Minutes Library Board 6 15 07f
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Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of June 15, 2007
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at Noon on Friday, June 15, 2007.
Present.• President Alan Avery; Secretary Kristen Smith; Trustee Diann
Guns; Trustee Beverly Kolz(via conference phone); Trustee Michael
Shubatt; and Library Director Susan Henricks.
Guests: Resident Campaign Manager Maynard Phillips of Jerold Panas,
Linzy and Partners
1. Board President Alan Avery called the meeting to order 12:04 p.m. and the
agenda was adopted.
"Moved to adopt the meeting agenda ofJune I5, 2007, "
Motion: Guns
Second.• Hauder
Vote: Aye -6; Nay - 0
2. Library Renovation Project Funding Report:
Discussion was held regarding the status of the funding available for the
Library Renovation Project. Henricks met with Mike Van Milligen who said he
would not recommend release of city funds until the Library raised $2.7 million.
The Council was scheduled to begin the process to release the projects to bid
on July 2, with a Council award date of August 20.
The Library has talked with Dubuque Bank and Trust to underwrite the balance
of what was left to fundraise, pledging Library-owned art works not acquired
by a Trust fund. Doug Horstmann and Ron Sterr agreed with this and
understood the City would not be involved in the agreement. An appointment
was set with American Trust to request the same. The Board felt confident
that a match of the City's FY 08 contribution would be met by August 20 and
an underwriting of the project would assure the City that the project was
secure. The City Manager did not support this option.
The City Manager pointed out that there is not a compelling reason to meet an
aggressive construction schedule, which was set to avoid the escalating cost of
material increases and to be prepared for the Iowa Library Association
Conference which will be held in Dubuque in October 2008.
Library Board of Trustees
Minutes of May 24, 2007
"Moved that we delay requesting the bids from contractors until we
raise enough money to get a match. "
Motion: Guns
Second.• Smith
Vote: Aye -4; Nay - 0
OPN Architects submitted a proposal to design the exterior landscape to
incorporate green design earning additional LEED points. The design cost was
estimated to be between $5,000 - $7,000.
"Moved to postpone additional work by OPN Architects until funding
becomes available. "
Motion: Smith
Second.• Guns
Vote: Aye -4; Nay - 0
3. Library Board Adjournment -The Board adjourned at 12:48 p.m.
"Motion to adjourn. "
Motion: Smith
Second.• Guns
Vote: Aye -4; Nay - 0
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Kristen Smith, Board Secretary
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