Minutes Library Board 8 23 07~~~ V
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Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of August 23, 2007
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m. on Thursday, August 23, 2007.
Present.• President Alan Avery; Vice President Diann Guns; Secretary
Kristen Smith; Trustee Beverly Kolz; Trustee Sue Lindsay;
Trustee Becky Hauder; Trustee Michael Shubatt; Library Director
Susan Henricks; and, Recorder Denette Kellogg.
StaffPresent.• Adult Services Manager Michelle Hellmer; Technical Services
Manager Deb Fliegel; Campaign Coordinator Dawn Grierson;
and, Maynard Phillips, Resident Campaign Manager of Jerold
Panas, Linzy & Partners.
1. Board President Alan Avery called the meeting to order 4:02 p.m. and the
agenda was adopted.
"Moved to adopt the meeting agenda ofAugust 23, 2007. "
Motion: Guns
Second.• Hauder
Vote: Aye - 7; Nay - 0
2. Approval of Library Board of Trustees' Minutes of July 26, 2007 and
Worksession Minutes of August 9, 2007:
"Moved to approve the Board minutes of Ju/y 26, 2007 and Board
Worksession minutes ofAugust 9, 2007. "
Motion: Guns
Second.• Hauder
Vote: Aye - 7; Nay - 0
3. Board President's Report:
A. Communication with the Dubuque City Council. Avery reported on the
summary report of the Board to the City Council from the July 2007
Board meeting.
"Moved to receive and fi/e the Communication with the
Dubuque City Council. "
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Motion: Kolz
Second.• Hander
Vote: Aye - 7; Nay - 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: Henricks provided a
written summary of the following items to the Library Board with the
following additional comments:
1) Library Financial Report -Henricks reported that eight
percent of the fiscal year has passed with the Library
expending seven percent of its budget. Revenue received
is at 6.5 percent of the projects income for FY-08.
2) Library Use Statistics - Henricks reported that Library
circulation was up five percent over this time last year.
That includes a record being set for daily average of 2,277
circulations in July. Reference inquiries have not realized
an increase in some time. This includes a 14 percent
decrease in Youth Services reference inquiries.
Visits to the Library were up four percent over this time
last year and Internet use has also increased.
The Library was open 25 days in the month of July 2007
and during this time 400 .new library cards were issued to
patrons.
The Board inquired about the new media the Library now
offers, the Playaway, a preloaded digital audiobook.
Henricks reviewed the titles the Library currently has for
check out.
3) Personnel Update -Henricks reported that advertising has
begun to fill the position of cataloger (Library Aide) in
Technical Services with the application process closing on
August 24, 2007.
Henricks reported that Staff Development Day was held on
Thursday, August 16, 2007. Henricks provided a summary
report of the training sessions offered and also provided
the Board with the results of the evaluations completed by
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staff of the training day. Overall the evaluations were
very positive about the training opportunities provided.
Kolz asked about the status of the open Youth Services
Manager position. Henricks reported that phone interviews
have been conducted with face-to-face interviews to be
completed soon. Henricks reported that Interim Manager
Ann Straley has agreed to fill in for an additional period of
time until a manager is hired.
4) Art Audit Update -Henricks reported that the art audit of
paintings, prints, and etchings has been completed. The
estimated value of this collection's worth by local appraiser
Gary Germaine is around $89,000. This does not include
the works already valued by appraiser James Maroney.
The next phases of the audit will include a valuation of the
Library's antique furniture and the brass figures.
5) Library Renovation Campaign Kick-Off -Henricks reported
that campaign kick-off for the public is scheduled for
Saturday, October 20 from 10:00 a.m. to 1:00 p.m. This
date coincides with the Library's 105th anniversary.
B. Library Comment Cards -The Library Board noted that no comment
cards had been received this month.
"Moved to receive and fi/e the informational update from the
Library Director on the Library Financial Report, Library Use
Statistics, Personnel Update, Art Audit Update, Campaign Kick-off,
and East Dubuque Public Library District. "
Motion: Guns
Second.• Kolz
Vote: Aye - 4; Nay - 0
5. Item for Action:
Library Renovation Update -Phillips provided a summary of the
campaign. To date $997,063 has been raised through gifts,
pledges and grants. Each Library Board member and Foundation
Board member has made his or her commitment to the campaign
with 100% participation. Community member Doug Henry, on behalf
of the Henry Foundation, has made a pledge in memory of his
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mother. Phillips gave a schedule for soliciting donations, target dates
of the campaign and the volunteers involved in the next steps.
Avery presented a letter dated Thursday, August 23, 2007 from the
Campaign Cabinet to request campaign recommendations to the
Board. The Library Board reviewed the letter that contained a request
for the Library Board to consider changes involving three aspects of
the proposed building design. The three aspects include
consideration to retain and preserve the old stacks for public use, to
consider relocating the Administrative Offices to open this area for
public use, and to consider a review of the lighting and color by a
designer who specializes in these areas. These three issues are
based on feedback they reported receiving from donors. The Board
reported it appreciates this feedback.
The Board discussed the detailed process it has gone through since
2002 to design the best Library to meet the current and future needs
of the community. Feedback and review of the plans included the
Library Board, Library Staff, City Council, community input, and
expertise from the architect.
"Moved to form asub-committee of Board members to
approach the Campaign Cabinet sub-committee with a statement of
faith and be/ief in the plan that has been deve%ped and signed by
OPN Architects, and a/so convey to the Committee that the first
recommendation, whi/e considered, cannot be implemented for a/l
of the reasons provided by OPN Architects in earlier
correspondence and as discussed at this meeting. The Library
Board is committed to the idea that historic stacks not utilized in
the renovation wi// be preserved. The Library Board will consider
the second recommendation and effort wil/ be made to consu/t with
OPN Architects to eva/uate that change. The Library Board agrees
to further explore the idea of the third recommendation concerning
lighting and co%r design being implemented, subject to cost and
considerations "
Motion: Shubatt
Second.• Guns
Vote: Aye - 7; Nay - 0
The Board discussed the need for Board representatives to meet with
the Campaign Cabinet sub-committee to respond to the
recommendations presented.
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"Moved to appoint Board Members Guns, Ko/z and Shubatt
as a Board Sub-Committee to meet with the Campaign Cabinet
sub-committee to review the Boards feedback and to work
together to keep the campaign moving forward. "
Motion: Hauder
Second.• Lindsay
Vote: Aye - 7; Nay - 0
The Board agreed on the necessity to keep the campaign on schedule
and work together to keep the project momentum moving forward.
6. Library Board Adjournment -The Board adjourned at 5:55 p.m.
"Motion to adjourn. "
Motion:
Second.•
Vote:
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Lindsay
Guns
Aye -7; Nay - 0
Kristen Smith, Board Secretary
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