to sell cigarettes and cigarette
papers in the City of Dubuque
RESOLUTION
Granting the issuance of a Class “C” Beer Permit to Plaza 20/BP
Amoco, Kwik Stop Food Mart, and Target Store
RESOLUTION
Granting the issuance of a Class “C” Beer/Liquor License to Bridge
Restaurant, Loras College, and L. May; and Class “B” Wine Permit to Target Store
Suggested Disposition: Receive and File; Adopt Resolutions
Renewals - MVM Renewal - Staff Resolution #1Resolution #2Resolution #3
MemoMemo
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ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date
indicated.
1. Residential Parking Permit District
City Manager recommending that a public hearing be set for November 19, 2007 to
consider amending Residential Parking Permit District A by excluding from it that
section of Grace Street from McCormick Street to a point 270 feet east of McCormick
Street.
RESOLUTION
Setting a public hearing on amending Residential Parking Permit District
A to exclude Grace Street, from McCormick Street to a point two hundred seventy (270)
feet east of McCormick Street
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/19/07
RPPD - MVM MemoRPPD - Staff MemoRPPD - ResolutionRPPD - Vicinity MapRPPD - UD Ltr
2. Quigley Lane – Vacating Petition
City Manager recommending that a public hearing be set for November 19, 2007 to
consider a request from David L. Clemens, representing Denise M. Keller, for the
vacating and purchase of a portion of Quigley Lane west of Pierce Street.
RESOLUTION
of Intent to vacate and dispose of City interest in Lot 1-6-A of Kringle’s
Subdivision of Out Lot 743 in the City of Dubuque, Dubuque County Iowa
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/19/07
Quigley - MVM MemoQuigley - Staff MemoQuigley - ResolutionQuigley - Vicinity MapQuigley - Clemens Ltr
3. Brunswick Street and Adjacent Alley – Vacating Petition
City Manager recommending that a public hearing be set for November 19, 2007 to
consider a request from Esther J. Thome to vacate a portion of Brunswick Street south
of Lawther Street and the northerly portion of an alley west of Balke Street south of
Lawther Street.
RESOLUTION
of Intent to vacate and dispose of City interest in Lot 49-A and Lot 66-A
of Belmont Addition in the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/19/07
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Brunswick - MVM Brunswick - Staff Brunswick - Brunswick - Map/PlatBrunswick - Thome
MemoMemoResolutionLtr
4. Development Agreement – Medline Industries, Inc.
City Manager recommending that a public hearing be set for November 19, 2007 to
consider the disposition of approximately 10.43 acres in Dubuque Industrial Center
West to Medline Industries, Inc. and approval of a Development Agreement.
RESOLUTION
Intent to dispose of an interest in City of Dubuque real estate and fixing
the date for a public hearing of the City Council of the City of Dubuque, Iowa on the
proposed issuance of Urban Renewal Tax Increment Revenue Obligations and the
execution of a Development Agreement relating thereto with Medline Industries, Inc.,
and providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/19/07
Medline - MVM MemoMedline - Staff MemoMedline - ResolutionMedline Dev Agr
5. Five Flags HVAC and Promenade Roof Replacement Project
City Manager recommending initiation of the public bidding process for the Five Flags
HVAC and Promenade Roof Replacement Project and that a public hearing be set for
November 19, 2007 to consider approval of the plans and specifications.
RESOLUTION
Preliminary approval of plans, specifications, form of contract, and
estimated cost for the Five Flags HVAC and Promenade Roof Replacement Project
RESOLUTION
Setting date of public hearing on plans, specifications, form of contract,
and estimated cost for the Five Flags HVAC and Promenade Roof Replacement Project
RESOLUTION
Ordering bids for the Five Flags HVAC and Promenade Roof
Replacement Project
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
11/19/07
Five Flags - MVM Five Flags - Staff Five Flags -
MemoMemoResolutions
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6. Greater Downtown Urban Renewal District
City Manager recommending that a public hearing be set for December 17, 2007 to
consider an amendment to the Greater Downtown Urban Renewal District to expand the
district to include the Warehouse District and portions of property along South Main
Street.
RESOLUTION
of Necessity finding that certain areas adjacent to the Greater Downtown
Urban Renewal District meet the definition of a blighted area under the Urban Renewal
Law, and that development of said areas is necessary in the interest of the residents of
the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
12/17/07
Downtown UR - MVM Downtown UR - Staff Downtown UR - Downtown UR - Map
MemoMemoResolution
BOARDS/COMMISSIONS
Appointments to the following Commission:
Housing Advisory Trust Fund
One 3-year at-large term through August 8, 2010 – Term of Walsh
Applicant: John Walsh
Bd and Comm ListOverview SheetHsg Trust Fd
Application
ACTION ITEMS
These are items where discussion is held by the City Council – public comments are not
allowed except as authorized by the Mayor.
1. General Obligation Bonds – Series 2007A
City Manager advising that the sale of General Obligation Bonds to support sanitary
sewer projects will be held on Monday, November 5, 2007 and the results will be
th
brought to the November 5 City Council meeting.
RESOLUTION
Directing sale of $1,055,000 General Obligation Bonds, Series 2007A
Suggested Disposition: Receive and File; Adopt Resolution
Series 2007A - MVM Bonds - Noth LtrSeries 2007A -
MemoResolution
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2. General Obligation Refunding Bonds – Series 2007B
City Manager advising that the sale of General Obligation Refunding Bonds will be held
th
on Monday, November 5, 2007 and the results will be brought to the November 5 City
Council meeting.
RESOLUTION
Directing sale General Obligation Refunding Bonds, Series 2007B
Suggested Disposition: Receive and File; Adopt Resolution
Series 2007B - MVM Bonds - Noth LtrSeries 2007B -
MemoResolution
3. AmeriCorps Contract
City Manager recommending approval of a renewal application to the Corporation for
National and Community Service for Partners in Learning AmeriCorps Program funding.
RESOLUTION
Approving an application to the Corporation for National and Community
Service for AmeriCorps program funding
Suggested Disposition: Receive and File; Approve
AmeriCorps - MVM AmeriCorps - Staff Americorp -
MemoMemoResolution
4. Dubuque as a Sustainable Community
City Manager recommending approval of the selection of Down to Earth Solutions to
provide consulting services for various activities promoting sustainable community
projects as part of the City’s “green” initiative.
Suggested Disposition: Receive and File; Approve
Sustainable - MVM Sustainable - Staff Down to Earth
MemoMemoSolutions Proposal
5. Legislative Priorities
City Manager submitting the City’s Legislative Priorities for the 2008 Legislative Session
Suggested Disposition: Receive and File; Approve
Legislative - MVM 2008 Legislative
MemoIssues
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COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
Jeanne F. Schneider
November 1, 2007
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