Minutes Library Board 9 14 07Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of September 14, 2007
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m. on Thursday, September 14, 2007.
Present.• President Alan Avery; Vice President Sue Lindsay; Trustee Becky
Hauder; Trustee Beverly Kolz and Trustee Michael Shubatt
Trustee Kristen Smith; Trustee Diann Guns; Library Director Susan
Henricks; and Recorder Denette Kellogg.
StaffPresent.• Maynard Phillips, Resident Campaign Manager of Jerold Panas,
Linzy & Partners
1. Board President Avery called the meeting to order 9:00 a.m. and the agenda
was adopted.
"Moved to adopt the meeting agenda of September 14, 2007. "
Motion: Hauder
Second.• Guns
Vote: Aye -7; Nay - 0
2. Library Building Renovation Project Update -Guns reported on the recent
meeting of Board members Kolz, Shubatt and her with the Campaign Cabinet
Sub-committee on August 30, 2007 where the Board members provided
additional background and information in regard to the building design on
behalf of the Library Board. Guns reported that the group had discussed three
recommendations in regard to the renovation design provided by the
Campaign Cabinet Sub-committee based on reported feedback from donors.
Guns reported that the Board was provided information on the professional
lighting designer, K)WW Engineering Consultant, P.C., who has been working
with the architect on the lighting design. Kolz reported that the sub-
committees discussed the color pallet to be used for the project. Shubatt
reported that the sub-committees had discussed that the Library Board would
pursue review of this item with the building architect. Guns reported that the
sub-committees reviewed the suggestion of utilizing the Administration offices
for public space and noted that the Board members agreed to review of this
suggestion by the Library Board. Guns reported on the Sub-committees
discussion in regard to retaining both levels of historic book stacks. Shubatt
reported that the group had discussed the Library Board's lengthy building
design decision making process with the goal of providing the best library for
the future and requested that the campaign move forward as the Board
Library Board of Trustees
Minutes of Friday, September 14, 2007
campaign move forward as the Board considers the Cabinet Sub-committee
requests. Shubatt reported on the support from the Cabinet Sub-committee.
The Board discussed the report from the meeting and agreed on the following:
• To authorize the Library Director to have OPN Architects prepare
cost estimates for possible options to relocate the Administration
offices, evaluate the subsequent impact on other areas and the
project's completion date.
• To review the parameters of the work done by K]VW1l Engineering
Consultant, P.C. and OPN Architects in regard to both the lighting
design and color palette selected.
• To maintain the plan for the historic stacks based on the detailed
review of the issue and alternatives and the desire to provide the
best library for patron use. To confirm that any portion of the
historic stacks not used would be stored.
• To prepare a letter to the Campaign Sub-committee providing them
the outcome of the Board's review and its proposed next steps to
include the Board's ongoing appreciation of the Campaign Cabinet's
commitment to this project and for all of their hard work and effort.
To request that the Cabinet move forward with the campaign
schedule and to keep the Cabinet informed of outcomes of the
issues.
• To include a list of talking points to be used for the Cabinet to assist
in answering questions or concerns from donors about the historic
stacks.
.Lindsay thanked the Board Sub-committee for its work and efforts. The
Board agreed to be available to meet with the Campaign Cabinet for any
questions or concerns as needed.
Phillips provided the Board members with the campaign's case for support.
3. Library Board Adjournment -The Board adjourned at 9:37 a.m.
"Motion to adjourn. "
Motion: Lindsay
Second.- Guns
_Vote: Aye -7; Nay - 0
mi'l''
Kristen Smith, Board Secretary
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